RFP 202512157_Award Notification Letter.pdf
PDF 376 KB Posted
- Solicitation number
- RFP - 10A - 202512157
- Issued by
- Maine
About this file
This is an Award Notification Letter issued by the State of Maine Department of Human Services, Office of Child and Family Services, dated February 26, 2026, regarding RFP #202512157 for an Implementation Reviewer for Child Welfare Psychotropic Medication. The Department has conditionally awarded the contract to Medical Review of North Carolina Inc., located at 3600 Glenwood Ave Suite 120, Raleigh, NC 27612. The Implementation Reviewer will evaluate the Department's compliance with a Settlement Agreement concerning psychotropic medication administration to children and youth in foster care, with key responsibilities including developing a sampling and data analysis plan, collecting data within 60 calendar days of each reporting period, and producing draft reports within four months of each period's close. The initial contract term runs from April 1, 2026, to March 31, 2028, with three optional renewal periods available, potentially extending the total contract term to five years. The proposal evaluation used a 100-point scale consisting of 30 points for Organization Qualifications and Experience, 40 points for Proposed Services, and 30 points for Cost Proposal, with the original proposal submission deadline of December 30, 2025.
The award is conditional upon final approval by the State Procurement Review Committee and successful contract negotiation; the Department reserves the right to cancel the award prior to written contract execution. The cost proposal was structured as a fixed amount for a maximum of 90 completed case reviews per review period, with potential adjustments based on actual completed cases. No specific budget range was disclosed in the RFP, and the contractor must provide detailed budgets for any contract renewals at least 120 calendar days prior to each renewal period. The selected vendor must comply with extensive confidentiality and information security requirements, including HIPAA compliance and MaineIT Policies and Standards, maintain required insurance coverage, and ensure all individually identifying information is redacted from public reports. Any aggrieved party may request an appeal hearing within 15 days of award notification to the Director of the Bureau of General Services as provided under state procurement rules.
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Other files
| File | Type | Posted |
|---|---|---|
| 202512157 QA Summary Final.xlsx | XLSX spreadsheet | |
| AMD #1 202512157.docx | DOCX document | |
| 2. Implementation Reviewer Proposed Services Response Form Final.docx | DOCX document | |
| 1. RFP 202512157 Implementation Reviewer_Final.docx | DOCX document | |
| RFP 202512157 Master Score Sheet.pdf | ||
| 3. Implementation Reviewer Cost Form Final.xlsx | XLSX spreadsheet | |
| RFP 202512157 Selection Package_Final.pdf | ||
| 1. RFP 202512157 Implementation Reviewer_Final.docx | DOCX document | |
| 202512157 QA Summary Final.xlsx | XLSX spreadsheet | |
| 2. Implementation Reviewer Proposed Services Response Form Final.docx | DOCX document | |
| 3. Implementation Reviewer Cost Form Final.xlsx | XLSX spreadsheet | |
| 3. Implementation Reviewer Cost Form Final.xlsx | XLSX spreadsheet | |
| 1. RFP 202512157 Implementation Reviewer_Final.docx | DOCX document | |
| 2. Implementation Reviewer Proposed Services Response Form Final.docx | DOCX document |
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Text version
Page 1 of 2 rev. 2/26/2026
STATE OF MAINE
DEPARTMENT OF DEPT OF HUMAN SERVICES
Janet T. Mills Governor
Sara Gagné-Holmes Commissioner
AWARD NOTIFICATION LETTER
2026-02-26
SUBJECT: Notice of Conditional Contract Awards under RFP # 202512157, Implementation Reviewer for Child Welfare Psychotropic Med
Dear Vendors
This letter is in regard to the subject Request for Proposals (RFP), issued by the State of Maine Department of DEPT OF HUMAN SERVICES for Implementation Reviewer for Child Welfare Psychotropic Med. The Department has evaluated the proposals received using the evaluation criteria identified in the RFP, and the Department is hereby announcing its conditional contract awards to the following bidders:
Service/Commodity Vendor Name Address Implementation Reviewer for Child Welfare Psychotropic Med
Medical Review of North Carolina Inc 3600 Glenwood Ave Suite 120, Raleigh, NC - 27612, US
The bidders listed above received the evaluation team’s highest rankings. The Department will be contacting the aforementioned bidders soon to negotiate a contract. As provided in the RFP, the Notice of Conditional Contract Award is subject to execution of a written contract and, as a result, this Notice does NOT constitute the formation of a contract between the Department and the apparent successful vendor. The vendor shall not acquire any legal or equitable rights relative to the contract services until a contract containing terms and conditions acceptable to the Department is executed. The Department further reserves the right to cancel this Notice of Conditional Contract Award at any time prior to the execution of a written contract.
As stated in the RFP, following announcement of this award decision, all submissions in response to the RFP are considered public records available for public inspection pursuant to the State of Maine Freedom of Access Act (FOAA). 1 M.R.S. §§ 401 et seq.; 5 M.R.S. § 1825-B (6).
This award decision is conditioned upon final approval by the State Procurement Review Committee and the successful negotiation of a contract. A Statement of Appeal Rights has been provided with this letter; see below.
Thank you for your interest in doing business with the State of Maine.
Sincerely, Director Office of Child and Family Services
Deputy Director Division of Contract Management
Docusign Envelope ID: 5BAE08E7-299A-40DB-AB70-6649EC510F5B
Page 2 of 2 rev. 2/26/2026
STATEMENT OF APPEAL RIGHTS
Any person aggrieved by an award decision may request an appeal hearing. The request must be made to the Director of the Bureau of General Services, in writing, within 15 days of notification of the contract award as provided in 5 M.R.S. § 1825-E (2) and the Rules of the Department of Administrative and Financial Services, Bureau of General Services, Office of State Procurement Services [formerly the Division of Purchases], Chapter 120, § (2) (2).
Docusign Envelope ID: 5BAE08E7-299A-40DB-AB70-6649EC510F5B
| 2026-02-26T07:28:45-0800 | |
| Digitally verifiable PDF exported from www.docusign.com |
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