RFP 1175 - WHGC Bunker_Green_and Tee Renovation.pdf

Town of Bloomfield – RFP 1175 – Wintonbury Hills Golf Course Bunker, Green & Tee Renovation

TOWN OF BLOOMFIELD, CT

RFP #1175

“BUNKER, GREEN, AND TEE RENOVATION

AT WINTONBURY HILLS GOLF COURSE”

Wintonbury Hills Golf Course 206 Terry Plains Road Bloomfield, CT 06002

TOWN OF BLOOMFIELD

C/O Troon Golf

ATTN: Purchasing Department 800 Bloomfield Ave

DUE DATE & BID OPENING: 1:00 pm on November 5, 2026

All inquiries are to be directed to:

Joseph Muraca, Purchasing Manager

JMuraca@BloomfieldCT.gov mailto:JMuraca@BloomfieldCT.gov

SECTION 1: GENERAL BID INFORMATION

A. Bid

The Town of Bloomfield (Town) is inviting proposals to be submitted based on the requirements herein for the Bunker, Green, and Tee Renovation project at The Wintonbury Hills Golf Course located in Bloomfield, CT. This Request for Proposals along with any additional addenda and information can be located on the Town of Bloomfield website, www.BloomfieldCT.gov/Bids.aspx as well as the State of CT Department of Administrative Services website, https://portal.CT.gov/DAS/CTSource/BidBoard.

The work generally consists of the reconstruction and renovation of existing sand bunkers (including re-shaping, drainage improvements, installation of Capillary Flow and JM Evalith bunker liners, and installation of bunker sand), construction of new bunkers, renovation of the putting green on Hole #16, construction/expansion of selected tees (including new back tees on Holes #15 and #18), associated grading, drainage, irrigation adjustments, tree clearing (Hole #15), seedbed preparation, and grassing/sodding as more particularly described in the Technical Specifications and shown on the Bunker Renovation Plan.

The information contained herein outlines the intent and scope of the project; the guidelines governing the submission and evaluation of all proposals; and IRS Form W-9, Request for Taxpayer Identification Number and Certification which must be completed and submitted with your proposal.

We ask that your proposal conform to our format request as closely as possible. The Town may accept proposals that take exception to any requirement in the RFP. Any exception or alternative must be clearly delineated in a separate attachment to the proposal submitted.

This letter, the RFP, and the proposal submitted by the successful respondent will be made part of the resultant contract between the Town and the successful respondent.

Attached and incorporated by reference are:

• Bunker Renovation Plan dated July 18, 2026 (with quantities)

• Modified Bunker Liner Detail – Capillary Flow & JM Evalith 013/140 (JM DuraSpun) dated January 24, 2024

B. Obligation

This solicitation implies no obligation on the part of the Town. The Town reserves the right to accept or reject any and all proposals in whole or in part, to waive any technicality it deems in the best interests of the Town, or cancel the entire RFP for any reason.

C. Point of Contact

The Purchasing Manager will be the sole point of contact for this RFP. Only information communicated by the Purchasing Manager shall be deemed as the official position of the Town.

Joseph Muraca, Purchasing Manager

JMuraca@BloomfieldCT.gov http://www.bloomfieldct.gov/Bids.aspx https://portal.ct.gov/DAS/CTSource/BidBoard

D. Due Date

Bids must be received PRIOR TO 1:00 pm on THURSDAY, NOVEMBER 5, 2026. LATE PROPOSALS WILL NOT BE CONSIDERED FOR ANY REASON. Proposals may be submitted at any time prior to this date and time. One Original (clearly identified as such) and two (2) copies of the proposal, plus a read-only copy on a thumb drive shall be submitted to the attention of:

Joseph A. Muraca, Jr.

Purchasing Manager Town of Bloomfield 800 Bloomfield Avenue 2nd Floor

Any questions on the Scope, submission and other requirements may be directed to the Purchasing Manager via email at JMuraca@BloomfieldCT.gov no later than 4:00 pm on Monday, October 19, 2026, and will be collectively responded to by Addendum to the original RFP on both the Town of Bloomfield website and State of CT DAS website no later than 4:00 pm on Thursday, October 22, 2026.

The Town of Bloomfield will not accept any proposals submitted via email or fax transmission. Late submissions will not be considered for any reason.

Proposals must be delivered in a sealed envelope with “RFP # 1175: BUNKER, GREEN & TEE RENOVATION – WINTONBURY HILLS GOLF COURSE” written in the lower front left corner.

