Exhibit C Cost Sheet.docx

RFP-2024-0822

Washington Electric Bicycle Rebate Program (“WE-Bike”) Exhibit C - Cost Sheet

As this is a pilot project this scope of work is subject to change. The State of Washington reserves the right to deconstruct and/or separate out pieces of this work for the purposes of cost and time efficiency. Bidder to complete cost analysis as though they will deliver on all components of the program. Bidders can add additional rows as necessary. Bidder’s cost sheets are scored.

Instructions:

· Bidder must complete all columns in the table below.

· If an item is not applicable, Bidder must enter N/A.

· Bidder must enter an estimated number of hours to perform the services as outlined in the solicitation. Hourly rates should be all inclusive, including any overhead and/or Indirect Cost Rates (ICR), etc.

· Bidder may add additional rows if necessary.

Columns left blank may be deemed nonresponsive and will not continue further in the process

Eligible costs include the following:

· Vouchers to low- and moderate-income community members for e-bikes and equipment

· Rebate payments to participating bike shops for voucher purchases

· Administrative costs to run the WE-Bike program. This includes but is not limited to labor including subcontractors, outreach, education activities, marketing, bike shop training, promotional materials, website development and updating, implementation manual, application materials, data collection, reporting etc.

· Materials /supplies

· Travel costs/per diem at the Washington State Office of Financial Management (OFM) rates

· If a contractor is based outside of WA, their duty station will be set as Olympia, WA for the purposes of calculating travel reimbursements. Travel to and from duty station cannot be claimed.

· Program budget available: $4,660,000. Budgets at or below 9% of program budget are favorable.

EXAMPLE Administrative Cost Sheet

Direct Costs Labor

Position title

Direct Costs (Except Labor)

Budget for Administration – Milestone Based Pay for Performance Invoicing WSDOT shall process invoice payment to the Contractor for administrative costs on a performance basis as shown in Example Table B1.

Table B1: EXAMPLE Budget for Administrative Costs to be used for Invoice Payments – based on a 9% administrative cost

$100,000 One payment 30 days from contract signing

$10,000

Monthly for 3 months

$100,000 One payment 90 days from contract signing

$100,000 One payment 100 days from contract signing

Example Budget for Rebates- Milestone Based Pay for Performance Invoicing

WSDOT shall process payments to the Contractor, to be used solely for the reimbursement to certified bike shops for point-of-sale rebate vouchers provided to approved applicants, as shown in Table B2. Numbers based on contractor providing a budget for 9% administrative costs

Table B2: EXAMPLE Rebate Reimbursement Milestones and Payments

RFP-2024-0822

Exhibit C