RFP 10991 Addendum 1.pdf

RFP #10991

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

November 5, 2025

RFP Number: 10991

RFP Services: This RFP is for the procurement of a pilot program to serve youth who reside in

Miami Dade County and are dually involved in the delinquency and dependency systems. Pursuant to Chapter 2025-198, Laws of Florida, Specific Appropriation 1120, “The pilot program shall, at a minimum, include unified case managers cross-trained in child welfare and juvenile justice and an intensive in-home multidisciplinary team of behavioral health professionals to deliver necessary therapeutic interventions and care coordination across agencies and systems.”

These services shall be competitively procured with non-profit organizations.

UNSPSC Code: 92101702; 93141500; 93141501; 93141503; 93141506; 93141507

Subject: This Addendum contains questions received from potential Respondents, and the department’s answers to the questions. Additionally, the Addendum updates Attachment F, Evaluation Criteria and any mention of "Attachment J" in the original document shall now be interpreted as referring to "Attachment H".

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore.

All changes are highlighted yellow for quick reference.

REFERENCE: Page 26, Attachment A, Section IV., Deliverables UPDATE: C. Invoices for cost reimbursement contracts must be supported by an itemized listing of expenditures by category, as shown on the Department’s Reimbursement Request Form (RR1). The form shall be accompanied by supporting documentation for each amount for which reimbursement is requested indicating that the amount has been paid, to include copies of cashed checks or bank statements showing payment.

An example of minimum documentation for the Personnel Salaries/ Benefits category is a payroll register showing gross salary charges, fringe benefits, other deductions, and net pay. If a staff member for whom reimbursement is requested is paid by the hour, a document reflecting the hours worked multiplied by the rate of pay will be acceptable. Each piece of documentation shall clearly reflect the dates of service. Only allowable expenditures from the Respondent’s submitted Attachment J Attachment H, Budget Proposal, shall be reimbursed.

REFERENCE: Page 54, Attachment F, Section E., Financial Proposal – Volume 2

UPDATE:

Proposal Section

Section Title

Maximum Possible

Points per Section

A. Transmittal Letter 0

B.

Department of Children and Families (DCF) Contract/Subcontract

C. Certified Child Welfare Case Managers (CWCMs) 450

D. Technical Proposal – Volume 1

Proposal Section

Section Title

Maximum Possible

Points per Section

1. Management Capability 40

2. General Description/Youth to be Served 140

3. Delinquency Case Management 170

4. Dependency Case Management 170

5. Therapeutic Interventions and Care Coordination 190

6. Records and Documentation 50

7. Staffing/Personnel 60

E. Financial Proposal – Volume 2

1. Budget Proposal (Attachment J - MANDATORY)

(Attachment H - MANDATORY)

Total Maximum Overall Points 1,500

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in subsection 120.57(3), Florida Statutes (F.S.), and Chapter 28- 110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in subsection 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in Chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to subsection 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1% of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within 72 hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to subsection 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________

REMAINDER OF THIS PAGE INTENTIONALLY LEFT BLANK

Questions are presented in the exact manner they were received.

Marcel Rivas, Citrus Family Care Network– Received 10/29/2025

Question #1 On page 45 under D & B Business Information Report (BIR) it says The Respondent shall pay D&B to send the BIR to the Respondent and the Department through electronic means.

What department email address or other electronic means should the report be sent to?

Answer #1 Please see Section XX., E., 3., Financial Viability regarding instructions on submission of required documents.

Question #2 On page 54 in Attachment F, it lists the budget proposal as Attachment J and not Attachment H. Is there an Attachment J related to a budget.

Answer #2 Please see changes above for Page 26, Attachment A, Section IV., Deliverables, and Page 54, Attachment F, Section E., Financial Proposal – Volume 2.

Yinebon Iniya, Lutheran Services Florida– Received 10/30/2025

Question #3 Does the potential provider need to have a current contract with the CBC Lead Agency in Miami-Dade County to be considered eligible for this opportunity?

Answer #3 Please refer to Page 39, Attachment B, Section XX., General Instructions for Preparation of the Proposal, Eligibility Requirement #2: “Additionally, responses to this solicitation will be accepted only from Respondents that are under contract with the Department of Children and Families (DCF) as the community based care (CBC) lead agency for Miami-Dade County or a subcontract with the CBC lead agency for Miami-Dade County.”

Question #4 The narrative calls for 60 pages. Is there a preference as to line-spacing (single or double)?

Answer #4 The Department prefers single line spacing. Please see Attachment Q for additional information.

Jessica Williams, Youth Advocate Programs, Inc. – Received 10/31/2025

Question #5 Will this funding accept the new federal overhead rate of 15% or a federally negotiated rate agreement?

Answer #5 Please refer to Page 26, Attachment A, Section IV., Deliverables (as revised by this Addendum): “Only allowable expenditures from the Respondent’s submitted Attachment H, Budget Proposal, shall be reimbursed.” Please also refer to Page 54, Attachment F., Section E., 1.: “Attachment H, Budget Proposal, will be evaluated by the Department based on the proposed annual budget being at or below the maximum budget listed in this RFP.”

Tony Read, Project Connect Navigators – Received 10/31/2025

Question #6 Just curious, what Office at DJJ is running this RFP. I assume Probation?

Answer #6 The Office of Probation and Community Intervention.