RFP 10991 .pdf

RFP #10991

Version: 25 Rev 7/17/25

Date: October 24, 2025

Subject: Department of Juvenile Justice (Department or DJJ) RPF #10991 – Delinquency/

Dependency Case Management Pilot Request for Proposals (RFP): This RFP is for the procurement of a pilot program to serve youth who reside in Miami-

Dade County and are dually involved in the delinquency and dependency systems.

Pursuant to Chapter 2025-198, Laws of Florida, Specific Appropriation 1120, “The pilot program shall, at a minimum, include unified case managers cross-trained in child welfare and juvenile justice and an intensive in-home multidisciplinary team of behavioral health professionals to deliver necessary therapeutic interventions and care coordination across agencies and systems.” These services shall be competitively procured with non-profit organizations.

The RFP package consists of this transmittal letter with the following attachments and exhibits (some of which are not included but are available electronically as noted):

1 Available at:

https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_pur chasing_pur_forms 2 Available at: http://www.djj.state.fl.us/partners/procurement-and-contract-administration 3 Document uploaded as a separate document for the RFP and posted on the Vendor Information Portal.

4 Available at: http://www.djj.state.fl.us/partners/forms-library/contracts

PUR 1000[1] General Contract Conditions - Incorporated by Reference1 PUR 1001[1] General Instructions to Respondents - Incorporated by Reference1 Attachment A Services Sought Attachment B General Instructions for the Preparation and Submission of Proposals Attachment C Special Conditions Attachment D Reserved Attachment E Reserved Attachment F Selection Methodology and Evaluation Criteria Attachment G Sample Subrecipient Contract2 Attachment H Budget3 (MANDATORY) Attachment I Business Information Report (BIR) Request2 (MANDATORY)

Attachment J Reserved Attachment K Drug-Free Workplace Certification2

Attachment L PUR 1355 – Foreign Country of Concern Attestation3 (MANDATORY) Attachment M Reserved Attachment N Notice of Intent to Submit a Response3 Attachment O RFP Proposal Cross Reference Table Attachment P Written Evaluation Questions/Considerations Attachment Q Proposal Verification Form3 Attachment R Certification of Experience Attachment S Tie Breaking Certifications3 Attachment T Client Contact List Attachment U Florida Certified Minority Business Enterprise (CMBE) Subcontracting Utilization

Plan2 Attachment V Reserved

Exhibit 1 Invoice2 Exhibit 2 Designation and Request to Change Primary Intervention and Treatment Services2 Exhibit 3 Florida Minority Business Enterprise (MBE) Utilization Report2

Exhibit 4 Staffing Qualifications and Educational Requirements Chart2

Exhibit 5 Pre-Service Training Plan2

Exhibit 6 Annual In-Service Training Plan2

Exhibit 7 Delinquency Interventions and Treatment Sessions Table2

Exhibit 8 Youth Census Report2 https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms https://www.dms.myflorida.com/business_operations/state_purchasing/state_agency_resources/state_purchasing_pur_forms http://www.djj.state.fl.us/partners/procurement-and-contract-administration http://www.djj.state.fl.us/partners/forms-library/contracts

Respondents shall comply fully with the instructions on how to respond to the RFP. Per subsection 287.057(25), Florida Statutes (F.S.), Respondents to this solicitation or persons acting on their behalf may not contact, between the release of this solicitation and the end of the 72-hour period following the agency posting the notice of intended award, excluding Saturdays, Sundays, and state holidays, any employee or manager of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the procurement documents. Violation of this provision may be grounds for rejecting a proposal. All communications from Respondents shall be in writing (by e-mail, or mail) and cite the subject solicitation number and be directed to the attention of the Procurement Manager below.

Any person with a qualified disability shall not be denied equal access and effective communication regarding any proposal/proposal documents or the attendance at any related meeting or proposal opening.

If accommodations are needed because of a disability, please contact the Procurement Manager for this RFP at (850) 717-2635 at least five business days prior to the meeting.

Terminated for Cause Exclusions In addition to other criteria set forth in this solicitation document, any Respondent, and any and all subsidiaries of the Respondent, that have had a contract terminated by the Department for cause is subject to the following provisions below:

1) The 12-month period shall begin with the effective date of termination for cause, as delineated in the termination letter from the Department.

2) If terminated for cause in the last 12-month period preceding the Date Written Proposals Are Due and Opened for this solicitation, the Respondent shall be ruled disqualified and therefore ineligible to submit a response to the solicitation.

3) If terminated for cause in the last 12-month period preceding the Notice of Intended Award resulting from this solicitation, the Respondent shall be ruled disqualified and therefore ineligible to receive a contract award.

4) The above applies regardless of the business structure (for profit/not for profit) or the dates the corporations were created.

One Florida Initiative Requirement The “One Florida Initiative” was developed in an effort to increase diversity and opportunities in state contracting without using discriminatory policies. If a Respondent(s) is awarded a contract resulting from this solicitation, answers to the following questions may be due to the Department prior to Contract execution:

1) Does your organization have a Small Business Administration 8(a) certification? Yes (Y) / No (N)

If Y, then proceed no further with these questions.

