ITB 2025-1600-0292- Bid Schedule.xlsx
XLSX spreadsheet 19 KB Posted
- Solicitation number
- 1625-061
- Issued by
- Alaska
About this file
This document is an Invitation to Bid (ITB 2025-1600-0292) for Printing and Mailing Services issued by the Department of Public Assistance (DPA) in Alaska. The ITB outlines comprehensive specifications for bulk printing forms, card stock generation, and printing, folding, inserting, and mailing various notices. The contract covers a range of services including quarterly and annual mailings of forms such as Eligibility Review Forms, Senior Care Program Forms, Medicaid cards, and various state benefit notices. Estimated annual mail volumes range from 180 to 1,044,000 pieces depending on the specific document type, with mailing frequencies varying from daily to annually. The documents will be processed through USPS-BMEU in Anchorage, predominantly using First Class mail.
The bid includes strict pricing requirements, with bids over $2,250,000 annually considered non-responsive. Each document type has detailed specifications for paper weight, size, printing method, folding, and envelope requirements. The unit prices for all line items are currently set at $0.00, suggesting further pricing negotiation or evaluation. Mailing locations are consistently specified as First Class, USPS-BMEU in Anchorage, with most documents processed on the day of receipt. The contract appears to cover a wide range of state benefit communication materials, including Heating Assistance, Permanent Fund Dividend, Medicaid, EBT cards, and various state notices, indicating a comprehensive communication support service for public assistance programs.
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| ITB 2025-1600-0292- Submittal Forms.docx | DOCX document | |
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| Reference Forms 2 of 2.zip.crdownload | CRDOWNLOAD file | |
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| Reference Forms 2 of 2.zip | ZIP file | |
| ITB 2025-1600-0292 Printing and Mailing Services.pdf.crdownload | CRDOWNLOAD file | |
| Reference Form 1 of 2.zip | ZIP file |
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Text version
Table 1
| ITB 2025-1600-0292 - DPA Printing and Mailing Services |
| Do not edit or change this form in any way. Please contact the Procurement Officer in writing if you have any questions. |
| Bidders must provide unit prices (highlighted in yellow) for all items below. Quantities referenced below are for evaluation purposes only. The state does not garuntee a minimum or maximum purchase. In accordance with ITB, Section 1.02 , bids priced at more than $2,250,000 annually will be considered non-responsive. |
| Table 1. SPECIFICATIONS AND OVERVIEW OF FORMS, NOTICES and MAILING |
(With policy changes, the state reserves the right to add or subtract and revise forms)
| Del # | Short Description | Long Description | Associated Form No. | No. of Pgs. & Pg. | |||||||||
| Size | Mailing Frequency | Est. Mail Pieces | Weight/ Fold | Envelope Specifications | Sort | Post Type & Post Location | Est. Annual Mail Pieces | UNIT PRICE | COST | ||||
| SPECIFICATIONS FOR BULK PRINTING FORMS | |||||||||||||
| Gen 50c | Paper 70# white offset, Binding (inserting Sigs saddleback, Wire saddleback, perforated all pages. Printing double-sided, # angle folds 3 1/2 signatures. | ||||||||||||
| Trimming booklets 3 sides. Ink: Black and 072 | (06-3860) | 28 page / 8.5" x | |||||||||||
| 11" | quartely | 22,090 per quarter | First Class, USPS- BMEU, Anchorage (Day Received) | 88,360 | $0.00 | ||||||||
| GEN 72 | Print Gen 72 Eligibility Review Form, assemble, and fold. | (06-3670) | 12 page / 8.5" x | ||||||||||
| 11" | quarterly | 15810 per quarter | First Class, USPS- BMEU, Anchorage (Day Received) | 63,240 | $0.00 | ||||||||
| Gen 152 | 1- 4-page printed head to foot, Page 5-6 printed head- to-head. Binding bound at the top, thin glue line at the top as the binding pre-folded Senior Care Program Form. Paper: 24# white. Order Frequency of the Gen 152 form is every Quarterly | (06-3944) | 6 page / 8.5" x 11" | quarterly | 8088 per quarter | First Class, USPS- BMEU, Anchorage (Day Received) | 32,352 | $0.00 | |||||
| Med 4 | paper # 50# Cream Offset, Binding( inserting Sigs saddleback, wire stitching sadlleback). Printing double- sided, except pages 5 and 10 are one sided. 1.5 signature, trimming booklets 3 sides. Ink: black | (06-8363) | 10 pgs / 8.5" X | ||||||||||
