RFP-2026-0825-MedicalSurveillance.pdf

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 1

(Rev 2025-10-02)

Competitive Solicitation – No. 2026-0825

FOR

WSF-MEDICAL SURVEILLANCE

Interested bidders: On behalf of the Washington State Department of Transportation (“WSDOT”), thank you for your interest in contracting with the State of Washington to provide goods/services. To ensure a fair and transparent procurement process that is open to all qualified vendors, Washington’s Procurement Code for Goods/Services (RCW 39.26) requires that this procurement be conducted through a competitive solicitation process.

This Competitive Solicitation and the resulting contract have unique features, requirements, and terminology, which are further explained in the Contracting Guide for Agency Contracts for Goods and Services (“Agency Contracting Guide”). The Competitive Solicitation consists of this document and the exhibits included in the summary table attached as Appendix A – Summary Table of All Included Exhibits & the Required Bid Submittals.

This Competitive Solicitation is organized into the following four sections and one appendix:

Section 1 – Opportunity: Describes the opportunity for Bidders - i.e., what goods/services are being solicited; award type; number of awards; historical sales information; and historical purchasers.

Section 2 – Competitive Solicitation Process: Describes the procurement process for this Competitive Solicitation.

Section 3 –Submitting A Bid: Details how Bidders prepare and submit a bid.

Section 4 – Bid Evaluation: Details how WSDOT will review and evaluate bids to determine

Contract awards.

Appendix A: Summary Table of All Exhibits & the Required Bid Submittals.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.26 https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 2

SECTION 1 – OPPORTUNITY

This section identifies the goods/services that Bidders will be bidding to supply if awarded a contract. This section also includes available historical data regarding prior purchases that may help Bidders evaluate the potential opportunity including, when available, prior purchasing data.

1.1. SCOPE OF INCLUDED GOODS/SERVICES. WSDOT is utilizing this Competitive Solicitation to solicit value-added bids from innovative, qualified Bidders to provide Medical Surveillance, that, at a minimum, meet or exceed any mandatory minimum specifications for the Goods/Services and/or the mandatory minimum performance requirements for Bidders who are awarded a Contract as set forth in Exhibits D-Contract.

The scope of services is as follows:

WSF is purchasing occupational medical surveillance services to support WSF’s occupational health and safety programs. Services will include regular examinations, testing, evaluation and record keeping that aligns with WA State regulatory framework and HIPPA compliance. Services will be provided to employees working on vessels, in terminals and maintenance and thus requires flexibility and predictability when scheduling. All medical examinations and evaluations must be performed by or under the supervision of a licensed physician who is board certified in occupational medicine.

The contracted services must submit reports that provide verification of exam, written opinion or clearance letter, confirmation of employee medical condition that would increase impairment during work activities, statement confirming physician has informed employee of medical exam results and conditions, recommendation for changing medical exam frequency, signification findings, and provide submission of this document to WSF Health and Safety and a copy to employee within 60 days of exam.

Additional product/service requirements are in Exhibit F – Scope of Work

SECTION 2 – COMPETITIVE SOLICITATION PROCESS

This section describes the procurement process for this Competitive Solicitation, including:

Information about the purpose of the Competitive Solicitation;

The form and term of the intended Contract;

Important deadlines for this Competitive Solicitation;

Information about the Pre-Bid Conference;

Where to direct questions or concerns regarding the Competitive Solicitation;

Limits on Bidder communications during the Competitive Solicitation process;

Information about the complaint, debrief and protest process; and The process for potential amendments or modifications to the Competitive

Solicitation.

2.1. PURPOSE OF THE COMPETITIVE SOLICITATION. The Competitive Solicitation is a required formal process for WSDOT to receive competitive bids from interested Bidders to evaluate pursuant to described criteria and, as appropriate, award Contracts for specified Goods/Services that function as enterprise procurement solutions.

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 3

2.2. CONTRACT FORM & TERM. As set forth in Exhibit D – Contract, the Contract term is two years (24) months. WSDOT may extend the contract term for up to five (5) additional one (1) year terms.

The Contract is subject to earlier termination. Contract usage is optional for Purchasers other than Washington State agencies, all Purchasers are subject to the same contract terms, conditions, and pricing as Washington State agencies.

