RFP 2022020 - Florida Seafloor Mapping Initiative.pdf

Request for Proposals (RFP)

For

Florida Seafloor Mapping Initiative

RFP 2022020

Procurement Officer:

Lori L. Anderson, FCCM, FCCN

Purchasing Analyst Department of Environmental Protection

Bureau of General Services - Procurement Section 3800 Commonwealth Blvd., MS #93

Tallahassee, FL 32399-3000 Email: Lori.L.Anderson@FloridaDEP.gov

Rev. 2/22/22

Table of Contents 1 Introduction

1.1 Solicitation Objective

1.2 Background and Program Information

1.3 Anticipated Contract Term & Renewals

1.4 Definitions

1.5 Draft Contract

1.6 Procurement Officer

1.7 Special Accommodations

1.8 Timeline of Events

1.9 List of Attachments and Forms

2 RFP Process

2.1 Vendor Responsibilities

2.2 Who May Respond

2.3 Overview of the RFP

2.4 Conformance to Requirements

2.5 Limitation on Vendor Contact with Agency During Solicitation Period

2.6 Addenda/Amendments to the RFP

2.7 Contract Formation

2.8 Disclosure of Response Contents

2.9 Withdrawal of Responses

2.10 Administrative Cure Process

2.11 Clarification Process

2.12 Information from Other Sources

2.13 Firm Response

2.14 Right to Reject

2.15 Cancellation, Non-Award, and Withdrawal

2.16 Misrepresentations

2.17 Licensure & Registration

2.18 Replacement and Alternate Responses

2.19 Exclusivity

2.20 Diversity

2.21 Bid Protests

3 Response Instructions

3.1 MyFloridaMarketPlace (MFMP) Vendor Registration

3.2 Pre-Response Conferences and/or Site Visits

3.3 Submission of Responses

3.4 Response Content Requirements

3.5 Economy of Presentation

3.6 Confidential Response Materials and Redacted Submissions

4 Scope of Work

4.1 Overview

4.2 List of Acronyms

4.3 Project Area

4.4 General Requirements

4.5 Topographic LiDAR Survey Requirements

4.6 Bathymetric LiDAR Survey Requirements

4.7 Bathymetric Sonar Survey Requirements

4.8 Accuracy Standards/ Requirements

4.9 Datums and Coordinate Reference Systems

4.10 Data Collection

4.11 Final Deliverables

4.12 Delivery Requirements

4.13 Financial Consequences

4.14 Work Assignment Process

5 Evaluation Criteria

5.1 Evaluation of Volume I, Past Performance

5.2 Evaluation of Volume II, Technical Response

5.3 Evaluation of Volume III, Price Sheet

5.4 Available Points

5.5 Compilation of Evaluation Scores

6 Award

6.1 Basis of Award

6.2 Award Preferences for Equal Scores (Ties)

6.3 Recommendation of Award

6.4 Posting of Decision

6.5 Execution of Contract

6.6 Failure to Perform the Contract

1 Introduction The Florida Department of Environmental Protection (the Department) hereby issues this Request for

Proposals (RFP) to contract for Florida Seafloor Mapping Initiative. The Solicitation will be administered through the Vendor Bid System (VBS). Respondents interested in submitting a Response must comply with all of the terms and conditions described in this RFP.

1.1 Solicitation Objective

The Department intends to enter into a contract using the Attachment 1, Draft Contract, for Florida Seafloor Mapping Initiative, hereby incorporated by reference. The Department intends to make an award of up to five (5) contracts per Data Collection Method for each of the six (6) regions: Panhandle, Big Bend, West, Keys, Southeast and Northeast, however the Department reserves the right to award to one Respondent or multiple Respondents by region, or to make no award, as determined to be in the best interest of the State.

1.2 Background and Program Information

The Florida Seafloor Mapping Initiative (FSMI) will provide statewide stakeholders with accessible, high-quality, and high-resolution seafloor data of Florida’s coastal waters within the continental shelf to support infrastructure, habitat mapping, restoration projects, emergency response, coastal resilience, and hazard studies for the citizens of the state. The Office of Resilience and Coastal Protection (ORCP) within the Florida Department of Environmental Protection (FDEP) has been entrusted with administering this project.

The FSMI is guided by existing state and federal efforts to collect and create a seamless national elevation dataset. The project area builds on the efforts of the Florida Coastal Mapping Program

(FCMaP), which, in 2019, completed a data gap assessment and developed an index of the priority areas for Florida’s stakeholders. The U.S. Geological Survey’s National Geospatial Program (USGS-NGP) has developed standards and specifications to ensure all national map products are consistent in accuracy, structure, and format, and the Inter Agency Working Group on Ocean and Coastal Mapping (IWG-OCM) has developed standards for Light Detection and Ranging (LiDAR) and sonar bathymetry.

The FSMI will obtain bathymetric data wholly or in part from 0 m to the approximate 200 m contour, and topographic data from 0 m contour to an approximate landward extent of 500 m. Topobathymetric

LiDAR is to be collected to the maximum extent practicable throughout the project area as a first step.

Review of topobathymetric LiDAR data collected in step one may identify gaps in coverage of certain areas due to limited light penetration in shallow waters. These gaps, along with deeper waters from approximately 20-200 m, are best filled using multibeam echosounder system (MBES), a.k.a. “sonar”.