2) Is your organization a non-profit? Y/N

If Y, then proceed no further with these questions.

3) Does your organization have more than 200 permanent full-time employees (including the permanent full-time staff of any affiliates)? Y/N If Y, then proceed no further with these questions.

4) Does your organization have a net worth of $5 million or more (including the value of any affiliates)?

Y/N

Sincerely, Bethany Richardson, Procurement Manager Bureau of Procurement and Contract Administration Florida Department of Juvenile Justice The Knight Building, Suite 1100 2737 Centerview Drive Tallahassee, Florida 32399-3100 Telephone: 850-717-2635 Fax: 850- 414-1625 Email Address: Bethany.Richardson@fldjj.gov mailto:Bethany.Richardson@fldjj.gov

ATTACHMENT A

SERVICES SOUGHT

I. GENERAL DESCRIPTION

A. General Overview The Florida Legislature, in Chapter 2025-198, Laws of Florida, Specific Appropriation 1120, appropriated funds to be used for “a pilot program to serve youth who are dually involved in the delinquency and dependency systems. The Department of Juvenile Justice shall competitively procure behavioral health services from a non-profit organization with experience in providing intensive in-home, wraparound services for youth who are dually involved in the delinquency and dependency systems. The pilot program shall, at a minimum, include unified case managers cross-trained in child welfare and juvenile justice and an intensive in-home multidisciplinary team of behavioral health professionals to deliver necessary therapeutic interventions and care coordination across agencies and systems. The Department of Juvenile Justice shall coordinate with the Department of Children and Families to establish procedures for the pilot program. The Department of Juvenile Justice shall require the selected Respondent to collect and report output and outcome data on clients and their families including, but not limited to, measures of academic performance, criminal involvement, and placement stability.”

B. Description of Services The Respondent shall operate a specialized community supervision program in Miami- Dade County. The program shall be considered a contracted supervision unit under the purview of the Department’s Chief Probation Officer (CPO) in Circuit 11. The program shall be comprised of Unified Case Managers, who will provide delinquency and dependency case management services, and an intensive in-home multidisciplinary team of behavioral health professionals, who will provide in-home services as clinically indicated and provide or assist in coordinating all other necessary therapeutic interventions.

1. Each Unified Case Manager (UCM) and UCM Supervisor (UCMS) shall maintain dual-certification as a Juvenile Probation Officer (JPO), in accordance with Chapter 63H-3, Florida Administrative Code (F.A.C.), and a Child Welfare Case Manager (CWCM), in accordance with Chapter 65C-33, F.A.C., and perform all functions required of a JPO and CWCM pursuant to Florida Statutes, Department of Juvenile Justice (DJJ) and Department of Children and Families (DCF) administrative rules and policies, the provisions of the resultant Contract, and the provisions of the Respondent’s contract with DCF as the community-based care (CBC) lead agency for Miami-Dade County or subcontract with the CBC lead agency for Miami-Dade County.

2. The intensive in-home multidisciplinary team shall include licensed mental health and substance abuse professionals and care coordinators/life coaches; the team may include a limited number of non-licensed clinical staff who meet the minimum qualifications as set forth in this Attachment for the provision of treatment services.

The team shall provide mental health and substance abuse treatment services, including mental health, substance abuse, and integrated mental health and substance abuse evaluations and reports; individualized treatment plans;

counseling/therapy using a research-informed treatment modality(ies) that involves individual and/or family counseling/ therapy; regular multidisciplinary team meetings and individualized treatment plan reviews; clinical case management;

drug screens/urinalysis; monthly progress reports; and discharge plans.

C. Authority Authority and funding for this program are specifically granted in Chapter 2025-198, Laws of Florida, Specific Appropriation 1120. Additionally, pursuant to paragraph 985.601(3)(a), Florida Statutes (F.S.), the Department is authorized to contract for programs to provide rehabilitative treatment, including case management, trauma-informed care, individual and family counseling, and community-based mental health and substance abuse treatment services, to youth under its supervision.

D. Limits on Services

1. Case management services are limited to all functions required of a JPO and

CWCM pursuant to Florida Statutes, Department of Juvenile Justice (DJJ) and Department of Children and Families (DCF) administrative rules and policies, the provisions of the resultant Contract, and the provisions of the Respondent’s contract with DCF as the community-based care (CBC) lead agency or subcontract with the CBC lead agency.

2. Mental health and substance abuse services are limited to those required by DJJ and DCF administrative rules and policies, the provisions of the resultant Contract, the provisions of the Respondent’s contract with DCF as the CBC lead agency or subcontract with the CBC lead agency, and the provisions of any delinquency or dependency court order for youth placed in the program. Mental health and substance abuse services must be provided pursuant to Chapters 394 and 397, F.S., all applicable administrative rules, the provisions of the resultant Contract, and the provisions of the Respondent’s contract with DCF as the CBC lead agency or subcontract with the CBC lead agency.

