RFP #25-01937- On Call Parking Decks Maint..pdf

REQUEST FOR PROPOSALS

FOR

ON-CALL MCNAMARA AND BIG BLUE PARKING DECKS MAINTENANCE

SOLICITATION NO. 25-01937

Action Date Time

Issue Date 6/13/25 Pre-Proposal (Virtual) Conference (Recommended/Not Mandatory) 6/23/25 10:00 AM

Pre-Proposal Question Deadline (purchasing.questions@wcaa.us)

Reference RFP #25-01937 in all emails

6/27/25 2:00 PM

Proposal Deadline 7/18/25 2:00 PM Board Date** 9/17/25

**Anticipated dates. Subject to change.

Pre-Proposal Meeting: ZOOM meeting: To expedite preparing the virtual sign-in list of attendees, for the record and distribution, submit a list of potential virtual participants via email to purchasing.questions@wcaa.us by 6/20/25 close of business. The list should include the participant’s name, company name and phone number.

Join Zoom Meeting https://wcaa-us.zoom.us/j/85968834711?pwd=VCdlnSwqwHmbDlwhzKnH1nXstaQvrL.1

Meeting ID: 859 6883 4711 Passcode: 25-01937

Dial by your location

• +1 312 626 6799 US (Chicago)

• +1 646 558 8656 US (New York)

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• +1 301 715 8592 US (Washington DC)

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• +1 309 205 3325 US

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• 833 928 4609 US Toll-free

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Meeting ID: 859 6883 4711 Passcode: 92946044

Find your local number: https://wcaa-us.zoom.us/u/kdtXlLHUdW mailto:purchasing.questions@wcaa.us https://wcaa-us.zoom.us/j/85968834711?pwd=VCdlnSwqwHmbDlwhzKnH1nXstaQvrL.1 https://wcaa-us.zoom.us/j/85968834711?pwd=VCdlnSwqwHmbDlwhzKnH1nXstaQvrL.1 https://wcaa-us.zoom.us/u/kdtXlLHUdW

WAYNE COUNTY AIRPORT AUTHORITY Page 2 of 30

REQUEST FOR PROPOSALS #25-01937

Rev. 06.09.2025

Proposal Submittal Location: https://www.bidnetdirect.com/mitn/wayne-county-airport-authority Registration and Submittal technical assistance: 1-800-835-4603

Monday – Friday, 8:00 am – 7:30 pm (Eastern Time) Free and paid subscription registration options available

Procurement Contact: Darwin Hadley, Assistant Deputy Director Phone: (734) 247-7900, Fax: (734) 955-5648 purchasing.questions@wcaa.us

All questions regarding this RFP must be submitted to the Procurement Contact at the above number and email address. Contact concerning this RFP with any other employee, officer or Board Member of the Airport Authority is not permitted during the solicitation process.

DESCRIPTION: Proposals are being solicited for the On Call Parking Decks, Parking Lots and Associated Facilities Maintenance Project. Maintenance services will address all aspects of the McNamara and Big Blue Deck parking decks and DTW’s Parking Lots and Associated Facilities to keep them operational and safe for all patrons.

It is the Proposer’s responsibility obtain and view all solicitation documents and addenda issued by the Wayne County Airport Authority (Airport Authority) for this RFP.

This RFP, all attachments (except Attachment I) and addenda are available via the Michigan Intergovernmental Trade Network (MITN) website at which is also where all proposals must be uploaded and submitted through.

Free and paid subscription registration options available.

This RFP may be viewed or obtained as follows:

1. To download a copy of this RFP, all attachments (except Attachments I), and all addenda, access the

RFP directly from the Michigan Intergovernmental Trade Network (MITN) website at:

https://www.bidnetdirect.com/mitn/wayne-county-airport-authority,

2. The document may also be accessed at the Wayne County Airport Authority website at:

http://apps.metroairport.com/dtw_procurements_app/solicitations.aspx?mode=open

3. To obtain by purchase only Attachments I - Construction Documents, send email request to Detroit@Eng-Repro.com. Reference RFP# 25-01937 in the subject line and provide your company contact info.

Engineering Reproduction, Inc. will respond to the email request with a security form (found in Attachment H) to be completed by the potential Plan Holder for return to Engineering Reproduction, Inc.

When the completed form has been received, Engineering Reproduction, Inc. will give the Requestor all the information related to the job, including Cost and availability. No partial sets will be issued.

Engineering Reproduction, Inc. is located at:

13550 Conant Ave.

Detroit, MI 48212 Detroit@eng-repro.com Telephone: 313.366.3390 Fax: 313.366.3393

Paper and electronic files are available for purchase. The Contractor must purchase the paper files, which are the official documents of record for this RFP, to obtain the electronic files. The following is a list of the attachments that are available for purchase. The estimated cost for all is approximately $50.00 excluding shipping.