2.3. COMPETITIVE SOLICITATION DEADLINES. The following table identifies important dates for this Competitive Solicitation:

COMPETITIVE SOLICITATION DEADLINES

ITEM DATE

Competitive Solicitation Posting Date: August 25, 2026

Pre-Bid Conference: August 31, 2026, at 11:30 AM (Pacific Time) Attend via Video Conference

Microsoft Teams meeting Join:

https://teams.microsoft.com/meet/2973554 58356962?p=T8D4LOMj2GdSH6TeOv Meeting ID: 297 355 458 356 962 Passcode: V3gK9Gz9

Need help? | System reference Dial in by phone +1 206-531-0324,,170113129# United States, Seattle Find a local number Phone conference ID: 170 113 129# For organizers: Meeting options | Reset dial-in PIN

Question & Answer Period:

Deadline for Submitting Questions: September 07, 2026

Anticipated Deadline for Answers September 14, 2026

Bidder References Due to Procurement Coordinator: October 07, 2026

Deadline for Submitting Bids: October 09, 2026

Anticipated Announcement of Apparent Successful Bidder (ASB): 10-20, 2026

Anticipated Contract Award: 11-31, 2026

WSDOT reserves the right to revise the above schedule* https://teams.microsoft.com/meet/297355458356962?p=T8D4LOMj2GdSH6TeOv https://teams.microsoft.com/meet/297355458356962?p=T8D4LOMj2GdSH6TeOv https://aka.ms/JoinTeamsMeeting?omkt=en-US https://teams.microsoft.com/l/meetup-join/19%3ameeting_OGNhZmU4Y2UtYzcxNi00ZjdiLTg4NzgtZGYyZmIyYjUyNzFm%40thread.v2/0?context=%7b%22Tid%22%3a%226f10858a-931e-4554-89f7-a3694e8e0f1a%22%2c%22Oid%22%3a%22925c2d14-6d3b-44d8-a871-a2fd5a55f119%22%7d tel:+12065310324,,170113129 https://dialin.teams.cloud.microsoft/039e7852-bef4-4986-949b-6b82f4e2095f?id=170113129 https://teams.microsoft.com/meetingOptions/?organizerId=925c2d14-6d3b-44d8-a871-a2fd5a55f119&tenantId=6f10858a-931e-4554-89f7-a3694e8e0f1a&threadId=19_meeting_OGNhZmU4Y2UtYzcxNi00ZjdiLTg4NzgtZGYyZmIyYjUyNzFm@thread.v2&messageId=0&language=en-US https://dialin.teams.cloud.microsoft/usp/pstnconferencing https://dialin.teams.cloud.microsoft/usp/pstnconferencing

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 4

Note: As required by Washington law, this Competitive Solicitation is posted to Washington’s Electronic Business Solution (“WEBS”). See RCW 39.26.150. As set forth in the Contracting Guide, interested Bidders must register in WEBS. In the event there are amendments to this Competitive Solicitation, WSDOT will post such amendments to WEBS. Similarly, in the event of any timely Bidder questions (i.e., questions raised during the Pre-Bid Conference or the Question & Answer Period), WSDOT will post written responses to such questions to WEBS.

2.4. PRE-BID CONFERENCE. WSDOT will host a virtual Competitive Solicitation Pre-Bid Conference at the date and time set forth in Section 2.3, above. Bidders are encouraged to attend and participate, but attendance is not mandatory.

The Pre-Bid Conference is intended to:

Familiarize Bidders with Washington’s requirements for governmental procurements of goods/services through Enterprise Procurement Solution Contracts;

Explain the Competitive Solicitation; and Allow Bidders to raise questions or concerns regarding the Competitive

Solicitation.

As practicable, WSDOT will address Bidder questions or concerns that are raised during the Pre- Bid Conference at that time. Nonetheless, to ensure fairness to all potential Bidders, WSDOT will identify Bidder questions or concerns asked during the Pre-Bid Conference and the Procurement Coordinator will provide an official response in the question-and-answer period. Assistance for disabled, blind, or hearing-impaired persons who wish to attend the Pre-Bid Conference is available with prior arrangement by contacting the Procurement Coordinator.

