ITB 2025-1600-0292 Printing and Mailing Services.pdf.crdownload

STATE OF ALASKA

INVITATION TO BID (ITB)

DIVISON OF PUBLIC ASSISTANCE PRINTING AND MAILING

SERVICES

ITB 2025-1600-0292

ISSUED 3/24/2025

THE STATE OF ALASKA, DEPARTMENT OF HEALTH, DIVISION OF PUBLIC ASSISTANCE (DPA), SYSTEMS

OPERATION, IS SEEKING TO ESTABLISH A CONTRACT TO PROVIDE COMPREHENSIVE PRINTING AND MAILING

SERVICES.

ISSUED BY:

DEPARTMENT OF HEALTH

DIVISION OF PUBLIC ASSISTANCE

PRIMARY CONTACT:

ASHLEY PALEMBAS

PROCUREMENT OFFICER

ASHLEY.PALEMBAS@ALASKA.GOV

(907) 759-3304

BIDDERS ARE NOT REQUIRED TO RETURN THIS FORM.

IMPORTANT NOTICE: IF YOU RECEIVED THIS SOLICITATION FROM THE STATE OF ALASKA’S “ONLINE PUBLIC

NOTICE” WEB SITE, YOU MUST REGISTER WITH THE PROCUREMENT OFFICER LISTED IN THIS DOCUMENT TO

RECEIVE NOTIFICATION OF SUBSEQUENT AMENDMENTS. FAILURE TO CONTACT THE PROCUREMENT OFFICER MAY

RESULT IN THE REJECTION OF YOUR OFFER.

STATE OF ALASKA ITB 2025-1600-0292

DEPARTMENT OF HEALTH DIVISION OF PUBLIC ASSISTANCE PRINTING AND MAILING SERVICES

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TABLE OF CONTENTS

SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

SEC. 1.02 BUDGET

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

SEC. 1.04 MANDATORY REQUIREMENTS

SEC. 1.05 REQUIRED REVIEW

SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

SEC. 1.07 BID RETURN INSTRUCTIONS

SEC. 1.08 BID SUBMITTAL FORMS

SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY

SEC. 1.10 AMENDMENTS TO BIDS

SEC. 1.11 AMENDMENTS TO THE ITB

SEC. 1.12 ITB SCHEDULE

SEC. 1.13 ALTERNATE BIDS

SEC. 1.14 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

SEC. 1.15 SUPPORTING INFORMATION

SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK AND SPECIFICATIONS

SEC. 2.02 CONTRACT TERM

SEC. 2.03 CONTRACT TYPE

SEC. 2.04 CONTRACT ADMINISTRATION

SEC. 2.05 CONTRACT PERFORMANCE LOCATION

SEC. 2.06 CONTRACT PAYMENT

SEC. 2.07 BILLING INSTRUCTIONS

SEC. 2.08 ELECTRONIC PAYMENTS

SEC. 2.09 CONTRACT PRICE ADJUSTMENTS

SEC. 2.10 CONTRACT CHANGES – UNANTICIPATED AMENDMENTS

SEC. 2.11 CONTRACT CHANGES – ANTICIPATED AMENDMENTS

SEC. 2.12 THIRD-PARTY FINANCING AGREEMENTS NOT ALLOWED

SEC. 2.13 SUBCONTRACTORS

SEC. 2.14 JOINT VENTURES

SEC. 2.15 RIGHT TO INSPECT PLACE OF BUSINESS

SEC. 2.16 SHIPPING DAMAGE

SEC. 2.17 INSPECTION BEFORE AWARD

SEC. 2.18 INSPECTION & MODIFICATION - REIMBURSEMENT FOR UNACCEPTABLE DELIVERABLES

SEC. 2.19 DISCONTINUED ITEMS

SEC. 2.20 CONTINUING OBLIGATION OF CONTRACTOR

SEC. 2.21 ESTIMATED QUANTITIES

SEC. 2.22 NONDISCLOSURE AND CONFIDENTIALITY

SEC. 2.23 INDEMNIFICATION

SEC. 2.24 INSURANCE

SECTION 3. EVALUATION AND CONTRACTOR SELECTION

SEC. 3.01 EVALUATION OF BIDS

SEC. 3.02 APPLICATION OF PREFERENCES

SEC. 3.03 ALASKA BIDDER PREFERENCE

SEC. 3.04 ALASKA VETERAN PREFERENCE

SEC. 3.05 ALASKA MILITARY SKILLS PROGRAM PREFERENCE

SEC. 3.06 USE OF LOCAL FOREST PRODUCTS

SEC. 3.07 LOCAL AGRICULTURAL AND FISHERIES PRODUCT PREFERENCE

SEC. 3.08 ALASKA PRODUCT PREFERENCE

SEC. 3.09 EMPLOYMENT PROGRAM PREFERENCE

SEC. 3.10 ALASKANS WITH DISABILITIES PREFERENCE

SEC. 3.11 PREFERENCE QUALIFICATION LETTER

SEC. 3.12 EXTENSION OF PRICES

SEC. 3.13 METHOD OF AWARD

SEC. 3.14 NOTICE OF INTENT TO AWARD

SECTION 4. GENERAL PROCESS AND LEGAL INFORMATION

SEC. 4.01 INFORMAL DEBRIEFING

SEC. 4.02 ALASKA BUSINESS LICENSE AND OTHER REQUIRED LICENSES

SEC. 4.03 BUSINESS ASSOCIATE AGREEMENT (BAA)

SEC. 4.04 COMPLIANCE

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SEC. 4.05 SUITABLE MATERIALS

SEC. 4.06 SPECIFICATIONS

SEC. 4.07 CONTRACTOR SITE INSPECTION

SEC. 4.08 ORDER DOCUMENTS

SEC. 4.09 HUMAN TRAFFICKING

SEC. 4.10 RIGHT OF REJECTION

SEC. 4.11 STATE NOT RESPONSIBLE FOR PREPARATION COSTS

SEC. 4.12 DISCLOSURE OF BID CONTENTS

SEC. 4.13 ASSIGNMENTS

SEC. 4.14 FORCE MAJEURE (IMPOSSIBILITY TO PERFORM)

SEC. 4.15 DEFAULT

SEC. 4.16 SEVERABILITY

SEC. 4.17 CONTRACT CANCELLATION

SEC. 4.18 GOVERNING LAW; FORUM SELECTION

SEC. 4.19 QUALIFIED BIDDERS

SEC. 4.20 FEDERALLY IMPOSED TARIFFS

SEC. 4.21 PROTEST

SECTION 5. ATTACHMENTS

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SECTION 1. INTRODUCTION & INSTRUCTIONS

SEC. 1.01 PURPOSE OF THE ITB

The Department of Health, Division of Public Assistance, System Operations, is seeking bids for a comprehensive service contract including processing, printing, folding, inserting, and postage rates for all applicable mailings.