Sonar data will be collected as a second step. The priority order to acquire sonar data that fills gaps in shallower waters and to acquire data in deeper waters will be determined following analysis of LiDAR data results. Side scan sonar may be collected simultaneously in specific areas based on the need to identify resources. Following all data collection efforts, LiDAR and sonar data will then be integrated and used to create derived products.

1.3 Anticipated Contract Term & Renewals

The initial term of the Contract will be upon date of execution until September 1, 2026, with up to four

(4) renewal year(s). At the discretion of the Department, the Contract may be renewed subject to the terms and conditions specified in the Contract.

1.4 Definitions

The “General Contract Conditions” Form PUR 1000 (PUR 1000) and “General Instructions to Respondents” Form PUR 1001 (PUR 1001), found in Rule 60A-1.002, Florida Administrative Code (F.A.C.), are hereby incorporated by reference and can be accessed at:

https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references _resources/state_purchasing_pur_forms. The following definitions apply to this RFP:

Business Days - Monday through Friday, inclusive, except for State government holidays.

Confidential Information - Any documents, data, or records that are confidential and not subject to disclosure pursuant to Chapter 119, Florida Statute (F.S.), the Florida Constitution, or any other authority.

Contract - The agreement that results from this competitive procurement, if any, between the Department and the Contractor.

Contractor(s) - The Respondent(s) that will be awarded a Contract pursuant to this Solicitation.

Respondent – an entity that submits a Response to this RFP.

State - The State of Florida.

1.5 Draft Contract

Awarded Respondent(s) must provide the contractual services sought by this RFP in accordance with the terms, conditions, and Scope of Work detailed in the Draft Contract. All Respondents should carefully review the Draft Contract prior to submission of a Response. Any questions related to the Draft Contract should be submitted as a formal question in accordance with the instructions contained in this RFP.

1.6 Procurement Officer

The Procurement Officer is the Department’s sole point of contact for information regarding this RFP from the date of release until an Agency Decision is posted on the VBS. Violation of this provision may be grounds for rejecting a Response.

Refer ALL inquiries in writing to the Procurement Officer by email. Responses to timely questions posed to the Procurement Officer will be posted on the VBS, at http://myflorida.com/apps/vbs/vbs_www.main_menu in accordance with Section 2.3.1.2 below.

The Department will not talk to any Respondents or their agents regarding a pending solicitation.

Questions will NOT be answered via telephone.

1.7 Special Accommodations

Any person requiring a special accommodation due to a disability should contact the Department’s Procurement Officer. Requests for accommodation for meetings must be made at least five (5) Business Days prior to the meeting.

https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/state_purchasing_pur_forms http://myflorida.com/apps/vbs/vbs_www.main_menu

1.8 Timeline of Events

The following schedule will be strictly adhered to in all actions relative to this Solicitation. The Department reserves the right to modify this schedule and will notify participants in the Solicitation by posting an addendum to this Solicitation on VBS. It is the responsibility of the Respondent to check VBS on a regular basis for such updates.

Event Date Time* Location/Method

RFP Advertised 3/22/22 N/A Vendor Bid System

Optional Pre-Response Conference

4/5/22 3:00 PM

Florida Department of Environmental Protection Bob Martinez Center 2600 Blair Stone Road, Room 609 Tallahassee, Florida, 32399

Microsoft Teams meeting Join on your computer or mobile app Click here to join the meeting Or call in (audio only) +1 850-629-7330, 722034121# United States, Tallahassee Phone Conference ID: 722 034 121# Find a local number | Reset PIN Learn More | Meeting options

Questions Due 4/12/22 5:00 PM Email to Procurement Officer

Answers Posted (Anticipated)

On or about:

4/26/22

Vendor Bid System

Responses Due 5/5/22 3:00 PM

Department of Environmental Protection DEP Procurement Section, Room 215 3800 Commonwealth Blvd, MS93 Tallahassee, Florida 32399-3000

Public Opening 5/6/2022 10:00 AM

Teleconference by calling 888.585.9008

Conference Room Number 617.871.258 The number will be active 5 minutes before the meeting.

References Contacted Between:

Telephone and/or Email 5/17/22 5/31/22

Award Date (Anticipated) On or about:

6/14/22 Vendor Bid System

*All times are Eastern Time Zone.

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1.9 List of Attachments and Forms

The Attachments, Exhibits, and Forms below are incorporated by reference. Copies of these documents are available in the VBS advertisement that accompanies the RFP posting. If a Form requires electronic completion or filling in, such as a Microsoft Excel spreadsheet, an electronic copy can be obtained by contacting the Procurement Officer.

Attachment Title

1 Draft Contract

2 Past Performance Evaluation Form

Form Title

A Business Response Form

B Foreign State Preference Opinion Form

C Client Reference Form

D Price Sheet

E Award Preference Form

2 RFP Process

2.1 Vendor Responsibilities

Vendors should carefully read the entire RFP, all attachments, and any addenda before submitting a

Response. Vendors interested in submitting a Response must comply with all instructions, terms, and conditions of this RFP to be considered for Award.

Vendors are responsible for understanding all terms and conditions of this RFP, its attachments, addenda, and proposed resulting Contract. If a Vendor does not understand these requirements, Vendor should submit formal questions to the Department in accordance with Section 2.3.1.2.