2.5. COMPETITIVE SOLICITATION QUESTIONS. Questions or concerns regarding this Competitive Solicitation must be directed to the following Procurement Coordinator:

NAME: TARIQ OHAB

Email: acoacquisitionsubmittal@wsdot.wa.gov and tariq.ohab@wsdot.wa.gov The Procurement Coordinator will answer Bidder questions in writing posted to Washington’s Electronic Business Solution (WEBS). Bidders are encouraged to submit questions regarding the Competitive Solicitation as early in the process as possible to allow the Procurement Coordinator to consider and respond. Questions will only be addressed if they are deemed, in the sole discretion of WSDOT, (i) to be germane to the solicitation, and (ii) not adequately addressed in the solicitation.

Note: If Bidders have questions or concerns regarding the Contract (see Exhibit D – Contract), Bidders must raise such questions or concerns, in writing, to the Procurement Coordinator before the Deadline for Submitting Questions stated in Section 2.1, above. WSDOT does not intend to negotiate substantive terms and conditions pertaining to the resulting Contracts at Contract award.

2.6. BIDDER COMMUNICATION DURING COMPETITIVE SOLICITATION. During the Competitive Solicitation process, all Bidder communication regarding this Competitive Solicitation must be directed to the Procurement Coordinator. Bidders should rely ONLY on this Competitive Solicitation and written amendments to this Competitive Solicitation issued by the Procurement Coordinator. In no event will oral communications regarding this Competitive Solicitation be binding. Unauthorized Bidder https://www.des.wa.gov/sell/how-work-state/register-bid-opportunities https://www.des.wa.gov/sell/how-work-state/register-bid-opportunities https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.150 https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf mailto:acoacquisitionsubmittal@wsdot.wa.gov mailto:tariq.ohab@wsdot.wa.gov

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 5

contact regarding this Competitive Solicitation with other state employees or Purchasers involved with the Competitive Solicitation may result in Bidder disqualification.

2.7. COMPLAINTS, DEBRIEFS, & PROTESTS. This Competitive Solicitation and resulting Contract awards are subject, as applicable, to complaints, debriefs, and protests as explained in the Agency Contracting Guide, which may impact the dates set forth above. As stated in the Agency Contracting Guide, Bidder complaints and debrief requests must be emailed to the Procurement Coordinator referenced in Section 2.6, above.

Protests, however, must be sent to the Protest Officer stated below.

Protest Officer: Schatzie Harvey Email: schatzie.harvey@wsdot.wa.gov Address: Contract Services PO Box 47408 Olympia, WA 98504-7408

2.8. COMPETITIVE SOLICITATION – AMENDMENT & MODIFICATION. WSDOT reserves the right to amend and modify this Competitive Solicitation. Only Bidders who properly have registered and downloaded this Competitive Solicitation directly via the Washington Electronic Business Solution (WEBS) will receive subsequent notifications of amendments and other correspondence pertinent to this Competitive Solicitation. Bidders must be registered in WEBS to be awarded a Contract. Visit WEBS to register.

SECTION 3 – SUBMITTING A BID

This section identifies how to prepare and submit your bid to WSDOT for this Competitive Solicitation. In addition, Bidders will need to review and follow the Competitive Solicitation requirements including those set forth in the exhibits, which identifies the information that Bidders must provide to WSDOT to constitute a responsive bid. By responding to this Competitive Solicitation and submitting a bid, Bidders acknowledge having read and understood the entire Competitive Solicitation, including the Agency Contracting Guide, and accept all information contained within this Competitive Solicitation.

3.1. BID FORMAT. Required Bid Submittals must be complete, legible, signed, and follow all instructions stated in the Competitive Solicitation (including the exhibits). Unless otherwise specified in writing by WSDOT, Required Bid Submittals and permitted ancillary documents uploaded in WEBS for this solicitation must be prepared and delivered in MS Word, MS Excel, or Adobe PDF. Where required to do so, Bidders may sign Required Bid Submittals using either a physical or electronic signature.

3.2. PRICING. Bidders must identify and include all cost elements in their pricing. If Bidder is awarded a Contract, the total price for the Goods/Services shall be Bidder’s price as submitted. Except as provided in the Contract, there shall be no additional costs of any kind.

3.3. SUBMITTING BIDS. Bidders must email Required Bid Submittals to acoacquisitionsubmittal@wsdot.wa.gov. and tariq.ohab@wsdot.wa.gov Please note:

Bidder’s email, including all attachments, must not exceed 30MB in size.