These mailings include daily mail-out services for notices, routine mid-month services, warrants, EBT cards, Medicaid cards, and occasional special mailings.

The Division is required by state and federal regulation to send out notices for programs it administers. These notices are to be mailed to applicants and recipients regularly to communicate program eligibility and requirements. The mailings may contain Health Insurance Portability and Accountability Act (HIPAA) related data, which may contain Protected Health Information (PHI), and/or Personally Identifiable Information (PII). Therefore, the State is seeking a vendor that can provide HIPAA compliant services.

SEC. 1.02 BUDGET

The Department of Health, Division of Public Assistance, estimates a budget of between $1,700,000 and $2,250,000 dollars annually for this contract. Bids priced at more than $2,250,000 annually of $18,000,000 for all eight (8) years will be considered non-responsive.

Approval or continuation of a contract resulting from this ITB is contingent upon legislative appropriation or federal funding.

SEC. 1.03 DEADLINE FOR RECEIPT OF BIDS

Bids must be received no later than 2:00PM Alaska Time on April 14, 2025, at which time they will be publicly opened. Late bids or amendments will be considered non-responsive and will not be opened or accepted for evaluation.

SEC. 1.04 MANDATORY REQUIREMENTS

To be considered responsive for this ITB, a bidder must meet the mandatory minimum requirements that are provided in the mandatory requirements section of ITB 2025-1600-0292: Submittal Form - Mandatory Requirements. Failure to meet all these requirements will result in immediate disqualification.

SEC. 1.05 REQUIRED REVIEW

Bidders shall carefully review this ITB for defects and questionable or objectionable material. Comments concerning defects and questionable or objectionable material in the ITB should be made in writing and received by the procurement officer at least ten days before the deadline for receipt of bids. This will allow time for an amendment to be issued if one is required. It will also help prevent the opening of a defective bid, upon which award cannot be made, and the resultant exposure of bidders' prices.

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SEC. 1.06 QUESTIONS PRIOR TO DEADLINE FOR RECEIPT OF BIDS

All questions must be in writing and directed to the procurement officer. The interested party must confirm telephone conversations in writing. Two types of questions generally arise. One may be answered by directing the questioner to a specific section of the ITB. These questions may be answered over the telephone. Other questions may be more complex and may require a written amendment to the ITB. The procurement officer will make that decision.

SEC. 1.07 BID RETURN INSTRUCTIONS

Bidders must submit their bids via email to: doh.procurement.proposals@alaska.gov. The bid must contain the ITB number in the subject line. The maximum size of a single email (including all text and attachments) that can be received by the state is 25mb (megabytes). If the email containing the bid exceeds this size, the bid must be sent in multiple emails that are each less than 25 megabytes.

Please note that email transmission is not instantaneous. Similar to sending a hard copy bid, if you are emailing your bid, the state recommends sending it enough ahead of time to ensure the email is delivered by the deadline for receipt of bids. It is the bidder’s responsibility to contact the above email address to confirm that the bid has been received. The state is not responsible for unreadable, corrupt, or missing attachments.

SEC. 1.08 BID SUBMITTAL FORMS

Bidders shall use the ITB 2025-1600-0292 Submittal Forms and any other forms identified in this ITB for submitting bids. The form must be signed by an individual authorized to bind the bidder to the provisions of the ITB.

By signature on the form, the bidder also certifies they comply with the items listed in the Certifications section of the form. If the bidder fails to comply with these items, the state reserves the right to disregard the bid, consider the contractor in default, or terminate the contract.

The form also requests the following information:

a) The complete name and address of bidder’s company along with the bidder’s Tax ID.

b) Information on the person the state should contact regarding the bid.

c) Addenda acknowledgement.

d) Conflict of interest statement.

e) Alaska preference qualifications.

A bidder’s failure to provide this information may cause the bid to be considered non-responsive and rejected.

SEC. 1.09 ASSISTANCE TO BIDDERS WITH A DISABILITY

The State of Alaska complies with Title II of the Americans with Disabilities Act of 1990. Individuals with disabilities who may need auxiliary aids, services, and/or special modifications to submit a bid should contact the procurement officer no later than ten days prior to the closing of the bid to make any necessary arrangements.

mailto:doh.procurement.proposals@alaska.gov

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SEC. 1.10 AMENDMENTS TO BIDS

Amendments to or withdrawals of bids will only be allowed if acceptable requests are received prior to the deadline that is set for receipt of bids, in accordance with 2 AAC 12.140. No amendments or withdrawals will be accepted after the deadline unless the delay is due to an error of the contracting agency, in accordance with 2

AAC 12.160.

SEC. 1.11 AMENDMENTS TO THE ITB

If an amendment is issued before the deadline for receipt of bids, the amendment will be posted on the State of Alaska Online Public Notice (OPN) website. The link to the posting of the amendment will be provided to all who were notified of the ITB and to those who have registered with the procurement officer after receiving the ITB from the OPN.

SEC. 1.12 ITB SCHEDULE

The ITB schedule below represents the State of Alaska’s best estimate of the schedule that will be followed. If a component of this schedule, such as the deadline for receipt of bids, is delayed, the rest of the schedule may be shifted accordingly. All times are Alaska Time.

ACTIVITY DATE

Issue Date 3/24/2025 Deadline for Receipt of Bids / Bid Due Date 4/14/2025 Bid Evaluations Complete 4/15/2025 Notice of Intent to Award 4/16/2025 Contract Issued 4/28/2025

This ITB does not, by itself, obligate the state. The state's obligation will commence when the contract is approved by the Commissioner of the Department of Health or the Commissioner's designee. Upon written notice to the contractor, the state may set a different starting date for the contract. The state will not be responsible for any work done by the contractor, even work done in good faith, if it occurs prior to the contract start date set by the state.

SEC. 1.13 ALTERNATE BIDS

Bidders may only submit one bid for evaluation. In accordance with 2 AAC 12.830 alternate bids (bids that offer something different than what is asked for) will be rejected.