2.2 Who May Respond

Vendors who possess the financial capability, experience, and personnel resources described in this RFP are invited to submit Responses. Vendors on the Convicted, Suspended, Discriminatory Vendor List(s), the Antitrust Violator Vendor List(s), and/or the Scrutinized List(s) of Prohibited Companies may not submit a Response.

2.3 Overview of the RFP

The RFP is a method of competitively soliciting a commodity or contractual service under Chapter 287, F.S. The RFP process involves three phases: Solicitation, Minimum Mandatory Requirement Review and

Evaluation.

2.3.1 Solicitation Phase

2.3.1.1 Pre-Response Conference and Site Visit (If Applicable)

The Department may hold an optional or mandatory pre-response conference or site visit as part of the process as indicated in Section 3.2.

Anyone attending a pre-response conference or site visit is required to register their attendance in a means provided by the Department at the time and location of the meeting. Respondents who fail to attend or who are not represented at a mandatory conference or site visit will be determined Non-

Responsive.

Note: Any answers to questions given at any conferences or site visits are not binding and do not alter the RFP. Only questions submitted in accordance with the instructions below and answered on the VBS are considered binding.

2.3.1.2 Question and Answer Period

Respondents may submit questions regarding the terms, conditions, and requirements of the RFP to the

Procurement Officer via email by the deadline listed in the Timeline, Section 1.8 of the RFP.

Questions will not constitute a formal protest of the specifications or of the Solicitation. Answers to questions will be posted on the VBS.

All emails shall have the Solicitation number in the subject line. The Department recommends that questions be submitted in the following format:

RFP Section RFP Page # Question

2.3.1.3 Submission of Responses

Once the Department posts the answers to the questions, Respondents may begin submitting

Responses as indicated in Section 3.4; however, Respondents are encouraged to submit their Responses no earlier than five (5) days prior to the submission deadline. Responses must be submitted by the deadline listed in the Timeline above.

2.3.1.4 Public Opening

The Department will open the Responses in a public meeting at the date, time, and location noted in the

Timeline, Section 1.8. The Procurement Officer will review the entire Response to ensure that all required volumes were timely submitted, however prices will not be read aloud at the public opening.

2.3.2 Minimum Mandatory Requirement Review Phase

2.3.2.1 Administrative Review

All responses will be reviewed by the Procurement Officer to ensure that Responses contain all mandatory Forms and are complete. Complete Responses will be sent to the Evaluation Team for their qualitative review.

2.3.2.2 Responsibility Review

The Department will review the Responsibility section of the Respondent’s Business Response Form, Form A, for affirmative responses and attached documentation, if any. Answers in the affirmative are not, in themselves, grounds for declaring a vendor as Non-Responsible; the Department may seek additional clarification and decide whether the circumstances of the case warrant declaring a

Respondent Non-Responsible. Respondents deemed Non-Responsible are not eligible for Contract

Award.

2.3.3 Evaluation Phase

2.3.3.1 Technical Response Evaluation

The Department will evaluate Responses from responsive and responsible Respondents that meet the Minimum Mandatory requirements listed in Form A, Business Response Form, and provide the documentation required in this Solicitation. All Respondents and Responses that meet the minimum mandatory requirements reviewed by the Procurement Officer will be evaluated according to the Evaluation Criteria in Section 5. Each evaluation team member will work independently using the Evaluation Criteria contained Section 5, to review and score Respondent’s Technical Response. Upon completion of the Technical Response evaluation, the evaluators will submit their scores to the Procurement Officer for tabulation.

A Respondent’s Response is the only material which will be considered by the evaluators. No oral or written representations, prior conversations, meetings, projects, or outside information, other than what is specifically requested to be in a Response, will be considered by the evaluators.

2.3.3.2 Past Performance

The Respondent’s references will be contacted by the Department by telephone during normal working hours (8:00 AM - 5:00 PM) as indicated in the Timeline. The Department will make up to two (2) attempts to call before making one attempt to contact the references by email. If the contact person cannot be reached following the three (3) attempts, or if the Respondent fails to provide a reference, the Respondent will receive a score of zero (0) for that reference.

2.3.3.3 Price Sheet Evaluation

The Procurement Officer will review the Price Sheet and apply the scoring criteria as contained in the

Evaluation Criteria in Section 5.

2.3.3.4 Compilation of Scores

After the evaluation phase, the Procurement Officer will compile the final evaluation scores and use them to develop the recommendation of award.

2.4 Conformance to Requirements

In order to be considered for Award, Responses submitted to the Department must conform in all material aspects to the requirements included in this RFP. Responses failing to conform in all material aspects to the requirements included in this RFP are Non-Responsive and are not eligible for Award, at the sole discretion of the Department.

2.5 Limitation on Vendor Contact with Agency During Solicitation Period Respondents to this Solicitation or persons acting on their behalf may not contact, between the release of the Solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this Solicitation, except in writing to the Procurement Officer or as provided in the Solicitation documents. Violation of this provision may be grounds for rejecting a

Response.

2.6 Addenda/Amendments to the RFP

The Department reserves the right to modify this RFP by issuing addenda and/or amendments. All changes to the RFP will be made through addenda or amendments posted on the VBS. It is the responsibility of the Respondent to check for any changes on the VBS. Issuance of written Addenda and/or amendments is the only method by which a solicitation may be modified.

