RFP_10832_Attachment_Q.pdf

RFP #10832

ATTACHMENT Q

PROPOSAL VERIFICATION FORM

By completing and submitting this form with your Proposal, the Respondent is ensuring the proposal submission is in accordance with the mandatory and requirements outlined in RFP #10832. Also, please check the Vendor Information Portal (VIP) for any addendums posted that indicate any revised document(s) for which the Respondent is responsible for completing and submitting by the date and time noted in the Calendar of Events (Attachment B, Section IV., A.) of this RFP.

Instructions: Place a check mark (√ ) in the box next to the Requirement indicating it has been completed and is ready to submit by the date and time specified in the Calendar of Events (Attachment B, Section IV., A.) of this RFP. This form shall be submitted as the first document under Volume 1.

ELECTRONIC UPLOAD PROPOSAL

Register for a DJJ Bid Library Account through the Procurement Manager. Respondents must register their email address for access to the DJJ Bid Library using a Microsoft account. For specific instructions, reference Attachment B, Section VI., C., 1., Electronic Upload of the Proposal(s) and/or contact your Procurement Manager listed in the RFP.

If your organization does not use a Microsoft account, a free account can be created through Microsoft at https://signup.live.com/?lic=1. This step must be completed first, prior to submitting the DJJ Bid Library registration request. The email address used to create the Microsoft account should be utilized in the registration request to the Procurement Manager.

Notice of Intent to Submit a Proposal, Attachment N, shall be uploaded to the DJJ Bid Library, no later than the deadline specified in the Calendar of Events for this RFP.

Electronic proposals shall be uploaded to the DJJ Bid Library no later than the due date and time specified in the Calendar of Events for this RFP. Any and all documents uploaded, edited, or modified in any way after this date and time will be deemed non-responsive.

The complete proposal which contains Volumes 1, 2, and 3 shall be saved in Microsoft Word and/or Excel. The signed transmittal letter (Volume 1, Tab 1) and Attachment R (Volume 3, Tab

1) are the only documents which can be saved in a PDF format. The signed Attachment H – Prevention Budget (2018) (Volume 2, Tab 1) must be submitted in Excel, at a minimum.

MANDATORY CRITERIA (Attachment B, V.)

It is MANDATORY that the Respondent submit its complete proposal within the time frame specified in the Calendar of Events (Attachment B, Section IV., A.). A proposal is considered complete if it contains all of the required documents listed in Attachment B, section XX.

It is MANDATORY that the Respondent submit a completed and signed Attachment L - Foreign Country of Concern Attestation (PUR 1355) form, and place under the Attachment Q – Reply Verification Form in Volume 1, Tab 1.

It is MANDATORY that the Respondent shall provide a price for the services by returning a completed and signed copy of the Department’s Attachment J (Price Sheet). The price must include all services, materials, and labor necessary to complete the Services Sought, as outlined in Attachment A, and described in this RFP and the Respondent’s proposal. This price shall be expressed as two decimal number prices.

It is MANDATORY the total maximum annual amount proposed in Attachment H – Prevention Budget (2018) is at or below the Total Maximum Annual Contract Dollar Amount stated in the RFP.

TECHNICAL PROPOSAL – VOLUME 1 (Attachment B, XX.)

Prior to submitting the Proposal, the Respondent shall complete, sign, and submit this form, Attachment Q – “Proposal Verification Form”, to ensure that the reply is in compliance with the instructions listed below. This form shall be placed in Volume 1, Tab 1, before the Transmittal Letter.

Transmittal letter is on the Respondent’s letterhead.

Transmittal letter is signed by an individual authorized to bind the Respondent.

Transmittal letter has the following:

official company name.

https://signup.live.com/?lic=1 company address.

telephone number.

email address.

name and title of the Respondent official who will sign any contract.

Federal Employee Identification #, including the Florida Vendor Sequence #, if available, and if not available, a statement saying so.

DUNS #, if applicable, and if not applicable, a statement saying so.

If entity is “DBA” or “Doing Business As”, the Respondent shall state the reason for it.

The Transmittal Letter must contain the following exact statement: “On behalf of (insert Respondent’s name), this letter certifies that (insert Respondent’s name) agrees to all terms and conditions contained in the Request for Proposal for which this proposal is submitted.”

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that (insert Respondent’s name) has met all conditions and requirements of Attachment C, including that neither it nor its principals are presently debarred, suspended, or proposed for debarment, or have been declared ineligible or voluntarily excluded from participation in this Procurement/Contract by any federal department or agency.” If the Respondent is unable to certify to any part of this statement, such Respondent shall include an explanation in the transmittal letter.

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that neither (insert Respondent’s name) nor anyone acting on its behalf have contacted anyone, between the release of the solicitation and the end of the 72-hour period following the agency posting the Notice of Intended Award, excluding Saturday, Sundays, and state holidays, any employee or officer of the executive or legislative branch concerning any aspect of this solicitation, except in writing to the Procurement Manager or as provided in the solicitation documents.”

