RFP_10925_Addendum_1.pdf

REQUEST FOR PROPOSAL (RFP)

ADDENDUM #1

August 8, 2025

RFP Number: 10925

RFP Services: The Department of Juvenile Justice (DJJ) and the Office of Probation and

Community Intervention are issuing this RFP for the provision of Mental Health and Substance Abuse Evaluation and Treatment Services to youth who reside in the awarded judicial circuit(s) and are referred by the Department. Evaluation services provided by the Respondent shall include mental health, substance abuse, and integrated mental health and substance abuse diagnostic evaluations, which shall result in a report submitted to the Department. Treatment services provided by the Respondent shall include individual, group, and family counseling/therapy services, to include individualized treatment plans;

individualized treatment plan reviews; clinical case management, if needed; drug screenings/urinalyses, if applicable; monthly progress reports; discharge plans;

and legal testimony, if needed. The Department intends to award multiple rate agreements in all 20 judicial circuits.

UNSPSC Codes: 92101702; 93141500; 93141501; 93141503; 93141506; 93141507

Subject: This Addendum cancels the Solicitation Conference Call and deletes all references of the Solicitation Conference Call in the solicitation document.

Deletions are indicated by “strikethrough”. Additions, updates or replacements are indicated by underscore.

All changes are highlighted yellow for quick reference.

REFERENCE: Page 2, Preamble UPDATE: Attachment M Notice of Intent Attend Solicitation Conference Reserved

REFERENCE: Page 22, Attachment B, Section IV., A., Calendar of Events

UPDATE:

DATE TIME ACTION WHERE

Friday, July 11, Before or by 5:00

PM EDT

Release of solicitation

MyFlorida.com website:

https://vendor.myfloridamarketplace.com/

Tuesday, August 1, Before or by 5:00

PM EDT

Deadline for Written Questions

Send to Brian.Chambless@fldjj.gov

Thursday, August 21, Before or by 5:00

PM EDT

Anticipated date answers to written questions will be posted on the web site

MyFlorida.com web site https://vendor.myfloridamarketplace.com/

Tuesday, August 26, 1:00 PM

EDT

Technical Assistance and Solicitation Conference Call

Telephone 1-888-585-9008 and enter code 457-739-862# when directed.

mailto:Brian.Chambless@fldjj.gov

DATE TIME ACTION WHERE

Friday, September 5, 2025

Before or by 5:00

PM EDT

Deadline for Respondents to request access to the Bid Library

Send to Brian.Chambless@fldjj.gov

See Section VI., C., 1., b. & c., below for Bid Library information.

Friday, September

5, 2025

Before or by 5:00

PM EDT

Deadline for Submission of Intent to Submit a Response (Attachment N)

Submit to the Bid Library.

Wednesday, September 10, 2025

Before or by 2:00

PM EDT

Proposals Due and Opened - Conference Call

Telephone 1-888-585-9008 and enter code 457-739-862# when directed.

Thursday, September 18, 2025

10:00 AM

EDT

Evaluation Team Briefing Conference Call

(This meeting is open for public attendance via telephone)

Bureau of Procurement and Contract Administration Knight Building, DJJ Headquarters 2737 Drive Lobby (for directions) Tallahassee, FL 32399-3100 or telephone 1-888-585-9008 and enter code 457-739-862#

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confere nce-calls within 48 hours of the Briefing being concluded, excluding weekends and holidays.

Wednesday, Monday

October 6, 10:00 AM

EDT

Evaluation Team Debriefing Conference Call

(This meeting is open for public attendance via telephone)

Bureau of Procurement and Contract Administration Knight Building, DJJ Headquarters 2737 Centerview Drive Lobby (for directions) Tallahassee, FL 32399-3100 or telephone 1-888-585-9008 and enter code 457-739-862#

A recording of the Conference Call will be available at:

http://www.djj.state.fl.us/partners/contracting/confere nce-calls within 48 hours of the Debriefing being concluded, excluding weekends and holidays.

Friday, October 31, Monday, November

3, 2025

Before or by 5:00

PM EST

Anticipated Posting of Notice of Intended Award

MyFlorida.com web site

Thursday, January 1, Anticipated Contract Start Date

REFERENCE: Page 24, Attachment B, Section IV., E., Solicitation Conference Call DELETE: In its entirety mailto:Brian.Chambless@fldjj.gov http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls http://www.djj.state.fl.us/partners/contracting/conference-calls

REFERENCE: Page 24, Attachment B, Section IV., F., Final Questions/Inquiries UPDATE: F E. Final Questions/Inquiries: Final questions after the Solicitation Conference

Call, or any other inquiries regarding the solicitation, shall be submitted in writing and sent to the Procurement Manager at Brian.Chambless@fldjj.gov or by mail and shall be received by the date specified for Deadline for Written Questions in the Calendar of Events (Attachment B, Section IV., A.). The Department will not accept questions for this solicitation after close of business on the date specified in the Calendar of Events. The Respondent is responsible for ensuring that the Procurement Manager receives the inquiry.