Submit proposals to the following contact and location:

Town of Bloomfield Bloomfield Town Hall – Purchasing Division Attention – Joseph Muraca, Purchasing Manager 800 Bloomfield Ave, 2nd Floor

E. Evaluation Criteria

Proposals will be evaluated based on the following:

a. Work proposed meets or exceeds all listed specifications, plans, and details.

b. Cost (Base Bid and unit prices).

c. References on similar golf course construction / renovation projects are positive, including performance, quality of workmanship, and ability to work within an operating golf course environment.

• Three (3) references must be provided on the Bid Documents form.

• All three (3) references must be for projects of similar scope (golf course bunker, green, and/or tee construction or renovation) completed within the past five (5) years.

d. Demonstrated experience with Capillary Flow bunker liners, JM Evalith (or approved equal) fabric liners, and golf course drainage systems.

e. The Town reserves the right to perform a site visit / interview and review proposed means and methods prior to final award.

f. Proposal Documents are completed in full, signed, and include all required attachments (product data for liners/sand if proposed substitutions, proposed schedule, nursery sources, etc.). The company representative’s signature on the Response Documents form indicates that all information on the bid is true and correct. Proposals returned without this form fully completed may be rejected Prior to submitting a proposal, the respondent is responsible to bring to the Town’s attention any ambiguity in the RFP. Failure to do so shall result in the respondent firm forfeiting any claim for adjustment based on such ambiguity All proposals and costs must be valid for 120 days following the actual opening date.

g. The Town reserves the right to reject any or all proposals or parts thereof, as deemed to be in the best interest of the Town.

F. Payment Terms

Payment will be made on the basis of monthly progress payments for work completed and accepted by the Town, less retainage of five percent (5%) until substantial completion.

Payment terms are n45 after invoice acceptance. Final payment (including retainage) will be released upon completion of all punch-list items, submission of as-built drawings, and final acceptance by the Town.

Town is exempt from all state sales tax.

G. Prospective Bidders

If you have received this document from a source other than the Town and/or the State of Connecticut Department of Administrative Services (DAS) websites, the prospective respondent should immediately contact Joseph Muraca, Purchasing Manager at JMuraca@BloomfieldCT.gov . Any prospective respondent who fails to notify the Purchasing Manager with this information assumes complete responsibility in the event that they do not receive pertinent information prior to the closing date.

H. Equal Opportunity

The Town is committed to a policy of nondiscrimination and equal opportunity in all procurement activities. The Town shall solicit and enter into contracts without regard to race, color, religion, sex, sexual orientation, gender identity or expression, marital status, age, disability, national origin, or any other status protected by applicable federal or state law. The Respondent shall comply with all applicable federal and state laws and regulations concerning nondiscrimination and equal employment opportunity in connection with the performance of the Contract.

I. Site Visit / Pre-Submission Conference

A non-mandatory but strongly recommended pre-submission site walk will be held at Wintonbury Hills Golf Course on Monday, October 26, 2026 at 10:00 am. Contact the Purchasing Manager to confirm attendance. Respondents are responsible for examining the site, existing conditions, access routes, and all areas of work prior to submitting a proposal. No additional compensation will be allowed for conditions that could have been reasonably observed during this pre-submission inspection.

SECTION 2: SCOPE OF WORK AND TECHNICAL SPECIFICATIONS

ALL WORK MUST BE PERFORMED IN ACCORDANCE WITH THE ATTACHED TECHNICAL

SPECIFICATIONS, THE BUNKER RENOVATION PLAN DATED FEBRUARY 5, 2026, AND THE

MODIFIED BUNKER LINER DETAIL. THE TOWN OF BLOOMFIELD RESERVES THE SOLE

RIGHT TO DETERMINE IF THE BID SPECIFICATIONS HAVE BEEN MET.

Summary of Quantities (from Bunker Renovation Plan)

Description Quantity Unit

Existing Bunkers 20,445 SF

Re-shape Bunkers 4,200 SF

New Bunker Area 4,265 SF

Bunker Area to Line & Install Sand (primary pay quantity) 19,940 SF

Note: Measurements of bunker areas for billing purposes shall be based on the as-built two-dimensional measurements of the outside edges of the bunker and the edge of the Capillary Concrete liner within the bunker.