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that (insert Respondent’s name) is not listed on the Scrutinized Companies that Boycott Israel List, or is engaged in a boycott of Israel; has been placed on the Scrutinized Companies with Activities in Sudan List or the Scrutinized Companies with Activities in the Iran Terrorism Sectors List; or has been engaged in business operations in Cuba or Syria;

or pursuant to paragraph 215.472(3)(a), F.S., has been engaged in business operations in or with the government of Venezuela or in any company doing business in or with the government of Venezuela; or pursuant to paragraph 215.473(1), F.S.”

The Transmittal Letter must contain this exact statement: “On behalf of (insert Respondent’s name), this letter certifies that the Attachment H – Prevention Budget (2018) submitted is complete, reflects reasonable costs for the service being proposed, and all costs are necessary to provide the proposed services. I understand that the Attachment H – Prevention Budget (2018), which has been submitted by the date and time required in the RFP, will be evaluated on a pass/fail basis in accordance with Attachment F.”

The Respondent shall insert the Transmittal Letter in Volume 1, Tab 1, after the Attachment L – Foreign Country of Concern Attestation (PUR 1355).

Attachment O – Cross Reference Table – Volume 1, Tab 1 In order to assist the Respondent in its development of a responsive proposal and to facilitate proposal evaluation by the Department, it is required that the Respondent provide a table that cross-references the contents of its proposal with the contents of the RFP. The Respondent shall insert the Attachment O in Volume 1, Tab 1, after the Transmittal Letter. Remember to complete Attachment O in its entirety. Respondents are advised that the Department’s ability to conduct a thorough review of proposals is dependent on the Respondent’s ability and willingness to submit proposals which are well ordered, detailed, comprehensive, and readable. Clarity of language and adequate, accessible documentation is essential, and is the responsibility of the Respondent. The Respondent shall ensure the proposal’s sections are properly and completely identified by citing all the applicable page numbers correlating to the requested documentation in Attachment O.

Attachment K – Drug-Free Workplace Certification & Attachment S –Tie Breaking Certifications – Volume 1, Tab 2

The proposal may contain the Drug-Free Workplace Certification in accordance with section 287.087, F.S., (if desired by the Respondent) for preference in the event of a tie in the scoring of a competitive solicitation. This is not a mandatory requirement. The form is labeled as Attachment K. The Respondent may also submit the Attachment S (Tie Breaking Certifications), which is not mandatory.

Technical Proposal Narrative – Volume 1, Tab 3 The Technical Proposal (described below) shall be prepared in the format listed below formatted with one-inch margins top, bottom, and sides. Each Respondent shall limit the Technical Proposal’s narrative to no more than 60 consecutive pages. Pages submitted in excess of the specified limit for the Technical Proposal’s narrative will be removed prior to evaluation and will not be evaluated. Any attachments, charts, photos, maps, diagrams, or other resource materials that support the information provided in the Technical Proposal shall be referenced within the Technical Proposal’s narrative, included as exhibits or attachments to the Technical Proposal, and presented at the end of the Technical Proposal. Such exhibits or attachments shall not be counted in the 60-page limitation established for the Technical Proposal.

The Technical Proposal package shall contain the following sections in the following sequence:

(PLEASE NOTE THAT IT IS INSUFFICIENT FOR PROPOSALS TO MERELY RECITE OR

REITERATE THE SERVICES TO BE PROVIDED):

• Introductory Statement

• Management Capability

• Services to be Provided

• Staffing & Personnel

• Start Up Implementation Plan

• Monitoring Plan (if applicable)

Introductory Statement - Volume 1, Tab 3 This section should be an introductory statement of the general strategy and methodology that will be used to achieve the project goals.

Management Capability - Volume 1, Tab 4 This section shall reasonably and logically identify the management approach to plan, control, and manage the services, in accordance with requirements identified in Attachment A, Services Sought.

This section shall provide a copy of the Respondent’s corporate organizational chart and description of the corporate organizational structure, leadership, and staffing (including licenses, qualifications, education, experience) needed in order to meet the requirements to provide auditing services in outlined in the RFP.

This section shall also identify the Respondent’s corporate oversight to ensure the assigned juvenile residential and detention facilities are observed, assessed, and supported for the service required in accordance with requirements identified in Attachment A, Services Sought.

Services to be Provided - Volume 1, Tab 5 The following shall be provided by the Respondent:

This section shall describe a plan for the collection and verification of data, as specified in the

RFP.

This section shall describe a plan for reviewing and updating the manual of Policies and Procedures, as specified in the RFP.

This section shall describe a plan for collecting on-site performance compliance data, as specified in the RFP.

