Reference Forms 2 of 2.zip.crdownload

The file is a Reference Forms document related to Invitation to Bid (ITB) 2025-1600-0292 for the State of Alaska's Department of Health, Division of Public Assistance (DPA). The procurement seeks comprehensive printing and mailing services for processing system-generated notices, eligibility review documents, and identification cards, with estimated monthly volumes of 100,000-120,000 notices and approximately 1,040,000 annual EIS rights and responsibilities notices. The contract is set to commence around May 1, 2025, with a one-year initial term and options to renew for seven additional one-year periods. Proposals are due by April 14, 2025, at 2:00 PM Alaska Time, with the procurement officer being Ashley Palembas.

The estimated annual budget ranges from $1,700,000 to $2,250,000, with bids exceeding $2,250,000 annually considered non-responsive. The state will apply several bidder preferences, including a 5% Alaska Bidder Preference, a 5% Alaska Veteran Preference, and a 2% Alaska Military Skills Program Preference, which strongly favor local and veteran-owned businesses. Contractors must be HIPAA compliant, capable of handling Protected Health Information (PHI) and Personally Identifiable Information (PII), and able to perform all services within the United States. The contract is contingent upon legislative appropriation or federal funding, with the state reserving the right to adjust contract quantities and scope. Future amendments may include adding warrant printing services and potential transitions to electronic communications.