2.7 Contract Formation

The Department will issue a notice of award, if any, to successful Respondent(s). No contract shall be formed between the Department and the awarded Respondent until both parties sign the Contract. The Department will not be liable for any costs incurred by a Respondent in preparing or producing its Response or for any work performed before the Contract is effective.

The Contract will consist of the Draft Contract as attached, which will incorporate the Scope of Work/Technical Specifications, below in Section 4, relevant portions of the Response submitted by the awarded Respondent (if any), and the Price Sheet submitted by the awarded Respondent. If there is any discrepancy between the Scope of Work/Technical Specifications and the incorporated relevant portions of the Response, the terms most favorable to the Department shall prevail.

The Department objects to and shall not consider any additional terms or conditions submitted by a Respondent, including any appearing in documents attached as part of a Response, except those identified in the Contract. The Respondent shall bring any perceived inconsistencies among any of the provisions of the RFP and its attachments to the attention of the Department prior to the submission of its Response. At any time during the Solicitation, the Department may specifically identify and incorporate by reference any additional documents which are to be incorporated into the Contract. The Contract that results from this Solicitation will be posted on the Florida Accountability Contract Tracking System (FACTS) website in accordance with section 215.985, F.S., “Transparency Florida Act.”

2.8 Disclosure of Response Contents

All documentation produced as part of the RFP will become the exclusive property of the Department and will not be returned to the Respondent unless it is withdrawn prior to the Response opening in accordance with Section 2.9. Once the Procurement Officer opens the Response, the Response may be disclosed pursuant to a public records request, subject to any confidentiality claims and the timeframes identified in section 119.071(1)(b), F.S.

2.9 Withdrawal of Responses

The Respondent may withdraw or modify a Response at any time prior to the due date by submitting a request to the Procurement Officer.

2.10 Administrative Cure Process

In the interest of maximizing competition, the Response qualification and cure process seeks to minimize, if not eliminate, Respondent disqualifications resulting from nonmaterial, curable deficiencies in the Response that are identified in the Minimum Mandatory Review Phase. Therefore, the Department may, in its sole discretion, notify Respondents whose qualifying information or documentation does not meet the requirements of the RFP and allow for the correction of errors and omissions prior to making a final determination of responsiveness. Timely cures made pursuant to this section will be accepted by the Department.

2.11 Clarification Process

The Department may request clarification from the Respondent for the purpose of resolving ambiguities or questioning information presented in the Response. Clarifications may be requested throughout the Solicitation process. The Respondent’s answers to requested clarifications must be in writing and must address only the information requested. Respondent’s answers to requested clarifications must be submitted to the Department within the time specified by the Department in the requested clarification.

2.12 Information from Other Sources

The Department reserves the right to seek information from outside sources regarding the Respondent, the Respondent’s offerings, capabilities, references, and the Respondent’s performance, if the Department determines that such information is pertinent to the RFP. The Department may consider such information throughout the Solicitation process including, but not limited to, determining whether the award is ultimately in the best interest of the State. This may include, but is not limited to, the Department engaging consultants, subject matter experts, and others to ensure that the Department has a complete understanding of the information provided pursuant to the Solicitation.

2.13 Firm Response

The Department may make an award within one hundred and eighty (180) days after the date of the opening, during which period responses shall remain firm and shall not be withdrawn. If award is not made within one hundred and eighty (180) days, the Response shall remain firm until either the

Department awards the Contract, or the Department receives from the Respondent written notice that the Response is withdrawn. Any response that expresses a shorter duration may, in the Department's sole discretion, be accepted or rejected.

2.14 Right to Reject

The Department may reject any Response not submitted in the manner specified by the Solicitation documents. Respondents whose past performance, current status, or Response does not reflect the capability, integrity, or reliability to fully, and in good faith, perform the requirements of Contract may be rejected as Non-Responsible and are not eligible for Award.

2.15 Cancellation, Non-Award, and Withdrawal

When the Department determines that is it in the best interest of the State, it reserves the right to:

• Cancel this Solicitation.

• Make no Award and reject all responses.

• Withdraw the Solicitation at any time, including after an award is made.

• Withdraw or amend its Notice of Award at any time prior to execution of a contract, including, but not limited to situations in which the Contractor(s) fails to execute the contract.

• Re-procure services.

2.16 Misrepresentations

All information submitted, and all representations made, by the Respondent in a response may be relied upon by the Department in determining Responsibility of a Respondent for Award. Any misstatement or omission, whether intentional or not, may be treated by the Department as a fraudulent concealment of the true facts relating to the Response. Such misrepresentation will be a basis for the Department to disqualify the Respondent as Non-Responsible, and bar the Respondent from participation in any re-solicitation pertaining to this subject matter (regardless of whether the re-solicitation resulted from

Respondent’s misrepresentation) and may be punishable under law, including, but not limited to, Chapter 817, F.S.

2.17 Licensure & Registration

Prior to the execution of a Contract, the selected Respondent must be properly licensed to do business within the State, and all entities must be appropriately registered with the Florida Department of State, if required by federal or state law.

2.18 Replacement and Alternate Responses

The Department will only consider one (1) Response per Respondent, unless otherwise indicated in

Section 3. Respondents may submit revised Responses at any time prior to the Response Due Date as specified in the Timeline of Events. Revised Responses must include a statement, signed and dated by an

Authorized Signatory, withdrawing all prior Responses from the Respondent. Alternate commodities and/or contractual services may be proposed only if permitted in accordance with the instructions contained in this Solicitation. The Department is under no obligation to consider alternate commodities and/or contractual services to those requested in this Solicitation if not specifically requested as part of a Response and may reject a Response making such offers as Non-Responsive.