A. Survey and Staking

The Contractor is responsible for all survey and staking for the project. The Contractor shall provide 1” = 20’ GPS as-built drawings (hard copies and AutoCAD files) of all tee expansions, bunkers, and drainage infrastructure installed or modified in this project. As-builts must be submitted to the Town prior to release of final payment.

Prior to beginning work on any hole, the Contractor and the Town shall determine the routes for access to each area of work, and the Contractor shall install stakes with yellow nylon rope or other approved method to outline the limits of access. Any rutting, turf or other damage caused by the Contractor’s activities shall be repaired to the satisfaction of the Town. Payment for turf repair shall be covered under the allowance included in the bid proposal. There will be no separate payment, nor additional funds, for repair of rutting in non-turf areas. The Town will minimize irrigation in the area of the access routes to help minimize possibility of rutting. The contractor shall also place a minimum layer of 6 inches of sand or native soil on top of any cart path areas that are included in the haul roads.

B. Clearing, Grading, and Removals

Bunkers – The Contractor shall be responsible for removing bunker sand from each bunker and stockpiling the sand from each hole in a single location on each hole as designated by the Town. The only exceptions may be on par 3 holes where the Town may direct the Contractor to stockpile a portion of the sand from that hole on an adjacent par 4 or par 5 hole. The stockpile area will typically be in an area of the rough between the landing area and the green. Contractor will be responsible for disposing all damaged drainage pipe off-site. Gravel shall be disposed of on-site at a location designated by Town.

The Contractor shall perform the sand removal operation so that no native soil, rock, or other material is removed from the bunker and placed in the sand stockpiles. The Town will be using the stockpiled bunker sand for topdressing material on the adjacent fairways, and native soil or rock may damage the topdressing equipment. The Contractor will be required to remove any deleterious material placed in the stockpiles as directed by the Town.

After removal of the bunker sand, the Contractor and the Town shall inspect all bunker discharges to determine whether the drainage has been damaged and must be replaced.

Allowances are included in the bid proposal for bunker drainage removal and discharge replacement performed by the Contractor. All new perforated pipe and gravel required to drain the bunker shall be included in the unit price for Bunker Reconstruction.

Any damages to the existing irrigation system caused by the Contractor shall immediately be repaired by the Contractor to the satisfaction of the Town and at no cost to the Town. If the Contractor does not immediately make such repairs, the Town reserves the right to make the repairs and deduct the cost of the repairs from any money due to the Contractor.

The Contractor is responsible for making any elevation adjustments to the irrigation heads due to the proposed construction.

Tees – The Contractor is responsible for the removal of trees for the installation of a new tee on hole #15 and for the removal of trees and taller brush that impedes the view to the sight line of the fairway from the new tee to the 15th fairway. Tree stumps around the tee box location are to be removed and buried in on-site bury pits. Grind tree stumps in the sight line area to 4” above existing grade. The exact limits of clearing will be field determined by the Town. Trees and larger brush are to be chipped prior to burial, and all vegetation is to be placed in on-site bury pits. All vegetation shall be covered with a minimum of two feet of clean fill.

C. Bunker Construction

For all existing bunkers, the Contractor is responsible for re-establishing the edges and re-contouring the floor of the bunkers as necessary to ensure proper drainage and to recapture the original bunker shapes with modifications as directed by the Town. Sand bunker edges will be marked for trimming by the Town and a strip of sod per the bunker detail is to be removed from the perimeter of the bunker by the Contractor. The edges shall be excavated vertically. The Town shall determine in conjunction with the Contractor the extent of the re-contouring/re-shaping of the bunkers and their floors. Any re-contoured area shall be water settled and mechanically compacted with a hand-operated compacting machine to ninety-five (95) percent of maximum dry density as determined by ASTM D698 (Standard Proctor). Absolutely no loose soil shall remain in the bunker cavity prior to bunker liner and sand being placed.

All existing drain lines shall be inspected by the Town and Contractor and any lines deemed to be damaged and unusable will be removed by the Contractor per the allowances in the Bid Proposal. All drain lines added to or replaced within sand bunkers shall be constructed with a drainage trench (minimum 9” x 9”). Each trench shall be backfilled with washed gravel of approved quality and consistency. The trench shall also contain a four (4) inch diameter perforated drain pipe (ADS N-12 Dual Wall or approved equal) bedded with a minimum of two (2) inches of gravel below the pipe and completely around and over the pipe within the trench per the project detail. Each drainage trench shall slope a minimum of one (1) percent, and the perforated portion of the drainpipe shall terminate at the low point of the sand bunker at a connection to a four (4) inch solid drainage discharge pipe (ADS N-12 Dual Wall or approved equal).