SEC. 1.14 FIRM, UNQUALIFIED, AND UNCONDITIONAL OFFER

To be responsive a bid must constitute a definite, firm, unqualified and unconditional offer to meet all the material terms of the ITB. Material terms are those that could affect the price, quantity, quality, or delivery. Also included as material terms are those which are clearly identified in the ITB, and which must be complied with at risk of bid rejection for non-responsiveness.

SEC. 1.15 SUPPORTING INFORMATION

Provided a bid meets the requirements for a definite, firm, unqualified, and unconditional offer, the state reserves the right to request supplemental information or product samples from the bidder, after the bids have been opened, to ensure that the products or services offered completely meet the ITB requirements. The requirement

{ITB-3/v1/10.16.24} Page 7 of 49 for such supplemental information will be at the reasonable discretion of the state and may include the requirement that a bidder will provide a sample product(s) so that the state can make a first-hand examination and determination.

A bidder's failure to provide this supplemental information or the product sample(s), within the time set by the state, may cause the state to consider the offer non-responsive and reject the bid.

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SECTION 2. SCOPE OF WORK AND CONTRACT INFORMATION

SEC. 2.01 SCOPE OF WORK AND SPECIFICATIONS

A. Forms Made Physically Available to Clients:

The Policy & Program Development team revises and maintains several forms for the Division of Public Assistance (DPA), which are federally required to be made physically available to clients. The forms include the Application for Services (GEN 50C), Eligibility Review Form (GEN 72), Senior Benefits Application (GEN 152), Application for Medical Assistance for Adults and Children with Long Term Care Needs (MED 4), SNAP Makes America Stronger pamphlet (FSP 313), two SNAP flyers for our partner Foodbank of Alaska, and Heating Assistance Application (HAP-1).

The contractor will be required to print these forms and deliver to their appropriate locations and at certain times of the year. Details on ordering schedules are dependent on the individual form and the federal requirements for their availability to clients.

Specifications

Form Descriptions GEN 50C (06-3860) – Application for Services

1. 28-page application

2. Finished Size: 8.5 x11”

3. Paper: 70# White Offset

4. Binding: Inserting Sigs Saddleback, Wire Stitching Saddleback, Perforated all pages.

5. Printing: Double-sided, # angle folds, 3 ½ signatures. Trimming booklets 3 sides.

6. Ink: Black and 072

7. File: PDF

8. See attached copy of the GEN 50C.

GEN 72 (06-3670) – Eligibility Review Form

1. 14-page application

2. Finished Size: 8.5 x 11”

3. Paper: 20# Yellow

4. Binding: Bound at the top, thin glue line at the top as the binding

5. Printing: Double-sided. Pages 1-5 printed head to foot. Page 6 is intentionally blank. Pages 7-8 printed head to foot. Pages 9-14 head to head.

6. Ink: Black

8. See attached copy of the GEN 72.

GEN 152 (06-3944) – Senior Benefits Application

1. 6-page application

2. Finished Size: 8.5 x 11”

3. Paper: 24# White

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4. Printing: Double-sided. Pages 1-4 printed head to foot. Pages 5-6 printed head to head.

5. Binding: Bound at the top, thin glue line at the top as the binding

6. Ink: Black

8. See attached copy of the GEN 152.

MED 4 (06-8363) – Medicaid Application for Adults and Children with Long Term Care Needs

1. 10-page application

2. Finished Size: 8.5 x 11”

3. Paper: 50# Cream Offset

4. Binding: Inserting Sigs Saddleback, Wire Stitching Saddleback.

5. Printing: Double-sided, except pages 5 and 10 are one-sided. 1.5 Signatures. Trimming Booklets 3 sides.

6. Ink: Black

8. See attached copy of the MED 4.

FSP 313 (06-3959) – SNAP Makes America Stronger

1. 2-page pamphlet

2. Finished Size: 8.5 x 11”

3. Paper: 100# Gloss Text

4. Binding: N/A

5. Printing: Double-sided, 3-panel fold, full bleed trim

6. Ink: Black and PMS 1935

8. See attached copy of the FSP 313.

SNAP Flyer #1 – Half-page

1. 1-page, half page

2. Finished Size: 5.5 x 8.5”

3. Paper: 60# Text weight

4. Binding: N/A

5. Printing: Single-sided

6. Ink: Color

8. See attached copy of the SNAP Flyer Half Page.

SNAP Flyer #2 – Poster

1. 1-page, full page

2. Finished Size: 8.5 x 11”

3. Paper: 60# Text weight

4. Binding: N/A

5. Printing: Single-sided

6. Ink: Color

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8. See attached copy of the SNAP Flyer Poster.

HAP 1 (06-3637) – Application for Heating Assistance

1. 16-page application

2. Finished size: 8.5”x11”

3. Paper: 50# white, uncoated book weight

4. Binding: Saddle stitch and fold

5. Printing: Double-sided. Pages 1-5 of actual application, voter registration information and application, and work statements are to be tear offs perforated along left side.

6. File: high resolution PDF

7. Ink: 2 color, Pantone 301 U and Pantone 179 U

8. See attached copy of the HAP 1 form.

General Overview of Process The Chief of Policy or designated staff, from Policy & Program Development unit, will contact the contractor with revised copies of the forms, if they have been revised. The contractor will email the proofs to the Chief of Policy or designated staff for review and work with them to revise the proofs until the proofs are approved. The Policy unit will send the contractor the mailing address or distribution list (if applicable), including the requested quantities. The contractor will calculate the cost and send an official quote to the Policy unit for review. The Policy unit will submit the purchase order request with the estimate to Division financial leadership for approval.

Once the Division financial leadership approves the purchase order, the Policy unit will notify the contractor that the order can be put into production.

Artwork The State will furnish camera ready artwork in electronic format to successful bidder at the appropriate time each year. Any original copy supplied or generated as a result of this bid shall become or remains the property of the State and shall be returned alone with the job if requested.

Proofing The above listed forms and documents are subject to revision. The Policy and Program Development unit will provide the contractor a revised copies of the forms in a PDF document. The contractor must provide a proof of the form prior to production. The proof must be approved in writing by the Chief of Policy or designated staff in the Policy unit. Failure to obtain written approval for the proof will result in rejection of the order at the contractor’s expense. In addition, the contractor will be required to reprint and/or reship the job and be responsible for any associated costs incurred by the State due to delivery delay. Send the proof to the Chief of Policy or designated via email.