2.19 Exclusivity

This Solicitation will not result in an exclusive license to provide the commodities and/or contractual services described in this Solicitation or the resulting Contract. The Department may, in compliance with applicable laws, contract with other vendors to provide the same or similar commodities and/or contractual services if the Department determines that doing so will serve the State’s best interests.

2.20 Diversity

The State is dedicated to fostering the continued development and economic growth of minority-owned, veteran-owned, and woman-owned businesses. Participation of a diverse group of Respondents doing business with the Department is central to the State’s effort.

The Office of Supplier Diversity (OSD) has been established within the Florida Department of

Management Services (DMS) to certify qualifying minority-owned, veteran-owned, and woman-owned business enterprises (CBEs). CBEs are encouraged to participate in the State’s procurement process as both prime Respondents and subcontractors. Non-CBE Respondents are encouraged to partner with

CBEs for Contract performance.

2.21 Bid Protests

Failure to file a protest within the time prescribed in section 120.57(3), F. S., or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, F.S.

Documents received after normal working hours (Monday-Friday, 8:00 a.m. - 5:00 p.m., Eastern Time) will be filed the following business day.

All filings must be made with the Agency Clerk ONLY and are only considered "filed" when stamped, physically or digitally, by the Agency Clerk. It is the responsibility of the filing party to meet all filing deadlines.

The Agency Clerk's address is:

Agency Clerk, Office of General Counsel Department of Environmental Protection 3900 Commonwealth Boulevard, Douglas Building, MS#35 Tallahassee, Florida 32399-3000 Email: Agency_clerk@floridadep.gov mailto:Agency_clerk@floridadep.gov

3 Response Instructions This section contains the General Instructions and Special Instructions to Respondents. The “General Instructions to Respondents” Form PUR 1001 is incorporated by reference and can be accessed at http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resour ces/purchasing_forms.

The terms of the PUR1001 are controlling for this RFP, except for the following sections, which are inapplicable:

Section 3. Electronic Submission of Responses Responses shall be submitted in accordance with Section 3.4 of this Solicitation.

Section 5. Questions Questions shall be submitted in accordance with Section 2.3.1.2 of this Solicitation.

Section 14. Firm Response.

This paragraph is superseded by Section 2.13 of this Solicitation.

Section 15. Clarifications/Revisions.

This paragraph is superseded by Section 2.11 of this Solicitation.

Section 16. Minor Irregularities/Right to Reject.

This paragraph is superseded by sections 2.10 and 6.1 of this Solicitation.

Section 17. Contract Formation.

This paragraph is superseded by Section 2.7 of this Solicitation.

Section 20. Protests.

This paragraph is superseded by Section 2.21 of this Solicitation.

3.1 MyFloridaMarketPlace (MFMP) Vendor Registration

Prior to execution of the Contract by the Department, the Contractor must be registered with MFMP.

Information about the registration process is available on, and registration may be completed at https://vendor.myfloridamarketplace.com/.

Prospective vendors who do not have internet access may request assistance from MFMP Customer Service within DMS.

The following United Nations Standard Products and Services Code(s) (UNSPSC) are provided to assist potential Respondents in their registration efforts:

Code Title

81151805 Bathymetric surveys (lidar and sonar)

81151803 Physical oceanography

81151801 Oceanographic survey

81151601 Mapping (Geospatial) http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/purchasing_forms http://dms.myflorida.com/business_operations/state_purchasing/documents_forms_references_resources/purchasing_forms https://vendor.myfloridamarketplace.com/

3.2 Pre-Response Conferences and/or Site Visits

The Department will hold an optional Pre-Response Conference for Respondents to ask questions informally.

3.3 Submission of Responses

Respondents shall deliver Responses to the Department’s office designated in the Timeline of Events before the date and time specified. Any Response that is received after the exact time specified in the

Timeline of Events is late. Late Responses, as well as Responses submitted through email or by facsimile, are Non-Responsive and will not be evaluated. All Response materials must be packaged so that each box shipped to the Department does not exceed 25 pounds.

Response packages must be marked to show the Respondent's name and address, the Solicitation number, and the date and time Responses are due. If multiple packages are shipped, package sequences

(i.e. 1 of 3, 2 of 4, etc.) must also be indicated on the outside of the package.

3.4 Response Content Requirements

Respondent’s Responses must be submitted in hard and electronic copies divided into volumes containing the information specified below:

Volume Name Copies

Volume I Business Response One (1) Original

Volume II Technical Response One (1) Original

Volume III Price Sheet One (1) Original

CD/DVD/USB Electronic Copy of Response One (1) copy of each Volume

CD/DVD/USB Redacted Electronic Copy of Response (if applicable)

One (1) Redacted copy of each Volume

3.4.1 Volume I, Business Response

Respondents must prepare a Business Response volume in the order outlined below.

Volume I Business Response Page Limit

Tab A Executive Summary Two (2)

Tab B Required Forms None

3.4.1.1 Tab A: Executive Summary

Respondents must prepare and include an Executive Summary that summarizes the key points from the

Respondent’s Business and Technical volumes. The Executive Summary must begin with company/division’s street address, and size of business, CBEs status, and a summary of the key points from the Respondent’s Response. If the Respondent is a current or former Contractor to the

Department, the Respondent will notify the Department of the contract number and the Department’s contract manager in its Executive Summary.