All drainage pipes shall be buried with an acceptable fourteen (14)-gauge direct burial tracer wire directly on top of the perforated pipe within the trench. The Contractor shall submit the tracer wire to be used for approval by the Town prior to installation.

No water will be permitted to stand in any portion of any bunker, which is to be accomplished by ensuring that bunker sub-grades drain to a low point. The low point of each sand bunker shall be connected to a four (4) inch diameter solid drainage pipe (ADS N-12 Dual Wall or equal) that shall extend to connect to the master drainage system or nearest outfall, unless otherwise indicated. Any low areas in the Capillary Flow footer trench shall be drained by either the installation of a 4” perforated pipe in gravel or a 2” deep by 9” wide gravel trench dug from any low area in the footer trench to connect to a drainage trench in the bunker floor at the Town’s discretion.

No liner or sand shall be placed in any bunker until the Town has approved the bunker drainage, shape, depth, and compaction. Bunker liner shall be a combination of JM Evalith 013/140 in the bottoms of the bunkers and Capillary Flow on the slopes per the detail provided and manufacturer’s instructions. Hardware for anchoring Evalith shall be 60d 6” galvanized common nails with 5/16” x 1-1/2” galvanized fender washers. Nails and washers shall be installed at 18” on center. If sub-grade conditions permit, 6” x 1” x 6” square head, chisel point, 8-gauge, galvanized staples may be substituted for nails/washers on the bunker floor at the Town’s sole discretion. After the nails or washers have been installed, Liquid Nail shall be placed over the top of each fastener to adhere the fabric liner to the fastener. All Capillary Flow bunker liners shall be water tested with a high-pressure water hose in the presence of the Golf Course Superintendent prior to the installation of any bunker sand. Any Capillary Flow that is not freely draining so that no water runs off of the surface during the water test shall be removed and replaced at the Contractor’s expense.

After the installation of the Capillary Flow, the Contractor shall install one strip of sod along the edge of the bunker with a minimum of 4” of the sod placed and pinned on the vertical face above the top of the Capillary Flow with the remainder of the sod rolled over the bunker edge and pinned around the edge of the bunker.

After final approval of all drainage and lining, the sand shall be spread evenly throughout the bunker at a minimum depth of four (4) inches over the Capillary Flow and a minimum of six (6) inches over the fabric liner after compaction. Spreading of sand shall not be done until any surrounding area that has been disturbed has been re-sodded to prevent sediment contamination of the sand. If sediment contamination occurs, the Contractor will be required to remove all contaminated sand and replace with approved clean sand at Contractor’s expense. If any sand bunker has more than the required depth of sand, the Contractor shall be responsible for removing the excess sand at no cost to the Town. If the sand depth is less than the specified depth, the Contractor must add more sand to ensure compliance to the specification, at no additional cost to the Town.

The Contractor shall clean out each bunker prior to sand installation. This cleaning out work shall include removal of any leaves, organic matter or debris, gravel, or foreign objects that might be found in a given bunker. Should a delay occur which allows erosion of slopes and banks, silt-in of pipes, weed growth, or any other damage or contamination of the bunker between approval by the Town of the bunker clean-up and edging and the installation of the liner and sand, it is the Contractor’s responsibility to restore the bunker to the previously approved condition before the liner and sand are installed. The Contractor is responsible for controlling and removing any vegetative growth within sand bunkers during construction. This is to be done on a weekly basis.

Read Custom Soils shall supply bunker sand. Bunker sand shall be purchased and installed by the Contractor. The Contractor shall supply to the Town an initial bunker sand gradation analysis using a USGA-authorized lab approved by the Town in advance for use as a baseline prior to any sand being delivered to the site and then obtain and provide the Town with a gradation analysis for every 500 tons of bunker sand delivered. The Town retains the right to reject any bunker sand that differs significantly in composition or gradation from the original baseline test results.

Sand shall be placed in the bunker and compacted, using a hand-operated vibratory compaction machine, to a very firm, packed condition. Sand shall be installed at the following compacted depths:

Area Min. Depth Max. Depth

Center Portion of a Bunker 6" 6"

Back Lip of Bunker – Tee Side 4" 6"

Forward Lip – Flat Bunker 4" 6"

Forward Lip – Steep Slope Face 4" 6"

D. Tee Construction

The Contractor shall utilize fill material generated by the bunker renovation and installation of bury pits to construct tees an average of one foot above existing grade, compacting the fill to a density of 95% of Standard Proctor at +/-2% of Optimum Moisture.

