RFP 2026-1600-0062 Amendment#1 Response to Questions Received.pdf

STATE OF ALASKA

Department of Health Division of Behavioral Health

Alaska Opioid Treatment Program Central Registry

RFP 2026-1600-0062

Amendment # 1 ISSUE DATE: October 3, 2025

This amendment is being issued to answer questions 1 through 10 which have been received by the State of Alaska. Some updates to the RFP have been made as noted in the “Changes to the RFP” section following questions and answers.

Offerors must use Submittal Form A – Offeror Information to acknowledge this amendment.

Name: Annalisa Haynie Procurement Officer Email: Annalisa.Haynie@alaska.gov mailto:Annalisa.Haynie@alaska.gov

Questions submitted by potential offerors and answers from the State:

Q# PAGE SECTION TOPIC QUESTION RESPONSE

1. 5 1.02 Budget Given that “approval or continuation of a contract resulting from this RFP is contingent upon legislative appropriation or federal funding received beyond the initial anticipated term,” can DOH-DBH confirm that funding currently exists for the initial contract term, which is through September 30, 2027?

If so, how much funding currently exists?

It is confirmed that DOH-DBH has funding available for the initial term ending 9/30/27. We anticipate that costs for the initial term could be higher than Option 1 of 2 and Option 2 of 2, since Deliverable #1 for the Security Assessment is a one-time-cost. It is up to the offeror to propose costs within the NTE amounts specified for each performance term. Total evaluated project costs should not exceed $500,000. The state's budgets are legislatively approved on an annual basis before the upcoming budgeted year. Per SEC 1.02 Budget - approval or continuation of a contract resulting from this RFP is contingent upon legislative appropriation or federal funding received beyond the initial anticipated term.

2. 5 1.02, Submittal Form L

Cost Proposal Are the not-to-exceed costs of $150,000 for Optional Terms 1 and 2 based on a confirmed available budget, or is it possible that the aforementioned legislative appropriation or federal funding could allow for larger amounts?

It is based on confirmed available budget. The state's budgets are legislatively approved on an annual basis before the upcoming budgeted year.

3. 5 1.02, Submittal Form L

Cost Proposal Is DOH-DBH open to considering shorter contract terms or a different distribution of contract term lengths and budgets?

The contract terms and budgets will remain the same as they are currently identified.

4. Submittal Form L

Cost Proposal Can a different ordering and set of billable deliverables be entered for pricing, provided that all required deliverables are captured in the pricing?

If there are additional features the bidder would like to include in the cost proposal that are not already mentioned in the RFP deliverables, the offeror may incorporate these costs into the cost proposal in the appropriate or closest matching deliverable number and description. A separate sheet may accompany the cost proposal that outlines additional features and costs not mentioned in the RFP. Keep in mind that the Not to Exceed Costs Per Contract Term remain unchanged. The vendor is responsible for demonstrating how core functionality meets the RFP.

Per SEC 1.12 Alternate Proposals, Offerors may only submit one proposal for evaluation. In accordance with 2 AAC 12.830 alternate proposals (proposals that offer something different than what is asked for) will be rejected.

5. Submittal Form L

Cost Proposal How should SaaS subscription pricing be reflected in the Cost Proposal?

Please include this in Deliverable #2 - General (System Maintenance & Support) for each performance term.

At present, Alaska has 10 approved OTPs, and one medication unit that total approximately 1500 clients;

with anticipation that there will be new OTPs/medication units per year during the life of this contract.

6. 10 3.02 Scope of Work

Challenges to Be Addressed: Interoperability with Existing Systems. The RFP states that “The registry should be designed for compatibility and potential integration with existing electronic health records (EHRs), Prescription Drug Monitoring Programs (PDMP), and correctional health systems.”

Can you confirm that the RFP requires descriptions of integration capabilities only, and that pricing for integrations in the Cost Proposal is not required?

Please describe integration capabilities and make sure the cost proposal figures include the pricing of at least integration with the OTPs.

Q# PAGE SECTION TOPIC QUESTION RESPONSE

7. 19 3.08 Information

Technology IT Related Contractual Requirements. This section states that "other specific DOH IT-related contractual requirements are provided as Submittal Form J." However, Submittal Form J is the Subcontractor form.

Should this refer to Submittal Form K instead?

Correct. The RFP has been updated to reflect Submittal Form K.

8. 24 4.02 Special Formatting Requirements

The page limit for Submittal Form B is listed as 7 pages in the table on page 24, but is given as 5 pages on Submittal Form B itself.

Please clarify which is correct.

Submittal Form B has been updated to reflect a maximum page limit of ten. SEC 4.02 Special Formatting Requirements is updated.

9. 24 4.02 Special Formatting Requirements

Would DOH-DBH consider increasing the page limits for Submittal Forms B-H, from 5 pages per form to 10 pages per form? Alternatively, would you consider expanding the pages allotted to certain forms as appropriate? For example, Submittal Forms B-E, covering the technical aspects of the solution, would benefit from additional pages, with more detailed responses allowing the evaluators to make more informed decisions.

Yes, we can increase page limits from 5 pages to 10 pages per Submittal Forms B - H. Submittal Forms B - H are updated. SEC 4.02 Special Formatting Requirements is updated.

10. Submittal Form K

DOH IT

Contractual Requirements

SaaS Solutions (v241015), Req. ID IT28 (row 30). This Availability requirement necessitates a High Availability configuration, which can significantly increase costs. Would the State consider adjusting this requirement to include 99.5% availability with disaster recovery snapshots, instead of the high availability configuration?

The State of Alask only requires the offeror to attest to the level of availability that they will deliver. Therefore, 99.5% is acceptable. Please see row 30 of Submital Form K - IT Contractual Requirements.

Changes to the RFP

Change 1:

The RFP has been updated to reflect Submittal Form K in Section 3.08 – Information Technology. See question/response #7 above.

Change 2:

Submittal Form B has been updated to reflect a maximum page limit of ten. SEC 4.02 Special Formatting Requirements are updated in the RFP. See question/response #8 above.

Change 3:

Submittal Forms B – H maximum page limits are updated to 10 pages per submittal form. SEC 4.02 Special Formatting Requirements are updated in the RFP. See question/response #9 above.

End of Amendment #1