Every year, the HAP 1 (06-3637) “Application for Heating Assistance” is revised with up-to-date information applicable for the next Heating Assistance season. The Policy and Program Development unit will provide the contractor a revised copy of the HAP 1 form in a PDF document during the month of June every year. The contractor must provide a proof of the form prior to production. The proof must be approved in writing by the Chief of Policy or designated staff in the Policy unit. Failure to obtain written approval for the proof will result in rejection of the order at the contractor’s expense. In addition, the contractor will be required to reprint and/or

{ITB-3/v1/10.16.24} Page 11 of 49 reship the job and be responsible for any associated costs incurred by the State due to delivery delay. Send the proof to the Chief of Policy or designated staff in the Policy unit.

Prices stipulated includes cost of all negatives, proofs, composition fees, typesetting fees, etc. Proofs shall be returned to the Division upon completion of the job if requested.

Workmanship and Materials All work shall be performed in a thorough and accurate manner. Unless otherwise specified, presswork and composition shall be of excellent quality as indicated in the Franklin Catalog, producing a clean, clear, sharp impression. The contractor shall be held responsible for the quality of the finished work. If any job is rejected because of error attributed to the contractor or subcontractor, or less quality than called for, the State shall, at its option, receive a no cost reprint, or negotiate a lower price if product is usable.

Shipping and Handling The shipping and handling should be included in the official vendor quote, and it should be on a separate line from the printing costs. Once the order has been mailed or if there are delays in the order, the contractor will notify the Chief of Policy or designated staff in the Policy unit.

Order & Delivery Schedule The following schedules outline when the Policy unit will contact the contractor to order the forms and initiate the ordering process. The distribution lists may be subject to change depending on changes to office(s) location and mailing address. The contractor should be sure to base their estimate and mailing list for orders based on what the Policy unit submits to the contractor at the time of the order. If there are any major revisions to the forms, the Policy unit will contact the contractor a week or two prior to give them time to produce the proof and for Policy to review it.

GEN 50C

• Order Frequency: Quarterly

• Order Schedule: see table

Quarter Date Policy Unit Contacts Printer to Order Forms

Date Forms are Delivered

Q3 – July - September 3rd Week of June – Week of June 17th

July

Q4 – October - December 3rd Week of September – Week of September 17th

October

Q1 – January - March 3rd Week of December – Week of December 17th

January

Q2 – April - June 3rd Week of March – Week of March 17th

April

• Delivery: Various DPA offices in Alaska.

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Anchorage Office

University Center

4001 Ingra Street, Ste 131

Anchorage, AK 99503

Arctic Slope Native Association

PO Box 1232

Utqiagvik, AK 99723

Bethel Office

PO Box 365

Bethel, AK 99559

Fairbanks Office

675 7th Ave, Station E

Fairbanks, AK 99701

Homer Office

3670 Lake Street, Ste 200

Homer, AK 99603

Policy Office

PO Box 110640

Juneau, AK 99811-0640

Juneau Office

PO Box 110642

Juneau, AK 99811-0642

Kenai Office

11312 Kenai Spur Hwy, Ste 2

Kenai, AK 99611

Ketchikan Office

2030 Seal Level Dr, Ste 301

Ketchikan, AK 99901

Kodiak Office

211 Mission Road, Ste 101

Kodiak, AK 99615

Nome Office

PO Box 2110

Nome, AK 99762

Sitka Office

304 Lake Street, Ste 101

Sitka, AK 99835

Wasilla Office

855 W. Commercial Dr

Wasilla, AK 99654

GEN 72

• Order Frequency: Quarterly

• Order Schedule: see table

Quarter Date Policy Unit Contacts Printer to Order Forms

Date Forms are Delivered

Q3 – July - September 3rd Week of June – Week of June 17th

July

Q4 – October - December 3rd Week of September – Week of September 17th

October

Q1 – January - March 3rd Week of December – Week of December 17th

January

Q2 – April - June 3rd Week of March – Week

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University Center

4001 Ingra Street, Ste 131

Anchorage, AK 99503

Arctic Slope Native Association

PO Box 1232

Utqiagvik, AK 99723

Bethel Office

PO Box 365

Bethel, AK 99559

Fairbanks Office

675 7th Ave, Station E

Fairbanks, AK 99701

Homer Office

3670 Lake Street, Ste 200

Homer, AK 99603

Policy Office

PO Box 110640

Juneau, AK 99811-0640

Juneau Office

PO Box 110642

Juneau, AK 99811-0642

Kenai Office

11312 Kenai Spur Hwy, Ste 2

Kenai, AK 99611

Ketchikan Office

2030 Seal Level Dr, Ste 301

Ketchikan, AK 99901

Kodiak Office

211 Mission Road, Ste 101

Kodiak, AK 99615

Nome Office

PO Box 2110

Nome, AK 99762

Sitka Office

304 Lake Street, Ste 101

Sitka, AK 99835

Wasilla Office

GEN 152

• Order Schedule: see table

Quarter Date Policy Unit Contacts Printer to Order Forms

Date Forms are Delivered

Q3 – July - September 3rd Week of June – Week of June 17th

July

Q4 – October - December 3rd Week of September – Week of September 17th

October

Q1 – January - March 3rd Week of December – Week of December 17th

January

Q2 – April - June 3rd Week of March – Week

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University Center

4001 Ingra Street, Ste 131

Anchorage, AK 99503

Arctic Slope Native Association

PO Box 1232

Utqiagvik, AK 99723

Bethel Office

PO Box 365

Bethel, AK 99559

Fairbanks Office

675 7th Ave, Station E

Fairbanks, AK 99701

Homer Office

3670 Lake Street, Ste 200

Homer, AK 99603

Policy Office

PO Box 110640

Juneau, AK 99811-0640

Juneau Office

PO Box 110642

Juneau, AK 99811-0642

Kenai Office

11312 Kenai Spur Hwy, Ste 2

Kenai, AK 99611

Ketchikan Office

2030 Seal Level Dr, Ste 301

Ketchikan, AK 99901

Kodiak Office

211 Mission Road, Ste 101

Kodiak, AK 99615

Nome Office

PO Box 2110

Nome, AK 99762

Sitka Office

304 Lake Street, Ste 101

Sitka, AK 99835

Wasilla Office

MED 4

• Order Schedule: see table

Quarter Date Policy Unit Contacts Printer to Order Forms

Date Forms are Delivered

Q3 – July - September 3rd Week of June – Week of June 17th

July

Q4 – October - December 3rd Week of September – Week of September 17th

October

Q1 – January - March 3rd Week of December – Week of December 17th

January

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Q2 – April - June 3rd Week of March – Week