1. Non-Binding Communication: The Department will accept verbal questions during the Solicitation Conference Call and will make a reasonable effort to provide answers at that time. Impromptu questions will be permitted and spontaneous answers provided;

however, the Department will issue written answers ONLY to questions subsequently submitted in writing, as indicated in Attachment B, VII. Any information communicated through oral communication shall not be binding on the Department and shall not be relied upon by any Respondent. Questions shall be submitted in writing in accordance with the deadline for questions in the Calendar of Events.

21. Department’s Official Answer to Questions: The Department’s official response to all written questions will be posted at https://vendor.myfloridamarketplace.com/ as an addendum to this solicitation on or about the date specified in the Calendar of Events.

REFERENCE: Page 25, Attachment B, Section IV., G., Technical Assistance (TA)

Conference Call UPDATE: G.F. Technical Assistance (TA) Conference Call

REFERENCE: Page 25, Attachment B, Section IV., H., Evaluator Briefing Session UPDATE: H.G. Evaluator Briefing Session

REFERENCE: Page 25, Attachment B, Section IV., I., Evaluator Debriefing Session UPDATE: I.H. Evaluator Debriefing Session

The Department will hold an Evaluator Debriefing Session at the date and time specified in the Calendar of Events. The purpose of the Debriefing Session is to allow evaluators an opportunity to state the page number(s) in the technical proposals where information relied on for assessing a score was found, record the scores assessed for the technical proposals and provide a concise summary of comments for each category/consideration. A recording of the call will be available on the Department’s website at https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration/conference-calls within 48 hours of the date listed on the Calendar of Events excluding weekends and holidays.

J.I. On or about the date specified in the Calendar of Events (Attachment B, Section IV., A.), the Department’s Notice of Agency Decision will be posted on the Vendor Information Portal website at https://vendor.myfloridamarketplace.com/. Click on “Search Advertisements,” and use the drop-down list under Advertisement Type and select Agency Decision, then under Agency, select the Department of Juvenile Justice. Click “Initiate Search,” select the RFP and double click on the RFP number. Call the Department’s Procurement Manager at the mailto:Brian.Chambless@fldjj.gov https://vendor.myfloridamarketplace.com/ https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration/conference-calls https://www.djj.state.fl.us/partners-providers-staff/procurement-and-contract-administration/conference-calls telephone number listed in Attachment B, Section III., with any questions regarding accessing the website.

K.J. At every meeting subject to the Sunshine Law which relates to this procurement, the public shall be given reasonable opportunity to be heard.

REFERENCE: Page 52, Attachment M, NOTICE OF INTENT TO ATTEND SOLICITATION

CONFERENCE

DELETE: In its entirety

Return of this Addendum is not mandatory; however, the Respondent is responsible for its contents and is requested to sign and submit this Addendum with its response to the RFP. Protests must be filed with the General Counsel’s Office, Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, within the time prescribed in subsection 120.57(3), Florida Statutes (F.S.), and Chapter 28- 110, Florida Administrative Code (F.A.C.). Notices delivered by hand delivery or delivery service shall be to the Agency Clerk, Office of the General Counsel, Florida Department of Juvenile Justice, 2737 Centerview Drive, Tallahassee, Florida 32399-3100, with a copy to the Department’s Procurement Manager responsible for this solicitation. Failure to file a protest within the time prescribed in subsection 120.57(3), F.S., or failure to post the bond or other security required by law within the time allowed for filing a bond, shall constitute a waiver of proceedings under Chapter 120, F.S. Written notices, formal requests and proceedings must conform to the requirements set forth in Chapter 28-110, F.A.C.

Any person who files an action protesting a decision or intended decision pertaining to contracts administered by the department or agency pursuant to subsection 120.57(3), F.S., shall post with the department or the agency at the time of filing the formal written protest a bond payable to the department or agency in an amount equal to 1% of the estimated contract amount. The estimated contract amount shall be based upon the contract price submitted by the protestor or, if no contract price was submitted, the department or agency shall estimate the contract amount based on factors including, but not limited to, the price of previous or existing contracts for similar commodities or contractual services, the amount appropriated by the Legislature for the contract, or the fair market value of similar commodities or contractual services. The agency shall provide the estimated contract amount to the Respondent within 72 hours, excluding Saturdays, Sundays, and state holidays, after the filing of the notice of protest by the Respondent. The estimated contract amount is not subject to protest pursuant to subsection 120.57(3), F.S. The bond shall be conditioned upon the payment of all costs and charges that are adjudged against the protestor in the administrative hearing in which the action is brought and in any subsequent appellate court proceeding. In lieu of a bond, the department or agency may, in either case, accept a cashier's check, official bank check, or money order in the amount of the bond. If, after completion of the administrative hearing process and any appellate court proceedings, the department or agency prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees. This section shall not apply to protests filed by the Office of Supplier Diversity. Upon payment of such costs and charges by the protestor, the bond, cashier's check, official bank check, or money order shall be returned to the protestor. If, after the completion of the administrative hearing process and any appellate court proceedings, the protestor prevails, it shall recover all costs and charges which shall be included in the final order or judgment, excluding attorney's fees.

SIGNED BY: _______________________________________________________________________

NAME: ____________________________________________________________________________

COMPANY: ________________________________________________________________________

TITLE: ____________________________________________________________________________

DATE:_____________________________________________________________________________