WSDOT will not accept or open zipped files.

WSDOT will acknowledge bid receipt by responsive email. If Bidder does not receive such acknowledgement within five (5) business days, Bidder must contact https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf mailto:schatzie.harvey@wsdot.wa.gov https://fortress.wa.gov/ga/webs https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf mailto:tariq.ohab@wsdot.wa.gov

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 6

the Procurement Coordinator to confirm acknowledgement of bid receipt.

Acknowledgement of bid receipt is not a determination on the bid’s responsiveness.

3.4. ADDITIONAL BID SUBMITTALS. Bidders may not provide unsolicited materials. For any supplemental materials expressly required by WSDOT in writing, Bidders must identify such supplemental materials with Bidder’s name.

3.5. PUBLIC RECORDS. Submitted bids and any supplemental Bidder materials pertaining to this Competitive Solicitation are subject to Washington’s Public Records Act (RCW 42.56) and, in the event of a public records request, will be disclosed as set forth in the Agency Contracting Guide.

You may not mark the entire submittal/proposal as copyrighted, proprietary, or confidential.

Any solicitation/proposal containing language which copyrights the submittal, declares the entire submittal/proposal to be confidential, declares the document is the exclusive property of the consultant, will be disqualified and removed from consideration.

3.6. ORGANIZATIONAL CONFLICT OF INTEREST. THE Bidder is to review WSDOT’s Organizational Conflict of Interest (OCOI) Manual to determine if there is a situation that would preclude the Bidder’s organization from bidding on this competitive solicitation. https://wsdot.wa.gov/engineering-standards/all-manuals-and-standards/manuals/organizational-conflicts-interest-manual

SECTION 4 – BID EVALUATION

This section identifies how WSDOT will evaluate bids for this Competitive Solicitation.

4.1. OVERVIEW. WSDOT will evaluate bids for this Competitive Solicitation as described below.

Bid Review: WSDOT will review bids to determine bid responsiveness as stated in Section 4.2, below.

Bid Evaluation: WSDOT will evaluate responsive bids as stated in Sections 4.3 –

4.5, below.

Procurement Authority Discretion. WSDOT reserves the right to:

Request Bidder clarification regarding any bid;

Waive any informality;

Reject any or all bids, or portions thereof;

Cancel the Competitive Solicitation and, if desired, re-solicit bids;

and/or Negotiate with the highest scoring responsive and responsible

Bidder(s) to determine whether such bids can be improved.

WSDOT will use the following process and evaluation criteria to determine eligibility for a Contract award:

STEP ITEM POINTS

1 BID RESPONSIVENESS REVIEW

See Section 4.2, below

A Required Bid Submittals Review Bidder’s Required Bid Submittals to determine whether Bidder’s bid is responsive to the Competitive Solicitation

Pass/Fail https://app.leg.wa.gov/RCW/default.aspx?cite=42.56 https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf https://wsdot.wa.gov/engineering-standards/all-manuals-and-standards/manuals/organizational-conflicts-interest-manual https://wsdot.wa.gov/engineering-standards/all-manuals-and-standards/manuals/organizational-conflicts-interest-manual

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 7

STEP ITEM POINTS

B

Performance Specifications Exhibit D – Contract Review whether Bidder’s Goods/Services and/or Bidder’s performance capability meets the mandatory minimum performance specifications for the Competitive Solicitation

Pass/Fail

2 BID EVALUATION

See Section 4.3, below

A Cost Factors: Bid Pricing Evaluation Exhibit C – Bid Price Evaluate and score Bidder’s cost factors

40%

B

Non-Cost Factors Exhibit B – Scored Non-Cost Scored Factors Evaluate and score Bidder’s response to stated non-cost factors including, as applicable, Bidder’s Goods/Services and/or Bidder’s performance capability that exceeds mandatory minimum performance specifications for the Competitive Solicitation

60%

Subtotal: 100%

3 RESPONSIBLE BIDDER DETERMINATION

Review and determine Bidder responsibility See Section 4.4, below

Pass/Fail

TOP-SCORED BIDDER(S) ADVANCE TO STEP 5

4.2. BID RESPONSIVENESS (STEP 1A). WSDOT will review bids – on a pass/fail basis – to determine whether the bid complies with the Competitive Solicitation requirements and, therefore, is ‘responsive.’ If WSDOT determines that a bid is nonresponsive, WSDOT will reject the bid and notify the Bidder, in writing, that the bid is nonresponsive. Such written notification will include a brief explanation as to why the bid is nonresponsive.