University Center

4001 Ingra Street, Ste 131

Anchorage, AK 99503

Arctic Slope Native Association

PO Box 1232

Utqiagvik, AK 99723

Bethel Office

PO Box 365

Bethel, AK 99559

Fairbanks Office

675 7th Ave, Station E

Fairbanks, AK 99701

Homer Office

3670 Lake Street, Ste 200

Homer, AK 99603

Policy Office

PO Box 110640

Juneau, AK 99811-0640

Juneau Office

PO Box 110642

Juneau, AK 99811-0642

Kenai Office

11312 Kenai Spur Hwy, Ste 2

Kenai, AK 99611

Ketchikan Office

2030 Seal Level Dr, Ste 301

Ketchikan, AK 99901

Kodiak Office

211 Mission Road, Ste 101

Kodiak, AK 99615

Nome Office

PO Box 2110

Nome, AK 99762

Sitka Office

304 Lake Street, Ste 101

Sitka, AK 99835

Wasilla Office

FSP 313

• Order Frequency: Annual

• Order Schedule: September

• Delivery: Various DPA offices in Alaska, including some partners.

Anchorage Office

University Center

4001 Ingra Street, Ste 131

Anchorage, AK 99503

Arctic Slope Native Association

PO Box 1232

Utqiagvik, AK 99723

Bethel Office

PO Box 365

Bethel, AK 99559

Fairbanks Office Homer Office Policy Office

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675 7th Ave, Station E

Fairbanks, AK 99701

3670 Lake Street, Ste 200

Homer, AK 99603

PO Box 110640

Juneau, AK 99811-0640

Juneau Office

PO Box 110642

Juneau, AK 99811-0642

Kenai Office

11312 Kenai Spur Hwy, Ste 2

Kenai, AK 99611

Ketchikan Office

2030 Seal Level Dr, Ste 301

Ketchikan, AK 99901

Kodiak Office

211 Mission Road, Ste 101

Kodiak, AK 99615

Nome Office

PO Box 2110

Nome, AK 99762

Sitka Office

304 Lake Street, Ste 101

Sitka, AK 99835

Wasilla Office

855 W. Commercial Dr

Wasilla, AK 99654

Fraud Control Unit

3601 C Street, Ste 200

Anchorage, AK 99503

Quality Assessment

3601 C Street, Ste 214

Anchorage, AK 99503

Foodbank of Alaska

2192 Viking Dr

Anchorage, AK 99501

Family Nutrition Services

PO Box 110612

Juneau, AK 99811-0612

SNAP Flyer #1 – Half-page

• Order Schedule: Late August / Early September

• Delivery: Foodbank of Alaska

SNAP Flyer #2 – Poster

• Order Schedule: Late August / Early September

• Delivery: Foodbank of Alaska

HAP 1

• Order Frequency:

• Order Schedule: see table below

Step Date Policy unit contacts Printer w/ revised HAP form PDF version

Week of June 17th

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Policy unit provides Printer w/ form quantities and distribution lists for Job 1 and Job 2

Week of June 17th

Contractor mails out Job 2 Last week of August Contractor mails out Job 1 for Elderly & Disabled group

Between 09/23/XX and 09/30/XX

Contractor mails out Job 1 for Families with Young Children

Between 10/01/XX and 10/08/XX

Contractor mails out Job 1 for Other Clients Between 10/11/XX and 10/15/XX

A general overview of the HAP form order process is as follows.

The Policy unit will contact the contractor with a revised copy of the HAP 1 form, and the Policy unit will send the contractor the form quantities and distribution lists for Job 1 and Job 2. The contractor will create a proof and send it to the Policy unit for review and approval. Once the contractor receives written approval for the proof, the contractor will calculate the cost and send the official quote to the Policy unit. The Policy unit will send the quote and order to DPA’s Administrative Services team for approval, who will determine if the order requires further approvals. Once the Administrative Services team gives approval for the order, the Policy unit will notify the contractor and the order can be put into production.

Office Address Anchorage DPA Office: University Center, 4001 Ingra Street, Suite 131, Anchorage, AK 99503 Arctic Slope Native Association: PO Box 1232, Utqiagvik, AK 99723 Bethel DPA Office: PO Box 365, Bethel, AK 99559 Fairbanks DPA Office: 675 7th Ave Station E, Fairbanks, AK 99701 Homer DPA Office: 3670 Lake Street, STE 200, Homer, AK 99603 DPA Director’s Office: PO Box 110640, Juneau, AK 99811-0640 Juneau DPA Office: PO Box 110642, Juneau, AK 99811-0642 Kenai DPA Office: 11312 Kenai Spur Hwy, STE 2, Kenai, AK 99611 Ketchikan DPA Office: PO Box 5560, Ketchikan, AK 99901 Kodiak DPA Office: 211 Mission Road, STE 101, Kodiak, AK 99615 Nome DPA Office: PO Box 2110, Nome, AK 99762 Sitka DPA Office: 304 Lake Street, STE 101, Sitka, AK 99835 Wasilla DPA Office: 855 W. Commercial Drive, Wasilla, AK 99654 Alaska Village Electric Coop, Inc.: 4831 Eagle Street, Anchorage, AK 99503 ENSTAR Natural Gas Company: (Street) 3000 Spenard Road, Anchorage, AK 99503 (Mailing) PO Box 190288, Anchorage, AK 99519 Chugach Electric Association: 5601 Electron Dr., Anchorage, AK 99519 Homer Electric Association, Inc.: 3977 Lake Street, Homer, AK 99603

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Matanuska Electric Association: (Street) 163 E. Industrial Way, Palmer, AK 99645 (Mailing) PO Box 2929, Palmer, AK 99645 ENSTAR Natural Gas Company: 36255 Kenai Spur Hwy, Soldotna, AK 99669 ENSTAR Natural Gas Company: 3351 Palmer/Wasilla Hwy, Wasilla, AK 99654

The order will be split between two (2) jobs with different quantities for each job. The State reserves the right to adjust the quantity if necessary. Because wording of the form will change every year, the contractor must not print the entire contract lifetime form quantities in one single production

Job 1

This job provides the previous season’s HAP recipients a copy of the current application. Not all recipients of the previous season are sent a HAP application for the new season. Distribution is broken into three groups: 1) Elderly and disabled, 2) Families with young children, and 3) Other Clients. These three mailing list groups are confidential, and they will only be provided to the vendor once the order is placed.