The Proposer is responsible for the cost of printing/reproduction and shipping. The Proposer may contact Engineering Reproduction, Inc. for an exact amount and shipping options and costs.

https://www.bidnetdirect.com/mitn/wayne-county-airport-authority mailto:purchasing.questions@wcaa.us https://www.bidnetdirect.com/mitn/wayne-county-airport-authority http://apps.metroairport.com/dtw_procurements_app/solicitations.aspx?mode=open

WAYNE COUNTY AIRPORT AUTHORITY Page 3 of 30

Att. Date Attachment Description No. of Pages / Drawings / Size

I1 04/23/2025 Drawings 13

WAYNE COUNTY AIRPORT AUTHORITY Page 4 of 30

TABLE OF CONTENTS

SECTION 1 – GLOSSARY OF TERMS

SECTION 2 – INSTRUCTIONS & SPECIAL REQUIREMENTS

SECTION 3 – MINIMUM QUALIFICATIONS

SECTION 5 – EVALUATION PROCESS AND SUBMITTAL REQUIREMENTS

SECTION 6 – KEY TERMS AND CONDITIONS

SECTION 7 – INSURANCE REQUIREMENTS

SECTION 8 - SUBMITTAL DOCUMENTS CHECKLIST (not required)

SECTION 9 – REQUIRED FORMS AND CONTRACT DOCUMENTS

REQUIRED FORMS:

ATTACHMENT A – PROPOSAL FORM

ATTACHMENT B – SUBCONTRACTOR FORM

ATTACHMENT C – BUSINESS INFORMATION QUESTIONNAIRE

ATTACHMENT D – VERIFICATION OF MINIMUM QUALIFICATION FORMS

ATTACHMENT E – PRICE FORM

ATTACHMENT F – PROJECT DOCUMENTS DECLARATION FORM

ATTACHMENT G – DOCUMENT SECURITY AGREEMENT FOR SENSITIVE SECURITY

INFORMATION

ATTACHMENT H – FINANCIAL STATEMENT WAIVER REQUEST FORM

CONTRACT DOCUMENTS:

ATTACHMENT I – CONSTRUCTION DOCUMENTS

ATTACHMENT J – FORM OF AGREEMENT AND GENERAL TERMS AND CONDITIONS30

ATTACHMENT K - MISCELLANEOUS CONSTRUCTION REQUIREMENTS AND FORMS30

ATTACHMENT L – WCAA PREVAILING WAGE INSTRUCTIONS, GENERAL DECISION &

SAMPLE CERTIFIED PAYROLL TEMPLATE

ATTACHMENT M – LIST OF CERTIFIED SBES

WAYNE COUNTY AIRPORT AUTHORITY Page 5 of 30

SECTION 1 – GLOSSARY OF TERMS

To the extent included in this solicitation document the following are defined as:

1) Airports: Detroit Metropolitan Wayne County Airport and Willow Run Airport.

2) Air Trade Area (ATA): Michigan counties of Genesee, Lapeer, Lenawee, Livingston, Macomb, Monroe, Oakland, St. Clair, Washtenaw, and Wayne.

3) Bid Guarantee: sum of money or a bond provided by a Bidder to the Airport Authority with a Bid to guarantee that the Bidder will not withdraw the Bid for a specified period of time, and will enter into a contract with the Airport Authority within the time specified in the Bid, based upon the substantive terms and conditions contained in the RFB or Form of Agreement included in the RFB.

4) Bidder: a business (corporation, joint venture, LLC, partnership, sole proprietor, etc.) that submits a Bid to this RFB and will be contractually bound under the contract with the Airport Authority if selected by the Airport Authority. Note: If the Bidder is a Joint Venture (JV) or Limited Liability Company (LLC), the Minimum Qualifications may be satisfied by the JV or LLC entity itself or by any member of the JV or LLC.

5) Board: the governing body of the Airport Authority.

6) Business: an individual, firm, vendor, association, corporation, limited liability company, partnership, joint venture, sole proprietorship, or other legal entity.

7) Certified Small Business Enterprise (SBE): Business certified by the Wayne Country Airport

Authority as being headquartered within the ATA, and not exceeding the Small Business Administration (SBA) Size Standards.

8) Contractor: the successful awarded Bidder of a solicitation, who is legally bound to the contract.

9) Currency: All monetary references in this document are in U.S. Dollar.

10) Detroit Metropolitan Wayne County Airport or DTW: Detroit Metro Airport

11) Experience: For the purposes of this solicitation, Experience shall equal a standard Michigan construction season, which ranges from April to November.

12) Form of Agreement or FOA: the contract document for the solicitation.

13) Freedom of Information Act (FOIA): regulates and sets requirements for the disclosure of public records and defines when, how, and what information may be obtained from the Airport Authority by an interested party.

14) Holiday: the legal holidays observed by the Airport Authority. (New Year’s Day, Martin Luther King Jr. Birthday, Friday before Easter, Memorial Day, Juneteenth, Independence Day, Labor Day, Thanksgiving Day, Day after Thanksgiving, Christmas Eve, Christmas Day, New Year’s Eve)

15) Insurance: all projects require insurance naming the Wayne County Airport Authority and the Charter County of Wayne as additional insured.

16) Joint Venture: A partnership or other legal cooperative agreement between two or more persons or entities.

17) LEED: Leadership in Energy and Environmental Design

18) Managed: For the purpose of this solicitation, Managed shall be defined as being in full responsible charge of, and administering all facets of, a project.

19) Metro Airport or DTW: Detroit Metropolitan Wayne County Airport.

20) Nonresponsible Bidder: a Bid submitted in reply to an RFB issued by the Airport Authority, where the Bidder does not meet all required minimum qualifications or SBE/DBE goal requirements, if

WAYNE COUNTY AIRPORT AUTHORITY Page 6 of 30 required, or is not in compliance with the Airport Authority’s requirements concerning ethics, debarment and/or arrearage.

21) Nonresponsive Bid: a Bid submitted in reply to an RFB issued by the Airport Authority, which does not conform to all material requirements of the RFB.

22) Notice of Award: written notification from the Airport Authority to the successful Bidder that they have been awarded the contract.

23) Notice to Proceed: written authorization from the Airport Authority to the successful Bidder to proceed with the work defined in the contract.

24) Partnership: an agreement under which two or more persons agree to carry on a business, sharing in the profit or losses, but each liable for losses to the extent of his or her personal assets.