3. If the Respondent is a Medicaid provider and the youth is a Medicaid recipient, the Respondent shall bill Medicaid as a first-party payee for eligible services. If a youth has third-party insurance, the Respondent, if they accept the insurance, shall bill the third-party insurance as a first-party payee for eligible services. Otherwise, the Respondent may request reimbursement from Department for services provided to youth pursuant to Florida Statute, DJJ and DCF administrative rules and policies, the provisions of the resultant Contract, and the provisions of the Respondent’s contract with DCF or subcontract with the CBC lead agency.

II. YOUTH TO BE SERVED

A. General Description of Youth to be Served The program shall serve dually involved youth who are on Probation under the supervision of DJJ and in an in-home or out-of-home placement under the supervision of DCF. For the purposes of the resultant Contract, “dually involved” refers to youth who are under the jurisdiction of the Eleventh Judicial Circuit’s Unified Children’s Court with at least one active juvenile delinquency case and one active juvenile dependency case.

B. Youth Eligibility

1. Youth residing within Miami-Dade County who meet all the following criteria are eligible to participate in the program. A youth is eligible to participate in the program when all three criteria are met.

a. The youth is under the jurisdiction of the Eleventh Judicial Circuit with an active delinquency case disposed to Probation under DJJ supervision;

b. The youth is under the jurisdiction of the Eleventh Judicial Circuit with an active dependency case under DCF supervision and is placed in foster care or another out-of-home placement (e.g., with relatives or other family members) or an in-home placement under protective supervision; and

c. The youth has a diagnosed mental health and/or substance abuse disorder(s) or condition(s) that warrants treatment services, as indicated by a diagnostic assessment or evaluation conducted by or for DJJ, DCF, or other entity. The assessment or evaluation must be completed by a qualified mental health and/or substance abuse professional, as clinically relevant.

2. The above criteria are not expected to be met simultaneously. For example:

a. A youth who is on Probation under DJJ supervision for a period of time with behavioral health needs and no DCF involvement will become eligible to participate in the program once a dependency case is opened in the Eleventh Judicial Circuit and an in-home or out-of-home placement occurs.

b. A youth who is in an in-home or out-of-home placement under DCF supervision for a period of time with behavioral health needs and no DJJ involvement will become eligible to participate in the program once a delinquency case is opened in the Eleventh Judicial Circuit the youth is disposed to Probation under DJJ supervision.

c. A youth who is on Probation under DJJ supervision and in an in-home or out-of-home placement under DCF supervision for a period of time with no behavioral health needs will become eligible to participate in the program once behavioral health needs are identified by a diagnostic assessment or evaluation conducted by DJJ, DCF, or other entity.

C. Youth Assignment/Determination

1. DJJ staff will monitor youth under Intake or Probation status with the Department to identify those eligible to participate in the program using the eligibility criteria established above. Each eligible case will be staffed with the CPO or designee to determine if the youth should be assigned to the contracted supervision unit. Any DCF employee, CBC contractor, or CBC subcontractor, including the Respondent, may recommend a youth to be referred to the program by contacting the CPO.

2. Upon approval of the CPO or designee, the Department will refer the youth to the Respondent through the Juvenile Justice Information System (JJIS). The Respondent may provide a referral form and/or list of required documents to accompany referrals. Any such form or list must be approved by the Department prior to implementation; any such list shall not be duplicative of documents already available to the Respondent in JJIS. The Department reserves the right to replace a referral form provided under this section with a JJIS form developed by the Department; any such form shall include the fields and required attachments agreed upon between the Respondent and the Department.

3. JJIS will notify the Respondent via email when a youth has been referred to the program. The Respondent shall review all information available in JJIS, including, but not limited to, information in the Case Notebook module and documents in the Document Library. The Respondent shall contact the assigned JPO if additional information is needed prior to accepting the referral.

4. If the acceptance of a referral would result in more than 72 youth being placed in the program at the same time, the Respondent shall notify the CPO or designee within five (5) working days of receiving a complete referral form and all required documents. The Respondent and the CPO or designee shall determine if the imminent discharge of a youth currently placed in the program will allow the referred youth to be placed in the program within thirty (30) days, or if it is appropriate for a youth currently placed in the program to be transferred back to DJJ to accommodate the new placement. If either of these conditions are met, the Respondent shall accept the referral in JJIS within two (2) working days of the determination; the youth shall be placed in the program in JJIS until the program census is less than 72 youth. Otherwise, the Respondent shall reject the referral in JJIS within two (2) working days of the determination; the reason the youth could not be placed in the program shall be documented in the comments section of

JJIS.

5. The Respondent shall accept the referral and place the youth in JJIS within five (5) working days of receiving a complete referral form and all required documents.

