4 - Submittal Form L - Cost Proposal_9.5.25.xlsx
XLSX spreadsheet 15 KB Posted
- Solicitation number
- 1626-006
- Issued by
- Juneau City and Borough, Anchorage Municipality, Alaska
About this file
This document is a Submittal Form L - Cost Proposal for the Alaska Opioid Treatment Program (OPT) Central Registry, issued under RFP 2026-1600-0062. The project involves developing a comprehensive central registry system for Opioid Treatment Programs, with key milestones including a security assessment due in January 2026, registry development due in June 2026, and full program integration due in September 2026. The contract encompasses three performance terms through September 2031, with specific deliverables including system security assessment, data collection, patient admission tracking, dosage verification, transfer and termination reporting, MMU tracking, and comprehensive system documentation and testing.
The total project budget is set at $500,000, with individual contract terms not to exceed $200,000, $150,000, and $150,000 respectively. The contract's continuation is contingent upon legislative appropriation or federal funding, and the proposal requires compliance with state and federal data protection standards such as HIPAA and 42 CFR Part 2. The cost proposal includes nine distinct deliverable categories ranging from security assessment to documentation requirements, with each category currently showing zero-dollar placeholders for bidders to complete. The solicitation emphasizes system functionality, data security, patient tracking, and operational support for medication-assisted treatment programs.
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Sheet1
| ALASKA OPIOID TREATMENT PROGRAM CENTRAL REGISTRY |
| SUBMITTAL FORM L - COST PROPOSAL |
| RFP 2026-1600-0062 |
| Offerors are to enter their all inclusive costs in each of the deliverables per each two-year term in the highlighted section below. Each term is formulated to provide a performance term subtotal which is then automatically summed through the total evaluated costs column for total proposed project costs. Total evaluated project costs should not exceed $500,000.00. Per SEC 1.02 Budget - approval or continuation of a contract reuslting from this RFP is contingent upon legislative appropriation or federal funding received beyond the initial anticipated term. Key milestones and deadlines are referenced below for consideration. | |
| Key Milestones & Deadlines | |
| 1 | Security Assessment - DUE January 2026 |
| Complete a full security assessment of the system, including risk identification, mitigation planning, and compliance with state and federal data protection standards (e.g., HIPAA, 42 CFR Part 2). | |
| 2 | Registry Development - DUE June 2026 |
| Design, Develop, and test the Alaska OPT Central Registry system, ensuring it meets all functional, technical, and security requirements. | |
| 3 | Program Integration - DUE September 2026 |
| Fully incorporate all Opioid Treatment Programs (OPTs) and their medication units into the operational registry system, including data migration, using onboarding, and system connectivity. |
| Initial Term | Opt 1 of 2 | Opt 2 of 2 | EVALUATED | ||
| DEL# | DELIVERABLES | Thru 9/30/27 | Thru 9/30/29 | Thru 9/30/31 | COST |
| 1 | Security Assessment Requirements - a one-time charge to ensure proposed software or system solution complies with HIPAA and State of Alaska security standards before any development or deployment beings (reference SECs 3.04, 3.05, 3.08, 3.22). | $ - 0 | $ - 0 | ||
| 2 | General - Data Collection & Verification, Emergency Contact Registration, Training Development & Delivery, System Maintenance & Support, Registry User Manual, Emergency Notifications, Monthly Meetings, MMU Data Tracking & Reporting (reference SEC 3.03.1). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 3 | Admissions - Admission Registry and Patient Data Input, Unique Patient Identification, Required Patient Data, Facility Information Collection, Search Functionality, Consent Tracking. Search Result Scenarios (reference SEC 3.03.2). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 4 | Dosage Verification - Data Collection & Maintenance, Web-Based Dosage System, System Functions (reference SEC 3.03.3). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 5 | Transfers and Terminations - System Design & Maintenance, Termination Reporting Requirements, Transfer Reporting Requirements (reference SEC 3.03.4). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 6 | MMU Tracking & Central Registry Operations - to include MMU Tracking Functionality, Central Registry Operations, System Features & Compliance, Reporting Requirements, Operational Support, and Technical Integration (reference SEC 3.03.5). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 7 | Performance Standards - System Implementation & Availability, Data & Reporting Requirements, Security & Confidentiality, Professional Services & Support, Reporting During Implementation & Operations (reference SEC 3.03.6). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 8 | Documentation Requirements - System Documentation, Procedure Manuals, Master Procedure Manual (reference SEC 3.03.7). | $ - 0 | $ - 0 | $ - 0 | |
| 9 | Acceptance Testing -Testing Timeline & Readiness - Parallel Operation & Benchmarking, Functional Testing Requirements, Parallel Testing Phase, and Online Transaction Processing (reference SEC 3.08.8). | $ - 0 | $ - 0 | $ - 0 | $ - 0 |
| 10 | Rights to Materials Produced - Cost considerations may include 1) legal and compliance review of documentation and data handling procedures, 2) staff training on confidentiality and data ownership policies, 3) time and resources to apply required disclaimers to all deliverables, and 3) secure data storage and access controls to meet confidentiality standards (reference SEC 3.03.9). | $ - 0 | $ - 0 | $ - 0 | |
| Total Proposed Project Costs: | $ - 0 | $ - 0 | $ - 0 | $ - 0 | |
| TOTAL NOT TO EXCEED COSTS PER CONTRACT TERM: | $ 200,000.00 | $ 150,000.00 | $ 150,000.00 | $ 500,000.00 |
RFP 2026-1600-0062 Page &P of &N Printed: &D
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