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EXHIBIT B – SCORED NON-COST FACTORS
| Competitive Solicitation: |
| No. 2026-0825 – WSF-Medical Surveillance |
| Bidder: |
| _________________________________ |
Type/print full legal name of bidder company
Instructions:
Bidders submitting a proposal must complete and submit an Exhibit B for evaluation purposes.
Performance Requirements: Bidder must respond to each requirement as noted in the instructions below.
1. Review all requirements, priorities and provided definitions:
· Mandatory Pass/Fail (M): Minimum requirement; Bidder that does not meet this requirement will not be considered any further.
· Mandatory Scored (MS): Critical requirement; evaluators will score based on the degree to which Bidder's response meets the requirement.
· Desirable Scored (DS): Desirable requirement; evaluators will score based on the degree to which Bidder's response meets the requirement.
1. Using the Bidder Meets Requirement column, Bidder must select either a "Yes" or "No" to indicate the Bidder's ability to meet the requirement. Any entry that is not either a "Yes" or "No", may be deemed non-responsive and will not be considered any further.
1. Bidder must respond in the Written Response column for every requirement that indicates a "Written Response Required”. Written responses must not reference any material present elsewhere. The written response shall be considered complete and stand on its own merits or may be deemed non-responsive.
PERFORMANCE REQUIREMENTS AND FACTORS
| REQ ID |
| Performance Requirement and |
Stated Business Need
| Points Available |
| Priority |
| Bidder’s Compliance |
| Written Response |
| 1.1 |
| The vendor must validate that they maintain an Occupational Medicine Board Certified physician and present relevant credentials that support surveillance and Coast Guard medical certification needs. The vendor shall also present relevant licenses and experience and confirm that key staff include licensed health care professionals. The vendor shall describe how licenses and credentials are verified and remain current. |
Pass/Fail
☐ No
| 1.2 |
| Specific restrictions apply to contracting with current or former state employees pursuant to chapter 42.52 RCW. Vendor must familiarize themselves with the requirements prior to submitting a Response. |
Pass/Fail
| 2. |
| Record and Information Handling: |
| 2.1 |
| The vendor must describe how medical surveillance records are processed and maintained in accordance to WAC 296-802 and HIPPA requirements |
20 Points
☐ No Written Response Required
| 2.2 |
| The vendor must also describe what information it releases to employer and how it secures sensitive information. |
20 Points
☐ No Written Response Required
| 2.3 |
| The vendor shall describe protocols for exchanging or obtaining medical information, follow-up care and patient management when an employee is treated by an outside medical provider. |
20 Points
☐ No Written Response Required
| 3.1 |
| The vendor shall describe the reports provided to the employer and to the employee, the frequency, the format and/or database, information, and the process of notification. |
| 20 points |
☐ No Written Response Required
| 3.2 |
| The vendor shall describe how reports are accessed by the employer and managed to ensure due dates are met and overdue employees are tracked and notified. |
| 20 points |
☐ No Written Response Required
| 3.3 |
| The contract will also describe the timeline from examination, evaluation of results and employer notification or clearance that supports WSFs surveillance needs. |
| 20 points |
☐ No Written Response Required
| 4.1 |
| The vendor must describe the process for routine surveillance examinations, post exposure examinations, exit examinations and initial examinations which will include their capabilities, lead time, and employee notification system. |
| 20 points |
☐ No Written Response Required
| 4.2 |
| The vendor must demonstrate that they can provide examination notification at least 90 days before due date and provide results within 60 days of the examination |
Pass/Fail
| 4.3 |
| The vendor must demonstrate that examination scheduling can meet employee shift needs (outside of business hours) and can accommodate employee locations. |
Pass/Fail
| 4.4 |
| The vendor must demonstrate that they can provide medical surveillance for WSF’s occupational needs and provide U.S Coast Guard Medical Certification examinations and testing. |
Pass/Fail
| 5. |
| Program Implementation: |
| 5.1 |
| The vendor shall describe an implementation plan when they will be fully operational and explain how they will manage current employee/patient load while describing their future onboarding practices. |
| 10 points |
☐ No Written Response Required
| 5.2 |
| The vendor shall describe how they will communicate with WSF during program implementation and provide an open means of communication to meet WSF needs. |
| 10 points |
☐ No Written Response Required
| 6.1 |
| The vendor will describe the system and process in place to manage discrepancies, performance concerns, or help needed when addressed by WSF Health and Safety. |
| 20 points |
☐ No Written Response Required
| 6.2 |
| The vendor must provide technical support plan for WSF 24/7 operations. |
Pass/Fail
| 7.1 |
| The vendor shall provide a plan for health data migration and a timeframe to which they will be fully operational. Data migration shall meet all HIPPA and regulatory standards. |
| 10 points |
☐ No Written Response Required
| 8 |
| Training and System Access: |
| 8.1 |
| The vendor must provide orientation or training presentations to Washington State Ferries, with the participation of the vendor’s medical staff, to describe and explain the services provided in accordance with the contract and established protocols. |
Pass/Fail
| 8.2 |
| The vendor shall describe the system used to manage surveillance, scheduling, status and records and provide a demonstration the WSF Health and Safety Staff encounter frequently. |
| 10 points |
☐ No Written Response Required
| 8.3 |
| The vendor shall provide a training plan on system use and determine further support needed. |
| 10 points |
☐ No Written Response Required
| 9.1 |
| The Vendor’s processes must comply with industry best practices in compliance with OCIO Policy SEC-05 (Change Management). |
| Pass/Fail |
| 9.2 |
| The Vendor must provide ongoing visibility to change management documentation and track through the project life to Final System Acceptance. |
| Pass/Fail |
Return this exhibit to Procurement Coordinator at:
acoacquisitionsubmittal@wsdot.wa.gov and tariq.ohab@wsdot.wa.gov
EXHIBIT B – SCORED NON-COST FACTORS PAGE 2
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