Alternatively, the Respondent may contact the assigned JPO within five (5) working days of receiving a complete referral form and all required documents to request a pre-acceptance staffing. If requested, the pre-acceptance staffing shall be conducted within five (5) working days of the request and must include the assigned JPO, CPO or designee, and a representative(s) of the Respondent; if required by DCF, the Respondent shall be responsible for inviting a DCF representative(s) to the pre-acceptance staffing.

a. If the pre-acceptance staffing results in a mutual agreement that the youth is not eligible or appropriate for the program, the Respondent shall reject the referral in JJIS with two (2) working days after the pre-acceptance staffing; the reason the youth is not eligible or appropriate for the program shall be documented in the comments section in JJIS.

b. If the pre-acceptance staffing results in a disagreement regarding the youth’s eligibility or appropriateness for the program, the matter shall be escalated to the Regional Director (RD), who shall consult with their DCF counterpart or designee.

i. If the RD agrees with the Respondent/DCF that the youth is not eligible or appropriate for the program, the Respondent shall reject the referral in JJIS with two (2) working days after notification of the decision by the RD; the reason the youth is not eligible or appropriate for the program shall be documented in the comments section in JJIS.

ii. If the RD disagrees with the Respondent/DCF that the youth is not eligible or appropriate for the program, the matter shall be escalated to the Assistant Secretary or designee for resolution, in consultation with their DCF counterpart. The Respondent shall reject the referral in JJIS or accept the referral and place the youth in JJIS withing two working days after notification of the decision by the Assistant Secretary; if the referral is rejected, the reason the youth is not eligible or appropriate for the program shall be documented in the comments section in JJIS.

D. Limits on Youth to be Served Services are limited to dually involved youth who (1) reside in Miami-Dade County and (2) are referred to the program by DJJ. Youth placed in a DJJ, DCF, or other facility are not eligible to be served by the program until released from said facility. Youth who are being supervised by DJJ or DCF under intrastate or interstate courtesy supervision, or any other status in which the Eleventh Judicial Circuit’s Unified Children’s Court does not have jurisdiction on at least one eligible delinquency case and one eligible dependency case, are not eligible to be served by the program. If a youth is removed from under the jurisdiction of DJJ (e.g., loss of jurisdiction or early termination), the youth shall be released from the program and transferred to another dependency case management provider or program, as determined by DCF. If a youth is removed from under the jurisdiction of DCF, the youth shall be released from the program and transferred to a state-operated DJJ unit in Circuit 11, as determined by the CPO, for continued supervision.

III. SERVICES TO BE PROVIDED

A. Delinquency Case Management Each UCM shall be responsible for all intake, case management, and supervision functions required of a JPO in Florida Statutes, DJJ administrative rules (including, but not limited to, Chapter 63D-13, F.A.C.), DJJ policies, and the provisions of the resultant Contract, for each youth who is placed in the program and assigned to their caseload. Each UCMS shall be responsible for all supervisory functions required of a JPO Supervisor (JPOS) in Florida Statutes, DJJ administrative rules (including, but not limited to, Chapter 63D-13, F.A.C.), DJJ policies, and the provisions of the resultant Contract.

1. The responsibilities of a UCM include, but are not limited to:

a. Community Assessment Tool (CAT) The UCM shall complete an initial CAT Pre-Screen within ten (10) working days after the youth’s placement in the program. The initial CAT Pre- Screen requires an in-person, face-to-face motivational interview with the youth, regardless of whether or not a CAT was previously completed by DJJ staff. If the youth is identified as moderate-high or high risk to reoffend by the CAT Pre-Screen, the UCM shall complete a CAT Full Assessment within five (5) working days of the Pre-Screen; the initial Full Assessment also requires an in-person, face-to-face motivational interview with the youth. CAT reassessments must be completed if the youth incurs a new law violation, after each new disposition, and prior to each 90-day supervisory review. In addition to Chapter 63D-13, F.A.C., the UCM is subject to all requirements of a JPO in the CAT and Youth Empowered Success (YES) Plan Statewide Business Rules, which are available at https://www.djj.state.fl.us/partners-providers-staff/our-approach/risk-assessment-tools/community-assessment-tool. UCMs are encouraged to utilize the interview guides and resources available on the CAT webpage.

b. Youth Empowered Success (YES) Plan The initial YES Plan shall be developed with and signed by the youth, parent/guardian, UCM, and UCMS within thirty (30) calendar days after the youth’s placement in the program; the CAT Pre-Screen and Full Assessment (if required) must be completed prior to the YES Plan. The multidisciplinary team must participate in the development of the YES Plan, specifically as it relates to therapeutic interventions and care https://www.djj.state.fl.us/partners-providers-staff/our-approach/risk-assessment-tools/community-assessment-tool https://www.djj.state.fl.us/partners-providers-staff/our-approach/risk-assessment-tools/community-assessment-tool coordination required by this Attachment. YES Plan updates are required prior to each 90-day supervisory review; a new YES Plan shall be developed after any new disposition (i.e., new law violations or violations of supervision). In addition to Chapter 63D-13, F.A.C., the UCM is subject to all requirements of a JPO in the CAT and YES Plan Statewide Business Rules, which are available at https://www.djj.state.fl.us/partners-providers-staff/our-approach/risk-assessment-tools/community-assessment-tool.

c. Supervision Contacts As part of or in addition to all UCM action steps outlined in the youth’s YES Plan, the UCM shall make contacts with the youth and parent/guardian pursuant to Rule 63D-13.004(6), F.A.C. If the youth meets the eligibility requirements for intensive supervision pursuant to DJJ Probation policy memorandum PCI-23-001 (Intensive Supervision Program), the UCM shall make the required contacts with the youth, parent/guardian, service referral contacts, and education contacts as outlined therein. After a youth on intensive supervision successfully completes the Intensive Supervision Program, if the youth is on supervision for a firearm offense, the UCM shall contact the youth in accordance with DJJ Probation policy memorandum PCI-21-001 (Youth and Firearm Contact Requirements). Probation policy memoranda are available at https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda. All supervision contacts must be documented in the JJIS Case Notebook module.

d. Violations of Supervision In accordance with section 985.438, F.S., and Rule 63D-13.0042, F.A.C., the UCM shall respond to all technical violations of supervision pursuant to the Graduated Response Matrix (GRM). If indicated by the GRM, or if the youth incurs a new law violation or absconds from supervision, the UCM shall file an Affidavit/Petition for Violation of Probation with the court.

