RFP-25-057-KY_Public_Meeting_Notice_-_Deliberation.pdf

This is a Public Meeting Notice for Deliberation related to RFP-25-057-KY issued by the City of Altamonte Springs, Florida, for Tennis Instruction Services for Recreation Programs. The City seeks proposals from experienced firms or individuals to provide comprehensive tennis instruction at two locations: Westmonte Recreation Center and Eastmonte Park. Services include youth and adult tennis instruction through private and group lessons, clinics, workshops, camps, and tournaments, with programming commencing on September 2, 2025. Proposers must demonstrate a minimum of 5 years of teaching experience and current tennis instruction certification. The proposal submission deadline is July 31, 2025, at 11:00 a.m. The contract term is initial one year with four potential one-year renewal options, creating a possible total contract duration of five years. The evaluation process includes written proposal review and potential oral presentations by top-ranked firms, with final approval reserved for the Altamonte Springs City Commission.

Evaluation will be conducted on a 100-point scale with equal weighting across five categories: experience (20 points), compensation offer (20 points), proposed programs (20 points), additional program opportunities (20 points), and overall pricing structure (20 points). The compensation structure utilizes a revenue-sharing model wherein the contractor provides a percentage of gross revenues to the City, with monthly reporting required by the 15th of each month. No specific budget range or set-aside designations for disadvantaged enterprises are indicated in the RFP. The City will provide facilities and basic equipment, while the contractor is responsible for program development, instruction, and management. All contractor staff must undergo background checks, wear identifying uniforms, and meet specific safety and professional standards. Proposers must submit comprehensive documentation including proof of insurance, references, and detailed curriculum.