The tee surface shall be graded to surface drain at 1%, and the Contractor shall install 4” of approved 80:20 sand: peat mix on the tee surface. All tee surfaces are to be laser leveled prior to installation of tee sod.

The Contractor shall purchase all irrigation materials and shall install irrigation for each new tee including a 2” electric control valve tapping into the adjacent irrigation mainline, 2” of schedule 40 PVC piping from the valve to the irrigation heads, three each Toro Infinity full-circle heads, irrigation control wiring to the valve and irrigation heads for each new tee.

The Owner shall determine the locations of all new irrigation heads.

New / expanded tees include (as shown on the Plan): new back tee on Hole #15 (+40 yards), new back tee on Hole #18 (+25 yards), and other tee adjustments as directed.

E. Green Construction (Hole #16)

Prior to the start of the renovation of the green on hole #16, the Town will mark the edge of the green perimeter. The contractor shall survey the entire green area plus 20 feet outside of the green perimeter on a 10-foot grid at elevations to a tenth of a foot and provide to the Town a drawing of each grid locations and elevation at a scale of 1” = 20’. The Contractor is to provide sufficient elevation benchmarks and horizontal control so that the Contractor can re-establish the precise grid locations for the modified subgrade and finished grade elevations. The Town shall provide the Contractor with a mark-up of the drawing with the proposed area of disturbance and the adjustments to the elevations of each grid point within the disturbance area.

The Contractor shall install fill generated from the site construction to raise the green per revised elevations provided by the Town (which will be 6” below the final green elevations), compacting the fill to a density of 95% of Standard Proctor at +/-2% of Optimum Moisture.

Assume an average fill of 4” across the green removal area (8” on the green edge and collar, 0” at the tie-in to the remaining green area, and sufficient fill in the green surround to tie into existing grade at the edge of the limits of disturbance.

Greensmix Placement, Smoothing, and Firming – Excavated greensmix material shall be transported to the green site and dumped within the green core at various points around the perimeter. The greensmix can then be moved more easily from the edges to the center.

Techniques acceptable for spreading the sand include shovels, boards, and small equipment. A small crawler-type tractor suitably equipped with a blade and operated with its weight on the sand may be used for pushing the greensmix out onto the green subgrade.

Machines must be free of mud, cakes of dry soil, and other debris which could fall off and contaminate the greens mixture. Under no circumstances will rubber-tired trucks be allowed to operate on the greensmix while installing the greenmix. Grade stakes shall be placed on the same grid as the survey of the green core to indicate the finished elevation of the greens sand at six inches above the green core. Finishing the grade will require the use of a level or transit. When the greensmix has been spread uniformly over the surface of the putting green, the Contractor will apply all soil amendments and fertilizers provided by the Town and shall incorporate them uniformly into the top 2” to 4” of the greensmix.

Upon completion of the addition of the amendments, the greensmix should be compacted or firmed uniformly. Use of a roller for compaction is not acceptable. “Footing” or tracking the entire surface after thoroughly moistening the greensmix will best eliminate any soft spots in the green. Repeated wetting and raking the surface, followed by the footing operation, will result in having the seedbed uniformly firm.

Fine Grading – The entire green area shall be fine graded and floated out. This process shall be done working from inside the core to outside, so as not to drag contaminated soil onto the greens. Finished grades shall be painted on a 10-foot grid on the surface of the green in the same locations as were surveyed for review and modification by the Town. Any additional locations where additional survey shots were taken to identify significant grade breaks within the 10-foot grid shall also be painted on the green surface. All contours shall blend into area surrounding the green core. No water-holding pockets shall remain. The green collars shall be fine graded prior to placement of the collar sod to ensure a smooth transition from the finish sodded green surface to the collar and from the collar to the limits of disturbance on the green surround.

F. Seedbed / Grassing Preparation

All rocks, stones, sticks, brush, roots, and other objectionable materials that might reasonably interfere with the formation of a finely pulverized seedbed, impair planting, or create future problems of maintenance shall be removed from the soil. All stones down to (1”) diameter in size shall be removed from the top (4”) of seedbed. All such material shall be disposed of in the bury pits. These areas shall be machine or hand-worked to eliminate objectionable lumps and soil clods, as deemed necessary by the Town. Tillage shall include the removal of all equipment ruts and tracks, areas of compaction or erosion, and any other undesirable soil conditions which would prevent proper formation of a finely pulverized seedbed.