1. Job 1 has a different copy on ply 1 with bulk rate permit on right hand corner and text printed across the bottom of the page;

2. Job 1 is to be USPS bulk mailed as flats;

3. The State will provide an electronic file with names and addresses divided into three groups for staggered mailings: 1) Elderly and disabled, 2) Families with young children, 3) Other Vulnerable. This is information will be provided to the printer no later than July 1.

4. State will sort names alphabetically by zip code for each group;

5. Contractor will cast certified addresses, print addresses, and tray for delivery to USPS.

Contractor must account for all forms and ensure that forms are delivered to the U.S. Post Office for staggered mailing on the following dates.

1) Elderly and Disabled – between 09/23/XX and 09/30/XX;

2) Families with Young Children – between 10/01/XX and 10/08/XX; and

3) Other Clients – between 10/11/XX and 10/15/XX.

Job 2

This job provides a supply of HAP applications to the DPA offices across the state and some heating assistance vendors to have them readily available for incoming clients and applicants. The applications are packaged in cases (500 per case).

1. Packaged as flats in 500 per case;

2. Delivery required at the following destinations during the last week of August; and

3. The distribution list and quantities ordered will be updated each year when the actual order is placed.

See below for example of distribution list.

For an estimated quantity on orders See Attachment 5. 4.cc. 2024 Quantity for Forms Available to Clients

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B. Card Stock:

The Systems Operations team at the Division of Public Assistance revises and maintains several forms. The forms include the Denali KidCare ID Cards and Mailers (MED 31), DenaliCare ID Cards and Mailers (MED 38), non-standard Medicaid Cards and Mailers, and FS ID

The contractor will print these forms and deliver to their appropriate locations and at certain times of the year.

Details on ordering schedules are dependent on the individual form.

Specifications

Starting Number: XXXXXXX – Denali KidCare ID Cards and Mailers; MED 31 Style: Pressure Seal Parts: One part Stock: Form is 28#, White Ink: Heat Resistant PMS 293 Blue and Process Magenta printed on face and back

1. Construction

a. 8 – ½” x 14” Cut sheet; and

b. Eccentric Z fold pressure seal.

2. Perfs

a. One marginal perf located ½” from left and right edge.

3. Fold Perfs

a. Special fold perf placement to accommodate 3 – ¾” short panel; and

b. 5 full width perfs: from top edge, located 3 – ¼”, 3 – ¾”, 4 – ¼”, 8 – 7/8”, and 13 – ½”.

4. Numbering One Standard Red Ink Press on Face:

a. MED 31 – letter prefix K in Heat Resistant Blue PMS 293;

b. Ending document number: depends on “breaks” in printing run;

c. A missing number list is required; and

d. Prior to shipment of the order, a copy of the inventory sheet along with a missing number list shall be sent to the “ship to” address.

5. Card Patch Integrated 3 – 3/8” x 2 – ¼” image-able punch out card patch on middle panel:

a. Card must have toner receptive varnish laminate on front and back.

6. Cohesive Pattern Special non-blocking roll-to-roll pattern:

a. 3/8” x 3/16” blocks horizontally located 3 – 3/16” and 13 – ¾” from left and right edges;

b. 3/8” x 1/8” blocks horizontally located 1/16” and 7 – ¼” from top edge on back;

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c. 3/8” x 1/8” blocks vertically starting 3 – 9/16” from top and bottom AND 1/16” inside left and right edge on face; and

d. 3/8” x 1/8” blocks vertically starting 1/16” from top to 7 – ½” AND 15/16” inside left and right edge on back.

7. The FACE and BACK Includes

a. Two color printing: MED 31 – PMS 293 Blue and Magenta.

8. The FACE Includes

a. Upper 3 – ¾” panel;

1. Denali KidCare Form, “See Reverse Side for Opening Instructions”.

b. Center 5 – 1/8” panel; and

1. Card Patch as described above; and

2. Prefix K in Heat resistant Blue PMS 293 followed by a six (6) – digit number pressed in red on the bottom left.

c. Lower 5 – 1/8” Panel.

1. MED 31 - 067048 (REV 3/18).

9. The BACK Includes

a. Upper 5 – 1/8” panel.

1. Opening instructions step 1 and 2;

2. Large Denali KidCare Logo; and

3. State of Alaska Dept. of Health and web address in red.

10. Middle 5-1/8” Panel Return Postal Address:

(Denali KidCare Logo)

P.O. BOX 240127

ANCHORAGE, ALASKA 99524-0127

Postage permit number box:

Center: “Insuring Alaska’s Children and Our Future” between return address and postal indicia using size 18 font, brush script MT.

“RETURN SERVICE REQUESTED”

Back of Card patch with text as per sample.

11. Lower 3 – ¾” Panel

a. Security panel shaded 50%.

12. Carton Packaging

a. Each carton of 1,500 documents shall be clearly labeled with:

1. The beginning and ending numbers of the forms contained in each carton;

2. The carton number;

3. The form number and title;

4. Quantity contained; and

5. The Delivery Order number.

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b. Each carton shall be shipped with appropriate shims to compensate for card thickness;

c. All printed matter shall be securely packaged in cartons of 275# test in a manner that will protect the contents from damage;

d. Damaged contents will not be paid for;

e. With each shipment, a packaging slip showing actual quantities delivered accompany the shipments; and

f. Missing numbers must be provided on a list and marked on each box of 1,500 documents.

13. Special Packaging

a. Wrapped in 125 forms per package – 12 packages per carton; and

b. Face up with low numbers on top.

14. Special Considerations

a. Price stipulated includes – cartons are to be stored by vendor in a heated and secure warehouse to be delivered at the request of an authorized Dept. of Health Representative;

b. Inventory Spreadsheet required monthly;

c. Delivery time not to exceed 48 hours from time of request; and

d. Completed inventory of box numbers and forms is to be kept, and reported monthly to a Dept. of Health Representative.

15. Usage Finished form compatible for use on the following equipment:

a. Nuvera 288 (b & w) and Xerox 700 (color) digital press high-speed laser printer; and

b. Moore LM-15 pressure sealer.

16. Workmanship and Materials

a. All work shall be performed in a thorough and workmanship-like manner;

b. Unless otherwise specified, presswork and composition shall be of excellent quality as indicated in the Franklin Catalog, producing a clean, clear, and sharp impression;

c. The contractor shall be held responsible for the quality of the finished work; and

d. If any job is rejected because of error attributed to the contractor or subcontractor, or less quality than called for; the State shall at its option, receive a no cost reprint, or negotiate a lower price if product is usable.

