AMD #1 202512157.docx

This is a Solicitation Amendment issued by the State of Maine Department of Health and Human Services, Office of Child and Family Services, for RFP #202512157 regarding an Implementation Reviewer position for Child Welfare Psychotropic Medication Performance Criteria. The amendment clarifies cost proposal expectations, specifying that bidders must submit an all-inclusive cost proposal for conducting a single review covering a maximum of 90 cases over a 12-month period. The Department and awarded contractor will collaborate during contract performance to determine the actual number of case reviews necessary and the frequency of those reviews. The contract term runs from April 1, 2026, to March 31, 2028, with three optional renewal periods available that could extend the total contract duration to five years. The proposal submission deadline is December 30, 2025, at 4:00 p.m. local time, with a questions deadline of December 12, 2025, at 4:00 p.m. local time.

The cost proposal must be submitted as a fixed amount for the maximum of 90 completed case reviews per review period, with contract amounts subject to adjustment based on actual completed cases annually. Evaluation will be conducted on a 100-point scale, allocating 30 points for Organization Qualifications and Experience, 40 points for Proposed Services, and 30 points for Cost Proposal. Contractors must possess expertise in statistics, data collection, sampling, and analysis, and be free of conflicts of interest with specified entities. Required deliverables include developing a sampling and data analysis plan, collecting data within 60 calendar days of each reporting period, and producing draft reports within four months of each reporting period's close. The contractor must comply with extensive requirements including HIPAA compliance, MaineIT Policies & Standards, maintaining specified insurance coverage, and ensuring all individually identifying information is redacted from public reports. Detailed budgets for contract renewals must be submitted at least 120 calendar days prior to each renewal period.