All areas planted shall be graded and floated to eliminate water-holding depressions and pockets. Undulations and unsightly variations in grade that will not permit the use of normal mowing equipment without scalping or missing shall be eliminated. Care should be taken to protect all established contours. The Town reserves the right to make minor design adjustments to the final surface contours to improve surface drainage and/or to adjust fairway and rough shapes.

All soil amendments and fertilizers will be supplied and spread by the Town and uniformly incorporated into the top 4” of the seedbed by the Contractor prior to the final float of areas to be grassed.

G. Grassing

Grass – The source of all grass proposed for use by the Contractor must be approved in advance by the Town. Contractor shall submit the names of intended nurseries with the bid proposal.

Sod (Bluegrass/fescue blend for rough areas and tee slopes, fairway height bentgrass for all fairway areas, and tee height bentgrass for all tee surfaces) – All sod to be supplied by the Contractor will be certified free of weeds, pests, and as to the purity of the stated varieties. At the discretion of the Town, the sod will be inspected prior to harvesting and installation of any sod.

All sod shall be installed to provide a smooth transition from the surrounding turf or soil to the sod and from the sod. The Contractor shall provide and plant the sod by delivering it to the site, and having it planted on the ground within (48) forty-eight hours after it has been harvested. Sod for the green and green surround on hole #16 that has been sodcut by the Contractor and maintained by the Town shall be replaced on the green within the green perimeter or on the green surround as appropriate. No gaps shall exist between sod squares. The Town shall be final judge as to the condition of all planted areas after sodding, and all areas must meet the Town’s approval. All sodded areas will be rolled by the Contractor with a smooth type roller after planting.

H. Warranty / Guarantee

The Contractor shall guarantee all workmanship and materials for a period of one (1) year from the date of final acceptance. Any defects in materials or workmanship appearing within the guarantee period shall be corrected by the Contractor at no additional cost to the Owner.

I. Permitting

All work to be performed in compliance with all town ordinances, regulations, and regulatory boundaries. All permitting, if required, will be handled by the contractor in conjunction with the Town.

J. Insurance Requirements

The Selected Contractor shall be required to furnish proof of the following insurance coverage within ten (10) days of receipt of the Notice of Selection. Insurance shall be issued by an insurance company licensed to conduct business in the State of Connecticut with a Best’s Key Rating of A-, VIII or better. Any and all exceptions must be approved by the Town Manager. Insurance coverage shall remain in full force for the duration of the Contract term including any and all extensions or renewal thereof. Each insurance certificate shall contain a (30) day notice of cancellation. All renewal certificates shall be furnished at least thirty (30) days prior to policy expiration. Any and all deductibles are the sole responsibility of the Selected Contractor to pay and/or indemnify.

Minimum Limits Commercial General Liability, including Contractual Liability

Each Occurrence $1,000,000.00

General Aggregate $2,000,000.00 Products/Completed

Op. Agg.

$2,000,000.00

Auto Liability, including non-owned and hired vehicles

Combined Single Limit

– Each Accident

$1,000,000.00

Workers Compensation and Employer’s Liability

Workers Compensation Statutory Limits (CGS)

Each Accident $100,000.00 Disease – Each

Employee $100,000.00

Disease Policy Limit $500,000.00 Professional Liability Issued on a claim made basis for the term of the Contract and for two (2) years following the completion of the Contract

$2,000,000.00 Single Limit

The Town of Bloomfield and Wintonbury Hills Golf Course are to be included as Additional Insureds, ATIMA under the Commercial General Liability and Employer’s Liability Insurance Policies. THE UNDERLINED WORDING MUST BE SHOWN IN THE SPACE PROVIDED FOR “COMMENTS” ON THE ACORD INSURANCE CERTIFICATE. (Additional Insured requirement is expressly waived for Workers’ Compensation and Professional Liability coverages.)

Each insurance coverage named above shall provide not less than 30-day notice of cancellation to the Town. All policies shall be on the occurrence form except where noted otherwise. Any and all exceptions shall be reviewed by the Purchasing and Insurance & Risk Managers.