If the youth incurs additional technical violations of supervision while an Affidavit/Petition for Violation of Probation is pending disposition, the UCM shall file an amended Affidavit/Petition for Violation of Probation in accordance with Rule 63D-13.0042(4)(b), F.A.C., and DJJ Probation policy memorandum PCI-23-002 (Successive Violations of Supervision).

Probation policy memoranda are available at https://www.djj.state.fl.us/ services/probation-community-intervention/policy-memoranda. The Respondent shall coordinate with the CPO to determine the process required for the submission of documents to the Eleventh Judicial Circuit.

e. Intake Screening If a youth incurs a new law charge while placed in the program, the UCM is responsible for the intake screening process described in Rule 63D- 13.0022, F.A.C., which may include administration of the Massachusetts Youth Screening Instrument – Second Version (MAYSI-2) and Suicide Risk Screening Instrument (SRSI), if the youth was not presented for detention screening; completion of a State Attorney Recommendation (SAR), if required by the Eleventh Judicial Circuit; completion of a Pre- Disposition Report (PDR), if ordered by the court; or completion of a Post- Disposition Report, if residential commitment is ordered without the benefit of a PDR. If residential commitment is recommended and/or ordered, the UCM must follow the Department’s Commitment and Transfer Policy and Procedures, FDJJ-6006 and FDJJ-6006P. Additionally, if residential commitment is ordered, the UCM must follow the Department’s Electronic Commitment Packet Policy and Procedures, FDJJ-6005 and FDJJ-6005P.

These policies and procedures are located at https://www.djj.state.fl.us/ partners-providers-staff/policies-resources/department-policies/policies-by-office-bureau/probation-community-intervention. The Respondent shall invite the CPO or designee to all scheduled commitment conferences and transfer staffings. PDRs that include a commitment recommendation must be approved by the CPO or designee in writing (email acceptable) before the Respondent submits the PDR to the court; if recommendations https://www.djj.state.fl.us/partners-providers-staff/our-approach/risk-assessment-tools/community-assessment-tool https://www.djj.state.fl.us/partners-providers-staff/our-approach/risk-assessment-tools/community-assessment-tool https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda https://www.djj.state.fl.us/partners-providers-staff/policies-resources/department-policies/policies-by-office-bureau/probation-community-intervention https://www.djj.state.fl.us/partners-providers-staff/policies-resources/department-policies/policies-by-office-bureau/probation-community-intervention https://www.djj.state.fl.us/partners-providers-staff/policies-resources/department-policies/policies-by-office-bureau/probation-community-intervention are to be provided verbally, commitment recommendations must be approved by the CPO or designee in writing (email acceptable) prior to presentation to the court.

f. Supervised Release If a youth placed in the program is placed on supervised release by the court, the UCM is responsible for all related functions required of a JPO.

Youth who are placed on supervised release by the court are supervised by a Supervised Release Tracking (SRT) provider; however, if the youth is identified as a Prolific Juvenile Offender (PJO) pursuant to paragraph 985.255(1)(f), F.S., the UCM shall be responsible for any face-to-face contacts with the youth that are required by Rule 63D-13.004(7), F.A.C., in excess of the SRT provider’s contractual requirements. For example, if, based on the youth’s supervised release status, the SRT provider is required to make one (1) face-to-face contact per week, the UCM shall be responsible for an additional two (2) face-to-face contacts to meet the three-contact requirement in administrative rule. The UCM shall be responsible for establishing communication with the SRT provider to determine when a violation of supervised release occurs. If a violation of supervised release occurs, regardless of whether it is discovered by the UCM or the SRT provider, the UCM shall be responsible for filing a Violation of Supervised Release Affidavit with the court. If the youth incurs additional violations of supervised release while a Violation of Supervised Release Affidavit is pending disposition, the UCM shall file an amended Violation of Supervised Release Affidavit in accordance with DJJ Probation policy memorandum PCI-23-002 (Successive Violations of Supervision). Probation policy memoranda are available at https://www.djj.state.fl.us/services/probation-community-intervention/ policy-memoranda. The Respondent shall coordinate with the CPO to determine the process required for the submission of documents to the Eleventh Judicial Circuit. Additionally, the UCM or an alternative Respondent representative shall participate in weekly Supervised Release Review Committee (SRRC) meetings. The Respondent shall coordinate with the CPO to determine the date, time, and location of SRRC meetings.