WSDOT, in its discretion, may waive informalities in a bid. An informality is an immaterial variation from the exact requirements of the Competitive Solicitation, having no effect or merely a minor or negligible effect on quality, quantity, or delivery of the goods or the quality, capability, or performance of the services being procured, and the correction or waiver of which would not affect the relative standing of, or be otherwise prejudicial, to Bidders.

Consistent with the Washington State Legislature’s policy goals to reduce barriers to competition and increasing opportunities for small businesses to contract with state agencies, WSDOT, in its discretion, may clarify a Bidder’s bid that is in substantial compliance with the instructions.

Clarifications are intended to ensure that the bids are complete and can be evaluated fairly.

REVIEW BIDDER’S REQUIRED BID SUBMITTALS (STEP 1A). WSDOT will review each bid to determine whether:

The bid is complete – i.e., does Bidder’s bid include each of the

Required Bid Submittals as stated in Appendix A – Summary Table of All Exhibits & the Required Bid Submittals;

COMPETITIVE SOLICITATION NO. 2026-0825 – WSF-MEDICAL SURVEILLANCE PAGE 8

Bidder’s Required Bid Submittals are complete, consistent with the instructions, signed, and legible; and

Bidder’s certifications, as provided by Bidder in Bidder’s submitted Exhibit A-1 – Bidder’s Certification, constitute a responsive bid.

REVIEW MINIMUM REQUIRED PERFORMANCE REQUIREMENTS (STEP 1B). WSDOT will review each bid to determine whether Bidder’s Goods/Services and/or Bidder’s performance capability meets the minimum required specifications and/or performance requirements stated in Exhibit D – Contract. Note: WSDOT reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent Successful Bidders. If Bidder fails to provide such requested information to WSDOT within five (5) business days, Bidder may be disqualified.

4.3. BID EVALUATION: SCORED FACTORS (STEP 2A). WSDOT will evaluate and score responsive bids as specified below and as set forth in the referenced exhibits. Note: It is imperative that Bidder’s Required Bid Submittals comply with the instructions set forth in the exhibits.

COST FACTORS – BID PRICING (STEP 2A). WSDOT will evaluate and score Bidder’s cost factors, as provided by Bidder in Bidder’s Exhibit C – Bid Price, as follows:

The bid with the lowest total evaluation price will receive 100% of the allotted points. Bids with a higher evaluation price will receive proportionately fewer evaluation points based upon the bid with the lowest total evaluation price, using the following formula:

Lowest total bid evaluation price divided by a higher total bid evaluation price (i.e., the bid that is being evaluated) multiplied by the total number of available points equals the cost factor evaluation points. Points will be rounded to three places to the right of the decimal point using standard rounding method.

Sample Calculation:

Using Bidder A = $100,000 (lowest total evaluation price) and Bidder B = $110,000 Bid B calculation: $100,000 (Bidder A, lowest total evaluation price) / $110,000 (Bidder B’s evaluation price) = 0.909 x 100 (maximum points available) = 90.900.

Bidder A is the bid with the lowest total bid evaluation price, so it would be assigned the maximum available points, 100 points.

Bidder B would be assigned 90.900 points based on the formula above.

NON-COST FACTORS (STEP 2B). WSDOT will evaluate and score the specified non-cost factors stated in Exhibit B – Scored Non-Cost Factors by evaluating and scoring Bidder’s response – i.e., Bidder’s Goods/Services and/or Bidder’s performance capability that exceeds the stated minimum required performance specifications. Note: WSDOT reserves the right to request additional Bidder information or perform tests and measurements before selecting Apparent

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Successful Bidder(s). If Bidder fails to provide such requested information to WSDOT within five (5) business days, Bidder may be disqualified.

4.4. Bidder Responsibility Determination (Step 3). The Washington State Legislature requires that Washington state agencies award contracts for goods/services only to ‘responsible bidders.’ See RCW 39.26.160(2). Accordingly, to be eligible to be considered for a Contract award resulting from this Competitive Solicitation, WSDOT must determine that Bidder is a ‘responsible bidder.’