3.4.1.2 Tab B: Required Forms

Respondents must complete and submit Form A, Business Response Form and, if Respondent’s principal place of business is outside of the State of Florida, Form B, Foreign State Preference Opinion Form.

Respondents must complete Form C, Client Reference Form, for three (3) Clients to whom Respondent has provided commodities and/or contractual services of similar scope and size as those identified in the

RFP. The three (3) completed Client Reference Forms shall be attached in this Tab. Respondents shall not list the Department as a reference. Current or former Contracts with the Department indicated in the Executive Summary will not count as one of the three references.

Respondent gives Department permission to contact client references and obtain their opinion of the

Respondent’s past performance using the questions listed on Attachment 2. The Respondent acknowledges that Department will record the client’s opinion on Attachment 2, and that the completed form will become a public record.

3.4.2 Volume II, Technical Response

The Respondent must prepare and submit a Technical Response volume detailing their qualifications, capabilities, and a description of the commodities and/or contractual services that they will provide to the Department. The Technical Response must contain complete responses to all items. If a portion of any section is omitted, the Response may be deemed Non-Responsive at the sole discretion of the

Department.

Volume II Technical Response

Tab A Introduction

Tab B Background and Organizational Structure

Tab C Qualifications and Experience

Tab D Data Storage and Delivery

Tab E Example Data Collection Survey Report

Tab F Calendar of data collection availability/capacity through calendar year 2026

3.4.2.1 Tab A: Introduction

Respondents must provide a general description of how the Respondent will accomplish the overall goal of this Solicitation.

3.4.2.2 Tab B: Background and Organizational Structure

Respondents should provide information on the historical background of the Respondent and on the

Respondent’s organizational structure. This should include years in operation and years involved in work related to this Solicitation.

3.4.2.3 Tab C: Qualifications and Experience

Respondents should present the qualifications of the Respondent and Respondent’s team. The following topics must be addressed:

a) Each Team member’s experience and examples of qualifications to perform assigned tasks should be outlined. The resume or curriculum vitae for the proposed project manager and principal point of contact must be provided;

b) Respondent’s past experience developing large scale LiDAR and/or sonar data collection programs;

c) Respondent’s ability to implement quality control/quality assurance protocols for data collection efforts; and

d) Respondent’s understanding of and access to the relevant technology or equipment for the data collection and the computer capacity to handle the volumes of digital data generated by the project.

3.4.2.4 Tab D: Data Storage and Delivery

Respondents must provide a statement verifying their ability to share the source data, documentation, derived products, and additional deliverables to the MS Azure Cloud at the vendor’s expense, for the length of one year from Department-accepted contract deliverable. No physical hard drive deliverables will be accepted.

3.4.2.5 Tab E: Example Data Collection Survey Report

Respondents should provide an example survey report from previous data collection effort from one of the three clients identified in Volume I as a client reference. The Survey Report should illustrate items such as those required in section 4.11.4 of this RFP.

3.4.2.1 Tab F: Calendar of data collection availability/capacity through calendar year 2026

Respondents must provide a calendar of availability of company-owned or subcontracted equipment to fully illustrate the capacity to collect all forms of data in the proposal, from July 1, 2022 through July 31, 2026. Please highlight any capability to collect data in multiple locations simultaneously and anticipated timeframe for mobilization once a task order is issued.

3.4.3 Volume III, Price Sheet

The Respondent must complete and submit the Form D, Price Sheet, using the instructions provided.

The Price Sheet is to be organized as directed on the Form and must contain complete responses to all items. If a portion of any section is omitted, the Price Sheet may be deemed Non-Responsive at the sole discretion of the Department.

3.5 Economy of Presentation

Responses must be prepared simply and economically, providing a straightforward, concise delineation of the Respondent’s capabilities to satisfy the requirements of this Solicitation without the use of marketing materials, white papers, fancy or flashy graphics, case studies, or other promotional materials. The emphasis of each Response should be on completeness and clarity of content.

3.6 Confidential Response Materials and Redacted Submissions

In addition to the public records requirements of the PUR 1001, section 19, if the Respondent considers any portion of its Response to be Confidential Information or exempt under Chapter 119, F.S., or other authority (Public Records Law), then the Respondent must simultaneously provide the Department with an unredacted version of the materials and a separate redacted copy of the materials the Respondent claims as Confidential Information or exempt and in an index, as described in Section 3.6.1.

The Respondent shall mark the unredacted version of the document as “Unredacted version – contains Confidential Information” and place such information in an encrypted electronic form or a sealed separate envelope.

3.6.1 Redacted Submissions

If submitting a redacted version of its Response, the Respondent shall mark the cover of the redacted copy with the Respondent’s name, Department’s solicitation name, and number, and the words

“Redacted Copy.” The Redacted Copy should only redact those portions of material that the Respondent claims are Confidential Information or exempt from Public Records Law. An entire Response should not be redacted. An entire page or paragraph which contains Confidential Information or exempt material should not be redacted unless the entire page or paragraph is wholly Confidential Information or exempt from Public Records Law. In the Redacted Copy, the Respondent shall redact and maintain in confidence any materials the Department provides or seeks regarding security of a proposed technology system or information subject to sections 119.011(14), 119.071(1)(f), and 119.071(3), F.S.