g. Electronic Monitoring If a youth placed in the program is placed on electronic monitoring (EM), whether as part of supervised release or as a condition of supervision, the UCM shall be responsible for installation, activation, monitoring, and deactivation of EM equipment. Training and access to the Department’s EM system shall be coordinated with the Circuit EM Liaison for Circuit 11;

the Respondent shall work with the Circuit EM Liaison to ensure that they have a sufficient supply of EM equipment, including straps, clips, batteries, chargers, and beacons. The UCM shall be responsible for creating and maintaining zones and schedules in the EM system; this includes, but is not limited to, ensuring that zones and schedules are updated to reflect school closures, absences from school, curfew exceptions approved by the UCM, etc. The UCM shall be responsible for addressing alerts reported by the Electronic Monitoring Command Center (EMCC), which includes, but is not limited to, troubleshooting technical issues (e.g., re-strapping or replacing a device), correcting inaccurate zones and/or schedules in the EM system, identifying noncompliance, addressing noncompliance with the youth and parent/guardian, filing a Violation of Supervised Release Affidavit (for youth placed on EM as part of supervised release), and responding to noncompliance in accordance with the GRM (for youth placed on EM as a condition of supervision), which may include filing an Affidavit/Petition for Violation of Probation. If applicable, an amended Violation of Supervised Release Affidavit or Affidavit/Petition for Violation of Probation shall be submitted in accordance with DJJ Probation policy memorandum PCI-23-002 (Successive Violations of Supervision).

Probation policy memoranda are available at https://www.djj.state.fl.us/ https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda services/probation-community-intervention/policy-memoranda. The Respondent shall coordinate with the CPO to determine the process required for the submission of documents to the Eleventh Judicial Circuit.

h. Juvenile Justice Information System (JJIS) The UCM is responsible for all JJIS-related activities required of a JPO in Chapter 63D-13, F.A.C., and JJIS Business Rules, which include, but are not limited to, documenting all case management activities in the JJIS Case Notebook module; uploading documents to the JJIS Document Library; maintaining the JJIS Face Sheet; creating and maintaining Youth Requirements; and utilizing all JJIS forms incorporated by reference in DJJ administrative rules, DJJ policies, JJIS Business Rules and supplemental resources, and this Attachment. JJIS Business Rules and supplemental resources are available at https://www.djj.state.fl.us/partners-providers-staff/data-integrity-jjis/jjis-information. JJIS access agreements and policies are available at https://www.djj.state.fl.us/partners-providers-staff/ data-integrity-jjis/access-agreements-policies.

2. The responsibilities of a UCMS include, but are not limited to:

a. The UCMS shall ensure that each UCM under their purview understands and performs all delinquency case management activities required by Florida Statutes, DJJ administrative rules and policies, and the provisions of the resultant Contract.

b. The UCMS shall ensure that the initial YES Plan meets the requirements of administrative rule and this Attachment before the YES Plan is provided to the youth and parent/guardian for signature.

c. The UCMS shall conduct an initial supervisory review of each case within thirty (30) calendar days after the youth’s placement in the program; the initial supervisory review must occur after the youth, parent/guardian, UCM, and UCMS have signed and dated the initial YES Plan.

d. The UCMS shall conduct 90-day supervisory reviews for each youth placed in the program. Supervisory reviews shall be used to ensure that the UCM is compliant with all case management requirements included or referenced in this Attachment and provide guidance and instructions regarding case management activities to be provided by the UCM during the next 90-day period. The UCMS shall also ensure the correlation of delinquency case management with dependency case management and therapeutic interventions and care coordination provided to the youth. The first 90-day supervisory review must occur within 90 days of the initial supervisory review; the second and subsequent 90-day supervisory reviews must occur within 90 days of the previous supervisory review. For youth who are on intensive supervision, supervisory reviews are required every 30 days in accordance with DJJ Probation policy memorandum PCI- 23-001 (Intensive Supervision Program); please note that CAT and YES Plan updates are not every 30 days for intensive supervision. Probation policy memoranda are available at https://www.djj.state.fl.us/services/ probation-community-intervention/policy-memoranda. All supervisory reviews must be documented in the JJIS Case Notebook module.

e. The UCMS shall review and approve all documents submitted to the court, including, but not limited to, State Attorney Recommendations, Pre-/Post- Disposition Reports, Affidavits/Petitions for Violation of Probation, and Violation of Supervised Release Affidavits. Approval of documents shall be indicated electronically on JJIS forms (if available) and documented in the JJIS Case Notebook module.

f. The UCMS shall ensure the continuity of youth contacts, EM monitoring, and other supervision activities in the event of a UCM absence.

g. The UCMS shall ensure that the UCM makes additional contacts with PJO youth on supervised release if SRT provider contact requirements are less than the PJO contact requirements in Rule 63D-13.004(7), F.A.C.

https://www.djj.state.fl.us/services/probation-community-intervention/policy-memoranda https://www.djj.state.fl.us/partners-providers-staff/data-integrity-jjis/jjis-information https://www.djj.state.fl.us/partners-providers-staff/data-integrity-jjis/jjis-information https://www.djj.state.fl.us/partners-providers-staff/data-integrity-jjis/access-agreements-policies https://www.djj.state.fl.us/partners-providers-staff/data-integrity-jjis/access-agreements-policies

h. The UCMS shall ensure that the UCM or an alternative Respondent representative attends the weekly SRRC meeting when any youth placed in the program is on supervised release.