17. Artwork

a. Any original copy supplied or generated as a result of this bid shall become or remain the property of the State of Alaska and shall be returned along with the job; and

b. Copies of artwork to be supplied by division upon award of order.

18. Alterations The contractor shall obtain the approval of the Procurement Specialist;

a. In writing, prior to performing any requested alterations, which are not within the scope of the specifications contained herein; and

b. Any extra charges for alterations not approved by the Procurement Specialist shall be denied.

19. Over / Under Run

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a. A 5% over-run or under-run is allowable.

20. Proofs and Negatives

a. Approved proof by requesting division will be required prior to printing;

b. Price stipulated includes costs of all proofs, negatives, composition fees, typesetting fees, etc.; and

c. Proofs and Negatives shall be returned to the requesting division upon completion of the job.

21. Storage

a. Store boxes in descending numerical order, starting with the highest numbered box.

b. Boxes are to be stacked at the site by the contractor in numerical order. and

c. Stack the boxes in ascending numerical order, with the highest numbered box at the bottom and box number 1 at the top.

Starting Number: XXXXXXX – DenaliCare ID Cards and Mailers; MED 38 Style: Pressure Seal Parts: One part Stock: Form is 28#, White Ink: Heat Resistant PMS 301 Blue and PMS 124 Gold printed on face and back

1. Construction

a. 8 – ½” x 14” Cut sheet; and

b. Eccentric Z fold pressure seal.

2. Perfs

a. One marginal perf located ½” from left and right edge.

3. Fold Perfs

a. Special fold perf placement to accommodate 3 – ¾” short panel;

b. 5 full width perfs: From top edge, located 3 – ¼”, 3 – ¾”, 4 – ¼”, 8 – 7/8” and 13 – ½”.

4. Numbering One Standard Red Ink Press on Face.

a. MED 38 – letter prefix D in Heat Resistant Blue PMS 301;

b. Ending document number: depends on “breaks” in printing run;

c. A missing number list is required; and

d. Prior to shipment of the order, a copy of the inventory sheet along with a missing number list shall be sent to the “ship to” address.

5. Card Patch Integrated 3 – 3/8” x 2 – ¼” image-able punch out card patch on middle panel.

a. Card must have toner receptive varnish laminate on front and back.

6. Cohesive Pattern

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Special non-blocking roll-to-roll pattern:

a. 3/8” x 3/16” blocks horizontally located 3 – 3/16” and 13 – ¾” from left and right edges;

b. 3/8” x 1/8” blocks horizontally located 1/16” and 7 – ¼” from top edge on back;

c. 3/8” x 1/8” blocks vertically starting 3 - 9/16” from top and bottom AND 1/16” inside left and right edge on face; and

d. 3/8” x 1/8” blocks vertically starting 1/16” from top to 7 – ½” AND 15/16” inside left and right edge on back.

7. The FACE and BACK Includes

a. Two color printing: MED 38 – PMS 301 Blue and PMS 124 Gold.

8. Face Includes

a. Upper 3 – ¾” panel;

1. DenaliCare Form, “See Reverse Side for Opening Instructions”.

b. Center 5 – 1/8” panel;

1. Card Patch as described above; and

2. Prefix D in Heat resistant Blue PMS 301 followed by a six (6) digit number pressed in red on the bottom left.

c. Lower 5 – 1/8” panel.

1. MED 38 – 064025 (REV 3/18).

9. The Back Includes

a. Upper 5 – 1/8” panel.

1. Opening instructions steps 1 and 2;

2. Large DenaliCare Logo; and

3. State of Alaska, Dept. of Health and web address in blue.

10. Middle 5 – 1/8” Panel Return Postal Address:

(DenaliCare Logo)

P.O. BOX 240127

ANCHORAGE, ALASKA 99524-0127

Postage permit number box:

Center: “Insuring the Health of Alaskans” between return address and postal indicia using size 18 font, brush script

MT.

“RETURN SERVICE REQUESTED”

Back of Card patch with text as sample.

11. Lower 3 – ¾” Panel

a. Security panel shaded 50%.

12. Carton Packaging

a. Each carton of 1,500 documents shall be clearly labeled with:

1. The beginning and ending numbers of the forms contained in each carton;

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2. The carton number;

3. The form number and title;

4. Quantity contained; and

5. The Delivery Order number.

b. Each carton shall be shipped with appropriate shims to compensate for card thickness;

c. All printed matter shall be securely packaged in cartons of 275# test in a manner that will protect the contents from damage;

d. Damaged contents will not be paid for;

e. With each shipment, a packaging slip showing actual quantities delivered accompany the shipments; and

f. Missing numbers must be provided on a list and marked on each box of 1,500 documents.

13. Special Packaging

a. Wrapped in 125 forms per package – 12 packages per carton; and

b. Face up with low numbers on top.

14. Special Considerations

a. Price stipulated includes – cartons are to be stored by vendor in a heated and secure warehouse to be delivered at the request of an authorized Department of Health Representative;

b. Inventory Spreadsheet required monthly;

c. Delivery time not to exceed 48 hours from time of request; and

d. Completed inventory of box numbers and forms is to be kept, and reported monthly to a Department of Health Representative.

15. Usage Finished form compatible for use on the following equipment:

a. Nuvera 288 (b & w) and Xerox 700 (color) digital press high-speed laser printer; and

b. Moore LM-15 pressure sealer.

16. Workmanship and Materials

a. All work shall be performed in a thorough and workmanship-like manner;

b. Unless otherwise specified, presswork and composition shall be of excellent quality as indicated in the Franklin Catalog, producing a clean, clear, and sharp impression;

c. The contractor shall be held responsible for the quality of the finished work; and

d. If any job is rejected because of error attributed to the contractor or subcontractor, or less quality than called for; the State shall at its option, receive at no cost reprint, or negotiate a lower price if product is usable.

17. Artwork

a. Any original copy supplied or generated as a result of this bid shall become or remain the property of the State of Alaska and shall be returned along with the job; and

b. Copies of artwork to be supplied by division upon award of order.

18. Alterations The contractor shall obtain the approval of the Procurement Specialist;

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a. In writing, prior to performing any requested alterations, which are not within the scope of the specifications contained herein; and

b. Any extra charges for alterations not approved by the Procurement Specialist shall be denied.

19. Over / Under Run

a. A 5% over-run or under-run is allowable.