25) Prevailing Wage: Local minimum wage and fringe benefit rates established by the U.S. Department of Labor to be paid to onsite laborers and mechanics on construction projects. See Attachment H

26) Procurement and Contracting Ordinance (Purchasing Ordinance): the common name of the Wayne County Airport Authority Procurement and Contracting Ordinance, which is the policy governing procurement and contracting at the Wayne County Airport Authority.

27) Public-use Airport: an airport that is open to the public which is either 1) publicly owned, or 2) privately owned but designated by the Federal Aviation Administration (FAA) as a reliever, or 3) is privately owned but having scheduled service and at least 2,500 annual enplanements

28) Reciprocity: an expedited application process available for Airport Authority SBE certification to firms headquartered within the Air Trade Area that are already certified as a small business with the Small Business Administration or maintains small business certification with any Public Agency located in the Air Trade Area (at the discretion of the Procurement Administrator).

29) Responsible Bidder: a Bidder who is qualified in all respects to fully perform the required services or to provide the required goods, and who possesses the integrity, experience and reliability necessary for good faith performance. A responsible Bidder meets the minimum qualification requirements and conforms to the Airport Authority’s requirements concerning ethics, debarment, arrearage, and where applicable, SBE/DBE participation goal.

30) Responsive Bid: a bid timely submitted by a Bidder in reply to, and in conformity with all material requirements of a Request for Bids issued by the Airport Authority.

31) Similar Government or Private facility: is defined as a facility that has high security of a critical infrastructure, for example, stadiums, court houses, jails, nuclear plants, college campuses, or corporate campuses.

32) Small Business Enterprise (SBE) Program: Program created by Wayne County Airport Authority to increase opportunities for qualified small businesses to participate on Airport Authority contracts that are not federally funded.

33) Substantially Complete: a construction project having achieved the “Substantial Completion” date, which is defined in Section 7.1.2 of the Typical Construction Services Agreement General Terms and Conditions, which is included in Attachment B of this RFB.

34) Team Member: an entity identified in the Bidder’s response to this RFB that will be assigned to the project outlined in this RFB if the Bidder is awarded the contract for construction. A Team Member may be the Bidder’s business (as identified on the Business Information Questionnaire included in the RFB), or a Subcontractor, or if the Bidder is a partnership or joint venture, an entity that is part of the partnership or joint venture.

35) Willow Run or YIP: Willow Run Airport

WAYNE COUNTY AIRPORT AUTHORITY Page 7 of 30

SECTION 2 – INSTRUCTIONS & SPECIAL REQUIREMENTS

1) SOLICITATION INFORMATION AND QUESTIONS: Proposers are advised to review this document in its entirety and to rely only upon the contents of this RFP and accompanying documents and any written clarifications or addenda issued by the Airport Authority. THE AIRPORT AUTHORITY IS NOT RESPONSIBLE FOR ANY VERBAL INSTRUCTIONS. If a Proposer finds a discrepancy, error, or omission in the RFP or any accompanying documents thereto, the Proposer shall promptly notify the Procurement Contact noted on the Cover Page of this RFP, so that written clarification may be sent to all prospective Proposers. All questions must be submitted in writing by the pre-proposal question deadline. No contact with other Airport Authority employees, officers or Board members regarding this document is permitted throughout the solicitation process.

2) PRE-PROPOSAL CONFERENCE: A Pre-Proposal Conference concerning this solicitation may be held. If so, the date, time and location are indicated on the Cover Page of this RFP. Airport Authority staff will be available at this meeting to answer questions about this solicitation. Attendance at the meeting is strongly encouraged for the entities that will be submitting a Proposal that will be signatory on a contract with the Airport Authority for the work contained in this RFP, as well as subcontractors participating on the Proposers teams. Those attending the Pre-Proposal Conference are encouraged to bring copies of the solicitation documents with you to the meeting.

RSVP REQUIRED TO: purchasing.questions@wcaa.us by 6/20/25 close of business. Include your name, company name, email address, and phone number.

3) RFP MODIFICATIONS/ADDENDA: Clarifications or modifications may be made to this solicitation at the discretion of the Airport Authority. Any and all Addenda issued by the Airport Authority will be posted as noted on the Cover Page of this RFP. It is the responsibility of the Proposer to obtain from MITN any issued Addenda and to acknowledge the Addenda on the Proposal Form. If any changes are made to this solicitation document by any party other than the Airport Authority, the original document in the Airport Authority’s files takes precedence.

4) PROPOSAL DEADLINE / LATE SUBMISSIONS: The Proposal is due not later than the date and time listed on the Cover Page of this solicitation. The MITN system does not accept late proposals and will cut you off at the exact deadline date and time, so allow yourself plenty of time when uploading and submitting your Proposal. The deadline date may in some instances change during the solicitation issuance period. If any deadline date for submission changes, such change will be issued in a published Addendum to this solicitation prior to the deadline date indicated on the Cover Page of this solicitation.

5) SMALL BUSINESS ENTERPRISE (SBE) PARTICIPATION: The Airport Authority encourages participation from small businesses headquartered in the ATA on all non-federally funded contracts. SBE participation of at least five percent (5%) has been set as a minimum qualification on this solicitation and is required as a matter of responsiveness. Additionally, respondents will be evaluated based on their SBE utilization plan and SBE commitment for this project. See Section 5 for more information. The SBE participation can be met by a combination of any SBE prime contractor, subcontractors and/or suppliers. Proposals including voluntary participation in excess of 30% may be eligible to receive additional points during the evaluation process (SBE Equalization Points). The contract resulting from this solicitation will incorporate the proposed SBE participation listed on the Subcontractor Acknowledgement Form as a firm commitment, regardless of the minimum qualification listed above. Upon contract award, the contractor must use any such forms as are required and made available by the Airport Authority to demonstrate that the Contractor has either met the SBE Commitment or made all reasonable efforts to meet the SBE Commitment.

