RFP 2025-1600-0292 - Questions and Answers.xlsx
XLSX spreadsheet 25 KB Posted
- Solicitation number
- 1625-061
- Issued by
- Alaska
About this file
The document is a Questions and Answers (Q&A) spreadsheet for Invitation to Bid (ITB) 2025-1600-0292, issued by the State of Alaska's Department of Health, Division of Public Assistance (DPA). The ITB seeks a comprehensive printing and mailing services contractor to process, print, fold, insert, and manage postage for client communications, including daily notices, warrants, EBT cards, Medicaid cards, and special mailings. The anticipated monthly volume ranges from 100,000-120,000 notices, with an annual expectation of approximately 1,040,000 eligibility and information system (EIS) notices. Proposals are due by April 14, 2025, at 2:00 PM Alaska Time, with a contract term of one year starting around May 1, 2025, and options to renew for seven additional one-year periods.
The estimated annual budget ranges from $1,700,000 to $2,250,000, with bids exceeding $2,250,000 annually considered non-responsive. The state will apply several bidder preferences, including a 5% Alaska Bidder Preference, a 5% Alaska Veteran Preference, and a 2% Alaska Military Skills Program Preference. Previous contractors include Wright Business Graphic, LLC, Assets Inc., Proforma Spectrum Graphics, A.T. Publishing and Printing, Inc., and Alaska Laser Printing and Mailing Services. The contract requires HIPAA compliance, with vendors demonstrating at least three years of compliance experience within the past five years. Funding is contingent on legislative appropriation or federal funding, and the state reserves the right to adjust contract quantities and scope. Future amendments may include adding warrant printing services and potential transitions to electronic communications.
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Other files
| File | Type | Posted |
|---|---|---|
| ITB 2025-1600-0292 Amendment 1.pdf | ||
| RFP-Submittal-Forms- A-F.docx | DOCX document | |
| ITB 2025-1600-0292- Submittal Forms.docx | DOCX document | |
| 25043-ITB-Kipnuk Transformers and H Piles Addendum #01.pdf | ||
| RFQ 1125137 - Kodiak Fume Hood Servicing.pdf | ||
| Reference Forms 2 of 2.zip.crdownload | CRDOWNLOAD file | |
| ITB 2025-1600-0292 Printing and Mailing Services.pdf | ||
| Reference Forms 2 of 2.zip | ZIP file | |
| ITB 2025-1600-0292 Printing and Mailing Services.pdf.crdownload | CRDOWNLOAD file | |
| Reference Form 1 of 2.zip | ZIP file | |
| ITB 2025-1600-0292- Bid Schedule.xlsx | XLSX spreadsheet |
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Questions and Answers
| ITB 2024-1600-0292- Offeror Questions and Answers from the State | |||
| Number | ITB Section | Question | Answer |
| 1 | N/A | Is mail drop at Anchorage USPS BMEU and SCF mandatory or could a firm drop mailings at Seattle SCF as postal costs are the same for presorted FCM? | The mail drop at Anchorage USPS BMEU and SCF is mandatory as timeframes for mailing are taken into consideration. |
| 2 | N/A | Are NEW USPS service standards from Seattle (4-5 days) acceptable for First Class Mailings to Alaska recipients? | No, it adds additional mailing time and the DPA has specific timeframe requirements that must be met. |
| 3 | ITB 2.01, C, #20 | Can data be transitioned to printing remotely for warrants with the initiation of this contract or as an out of state based vendor do we need to provide local service for this requirement? | At this time, DPA is unable to transition warrants to vendors. If added, the awarded vendor would need to provide local services. |
| 4 | N/A | Can vendors submit an alternative print process proposing to lower cost benefits for DPA? This request is based on the bidding vendor adhering to the ITB primary requirement to respond entirely to the provided bidding matrix without change. | The vendor must adhere to the scope of work and specifications listed in the ITB. No alternatives will be considered. The Division of Public Assistance encourages vendors to subcontract if unable to perform all services themselves. |
| 5 | N/A | Who is the incumbent printer for these services in 2024 and previous years? | The Dept. of Health has held multiple contracts in the previous year to complete these services as follows: |
- Wright Business Graphic, LLC - Gen 72 and Gen 152.
- Assets Inc. - Gen 50c, FSP 313, Med 4, and the 2 SNAP flyers
- Proforma Spectrum Graphics - Denali Kidcare and Denali Care Cards and Mailers
- A.T. Publishing and Printing, Inc. - HAP 1
- Alaska Laser Printing and Mailing Services - other printing and mailing services
- the State of Alaska, Division of Public Assistance has also done in house printing that will shift to the awarded contractor
| 6 | N/A | Is there a plan holders list for bidders stating their intent to bid and is that list publicly available? | The Procurement Officer does keep a list of registered vendors to receive ITB Amendment notifications. However, it is not public until a NOIA is posted. |
| 7 | N/A | What was the cost of the DPA program printing in 2024? | 2024 cost was around $1,433,746 |
| 8 | ITB 1.02 | Is the stated budget range of $1,700, 000 to $2,250,000 per year based on printing cost only or does it include mailing costs? | The stated budget includes printing, inserting, postage, mailing, and shipping costs. |
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