Accordingly, WSDOT will make reasonable inquiry to determine bidder responsibility on a pass/fail basis. In determining bidder responsibility, WSDOT will consider the following:

Bidder’s certifications as provided in Bidder’s Exhibit A-1 – Bidder’s Certification;

Bidder’s ability, capacity, and skill to perform the Contract or provide the

Goods/Services;

Bidder’s character, integrity, reputation, judgment, experience, and efficiency;

Bidder’s ability to perform the Contract within the time specified;

Bidder’s performance quality pertaining to previous contracts or services;

Bidder’s compliance with laws relating to the Contract or services;

Whether, within the three-year period immediately preceding the date of the

Competitive Solicitation, Bidder has been determined by a final and binding citation and notice of assessment issued by the Washington State Department of Labor and Industries or through a civil judgment entered by a court of limited or general jurisdiction to have willfully violated, as defined in RCW 49.48.082, any provision of chapter 49.46, 49.48, or 49.52 RCW; and

Such other information as may be secured having a bearing on the decision to award a Contract.

In addition, WSDOT may consider the following:

Financial Information: WSDOT may request financial statements, credit ratings, references, record of past performance, clarification of Bidder’s bid, on-site inspection of Bidder's or subcontractor's facilities, or other information as necessary to determine Bidder’s capacity to perform and the enforceability of Bidder’s contractual commitments. Failure to respond to these requests may result in a bid being rejected as non-responsive.

References: WSDOT reserves the right to use references to confirm satisfactory customer service, performance, satisfaction with service/product, knowledge of products/service/industry and timeliness. Any negative or unsatisfactory reference can be reason for rejecting a Bidder as non-responsible.

WSDOT reserves the right to request bidder responsibility information from Bidder. If Bidder fails to provide such information to WSDOT within five (5) business days, Bidder may be disqualified.

4.5. ANNOUNCEMENT OF APPARENT SUCCESSFUL BIDDERS (STEP 5). WSDOT will determine the Apparent Successful Bidders (“ASBs”). The ASBs will be the responsive and responsible Bidders who best meet the Competitive Solicitation requirements and present the best total value based on the evaluation criteria stated above.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.160

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ASB designation does not imply that WSDOT will issue a Contract award. Rather, this designation allows WSDOT to perform further analysis and ask for additional documentation. Bidders must not construe ASB designation as an award, impending award, attempt to negotiate, etc. If a Bidder acts or fails to act because of such notification or designation, it does so at its own risk and expense.

Upon announcement of ASBs, Bidders may request a debrief conference as specified in the Agency Contracting Guide.

4.6. Bid Information Availability (Step 6). Upon WSDOT’ announcement of ASB:

All bid submissions and all bid evaluations are subject to public disclosure pursuant to Washington’s Public Records Act. See RCW 39.26.030(2).

Upon WSDOT’ announcement of ASB, WSDOT will post all bid evaluations to WEBS. In addition, WSDOT intends to post winning bid submissions to its Contracting Opportunities page at HTTPS://WSDOT.WA.GOV/BUSINESS-WSDOT/CONTRACTS/SEARCH-

CONTRACTING-OPPORTUNITIES.

4.7. CONTRACT AWARDS (STEP 7). Subject to protests, if any, WSDOT and the ASB will enter a Contract as set forth in Exhibit D – Contract. An award, in part or full, is made, and a contract formed by signature of WSDOT and an awarded Bidder on the Contract. Following Contract awards, all Bidders registered in WEBS will receive a Notice of Award delivered to the Bidder’s email address provided in Bidder’s WEBS profile.

4.8. ADDITIONAL AWARDS. WSDOT reserves the right, during the resulting Contract term, to make additional Contract awards to responsive, responsible Bidders who provided a bid but who were not awarded a Contract. Such awards would be on the same or substantially similar terms and conditions and would be designed to address an awarded Contractor vacancy (e.g., an awarded contractor is terminated or goes out of business), respond to Purchaser needs, or be in the best interest of the State of Washington.

https://app.leg.wa.gov/RCW/default.aspx?cite=39.26.030 https://www.des.wa.gov/sell/how-work-state/register-bid-opportunities https://wsdot.wa.gov/business-wsdot/contracts/search-contracting-opportunities https://wsdot.wa.gov/business-wsdot/contracts/search-contracting-opportunities

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APPENDIX A –SUMMARY TABLE OF ALL INCLUDED EXHIBITS & THE REQUIRED BID SUBMITTALS

This Competitive Solicitation includes each of the exhibits identified below in the Summary Table of All Included Exhibits & Required Bid Submittals. The Summary Table also identifies required bid submittal and what actions, if any, Bidders timely must complete as part of a responsive bid submission.