Cancellation or other termination of insurance policies required by this project without immediate replacement thereof may be considered a default in the terms and conditions of the associated agreement. The Contractor agrees that Town in its sole discretion may permit Contractor to cure said default by procurement of insurance within five (5) days, at the Contractor’s expense. Contractor shall cease all work until insurance is procured and no extension will be provided by Town.

K. Hold Harmless Agreement

The Contractor, its agents and assigns shall indemnify, defend, and hold harmless the Town of Bloomfield, and Wintonbury Hills Golf Course including but not limited to, its elected officials, its officers, agents, employees and volunteers (the "Town") from any and all claims made against the Town, including but not limited to, damages, awards, costs and reasonable attorneys’ fees, to the extent any such claim directly and proximately results from the wrongful, willful or negligent performance of services by the Contractor during the Contractor’s performance of this Agreement or any other Agreements of the Contractor entered into by reason thereof. The Town agrees to give the Contractor prompt notice of any such claim and absent a conflict of interest, an opportunity to control the defense thereof.

L. Subcontracting

The Selected Contractor may utilize the services of specialty subcontractors on those portions of the work which, under normal contracting practices are performed by specialty subcontractors. The Selected Contractor shall not award any portion of the work to a subcontractor without prior written approval of the Town. The acceptance of any and all subcontractors shall reside with the Town, and the Town's decision shall be final. The Selected Contractor shall be fully responsible to the Town for the performance, finished products, acts, and omissions of his subcontractors and persons directly or indirectly employed thereby. The Selected Contractor shall cause appropriate provisions to be included in all subcontracts relative to this project to bind subcontractors to the provisions of the associated contract and these proposal documents as applicable to work performed by the subcontractor on this project; and appropriate provisions to give the Town the same powers and authority over any subcontractor as it has over the Selected Contractor under the provisions of said documents.

M. Delivery / Project Schedule

Work shall be coordinated with the Town to minimize disruption to play. Work to start and complete in late summer/early fall 2027. Preferred construction window will be determined prior to award; bidder shall propose a realistic schedule with the bid.

All work must meet or exceed all applicable Federal, State of Connecticut, OSHA, and local safety and environmental standards.

SECTION 3: RESPONDENT INFORMATION

Company Name ____________________________________________________________________________

Address ____________________________________________________________________________________

Email Address: _____________________________________________________________________________

Phone Number _____________________________________________________________________________

Federal ID Number __________________________________________________________________________

Provide a brief history of the firm and its experience, qualifications, and success in providing products and services as outlined in this RFP. Include number of years in business and experience with golf course construction / renovation projects of similar scope and size. (If space below is inadequate, please attach separately.)

The Town of Bloomfield reserves the right to request any other information and data it deems necessary to determine if the firm’s proposal is both responsive and responsible and that the firm is fully qualified to handle the project as specified.

Please indicate any exceptions taken to any terms and conditions listed in the Request for Proposal. Please note any exceptions taken may affect the award of a contract or purchase order.

SECTION 4: PROPOSAL SCHEDULE – BUNKER, GREEN, AND TEE

RENOVATION

Provide unit prices and extensions for the following items. Quantities are estimates; payment will be based on actual measured quantities for unit-price items. Allowances will be adjusted by change order based on actual costs authorized by the Owner.

Item Description Est. Qty Unit Unit Price Total

Bunker Reconstruction – Line with Capillary Flow / JM Evalith and Install Sand (includes re-shaping, drainage within bunker, liner, sand placement & compaction per specs)

19,940 SF $_______ $_______

New Bunker Construction (additional to Item 1 where new area is created) 4,265 SF $_______ $_______

Hole #16 Green Renovation (survey, fill, greensmix placement/firming, fine grading, amendments incorporation, collar prep – sod by separate line or included)

1 LS — $_______

Tee Construction / Expansion (fill, laser level, 80:20 mix, irrigation installation for new/expanded tees incl. #8, #15, #18 and others as shown)

1 LS — $_______

Tree Clearing, Stump Removal & Bury Pit Work (Hole #15 and as required) 1 LS — $_______

Sodding – All areas (green/collar, tees, bunker edges, disturbed areas) – Bluegrass/fescue or bentgrass as specified

1 LS — $_______

Allowance – Bunker Drainage Pipe Removal / Replacement & Discharge Repairs (to be authorized)

1 Allow — $ 15,000

Allowance – Turf Repair for Access Routes / Haul Roads

1 Allow — $ 10,000

9 Allowance – Contingency / Unforeseen Conditions (Owner directed)

1 Allow — $ 25,000

BASE PRICE TOTAL (Sum of Items 1–9): $ _______________________________________________

(Written): _________________________________________________________________________________ Dollars

Proposed Project Duration / Schedule (calendar days from Notice to Proceed):

_____________________ days

Proposed Start Date (approximate): _______________ Proposed Completion Date: _______________

SECTION 5: REFERENCES

List three (3) companies / golf courses for whom you have performed similar bunker, green, and/or tee construction or renovation work within the past five (5) years.