WAYNE COUNTY AIRPORT AUTHORITY Page 8 of 30

Details about the Airport Authority’s SBE Program, including equalization credits and application forms, may be found on the following website: https://www.metroairport.com/business/doing-business-wcaa/sbe-program, as well as Attachment S. Additionally, a directory of current SBE companies can be found at the above-mentioned site. For more information, please contact the Business Diversity Unit at business.diversity@wcaa.us or (734) 955-5785

6) ELECTRONIC PROPOSAL SUBMISSION: Failure to submit a timely Proposal including: 1) a signature binding the offer; 2) a completed Price Form, and 3) Proposal Guarantee, if required, may result in your Proposal being deemed nonresponsive

a) The Proposer is also to submit the following required information:

i) Electronic copy of the complete Proposal must be uploaded and submitted via the MITN website via https://www.bidnetdirect.com/mitn/wayne-county-airport-authority. The electronic file(s) submitted will be considered the original Proposal.

ii) Submission of the Proposal Guarantee as outlined in the Evaluation Criterial and Submittal Requirements.

iii) Verification of Minimum Qualifications Form (or provide the required information to show the Proposer meets each of the Minimum Qualifications as listed in this solicitation document).

iv) Business Information Questionnaire

(1) Certification concerning Iran: The Proposer certified that its business neither (a) engages in investment activities in the energy sector of Iran, including the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran, nor (b) extends credit to another person or entity, if that person or entity will use the credit to engage in investment activities in the energy sector of Iran.

v) Subcontractor Forms

(1) The Proposer must include information about each subcontractor that will be utilized in the contract. Subcontractors cannot be added or replaced after submittal of the Proposal without the prior written approval of the Airport Authority.

vi) Financial Statements: A copy of Proposer’s latest audited, reviewed, or compiled financial statements (balance sheet, income statement, statement of cash flows, footnotes) prepared by an independent certified public accountant. The footnotes (sometimes referred to as Notes to the Financial Statements) are an integral part of the financial statements and must be included with your submission. If your company is not required by federal, state and local law, financial institutions, or company management to have audited, reviewed, or compiled financial statements prepared by an independent certified public accountant, you may submit an internally generated comparative balance sheet (presenting the two most recently completed fiscal years) and comparative income statement (presenting the two most recently completed fiscal years) instead. If you are providing internally generated financial statements, you are to complete the Financial Statement Waiver Request and submit the completed form with your Proposal.

vii) Proposer must be in Good Standing with the State in which their business is domiciled. The Proposer must certify on its Business Information Questionnaire that it is in Good Standing or not required to obtain such a certificate or otherwise register with that state. If the Proposer is domiciled outside of Michigan, the Proposer will also be required to be in Good Standing with the State of Michigan or certify on its Business Information Questionnaire that it is not required to obtain such standing or otherwise register with the State of Michigan. How to obtain https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.metroairport.com%2Fbusiness%2Fdoing-business-wcaa%2Fsbe-program&data=05%7C02%7CJoseph.Theis%40wcaa.us%7C9065fc9a8c4b4ae737ea08dd9e1caede%7C3dd77ff24b51432bb1fac6b44af89de7%7C0%7C0%7C638840568317065169%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=lX%2Fv9fNARKDz1NbeP6fxclxUbD6OCWnXKehUWjH3sTw%3D&reserved=0 https://gcc02.safelinks.protection.outlook.com/?url=https%3A%2F%2Fwww.metroairport.com%2Fbusiness%2Fdoing-business-wcaa%2Fsbe-program&data=05%7C02%7CJoseph.Theis%40wcaa.us%7C9065fc9a8c4b4ae737ea08dd9e1caede%7C3dd77ff24b51432bb1fac6b44af89de7%7C0%7C0%7C638840568317065169%7CUnknown%7CTWFpbGZsb3d8eyJFbXB0eU1hcGkiOnRydWUsIlYiOiIwLjAuMDAwMCIsIlAiOiJXaW4zMiIsIkFOIjoiTWFpbCIsIldUIjoyfQ%3D%3D%7C0%7C%7C%7C&sdata=lX%2Fv9fNARKDz1NbeP6fxclxUbD6OCWnXKehUWjH3sTw%3D&reserved=0 mailto:business.diversity@wcaa.us https://www.bidnetdirect.com/mitn/wayne-county-airport-authority

WAYNE COUNTY AIRPORT AUTHORITY Page 9 of 30 information regarding obtaining a Certificate of Good Standing from the State of Michigan may be found at: https://cofs.lara.state.mi.us/corpweb/HelpPages/OrderSystemInfo.aspx.

b) Submission of a Proposal establishes a conclusive presumption that the Proposer is thoroughly familiar with the Request for Proposals (RFP), and that the Proposer understands and agrees to abide by each and all of the stipulations and requirements contained therein.

c) All documentation submitted with the Proposal will become the property of the Airport Authority.

d) All costs incurred in the preparation and presentation of the Proposal is the Proposer’s sole responsibility; no pre-Proposal costs will be reimbursed to any Proposer.

e) Proposals must be held firm for a minimum of 180 days from the Proposal Deadline date of the

RFP.

f) The Airport Authority has the right to request samples from Responsive and Responsible Proposer.

The requested samples must be provided within two (2) business days of the request by the Airport Authority, or the Proposal will be considered nonresponsive.