This section shall describe a plan for the collection of Annual Compliance Report data, as specified in the RFP.

This section shall provide a plan for participation in Department-sponsored meetings, as specified by the RFP.

This section shall provide a plan for the provision of one centrally located statewide technical assistance workshop, as specified and required by the RFP.

This section shall outline how the program will accomplish its performance measures and if the measures are appropriate and reasonable.

Staffing & Personnel – Volume 1, Tab 6 This section shall describe the number and type of staff to perform services, required management staff positions, and key personnel that are required in order to deliver services, as specified in the RFP.

This section shall describe all professional qualifications and licensure of all management personnel and key personnel that are required in order to deliver services, as specified in the

RFP.

This section shall describe any training required for staff to perform services, as specified in the

RFP.

Start Up Implementation Plan – Volume 1, Tab 7 This section shall provide a detailed plan of implementation for the services to be provided for the duration of the funding period (including anticipated dates of start and completion) of services and deliverables.

Monitoring Plan - Volume 1, Tab 8 (if applicable) This section shall provide a detailed plan of action to evaluate and monitor their own program if the Respondent has current contracts with the Department.

FINANCIAL PROPOSAL – VOLUME 2

Attachment H – Prevention Budget (2018) Volume 2 Tab 1

The Respondent shall complete and submit Attachment H – Prevention Budget (2018). The price must include all services, material, and labor necessary to complete the Services Sought, in Attachment A, as described in this RFP and the Respondent’s proposal. This price shall be expressed as two decimal number prices.

The Attachment H – Prevention Budget (2018) must reflect proposed costs which are allowable, reasonable, and necessary to provide the proposed services. The Respondent’s submitted Attachment H – Prevention Budget (2018) will be evaluated and determined if all costs with material and labor are allowable, reasonable, and necessary as required by section 216.3475 F.S.

It is Mandatory the total maximum annual amount proposed in Attachment H – Prevention Budget (2018) is at or below the Total Maximum Annual Contract Dollar Amount stated in the RFP. The price must include all services, material, and labor necessary to complete the Services Sought, in Attachment A, as described in this RFP and the Respondent’s proposal.

Once the Department has accepted the Attachment H – Prevention Budget (2018) and after evaluating it in accordance with Attachment F, the Attachment H – Prevention Budget (2018) shall not be altered without prior written approval from the Department.

Any projected cost not captured in the Attachment H – Prevention Budget (2018) will be the responsibility of the awarded Respondent.

Attachment U – Florida Certified Minority Business (CMBE) Subcontracting Utilization Plan – Volume 2, Tab 2 The Respondent shall describe its plan and/or methods to encourage diversity and utilize minority businesses in the performance of the services described in this solicitation. The information provided in this section shall address the plan described in the CMBE Utilization Plan of the RFP. The Respondent shall also include documentation supporting the CMBE Utilization Plan, for each Florida CMBE listed that the Respondent intends to utilize in the program procured. Florida CMBEs must meet all CMBE eligibility criteria and be certified as a CMBE by the Office of Supplier Diversity (OSD) of the Florida Department of Management Services. The documentation shall be a one-page letter supplied by the CMBE on its letterhead stationery, stating the intent of the CMBE to participate in the program and clearly identifying the Department Solicitation Number. No points will be awarded for the CMBE Utilization Plan.

PROVIDER PERFORMANCE – VOLUME 3

Provider Performance – Attachment R - Certification of Experience – Volume 3, Tab 1

It is required that the Respondent sign and submit a complete Attachment R (Certification of Experience). The Respondent must demonstrate two years of experience within the last five years of providing technical assistance services and monitoring compliance related to juvenile justice programs within the last five years and the dates of performance (respondent must demonstrate two years of experience within the last five years.

Attachment T – Client Contact List – Volume 3, Tab 2 It is required that the Respondent submit an Attachment T (Client Contact List) with a minimum of three references. This list is required in order for the proposal to be complete.

The Attachment T must be completed and submitted with a minimum of three previous or current clients for whom the Respondent has provided technical assistance services and monitoring compliance related to juvenile justice programs. Clients are expected to be businesses or other organizations and cannot be parents/guardians, students, or minors. as described in Attachment A, Services Sought.

The Department reserves the right to contact any and all references in the course of this solicitation and make a fitness determination, not subject to review or challenge.

The Department shall not provide a reference. If the Respondent has only provided these same or similar services to the Department, the Respondent is to include an attestation statement from the individual with authority to bind the Respondent in place of the Attachment T.

No faxes will be accepted for Attachment T. Only hardcopies submitted within the Technical Proposal or copies submitted electronically through the DJJ Bid Library are acceptable.

By my signature below, I am verifying the Proposal being submitted is in accordance with the instructions in this Solicitation.

Company: __________________________________________________________________________

Signature: _____________________________________________Date: _________________________

Print Name: _________________________________________________________________________