| 11" | quartely | 575 per quarter | First Class, USPS- BMEU, Anchorage (Day Received) | 2,300 | $0.00 | ||||||||
| FSP 313 | 2-page pamphlet, finished size:8.5”x11”, paper: 100# gloss test. Printing double-sided, 3 panel fold, full bleed trim. Ink black and PMS 1935 | (06-3959) | 2 pgs / 8.5"X11" | Annual | 13,720 per year | First Foodbank of Alaska | 13,720 | $0.00 | |||||
| Snap Flyer #1 | paper:60# text weight, printing single-sided, Ink: Color | 1 page half page | |||||||||||
| /5.5" X 8.5" | Annual | 5000 per year | First Foodbank of Alaska | 5,000 | $0.00 | ||||||||
| Snap Flyer # 2 | Paper 60# text weight. Printing single-sided, ink: color | 1 page / 8.5" x 11" | Annual | 750 per year | First Foodbank of Alaska | 750 | $0.00 | ||||||
| HAP 1 | Paper 50# white, uncoated book weight, Binding(saddle stich and fold) printing double-sided, page 1-5 actual application, voter inormation and applictaion and work statemnets are to be tear offs perforated along left side. File is high resolutions PDF, | ||||||||||||
| Ink 2 color, pantone 301 U and Pantome 179 U. | (06-3637 | 16 pg/8.5"x11" | quarterly | 8,750 per quarter | First Class, USPS- BMEU, Anchorage (Day Received) | 34,625 | $0.00 | ||||||
| SPECIFICATIONS FOR CARD STOCK | |||||||||||||
| DKC/Denali Cards (Mediciad Cards) | Generate Card Stock (Batch) | Special paper/card stock/ 8.5"X14" | Annually | 180,000 per year | First Class, USPS- BMEU, Anchorage (Day Received) | 180,000 | $0.00 | ||||||
| Non-standard medicaid cards | Generate Card Stock (Batch) | Special paper/card stock/ 8.5"X14" | 2-3 time a week | 15 monthly | First Class, USPS- BMEU, Anchorage (Day Received) | 180 | $0.00 | ||||||
| FSID | Generate Card Stock (Batch) | Special paper/card stock/ 8.5"X14" | 2-3 time a week | 15 cards at the of month | First Class, USPS- BMEU, Anchorage (Day Received) | 180 | $0.00 | ||||||
| SPECIFICATIONS FOR PRINTING, FOLDING,INSERTING AND MAILING NOTICES | |||||||||||||
| 1 | GEN 160 | Daily EIS Rights and Responsibilities Notices | (06-3687) | 1 pg./ 8.5"X11" | Daily M-F | 2,000-4,000 | 20#/ | ||||||
| Tri-fold | #10 double window, Auto Stuff | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 1,040,000 | $0.00 | ||||||||
| 2 | ARIES AUTO | Print Multiple variable page notices generated by ARIES system using 3X9 barcode to determine proper number of pages to be inserted into an envelope | Varies | 3-7 pgs/ 8.5"X11" | Daily M-F | 1,000-2,000 | 20#/ | ||||||
| Tri-fold | Double window, Auto Stuff | Zip Code Order | One client set each, First Class, Per Piece, by Weight (Day Received) | 520,000 | $0.00 | ||||||||
| 3 | ARIES FLAT | Multiple variable page notices generated by ARIES system hand inserted | Varies | >7 pgs/ 8.5"X11" | Daily M-F | 50-75 | 20#/ | ||||||
| No fold | 9"X111/4" | ||||||||||||
| windowed, catalog size | Zip Code Order | One client set each, First Class, Per Piece, by Weight (Day Received) | 19,500 | $0.00 | |||||||||
| 4 | GEN 72 Notice | Eligibility Review Notice and Form (can include Notices | |||||||||||
| X004-X041) on a single 8.5" X 11" notice is inserted into a double window envelope along with two-part pre- folded yellow GEN 72 Eligibility Review form. In August and September, a group of these notices will include | (06-3670) | 1 pg./ 8.5"X11" | Monthly | 10,000 | Tri-fold | Double window, w/special inserts and/or return envelopes | Zip Code Order | First Class, USPS- BMEU, Anchorage (w/in 3- Business Days of Receipt) | 120,000 | $0.00 | |||
| 5 | PFD 1 | this form will include an additional insert in notice X004-X041 occurs in PFD months | (06-3664) | 2 pgs / 8.5"X11" | Seasonal/Daily | 10,000 monthly | Tri-folded | Double window, w/special inserts and/or return envelopes | Zip Code Order | First Class, USPS- BMEU, Anchorage (w/in 3- Business Days of Receipt) | 20,000 | $0.00 | |
| 6 | GEN 72 or |
GEN 149
Notice X037 Denali Care Renewal Notice and Gen 72 Form Note: Agency not able to provide Gen 149 pre-populated renewal at this time, but if able to in future it would replace this with the same expectations
| except no Gen 72 insert. (First of the Month) | (06-4038) | 1 pg./ 8.5"X11" | Monthly | 6,000 | Tri-fold | Double window, w/special inserts and/or return envelopes | Zip Code Order | First Class, USPS- BMEU, Anchorage (w/in 3- Business Days of Receipt) | 72,000 | $0.00 | |||
| 7 | GEN 152 | ||||||||||||