2) ELECTRONIC PROPOSAL SIGNATURES: Proposals must be signed by an authorized official of the Proposer. Each signature represents binding commitment upon the Proposer to provide the goods and/or services offered to the Airport Authority if the Proposer is determined to be the most Responsive and Responsible Proposer. Properly authenticated electronic signatures are acceptable and shall be treated the same as if the signee had put pen to paper.

3) NO RFP RESPONSE (“No-Bid” Proposal): Proposers who receive this RFP but do not submit a Proposal are asked to submit a notice stating the reason(s) for not responding.

4) WITHDRAWAL: Proposals may be withdrawn or revised via the MITN website up to the deadline date and time. Proposals may not be withdrawn after the deadline for submission.

5) REJECTION OF PROPOSALS: Proposals will be rejected for the following reasons:

a) Proposer’s failure to submit all required information of RFP.

b) Proposer’s failure to meet minimum qualifications of RFP.

c) Proposer is in arrears or in default to the Airport Authority on any contract, debt, or other obligation.

d) Proposer is debarred by the Airport Authority or federal government (for federally funded contracts) from consideration for a contract award.

e) Proposer has committed a violation of the Airport Authority’s Ethics Ordinance which resulted in a termination of a contract or other material sanction within the two (2) years immediately preceding the date of issuance of this document.

f) Proposer has a contract or other relationship with a client that is determined by the Airport Authority to be a legal or business conflict that is unwaivable or that the Airport Authority, at its sole discretion, is unwilling to waive.

g) In the event a Proposer, including its subsidiaries, affiliated companies and franchises, submits more than one (1) Proposal, the Airport Authority, at its sole option, will have the right to determine which Proposal will be considered, or reject all such multiple Proposals.

6) CANCELLATION OF RFP The Airport Authority reserves the right to cancel this solicitation, in whole or in part, as well as reject any or all Proposals, or to accept or reject any Proposal in part, and to waive any minor informality or irregularity in Proposals received if it is determined by the Chief https://cofs.lara.state.mi.us/corpweb/HelpPages/OrderSystemInfo.aspx

WAYNE COUNTY AIRPORT AUTHORITY Page 10 of 30

Executive Officer (CEO) or his designee that the best interest of the Airport Authority will be served by so doing. If the solicitation is cancelled or all Proposals are rejected by the Airport Authority, a notice will be posted on MITN.

7) PROCUREMENT POLICY: Procurement for the Airport Authority will be handled in a manner providing fair opportunity to all businesses. This will be accomplished without abrogation or sacrifice of quality and as determined to be in the best interest of the Airport Authority. The Chief Executive Officer has the vested authority to execute a contract, subject to Board approval where required.

8) CONTRACT AWARD AND CONTRACT EXECUTION: The Airport Authority reserves the right to award by item, group of items, or total proposed items, and to award more than one contract at its sole discretion, to the most Responsive and Responsible Proposer, or Proposers. The Airport Authority may, at its sole discretion, elect to award one, more than one or all packages or groups.

All contract award recommendations must be approved by either the Airport Authority’s CEO or Board.

The Proposer(s) to whom the award is being recommended will be notified and provided the Airport Authority’s contract for execution at the earliest possible date. If for any reason, the awarded Proposer(s) does not execute a contract within the time specified by the Airport Authority, then the Airport Authority may recommend award to the next most Responsive and Responsible Proposer.

A final Notice of Award, and if required, a Notice to Proceed, will be issued after completion of a fully executed contract.

If a Proposer requires an agreement beyond any agreement (e.g. Form of Agreement) required by the Airport Authority, or required as a part of this solicitation by the Airport Authority, the Airport Authority reserves the right to reject execution of any additional agreements required by the Proposer. In instances where the Airport Authority rejects execution of additional agreements that are required by the Proposer, the Airport Authority reserves the right to deem the Proposal as Nonresponsive, and to recommend award to the next most Responsive and Responsible Proposer.

9) FREEDOM OF INFORMATION ACT (“FOIA”) REQUIREMENTS: Proposals are subject to public disclosure after the Proposal Deadline in accordance with state law. For additional information, contact the Airport Authority’s FOIA Coordinator at FOIA@wcaa.us.

10) PROTESTS: A protest must be filed in writing and within the timeframes outlined in Section 9 of the Airport Authority Procurement and Contracting Ordinance. A copy of the Procurement Ordinance is available from Procurement Department at the Airport Authority, and accessed at:

https://www.metroairport.com/business/about-wcaa/important-documents

11) SECURITY BADGES: Security badges are required. Information regarding the requirements, process and fees for obtaining a badge is available via: https://www.metroairport.com/business/dtw-airport-id-badges

12) AIRPORT AUTHORITY ETHICS ORDINANCE: To report an ethics violation or for more information, go to www.wcaa.ethicspoint.com or call 1-888-447-8643. To view or download the WCAA Ethics Ordinance, access the following link:

https://secure.ethicspoint.com/domain/media/en/gui/35303/ethics.pdf

13) PROOF OF INSURANCE REQUIREMENTS: The successful Proposer must submit proof that they meet all Airport Authority insurance requirements prior to receiving an executed contract and purchase order.

14) TITLE VI: The Wayne County Airport Authority, in accordance with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d to 2000d-4) and the Regulations, hereby notifies all mailto:FOIA@wcaa.us https://www.metroairport.com/business/about-wcaa/important-documents https://www.metroairport.com/business/dtw-airport-id-badges https://www.metroairport.com/business/dtw-airport-id-badges http://www.wcaa.ethicspoint.com/ https://secure.ethicspoint.com/domain/media/en/gui/35303/ethics.pdf

WAYNE COUNTY AIRPORT AUTHORITY Page 11 of 30 bidders that it will affirmatively ensure that any contract entered into pursuant to this advertisement, all businesses will be afforded full and fair opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin in consideration for an award.