B. Dependency Case Management

1. The Respondent shall maintain a contract with DCF as the CBC lead agency or a subcontract with the CBC lead agency, under which the Respondent subcontracts for or provides child welfare services, pursuant to Chapter 409, Part V, F.S., and Division 65C, F.A.C.

2. Each UCM and UCMS shall deliver a comprehensive array of child protection and child welfare services as defined in sections 409.986 and 409.988, F.S.; Division 65C, F.A.C.; and DCF policies, to children and families in the geographic area described in the resultant Contract, while ensuring each child’s safety, well-being, and permanency, as further identified in the Respondent’s contract with DCF as the CBC lead agency or subcontract with the CBC lead agency.

3. Each UCMS shall ensure that each UCM under their purview understands and performs all dependency case management activities required by Florida Statutes, DCF administrative rules and policies, the provisions of the resultant Contract, and the provisions of the Respondent’s contract with DCF as the CBC lead agency or subcontract with the CBC lead agency.

4. Each UCM and UCMS shall be dedicated to the delinquency/dependency case management pilot program, with 100% of their time spent providing services under the resultant Contract. Please note that, while they are fully funded by DJJ under the resultant Contract, all UCMs and UCMSs are subject to all requirements of CWCMs and supervisors outlined the Respondent’s contract with DCF as the CBC lead agency or subcontract with the CBC lead agency; while performing activities as CWCMs, UCMs and UCMSs shall subject to DCF oversight and monitoring.

5. If the Respondent’s contract with DCF as the CBC lead agency or subcontract with the CBC lead agency is terminated or expires prior to the end of the resultant Contract, the resultant Contract will be terminated by the Department, unless it is supplanted by subsequent contract or subcontract identifying the Respondent as the CBC lead agency or subcontractor with the CBC lead agency.

C. Therapeutic Interventions and Care Coordination The Respondent shall establish an intensive in-home multidisciplinary team of behavioral health professionals to deliver necessary therapeutic interventions and care coordination across agencies and systems. Therapeutic interventions and care coordination needs shall be determined through a mental health diagnostic evaluation, substance abuse diagnostic evaluation, or integrated mental health and substance abuse diagnostic evaluation. All treatment services shall be identified in an individualized treatment plan (ITP) and provided by or coordinated through the multidisciplinary team. Treatment services provided to youth under the resultant Contract shall include individual and/or family counseling/ therapy, regular ITP reviews, clinical case management, drug screens/urinalysis (as determined by youth needs), monthly progress reports, and discharge planning. Crisis intervention and emergency mental health and substance abuse services shall be available and provided to all youth served by the program as needed.

1. Diagnostic Evaluations and Reports

The Respondent shall conduct a mental health, substance abuse, or integrated mental health and substance abuse diagnostic evaluation, as indicated by a diagnostic assessment or evaluation conducted by DJJ, DCF, or other entity, within ten (10) working days after the youth’s placement in the program. The diagnostic evaluation shall identify the presence, nature, and complexity of any mental and/or substance use disorder(s) and outline the youth’s treatment needs.

a. Mental Health Diagnostic Evaluations

i. Mental health diagnostic evaluations shall include information about the youth’s symptoms of mental disorder through a structured face-to-face clinical interview (telehealth is not authorized), administration of appropriate standardized mental health assessment instruments, and clinical evaluation.

ii. The Respondent shall provide a diagnosis(ses) from the Diagnostic and Statistical Manual of Mental Disorders, Fifth

Edition, Text Revision (DSM-5-TR) (or most recent version of the DSM), with specifiers and additional DSM codes when criteria is met as evidenced by the standardized assessments and clinical evaluation. If the mental health diagnostic evaluation does not yield any diagnosis, the Respondent shall staff the case with the CPO to determine if the youth should be transferred back to a DJJ unit for continued supervision.

iii. Mental health diagnostic evaluations shall include the following components:

1) Reason for the evaluation;

2) Relevant family background information, including home environment, family functioning, and history of mental health and/or substance-related disorders within the family and/or by caregivers;

3) History of physical abuse, sexual abuse, neglect, witnessing violence, domestic violence, or other forms of trauma;

4) Current life situation and sources of stress (e.g., family, peers, etc.);

5) Mental health diagnosis and treatment history, including diagnoses, outpatient care, psychotropic prescription medication(s) and dosage(s), and psychiatric inpatient admissions and treatment;

6) History of substance abuse and/or treatment;

7) Medical history, including relevant medical diagnoses, treatment, and information on prescription medications used to treat physical conditions;

8) Educational information, including current grade level;

history of academic enrollment, attendance, behavior, and performance; retentions; history of developmental disabilities; ESE status; and special needs status;

9) Current functioning and symptoms, including mental status examination;

10) DSM-5-TR (or most recent version of the DSM) diagnosis(ses); and

11) Individualized treatment recommendations for the diagnosis(ses).