1. Company / Course Name: ________________________________ Telephone: ________________

Contact: __________________________

Project Description / Year: ______________________________________________________________

2. Company / Course Name: ________________________________ Telephone: ________________

Contact: __________________________

Project Description / Year: ______________________________________________________________

3. Company / Course Name: ________________________________ Telephone: ________________

Contact: __________________________

Project Description / Year: ______________________________________________________________

SECTION 6: CERTIFICATIONS AND SIGNATURE

By signing below, your company agrees to provide said goods and/or services as specified and that those goods and/or services shall be provided or performed in accordance with the RFP specifications, stipulations and terms and conditions specified, and that your firm has read and agrees to the Town terms, conditions, stipulations, and specifications and any Town approved or authorized exceptions, and that your firm will adhere to said terms and conditions in any contract resulting.

In submitting this proposal, it is understood that the unrestricted right is reserved by the Town to reject any and all Proposals or parts thereof, or to waive any informalities or technicalities in said Proposals, and it is agreed that this Proposal may not be withdrawn for a period of 120 days from the date of opening.

The undersigned hereby certifies that this proposal is genuine, and not a sham or collusive, or made in the interest or on behalf of any person, firm, or corporation not herein named;

that the undersigned has not directly or indirectly induced or solicited any respondent to refrain from submitting, and that the undersigned has not, in any manner sought by collusion to secure for himself an advantage over any other respondent.

The undersigned hereby affirms and attests that to the best of their knowledge, no trustee, employee, spouse, parent, child, brother or sister of the trustee or employee, own assets in the Wintonbury Hills Golf Course, and as of this date are also not employed by the Town of Bloomfield.

Company Name

Name of authorized person Title of authorized person

Signature of authorized person Signature Date

RESPONSE FORM

To:

TOWN OF BLOOMFIELD

BLOOMFIELD TOWN HALL

800 BLOOMFIELD Ave

BLOOMFIELD, CT 06002

For The Project: “RFP 1175: BUNKER, GREEN, AND TEE RENOVATION” – WINTONBURY

HILLS GOLF COURSE

Pursuant to and in compliance with the request for Proposals on the above captioned work, the undersigned Respondent offers to furnish all labor, superintendence, materials, supplies, equipment, plant and other facilities and all things necessary or proper for, and to perform all work necessary or incidental to the above stated project, complete in every respect, and to perform the above WORK for the following LUMP SUM BASE PRICE (from Section 4 Proposal Schedule):

BASE PRICE***

___________________________________________________________ Dollars ($______________)

The respondent has visited and carefully examined the site of the work and has made such tests and examination as believed necessary to submit a proposal based upon the information secured independently by such respondent and not based solely on information coming from the TOWN.

Please be advised that any BULLETINS / ADDENDA, if issued by Town of Bloomfield, have been posted on the Town of Bloomfield website, as well as the State of CT DAS website.

The Town does not accept any liability or responsibility for lack of awareness of any bulletins/addenda issued. All Proposals must reflect the recommended changes. Your Proposal will be rejected if it fails to comply with any BULLETINS/ADDENDA issued by Town of Bloomfield.

The respondent understands and agrees that any award of a contract will be subject to respondent’s willingness to enter into a written contract with Town on terms and conditions acceptable to Town.

AUTHORIZED SIGNER: _______________________________________________________________

COMPANY: ____________________________________________ DATE: ____________________

ATTACHMENTS (to be issued with this RFP)

• Bunker Renovation Plan dated July 18, 2026 (aerial plan with annotations and quantities).

• Modified Bunker Liner Detail with Capillary Concrete (CC) & JM Evalith 013/140 (JM DuraSpun), dated January 24, 2024.

Respondents are responsible for reviewing all attached documents in full. Copies of the Plan and Detail drawings are available for download with this Request for Proposal on the Town website and State of CT DAS Bid Board.