15) BROKER: The Airport Authority will not accept any Proposals from a broker. Any Proposer that is determined to be a broker will be deemed nonresponsive.

WAYNE COUNTY AIRPORT AUTHORITY Page 12 of 30

SECTION 3 – MINIMUM QUALIFICATIONS

1) MINIMUM QUALIFICATIONS: Proposers (specifically, the Business that will be contractually bound under the contract with the Airport Authority) will be deemed nonresponsible and rejected without any further evaluation if they as a Business, do not meet the following qualifications

Refer to Attachment D – Verification of Minimum Qualifications Form If you have received this document electronically, Attachment D – Verification of Minimum Qualifications Forms is a separate document.

WAYNE COUNTY AIRPORT AUTHORITY Page 13 of 30

SECTION 4 – PROJECT OVERVIEW & SCOPE OF WORK/SPECIFICATIONS

1) INTRODUCTION: Through this Request for Proposals (RFP), the Wayne County Airport Authority (Airport Authority) hereby invites businesses that meet the qualifications set forth herein to submit Proposals for the On Call Parking Decks, Parking Lots and Associated Facilities Maintenance Project.

Maintenance services will address all aspects of the McNamara and Big Blue Deck parking decks and DTW’s Parking Lots and Associated Facilities to keep them operational and safe for all patrons.

Potential repairs may consist of: horizontal and vertical structural concrete repairs, concrete and asphalt on grade pavement repairs, waterproofing systems, drainage system, painting, pavement markings, drainage system inspection, drainage system cleaning and repairs, fire protection systems, functional/graphics systems, etc. Maintenance services will consist of both scheduled and unscheduled repairs and general preventative maintenance to the above mentioned systems or any other component at the McNamara and Big Blue Parking Decks, parking lots and associated facilities at the Detroit Metropolitan Wayne County Airport (DTW). The Airport Authority anticipates that there may be multiple contracts awarded from this RFP.

2) SCOPE: The RFP includes both emergency repairs and scheduled maintenance/repair work throughout both the Big Blue Deck (BBD) and McNamara Parking Deck.

Contractors will provide labor rates to be used for emergency repairs and these will be handled on a

T&M basis. The hourly rates provided will include all contractor markup and be valid for the work to be performed at any day or time and not subject to overtime. Material will be billed for at cost, with the appropriate backup plus the contractor’s markup as set within the price form. Emergency repairs will be asked to be completed by the contractor most readily available to complete the work in a timely manner.

Scheduled Maintenance/Repairs: WCAA’s designer will perform periodic assessments and issue summary reports identifying items requiring repair or maintenance. Based on these findings, a bulletin will be released outlining the scope of work, repair details, and technical specifications. Contractor’s will then be asked to provide either lump sum or unit pricing and a schedule to complete the scope within the bulletin. Once the submitted pricing is accepted, an authorization for the work will be issued by WCAA to complete the repair work. Each bulletin will be required to have a punchlist walk, substantial completion, final completion, and as-built records. If a bulletin is broken up into multiple phases and/or locations, the same closeout requirements will apply before moving on to the next phase or location within the bulletin. Any changes to bulletin work after authorization will follow the change order process as outlined within the CSA & General Terms & Conditions.

Work may occur inside as well as outside the deck’s perimeter walls at any given level of either deck.

The work limits of the contract also include any asphalt or concrete parking lots and facilities surrounding the decks including but not limited to roads, bridges, ramps or entrances to the decks and both ground transportation centers that operate inside or adjacent to the parking decks.

Work includes ongoing repair and maintenance of the two parking decks and their surrounding facilities, parking lots and DTW facilities as previously described. The following list provides examples of the work that may be required, but not limited to:

a) GENERAL REQUIREMENTS:

i) Project mobilization

ii) Barricading / maintenance of traffic

iii) Parking space capture

iv) Vehicle protection

b) CONCRETE FLOOR/CEILING SURFACES:

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i) Full Depth concrete floor repair

ii) Concrete curb/walks, stair repairs

iii) Concrete & asphalt slab-on-grade repairs

iv) Overhead ceiling repairs & loose overhead concrete removals

c) STRUCTURAL CONCRETE FRAMING REPAIRS:

i) Concrete beam and joist repairs

ii) Concrete column & wall repairs

iii) Precast tee beam repairs

d) WATERPROOFING:

i) Expansion joint preparation

ii) Expansion joint repair/replacement

iii) Crack/joint sealant repair

iv) Protective sealer installation

v) Traffic topping installation/repair

e) MECHANICAL / ELECTRICAL SYSTEMS:

i) Mechanical – drainage system repair/replacement and/or supplemental addition

ii) Mechanical – fire protection repair/replacement

iii) Mechanical – cleaning and televising STM

iv) Electrical – lighting/conduit temporary removal and resetting of existing

f) STEEL REPAIRS / CONNECTIONS:

i) Connection/bearing repairs

ii) Steel stair repairs

g) PAINTING:

i) Pavement Markings (both decks and parking lots) including but not limited to, parking spaces, directional markings, text, etc.

ii) Painting (including door frames railings, fire suppression lines, concrete & masonry surfaces, etc.)

h) ARCHITECTURAL REPAIRS:

i) Route and seal/reseal façade crack

ii) Tuckpointing

iii) Remove and replace CMU

iv) Repair / Replace window/door sealant/cap seal/ glazing

v) Masonry and façade cleaning

i) PARKING LOT REPAIRS

i) Crack Route and Seal

ii) Pavement Cut and Patch

iii) Curb Replacement

iv) Sidewalk and Splash Walk Replacement

v) Frost Slab Installation

vi) Storm Sewer Televising and Cleaning

vii) Drainage Structure Repairs

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3) PARKING SPACES: Capturing and maintaining parking spaces as required to perform the work is considered incidental to all work items. The Contractor shall include in their pricing whatever means necessary to monitor and identify when parking spaces become available and can be captured. The Airport Authority will not be responsible for capturing or barricading parking spaces. The parking decks and parking lots are operational 24 hours a day, 7 days a week, 365 days a year. Customers are often times traveling for long durations, so some vehicles may take up to 2 or 3 weeks to vacate a parking space or longer. Off-hour working hours and additional personnel may be required to capture spaces.

