RFP 2024 0822 - Pre-Bid Presentation_Final.pdf

Heidi Olson, RFP Coordinator September 4, 2024

Washington Electric Bicycle Rebate Program “WE-Bike - RFP 2024-0822

Pre-B id Conference

PRE-BID ADMINISTRATION

• TEAMS meeting

• Washington’s Electronic Business Solution (WEBS) https://pr-webs-vendor.des.wa.gov/

DISCLAIMER

Bidders should only rely on written postings and amendments issued via WEBS. All other communications will be considered unofficial and non-binding on WSDOT.

Should bidders rely on any other communication, they do so at their own risk and expense.

AGENDA

• Introductions

• Agency overview

• Current bidding opportunity

• Additional resources

INTRODUCTIONS

Please type your name and your firm’s name in the chat.

Washington Electric Bicycle Rebate Program “WE- Bike”

Current Bidding Opportunity

Procurement Background:

Description of Services:

CONTRACT AWARD STRUCTURE

Single Award Based on Highest Scoring Bidder for Washington Electric Bicycle Rebate Program “WE-Bike” services.

Source: www.pedbikeimages.org/Toole Design Group http://www.pedbikeimages.org/Toole

BID EVALUATION SUMMARY

EXHIBIT B – Washington Electric Bicycle Rebate Program “WE-Bike”

EXHIBIT C – Cost Table

Source: www.pedbikeimages.org/Laura Sandt http://www.pedbikeimages.org/Laura

STATE PROCUREMENT PRIORITIES

Summary:

• 10 points for certifying you, the Bidder do NOT require your employees to sign or agree to mandatory individual arbitration clauses, class, or collective action waivers.

• 10 points if you are a certified Washington Small Business.

• 10 points if you are a certified Veteran-owned business.

EXHIBIT D - CONTRACT

• Contract term: Initial term is to June 30, 2025 with option to renew for up to two

(2) additional two (2) year terms dependent upon funding appropriated by the legislature.

• Pricing based on the Bid Price Submitted for the Administrative costs.

• Standard Insurance requirements:

• Commercial General Liability (CGL) $1 Mil per occurrence/$2 Mil general aggregate

• Workers’ Comp

• Employer’s Liability $1 Mil Bodily Injury

• Commercial Auto - $1 Mil Per Accident

HOW TO SUBMIT A BID

• Review all solicitation and contract terms

• Submit a bid before the due date and time

• Email bid submittals to:

acoacquisitionsubmittal@wsdot.wa.gov with a cc to Heidi.Olson@wsdot.wa.gov

• Provide all completed Exhibits & Requirements in two (2) separate electronic files no later than Monday, October 7, 2024, by 11:59 PM PST. The separation of the documentation protects the integrity of the State’s evaluation process. No mention of the cost response/bid price may be made in File 1.

• Client Reference forms must be received by the Procurement Coordinator prior to the due date: Thursday, October 3, 2024, by 11:59 PM PST. It is the Bidder’s responsibility to follow up with their three (3) references to ensure they submit the Client Reference Form prior to the deadline.

mailto:acoacquisitionsubmittal@wsdot.wa.gov mailto:Heidi.Olson@wsdot.wa.gov

QUESTION AND ANSWER PERIOD

• Bidders are encouraged to send questions via email to the RFQQ Coordinator, Heidi.Olson@wsdot.wa.gov before the deadline for submitting questions: Thursday, September 12, 2024, by 10:00 AM PST.

• Q&A's are anticipated to be posted in WEBS on Tuesday, September 17, 2024.

• Some Q&A may lead to solicitation amendments.

• All Bidder communications regarding this Competitive Solicitation must be directed to the Procurement Coordinator.

• Unauthorized Bidder contact regarding this Competitive Solicitation with other state employees involved with the Competitive Solicitation may result in bidder disqualification.

mailto:Heidi.Olson@wsdot.wa.gov

TIMELINE AND NEXT STEPS

Thursday, September 12, 2024, by

10:00 AM PST

Q & A Period Ends

Monday, October 7, 2024, by 11:59 PM PST (References due by October 3rd.)Bid Deadline

Thursday, October 17, 2024ASB

No sooner than Thursday, October 31, Contract Award

COMPLAINTS, DEBRIEFS, & PROTESTS

Complaints

• Complaint period ends 5 business days before the bid due date.

Debrief Conferences

• Responsive and Responsible Bidders have 3 business days to request a Debrief Conference after announcement of Apparent Successful Bidder.

Protests

• Must have participated in debrief conference

• Bidders may protest the award only for three reasons:

• Bias, discrimination, or conflict of interest of an evaluator;

• Error in computing evaluation scores; or

• Non-compliance with any procedures described in the Competitive

Solicitation.

ADDITIONAL RESOURCES

• WEBS

• Statewide Payee Desk

• Home - Washington APEX Accelerator, formerly Washington PTAC

• OMWBE

• Washington Department of Veterans Affairs

• Washington Department of Revenue

• Washington Secretary of State https://pr-webs-customer.des.wa.gov/ https://ofm.wa.gov/it-systems/statewide-vendorpayee-services https://washingtonapex.org/ https://washingtonapex.org/ https://omwbe.wa.gov/ https://www.dva.wa.gov/ https://dor.wa.gov/ https://www.sos.wa.gov/

Heidi.Olson@wsdot.wa.gov (564) 999-3392 wsdot.wa.gov

THANK YOU