In addition, the Respondent should submit a separate index listing the Confidential Information or exempt portions of its Response. The index should briefly describe in writing the grounds for claiming exemption from the Public Records Law, including the specific statutory citation for such exemption.

The Redacted Copy will be used to fulfill public records and other disclosure requests and will be posted on the FACTS website. In addition, the Department will follow the procedures described in Attachment 4, Public Records Requirements, of the Draft Contract.

By submitting a Response, the Respondent agrees to protect, defend, and indemnify the Department for any and all claims arising from or relating to the Respondent’s determination that the redacted portions of its Response are Confidential Information or otherwise not subject to disclosure. If the Respondent fails to submit a Redacted Copy of its Response, the Department is authorized to produce the entire unredacted Response submitted to the Department in response to a public records request.

4 Scope of Work

4.1 Overview

The Florida Seafloor Mapping Initiative (FSMI) will provide statewide stakeholders with accessible, high-quality, and high-resolution seafloor data of Florida’s coastal waters within the continental shelf to support infrastructure, habitat mapping, restoration projects, emergency response, coastal resilience and hazard studies for the citizens of the state. The Florida Legislature has entrusted the Office of

Resilience and Coastal Protection (ORCP) within the Florida Department of Environmental Protection

(Department or FDEP) with administering this project.

The FSMI is guided by existing state and federal efforts to collect and create a seamless national elevation dataset. The project area builds on the efforts of the Florida Coastal Mapping Program

(FCMaP), which, in 2019, completed a data gap assessment and developed an index of the priority areas for Florida’s stakeholders. The U.S. Geological Survey’s National Geospatial Program (USGS-NGP) has developed standards and specifications to ensure all national map products are consistent in accuracy, structure, and format, and the Inter-Agency Working Group on Ocean and Coastal Mapping (IWG-OCM) has developed standards for Light Detection and Ranging (LiDAR) and sonar bathymetry.

The FSMI will obtain bathymetric data wholly or in part from the 0 m to the 200 m contour, and topographic data from the 0 m contour to a landward extent of approximately 500 m. As a first step, topobathymetric LiDAR will be collected to the maximum extent practicable throughout the project area to the depth of laser extinction.

Department review of topobathymetric LiDAR data collected in step one may identify gaps in coverage of certain areas, due to limited light penetration. These gaps, along with deeper waters from depth beyond laser extinction and up to approximately 200 m, are best filled using sonar—specifically multibeam echosounder system (MBES) or side-scan, where appropriate. Sonar data will be collected as a second step. The Department will determine the priority order of acquiring sonar data that fills gaps in shallower waters versus acquiring data in deeper waters. Following all data collection efforts, LiDAR and sonar data will be integrated and used to create derived products. The Department may request the collection of side-scan sonar in discrete areas, along with MBES sonar data collection, where resources are present.

All LiDAR data acquisition, processing, and creation of derivative products under the FSMI Scope of

Work (SOW) shall follow the USGS-NGP guidelines and specifications described in the Lidar Base

Specifications, 2021 rev. A, unless otherwise specified by FDEP in this SOW. A copy of these standards can be found online at: https://www.usgs.gov/ngp-standards-and-specifications/lidar-base-specification-online. All MBES and side-scan sonar data acquisition, processing, and creation of deliverable products shall follow National Oceanic and Atmospheric Administration’s (NOAA) Office of

Coast Survey (OCS) Hydrographic Survey Specification and Deliverables, April 2021, unless otherwise specified by FDEP in this SOW. A copy of these standards can be found online at:

https://nauticalcharts.noaa.gov/publications/docs/standards-and-requirements/specs/HSSD_2021.pdf.

https://www.usgs.gov/ngp-standards-and-specifications/lidar-base-specification-online https://www.usgs.gov/ngp-standards-and-specifications/lidar-base-specification-online https://nauticalcharts.noaa.gov/publications/docs/standards-and-requirements/specs/HSSD_2021.pdf