EXHIBIT AND DESCRIPTION REQUIRED BIDDER ACTION

REQUIRED

BID

SUBMITTAL

Exhibit A-1 – Bidder’s Certification Identifies required information that Bidder must provide and states required Bidder certifications.

Bidder must complete Exhibit A-1 – Bidder’s Certification, as specified therein, and submit it as part of Bidder’s bid.

Yes Required

Exhibit A-2 – Client References The Procurement Coordinator will receive and review the submitted Client Reference Forms (via Exhibit A-2- Client Reference Form).

A submittal of three (3) Client Reference Evaluations are Mandatory. These must be sent to the Procurement Coordinator by the Bidders’ references directly. These are not submitted by the Bidder.

This document must be completed by the bidder’s three (3) references listed in Exhibit A-1 – Bidder’s Certification.

References shall send the completed and signed form directly to the Procurement Coordinator by the deadline listed in Section 2.3.

Yes Required

Exhibit B – Scored Non-Cost Factors Identifies scored performance requirements for Bidder’s Goods/Services and/or Bidder’s performance capability that exceed the minimum required specifications set forth in Exhibit D – Contract and provides Bidders an opportunity to compete to demonstrate additional value that will be evaluated and scored.

Bidder must complete Exhibit B – Scored Non-Cost Factors, as specified therein, and submit it as part of Bidder’s bid.

Note: Awarded Bidders who receive evaluation points for any included Non- Cost Scored Performance Specifications will be required to include such additional performance specifications for Bidder’s Goods/Services and/or Bidder’s Performance in the awarded Contract.

Yes Required

Exhibit C – Bid Price Provides the template and bid pricing information that Bidders must use to provide bid pricing.

Bidder must complete Exhibit C – Bid Price, as specified therein, and submit it as part of Bidder’s bid.

Yes Required

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EXHIBIT AND DESCRIPTION REQUIRED BIDDER ACTION

REQUIRED

BID

SUBMITTAL

Exhibit D – Contract Provides the Contract form that awarded Bidders will execute with WSDOT.

Bidder must review Exhibit D – Contract and timely submit to the Procurement Coordinator, in writing, any issues pertaining to the Contract terms and conditions during the Question & Answer Period.

Note: Bids that are subject to Contract modifications that WSDOT has not agreed to and that WSDOT has not included in an amended/revised Exhibit D – Contract, posted to WEBS, will be rejected as nonresponsive.

No

Exhibit D-1 – Bidder’s Contract Issues List Provides Bidders an opportunity to identify Bidder’s issues and proposed resolution/solution if Bidder has any business concerns with the Contract form stated in Exhibit D – Contract.

Required ONLY if Bidder has issues with the Contract form’s terms and conditions stated in Exhibit D – Contract. If so, Bidder must complete Exhibit D-1 – Bidder’s Contract Issues List, as specified therein, and submit it as part of Bidder’s bid.

If applicable

Exhibit E – Bidder’s Subcontractor Inclusion Plan Provides Bidders who, if awarded a Contract, intend to utilize subcontractors to perform the Contract, an opportunity to identify Bidder’s intended subcontractors.

Required ONLY if Bidder intends or desires to utilize subcontractors to perform the Contract, if awarded. If so, Bidder must complete Exhibit E – Bidder’s Subcontractor Inclusion Plan, as specified therein, and submit it as part of Bidder’s bid.

If applicable

Exhibit F – Scope of Work Detailed scope of work description. No

Bidder Contracting Guide for Agency Contracts for Goods and Services Provides Bidder information regarding procurements for Enterprise Procurement Solution Contracts including how to submit a complaint, debrief conference request, and protest.

Bidder must review the Bidder Contracting Guide for Agency Contracts for Goods and Services.

No https://des.wa.gov/sites/default/files/2025-02/Bidder-Contracting-Guide-Agencies.pdf