The inability of the Contractor to capture parking spaces shall not be a reasonable claim for additional costs or an extension of time. Should a vehicle be located in a work area for longer than 3 weeks, the contractor shall notify WCAA with a 30 day notice prior to adjusting any vehicles. Towing of vehicles to capture parking spaces will not be permitted at any time. Any liability for adjusting vehicles is solely the contractor’s responsibility.

Coordination with the WCAA Landside team will be required before beginning work on any bulletin to determine the number of spaces required to be captured and the timeline for the work to be completed.

Part of the coordination will include capture, dust control, and barricade submittals to be approved by the WCAA Consultant and the WCAA. All spaces must be captured using metal barricades at all times.

4) SCHEDULE AND WORK HOURS: The contractor is required to begin work immediately once they receive authorization for a task from the Airport Authority. The Airport Authority reserves the right to assign any work and scale of project during any working hours and any time of year. The following description of working hours and schedule is based on previous work completed and is in no way a guarantee of the representation of future repair needs.

a) Generally, work will be performed during normal working hours during the normal construction season whenever possible. However, the contractor must be available to work nights, weekends and/or holidays to meet the scope of work requirements and within the operational limitations of a 24/7 operational parking deck. Additionally, the contractor must address any emergencies within 24-hours of notice by the Airport Authority.

i) Work hours will be determined during the planning phase of each bulletin to be priced accordingly for the work.

b) It should be noted that because this is an on-call maintenance contract that limitations or work restrictions shall not be the basis of any claim for a delay nor for additional mobilization or labor costs.

5) CORDINATION OF WORK: The Contractor(s) are required to coordinate their work accomplishment with the Airport Authority, Project Management representatives in the scheduling and performance of each phase as outlined for this project. Additionally, the Contractor is required to coordinate all work with other construction or maintenance activities in the immediate vicinity of this project

6) CONSTRUCTION REQUIREMENTS AND PROCEDURES: This Project is located within a fully operational airport that is active 24-hours a day, 365 days a year. Work shall be performed consistent with approvals provided by the Airport Authority.

a) Access to Site, Staging, Temporary Trailers, Contractor Parking, temporary facilities:

i) No claims for additional fees or extension to contract duration will be considered on the grounds of site restrictions imposed by any security requirements associated with this Project. The Contractor will not be permitted access to the airfield or other restricted areas without proper approval from the Airport Authority.

ii) All deliveries to the Project site shall be accomplished using public access roads.

iii) All materials and tools that are required to be delivered to the Project site shall be stored and secured within a designated staging area at all times. No tools shall be left unsecured or

WAYNE COUNTY AIRPORT AUTHORITY Page 16 of 30 unattended in public areas. No containers (tool boxes, storage containers, debris containers, etc.) shall be left unsecured or unattended in public areas.

iv) Locations for staging, Contractor’s and Engineer’s temporary construction trailer, and additional contractor parking will be assigned on the Airport property at the Pre-Construction Meeting, if required. The Contractor shall be required to obtain a permit for the temporary construction trailers. The Contractor shall not park any vehicle, nor store any construction materials within six (6) feet of the Airport Operations Area (AOA) perimeter fence.

v) The Contractor shall be required to provide and install all temporary measures required to maintain safety and security for the construction of the Project.

vi) The Contractor will conduct the required work in such a manner so as to cause minimum disruption to Airport Authority operations. The Contractor shall be required to provide and install all temporary measures required and as directed by the Airport Authority to maintain safety and security for the construction described herein.

vii) The Contractor will be responsible to provide toilet facilities for all construction workers.

viii) The Contractor will be responsible for providing all power and other utilities including water needed to construct the Project.

b) The Contractor shall schedule all Airport Authority utility verification and disconnection requests through the Planning, Design & Construction Department.

c) Hot Work: Hot work is defined as a process or procedure that could result in a fire if not properly controlled. No welding, flame cutting, or other operations involving the use of flame, arcs, or sparking devices will be allowed without adequate protection, subject to prior approval by the Fire Marshal, and a Hot Work permit from the Airport Fire Division.

7) SEQUENCE OF WORK: The Contractor is required to coordinate its Work with the Engineer and Airport Authority Project Manager, and others, in accordance with the following general sequence of work for this Project.

a) Contractor to coordinate required inspections and testing of this Project with the Engineer, the Airport Authority Project Manager, the Airport Authority Fire Marshal, and any other Authorities having jurisdiction over this Project.