4.2 List of Acronyms

4.2.1 ANPS – Aggregate Nominal Pulse Spacing

4.2.2 ANPD – Aggregate Nominal Pulse Density

4.2.3 ASPRS – American Society of Photogrammetry and Remote Sensing

4.2.4 BSM – FDEP Bureau of Survey and Mapping

4.2.5 CORS – Continuously Operating Reference Stations

4.2.6 DEM – Digital Elevation Model

4.2.7 DPA – Defined Project Area

4.2.8 ESRI – Environmental Systems Research Institute

4.2.9 FCMaP – Florida Coastal Mapping Program

4.2.10 FDEP – Florida Department of Environmental Protection

4.2.11 FGDC – Federal Geographic Data Committee

4.2.12 FSMI – Florida Seafloor Mapping Initiative

4.2.13 GIS – Geographic Information System

4.2.14 GNSS – Global Navigation Satellite Systems

4.2.15 IWG-OCM – Interagency Working Group on Ocean and Coastal Mapping

4.2.16 LAS – LASer File Format Exchange

4.2.17 LiDAR – Light Detection and Ranging

4.2.18 MLLW – Mean Lower Low Water

4.2.19 MBES – Multibeam Echosounder System

4.2.20 NAD83/2011 – North American Datum of 1983, National Adjustments of 2011

4.2.21 NAVD88 – North American Vertical Datum of 1988

4.2.22 NGS – National Geodetic Survey

4.2.23 NOAA – National Oceanic and Atmospheric Administration

4.2.24 NSRS – National Spatial Reference System

4.2.25 NVA – Non-vegetated Vertical Accuracy

4.2.26 OCS – NOAA’s Office of Coast Survey

4.2.27 OPUS – Online Positioning User Service

4.2.28 ORCP – FDEP’s Office of Resilience and Coastal Protection

4.2.29 PDF – Portable Document Format

4.2.30 PPP – Precise Point Processing

4.2.31 QA/QC – Quality Assurance/ Quality Control

4.2.32 QL1 – Quality Level 1

4.2.33 QL2B – Quality Level 2 Bathymetric

4.2.34 RFQ- Request for Quote

4.2.35 RMSE – Root Mean Square Error

4.2.36 SOW – Scope of Work

4.2.37 TP – Technical Proposal

4.2.38 USGS-NGP – United States Geological Survey’s National Geospatial Program

4.2.39 UTM – Universal Transverse Mercator

4.2.40 VVA – Vegetated Vertical Accuracy

4.3 Project Area

The area to be covered by FSMI is divided by region and estimated depth for planning purposes. The contractor shall be responsible for determining a DPA for a proposal. There are no limits to the areal extent a contractor can propose to cover, as long as the area falls within the boundaries of the FSMI, and the contractor meets all of the required data quality levels. To ensure timely and adequate statewide data collection, FDEP reserves the right to modify contractor’s selected DPA based on contractor’s submitted TP. FDEP will provide a statewide tiling scheme of 1 km2 depicting regions and boundaries of the FSMI (also shown in Attachment 10 of the Contract). There are two tiling schemes, one for each Florida UTM zone (16 and 17), and they can be found online at:

https://fdep.maps.arcgis.com/home/item.html?id=7139678b571e46ee992610d48270cc30

4.4 General Requirements

4.4.1 Technical Proposal: The contractor shall submit a TP for approval within fourteen (14) days of receiving notice to proceed and prior to beginning any data acquisition activities. The TP shall cover the entire DPA and be delivered in PDF format. Detailed work plans shall be included in the TP for:

4.4.1.2 Project Schedule: This schedule will include proposed dates for data collection, data processing and QA/QC, and data delivery. A Project Schedule Template will be provided by FDEP and shall be used by all contractors prior to data collection.

Schedule shall be delivered in PDF format.

4.4.1.3 Data Collection: Contractor shall complete and submit an informal pre-survey assessment. This assessment shall review and validate the survey requirements in this SOW (acquisition methods, grid resolution, survey limits, etc.), based on conditions observed on the survey grounds.

4.4.1.3.1 LiDAR data collection: This data will include proposed flight lines, proposed baseline lengths, calibration methodologies, equipment https://fdep.maps.arcgis.com/home/item.html?id=7139678b571e46ee992610d48270cc30 information, scan field-of-view full angles, pulse rates, scanner frequencies, etc. Flight lines shall be delivered in GIS format.

4.4.1.3.2 Bathymetric sonar data collection: This data will include proposed bathymetric mapping/surveying area polygons and line spacing/crossline/swath width plans; equipment information and frequency(s) to be used; calibration methodologies for multibeam echosounder and backscatter acquisition, plus side-scan where collected; and plans for horizontal/vertical datum or ellipsoidal reference control, tide and water level requirements, quality control, uncertainty, environmental compliance, and deliverables (e.g., descriptive report(s), sound speed and attitude corrections, raw/processed data, Bathymetric Attributed Grid surfaces, etc.). Data files shall be delivered in GIS format. Side-scan sonar images shall be delivered in geo-referenced .TIFF format.

4.4.1.4 Ground Surveys: These surveys shall include the proposed number and distribution of vertical and horizontal checkpoints, as well as control station locations with supporting NOAA NGS information. Checkpoints and controls shall be delivered in

GIS format.

4.4.1.5 Quality Control: Quality Control shall include a description of the methods used for accuracy assessment, internal verification quality control process, pre-processing accuracy checks, and data validation, as well as previous calibration reports that show required quality levels can be met with the current system.

4.4.1.6 DEM Development: This development shall include details of the process to perform the data merge for a consistent resolution DEM, the process to fill data voids, etc.

4.4.2 GIS Data Format: The State Geographic Information Office, all Florida state agencies and commissions, and Florida's five (5) Water Management Districts exclusively leverage ESRI GIS infrastructure and software. ESRI provides portals, tools, applications, and the framework required to share data with our federal cost share partners and coordinate geospatial data sharing with the emergency response sector. Modelling to mosaic the individual deliverable topobathymetric DEMs together shall be done exclusively in ESRI's ArcGIS Pro software.

Therefore, all required GIS items shall be delivered in one of the following formats, unless otherwise specified by FDEP in this SOW:

4.4.2.1 ESRI-hosted Feature Service

4.4.2.2 ESRI File Geodatabase

4.4.2.3 Shapefile

4.4.3 Kickoff Meeting: The contractor shall participate in a kickoff meeting with FDEP within fourteen

(14) days of contract award and prior to beginning any data acquisition. The meeting shall be held online, and it will serve to discuss details of this SOW, details of the contractor’s TP, and/or any other issues.