RFP-25-002-RS_Comm._Memo_Approved.pdf

This document is a City Commission Memorandum from the City of Altamonte Springs, Florida, regarding the evaluation and ranking of proposals for professional architectural and engineering services for various city buildings. The solicitation sought proposals for a two-year contract with two potential two-year renewal periods, addressing architectural and engineering needs on an as-needed basis. On March 19, 2025, the Procurement Division received and opened six proposals, with four deemed complete and responsive and two deemed non-responsive. An evaluation committee from the Leisure Services and Public Works & Utilities Departments evaluated and ranked the proposals, unanimously agreeing to proceed with contract negotiations with the two highest-ranked firms: Bentley Group, Inc. and CPH Consulting, LLC.

The fiscal information indicates sufficient funds are available in the budget for this contract. The recommended action is to approve the evaluation committee rankings, authorize the City to negotiate contract rates with the top two firms, and allow the Mayor to execute the contracts after review and approval by the City Attorney. The contract scope includes professional architectural services potentially encompassing surveying, design, construction management, geotechnical, utility location, and other related services for various city building projects, with the expectation that firms will provide deliverables in both paper and electronic formats and be prepared to develop fee proposals for specific project authorizations.