8) PROJECT MILESTONES: The Contract resulting from this RFP will be an On Call Maintenance Contract, which will not have milestones or Substantial Completions. However, specific tasks, which are assigned to the Successful Proposer during the contract, may have Substantial Completion dates that require the repair work be completed and closed parking space be returned to service by specific dates. Each task assigned to the Successful Proposer will be completed in phases and durations as dictated by the Airport Authority and as its parking needs allow. General information related to project milestones is as follows:

a) Contract Award - It is anticipated that this contract will be awarded at the September 2025 board meeting by the Wayne County Airport Authority Board, based upon the evaluations of the proposals. It should be noted the delay of the issuance of an executed Contract, or Notice to Proceed due to incomplete, untimely, or rejected Contractor’s insurance, bonds, Pre-Construction submittals, schedules, permit approvals, and/or other Contractor required submissions shall not be the basis of a claim for a delay nor for additional mobilization costs.

b) Administrative Notice to Proceed - Following receipt of approved Contractor’s insurance, bonds, and issuance of an executed Contract, it is anticipated that an Administrative Notice to Proceed for this contract will be issued to permit the Contractor to obtain prepare and submit pre-construction schedules and submittals. It is anticipated that the Pre-Construction Conference will be scheduled and conducted during this time. The Airport Authority’s review of pre-construction submittals once they are complete and accurate will take up to fourteen (14) calendar days.

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c) Notice(s) to Proceed - Upon receipt and approval of all permits, required pre-construction submittals, and following the Pre-Construction Conference, an initial or full Notice to Proceed (NTP) will be issued for each issued bulletin.

9) REQUIRED DOCUMENT FORMAT AND SOFTWARE:

a) The Contractor will be required to submit in English all final documents in hard copy and electronic format as requested by the Airport Authority (such as Word, Excel, AutoCAD, GIS, PDF, MPP and TIFF). All as-built survey data shall be in Michigan State Plane Coordinates-South Zone, International Feet.

b) The Contractor will be required to use the Airport Authority’s approved web-based computerized project management system provided by the Project Designer. This system will allow for the management of business processes used by the Airport Authority for the planning, design and construction of capital projects including submission of invoices. The cost for the determined software will be incidental to the contract.

c) All items (including drafts, photos, work papers, prototype, and the like), produced by Contractor(s) during any Work required by the Contract Documents shall become the sole and exclusive property of the Airport Authority.

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SECTION 5 – EVALUATION PROCESS AND SUBMITTAL REQUIREMENTS

1) EVALUATION CRITERIA: All proposals timely received will be evaluated by an Evaluation Committee comprised, at a minimum, of Airport Authority representatives from three different operating divisions/departments. All proposals will first be evaluated for responsiveness, then responsibility. All responsive and responsible proposals will be evaluated on the following criteria, which are listed in descending order of importance:

a) Experience and Qualifications

b) Project Approach

c) Proposed Fees

d) Small Business Enterprise (SBE) Utilization Approach In addition, the Evaluation Committee also may consider the past performance of the Proposer on other contracts with the Airport Authority or other entities. The Airport Authority reserves the right to make such additional investigations as it deems necessary and may require the submission of additional information.

2) SHORTLISTING: The Airport Authority may shortlist the Proposers based upon responses to the above items. The Airport Authority will notify each Proposer on the shortlist, if such presentation is required. These presentations will provide an opportunity for the Proposers to respond to questions posed by the Evaluation Committee and to clarify their proposals through exhibition and discussion.

The Airport Authority will not reimburse oral presentation or any other costs of any Proposer.

3) GENERAL SUBMITTAL REQUIREMENTS:

a) ELECTRONIC MEDIA FILE(S), which will be considered an original Proposal. These files must be word-searchable portable document format (PDF) that permits the materials to be saved, viewed, printed and retransmitted by electronic means. Each of the “Tabbed” (bookmarked) sections shall be bookmarked in the PDF file.

b) PROPOSAL FORMAT AND CONTENT: Each proposal should be prepared simply and economically. Proposals shall be in the same order as listed in this Section and “Tabbed” (bookmarked) as follows to ensure the Evaluation Committee is able to easily locate the information requested in this solicitation.

Tab 1 – Forms:

The Proposer must fully complete and include the following forms, or the proposal may be deemed nonresponsive and rejected without any further evaluation.

i) A signature binding the offer (i.e. Proposal Form); and

ii) Price Form, fully completed; and

iii) Verification of Minimum Qualifications Form (or provide the required information to show the

Proposer meets each of the Minimum Qualifications as listed in this solicitation document); and

iv) Business Information Questionnaire

a. Proposer must certify that it neither (a) engages in investment activities in the energy sector of Iran, including the provision of oil or liquefied natural gas tankers or products used to construct or maintain pipelines used to transport oil or liquefied natural gas for the energy sector of Iran, nor (b) extends credit to another person or entity, if that person

WAYNE COUNTY AIRPORT AUTHORITY Page 19 of 30 or entity will use the credit to engage in investment activities in the energy sector of Iran;

and

v) Subcontractor Form Note: The Proposal must include information about each subcontractor that will be utilized in the contract. Subcontractors cannot be added or replaced after submittal of the proposal without the prior written approval of the Airport Authority.

vi) Proposal Guarantee:

The Proposer is required to submit a refundable Proposal Guarantee (cashier’s check only) in the amount of $10,000.00 made payable to the Wayne County Airport Authority. The Proposer must submit photocopy of the Proposal Guarantee in the electronic response to this RFP. The original should be postmarked by the Proposal deadline date and sent to:

The Proposer is responsible for submitting the original Proposal Guarantee, postmarked by the Proposal deadline, to the Airport Authority. The original should be sent to:

Wayne County Airport Authority

Michael Berry Administration Building Detroit Metropolitan Wayne County Airport

11050 Rogell Drive, Building #602 Detroit, Michigan 48242

Attn: Procurement Department (RFP #25-01937) (Tracking number may be requested.) Failure to submit the properly postmarked Proposal Guarantee, Bond, or cashier’s check in the specified form will result in the Proposal being deemed Nonresponsive and the Proposal rejected…