20. Proofs and Negatives

a. Approved proof by requesting division will be required prior to printing;

b. Price stipulated includes costs of all proofs, negatives, composition fees, typesetting fees, etc.; and

c. Proofs and Negatives shall be returned to the requesting division upon completion of the job.

21. Storage

a. Store boxes in descending numerical order, starting with the highest numbered box.

b. Boxes are to be stacked at the site by the contractor in numerical order. and

c. Stack the boxes in ascending numerical order, with the highest numbered box at the bottom and box number

Starting Number: XXXXXX – Non-Standard Medicaid Cards and Mailers Style: Pressure Seal Parts: One part Stock: Form is 28#, White Ink: Heat Resistant Color varies dependent on type of card to be issued (TBD)

1. Construction

a. 8 – ½” x 14” Cut sheet; and

b. Eccentric Z fold pressure seal.

2. Perfs

a. One marginal perf located ½” from left and right edge.

3. Fold Perfs

a. Special fold perf placement to accommodate 3 – ¾” short panel; and

b. 5 full width perfs: from top edge, located 3 – ¼”, 3 – ¾”, 4 – ¼”, 8 – 7/8”, and 13 – ½”.

4. Numbering One Standard Purple Ink Press on Face:

a. MED XX – letter prefix G in Heat Resistant (Color TBD)

b. Ending document number: depends on “breaks” in printing run;

c. A missing number list is required; and

d. Prior to shipment of the order, a copy of the inventory sheet along with a missing number list shall be sent to the “ship to” address.

Below Specifications will be provided with an example copy of the coupon 5.

a. The FACE and BACK Includes TBD

b. The FACE Includes TBD

c. The BACK Includes TBD

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d. Damaged contents will not be paid for;

c. Price stipulated includes – cartons are to be stored by vendor in a heated and secure warehouse to be delivered at the request of an authorized Dept. of Health Representative;

b. Inventory Spreadsheet required monthly;

c. Completed inventory of box numbers and forms is to be kept, and reported monthly to a Dept. of Health Representative.

6. Usage Finished form compatible for use on the following equipment:

a. (b & w) and (color) digital press high-speed laser printer; and

b. pressure sealer

7. Workmanship and Materials

a. All work shall be performed in a thorough and workmanship-like manner;

b. Unless otherwise specified, presswork and composition shall be of excellent quality as indicated in the Franklin Catalog, producing a clean, clear, and sharp impression;

c. The contractor shall be held responsible for the quality of the finished work; and

d. If any job is rejected because of error attributed to the contractor or subcontractor, or less quality than called for; the State shall at its option, receive a no cost reprint, or negotiate a lower price if product is usable.

8. Artwork

a. Any original copy supplied or generated as a result of this bid shall become or remain the property of the State of Alaska and shall be returned along with the job;

b. Examples of previously used cards will be supplied by the division for the contractor to duplicate; and

b. Copies of artwork to be supplied by division upon award of order.

9. Alterations The contractor shall obtain the approval of the Procurement Specialist;

a. In writing, prior to performing any requested alterations, which are not within the scope of the specifications contained herein; and

b. Any extra charges for alterations not approved by the Procurement Specialist shall be denied.

10. Over / Under Run

a. A 5% over-run or under-run is allowable.

11. Proofs and Negatives

a. Approved proof by requesting division will be required prior to printing.

b. Price stipulated includes costs of all proofs, negatives, composition fees, typesetting fees, etc.; and

c. Proofs and Negatives shall be returned to the requesting division upon completion of the job.

12. Storage (TBD)

a. Store boxes in descending numerical order, starting with the highest numbered box.

b. Boxes are to be stacked at the site by the contractor in numerical order. and

c. Stack the boxes in ascending numerical order, with the highest numbered box at the bottom and box number

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Starting Number: XXXXXX – Food Stamp Identification (FSID) An example of the Food Stamp Identification is provided as an example. When supply is needed, specifications will be provided. At this time the State has plenty of card stock and will provide it to the resultant vendor.

C. Printing, Folding, and Inserting Notices:

The contractor shall provide processing, printing main forms, folding, inserting, and postage rates for all applicable mailings. These mailings include daily mail-out services for notices, routine mid-month services, warrants, EBT cards, Medicaid cards, and occasional special mailing as described herein.

DPA mails notices to clients each state workday. On average there are between 100,000-120,000 notices per month

Specifications

1. GEN 160 Daily EIS Rights and Responsibilities Notices (Form# 06-3687)-These notices represent the majority of the resultant contract work and are a single 8.5" X 11" 20# tri-folded page inserted into a #10 double window envelope; volume per annual is estimated to be 1,040,000. These notices are processed for postage through bulk mail facility and mailed out same day received.

2. ARIES AUTO system generated notices -The ARIES AUTO is printed with multiple variable page notices from 3 pages up to 7 pages, inserted into a double window envelope using 3 X 9 barcoding to determine proper number of pages to be inserted into an envelope, volume per annual is estimated to be 520,000. These notices require First Class postage per piece by weight, mailed out same day of receipt.

3. ARIES FLAT system generated notices - The ARIES FLAT is printed and has greater than 7 pages and are hand inserted into a 9" X 11-1/4" windowed envelope, volume per annual is estimated to be 19,500. These notices require First Class postage per piece by weight, mailed out same day of receipt.

Once all notices are inserted, vendor will deliver mail pieces to the post office for mailing at the current FIRST-CLASS rate. ARIES AUTO/FLAT (Deliverables 2 and 3) notices will not qualify for bulk mail due to various numbers of pages in each mailing and these will need to be posted accordingly by the contractor.

4. GEN 72 Eligibility Review Notice (X004-X041) Review form notice-is printed an estimated 120,000 notices per annual on a single 8.5" X 11" notice is inserted into a double window envelope along with two-part pre-folded yellow GEN 72 Eligibility Review form. In August and September, a group of these notices will include an additional PFD-1 insert. This group will be listed and separated out into a special group with number of notices that will receive the insert in presort order on a generated report called a PAVE report. This special group is estimated to be about 10,000 per month for August and September. This is a mid-month report and are to be mailed within three (3) full business days of receipt by contractor from the Public Assistance. The contractor will guarantee processing and delivery to the Anchorage Business Mail Entry Unit.

A system generated PAVE report and Postal-One paperwork for GEN160, GEN 72, X037(GEN 149) and GEN 152 (Deliverables 1, and 4-6 respectively) notice jobs, that detail the type and quantity for each presort

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