b. Substance Abuse Diagnostic Evaluations

i. Substance abuse diagnostic evaluations shall include information about the youth’s symptoms of substance use disorder through a structured face-to-face clinical interview (telehealth is not authorized), administration of appropriate standardized substance abuse assessment instruments, and clinical evaluation.

ii. The Respondent shall provide a diagnosis(ses) from the DSM-5- TR (or most recent version of the DSM), with specifiers and additional DSM codes when criteria is met as evidenced by the standardized assessments and clinical evaluation. If the substance abuse diagnostic evaluation does not yield any diagnosis, the Respondent shall staff the case with the CPO to determine if the youth should be transferred back to a DJJ unit for continued supervision.

iii. Substance abuse diagnostic evaluations shall include the following components:

1) Reason for the diagnostic evaluation;

2) Relevant family background information, including home environment, family functioning, and history of mental health and/or substance-related disorders within the family and/or by caregivers;

3) History of physical abuse, sexual abuse, neglect, witnessing violence, domestic violence, or other forms of trauma;

4) Current life situation and sources of stress (e.g., family, peers, etc.);

5) History of substance use, including age of onset, drug(s) of choice, patterns of use, and types and duration of use;

6) Youth’s access to substances, including peers and home;

7) Substance abuse treatment history, including inpatient and outpatient substance abuse treatment, history of withdrawal, response to treatment, and recovery support;

8) Mental health diagnosis and treatment history, including diagnoses, outpatient care, psychotropic prescription medication(s) and dosage(s), and psychiatric inpatient admissions and treatment;

9) Medical history, including relevant medical diagnoses, treatment, and information on prescription medications used to treat physical conditions;

10) Educational information, including current grade level;

history of academic enrollment, attendance, behavior, and performance; retentions; history of developmental disabilities; ESE status; and special needs status;

11) Current functioning and symptoms, including mental status examination;

12) DSM-5-TR (or most recent version of the DSM) diagnosis(ses); and

13) Individualized treatment recommendations for the diagnosis(ses).

c. Integrated Mental Health and Substance Abuse Diagnostic Evaluations Integrated mental health and substance abuse diagnostic evaluations shall include information about the youth’s symptoms of mental and substance use disorders through a structured face-to-face clinical interview (telehealth is not authorized), administration of appropriate standardized mental health and substance abuse assessment instruments, and clinical evaluation. Integrated mental health and substance abuse diagnostic evaluations shall include all components required of mental health diagnostic evaluations, as shown in Section III., C., 1., a., Mental Health Diagnostic Evaluations, of this Attachment, and all components required of substance abuse diagnostic evaluations, as shown in Section III., C., 1., b., Substance Abuse Diagnostic Evaluations, of this Attachment. If the integrated mental health and substance abuse diagnostic evaluation does not yield any diagnosis, the Respondent shall staff the case with the CPO to determine if the youth should be transferred back to a DJJ unit for continued supervision.

d. Diagnostic Evaluation Reports The Respondent’s clinical staff shall upload the diagnostic evaluation report to the Department’s Electronic Medical Record (EMR)/Electronic Health Record (EHR) and provide a copy to the UCM within three (3) working days after completion. The UCM shall document receipt of the report in the JJIS Case Notebook module and upload a copy to the Document Library. Please note that the EMR/EHR is not accessible to non-clinical staff.

2. Individualized Treatment Plans

a. The Respondent shall develop an individualized treatment plan (ITP) based on the youth’s individual treatment needs, risks, and strengths. The ITP shall identify the treatment modality(ies) that will be used, which shall include in-home individual and/or family counseling/therapy services.

b. All individual treatment plans shall include the following elements:

i. The youth’s diagnosis(ses) from the DSM-5-TR (or most recent version of the DSM), with specifiers and additional DSM codes;

ii. The specific symptoms that will be the focus of the treatment;

iii. Treatment goals (written in achievable and measurable terms) that are related to the diagnosis(ses) or additional codes;

responsive to the youth’s symptoms of mental and/or substance use disorder; and address specific behaviors, symptoms, skill deficits, strengths, and needs of the youth;

iv. The selected treatment modality, including individual, group, and/or family counseling/therapy services required by the selected modality; and

v. The youth’s functional strengths, abilities, preferences, and needs that may affect their success in treatment.

c. Individual treatment plans for integrated mental health and substance abuse treatment shall be developed with the input of both mental health and substance abuse clinical staff who understand the dynamics and challenges of a dual diagnosis/co-occurring disorder. The ITP shall include interventions and strategies demonstrated effective in the treatment of dual diagnosis/co-occurring disorders.

3. Treatment Modalities Treatment services shall be provided in the manner prescribed by the selected treatment modality(ies), including, but not limited to, the curriculum/methodology prescribed by the publisher/developer/owner of the modality; minimum qualifications and specific training required to deliver the modality; type(s) of counseling/therapy (i.e., individual and/or family); frequency and length of counseling/therapy sessions; and duration of counseling/therapy. Treatment modalities used by the Respondent shall be approved by the Department. The Respondent may request to add/replace treatment modalities during the term of the resultant Contract. Such requests shall be submitted to the Department in writing (email acceptable) and must be approved by the Department in writing (email acceptable) prior to implementation.