| Notice X034 | Senior Benefits Notice and Renewal Form- Notices are printed and insertedalong with review form. Reports are generated on the 1st of the month, to be mailed within three (3) full business days of receipt by contractor from Public Assistance. | (06-3944) | 1 pg./ 8.5"X11" | Monthly | 800-1200 | 24#/ | |||||||
| Tri-fold | Double window, w/special inserts and/or return envelopes | Zip Code Order | First Class, USPS- BMEU, Anchorage (w/in 3- Business Days of Receipt) | 144,000 | $0.00 | ||||||||
| 8 | Auto Roll Letters | Auto Roll Letters (mid month) | N/A | 1 pg./ 8.5"X11" | Monthly | 43400-87000 | 20#/ | ||||||
| Tri-fold | #10 double window, Auto Stuff | Zip Code Order | One client set each, First Class, Per Piece, by Weight | 1,044,000 | $0.00 | ||||||||
| 9 | HAP Notice | Heating Assistance Letters Seasonal / Daily (October- July) | Varies | 1 pg./ 8.5"X11" | Seasonal/Daily | 70-115 | 20#/ | ||||||
| Tri-fold | #10 double window, Auto | ||||||||||||
| Stuff | Zip Code | ||||||||||||
| Order | First Class, USPS- BMEU, Anchorage (Day Received) | 5,750 | $0.00 | ||||||||||
| 10 | Special Mailings – as requested per timely notification to contractor | Varies | 1 pg./ 8.5"X11" | Varies | Varies | 20#/ | |||||||
| Tri-fold | #10 double window, Auto Stuff | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 20,000 | $0.00 | ||||||||
| 11 | Delayed applicaton Notice | 1 pg./ 8.5"X11" | Daily M-F | 94 per daily | 20#/ | ||||||||
| Tri-fold | #10 double window, Auto Stuff | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 34,310 | $0.00 | ||||||||
| 12 | Non-standard Medicaid cards | Print, pressure seal, fold and meter | Special paper/card stock/ 8.5"X14" | 2-3 time a week | 15 monthly | two-fold | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 180 | $0.00 | |||
| 13 | DKC/Denali Cards (Mediciad Cards) | Print, pressure seal, fold and meter. | Special paper/card stock/ 8.5"X14" | Daily M-F | 10,000-15,000 | ||||||||
| monthly | two-fold | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 180,000 | $0.00 | ||||||||
| 14 | FSID | Print, pressure seal, fold and meter. | Special paper/card stock/ 8.5"X14" | 2-3 time a week | 15 cards at the end of month | two-fold | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 180 | $0.00 | |||
| 15 | HIPAA Notice | Notice of use of private health care is sent too all Medicaid recipients. Printing, folding and inserting and mail out as needed. | N/A | 3 pgs/8.5"X11" | Daily M-F | 10-15 daily | two-fold | white wove # 24 regular envelope | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 3,900 | $0.00 | |
| 16 | Y040 & Y041 (CITC review) | Printing, folding the CITC review notices and meter | N/A | 1 pg./ 8.5"X11" | Daily M-F | 50-100 daily | tri-fold | white wove # 24 regular envelope | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 2,600 | $0.00 | |
| 17 | EBT Card | Printing the card (EBT Card used a specail machine to print) | M, T and Thur | 100-200 per daily | #10 double window, EBT card | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 31,200 | $0.00 | ||||
| 18 | Quest Card Material | Printing, folding and insert EBT material (how to use your Alaska Quest Card ) | 1 pg. double sided/ 8.5"X11"- for EBT material | Annually | 25,000 per box | Tri-fold for EBT | |||||||
| material | First Class, USPS- BMEU, Anchorage (Day Received) | 250,000 | $0.00 | ||||||||||
| 19 | Quest Card Material | pick from anchorage data center and meter. | 1 pg. double sided/ 8.5"X11"- for EBT material | M, T and Thur | 5,000 monthly | Tri-fold for EBT | |||||||
| material | #10 double window, EBT card | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 60,000 | $0.00 | ||||||||
| 20 | Warrants | Printing, folding and insert EBT material (here is your Alaska quest card ) | M, T and Thur | 100 per day | tri-fold | #10 window, brown envelope | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 15,600 | $0.00 | |||
| 21 | FSP95 X 054 and Simplified x005 | Print, fold and meter in bulk | 2-3pgs / 8.5"X11 | Monthly | 1,000-2,000 per | ||||||||
| month | tri-fold | #10 double window, Auto Stuff | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 24,000 | $0.00 | |||||||
| 22 | Daily EIS Notice job print, fold and meter | 1 pg /8.5"x11" | Daily M-F | 2,000-4,000 per day | tri-fold | #10 double window, Auto Stuff | Zip Code Order | First Class, USPS- BMEU, Anchorage (Day Received) | 1,040,000 | $0.00 | |||
| $0.00 |
Contractor Name
| Address |
| Contact Name |
| Contact Phone Number |
| Contact Email Address |
File details come from the government source that posted it. Updated .