RFP 04SOS-S2459 Ballot Printing.docx

STATE OF NEVADA

DEPARTMENT OF ADMINISTRATION

Purchasing Division 515 East Musser Street, Suite 300 │ Carson City, NV 89701 Phone: 775-684-0170 │ Fax: 775-684-0188

Solicitation: 04SOS-S2459 For

BALLOT PRINTING

Release Date: 08/10/2023 Deadline for Submission and Opening Date and Time: 08/31/2023 @ 1:00 pm

Single point of contact for the solicitation:

ANNETTE MORFIN, PURCHASING OFFICER II

Phone, 775-684-0185 Email Address, amorfin@admin.nv.gov

(TTY for Deaf and Hard of Hearing, 800-326-6868 Ask the relay agent to dial, 1-775-684-0185/V.)

TABLE OF CONTENTS

APPLICABLE REGULATIONS GOVERNING PROCUREMENT

All applicable Nevada Revised Statutes (NRS) and Nevada Administrative Code (NAC) documentation can be found at: www.leg.state.nv.us/law1.cfm.

SINGLE POINT OF CONTACT. Vendors and/or their representatives shall only contact the single point of contract or use the electronic procurement system regarding this solicitation until after a notice of award (NOA) has been issued. Failure to observe this restriction may result in disqualification of a proposal per NAC 333.155(3).

Prospective vendors are advised to review Nevada’s ethical standards requirements, including but not limited to NRS 281A, NRS 333.800, and NAC 333.155.

PROJECT OVERVIEW

The State of Nevada Purchasing Division, on behalf of the Secretary of State’s Office (SOS) is seeking proposals from qualified vendors to provide Ballot Printing services as described in the scope of work and attachments.

The State intends to award one (1) contract in conjunction with this Request for Proposals (RFP), as determined in the best interests of the State. SOS shall administer contract resulting from this solicitation. The resulting contract is expected to be from upon the Board of Examiners approval anticipated to begin November 15, 2023 until December 31, 2025.

The Nevada Secretary of State is seeking bids from one or more vendor(s) to provide election ballot printing, addressing and mailing services to be provided to all 17 counties within the State of Nevada for three elections to be held in 2024: the presidential preference primary (PPP) in February, the primary election in June and the general election in November. This includes being able to print, package, address and mail ballots to military and overseas voter’s ballots (UOCAVA) 45 days prior to election day, out-of-state voter ballots 40 days prior to election day, and all other ballots by no later than 20 days prior to election day and provide subsequent daily mailings up until 14 days prior to election day.

The dates for each of the three elections are as follows:

Presidential Preference Primary – Tuesday, February 2, 2024 Primary Election – Tuesday, June 11, 2024 General Election – Tuesday, November 5, 2024

In the 2021 Legislative Session a bill was passed that requires each county clerk to prepare and distribute a mail ballot to each active registered voter in the county (NRS 293.269911 & NRS 293.269913) and to each voter who registers to vote or updates their voter registration up through the 14th day prior to the election. In conjunction with continuing to provide in-person early voting and election day voting, Nevada is now an all-mail in ballot State and in order to promote a more consistent look and level of service to all the voters of Nevada, better align the production and delivery dates of mail ballots, and a obtain a higher level of support of the counties, the State is seeking a single statewide vendor(s) to provide mail ballot printing, addressing, and mailing services for the 2024 election cycle. This request for proposal (RFP) will be a statewide contract issued to one or more vendor(s) for these services for all 17 counties within the state for each scheduled election to be held in 2024, and any special or recall elections that may be called within the contract period.

GOALS AND OBJECTIVES

The selected vendor(s) must be able to support mail ballot printing, addressing, and mailing services for all of Nevada’s 17 counties, with approximately 1.9 million voters. Along with printing, addressing and mailing services, the vendor(s) must also be able to provide timely support to all 17 counties throughout the process including prior election support to print the required number of election materials (outgoing and return envelopes, secrecy sleeves, voter instructions, “I Voted” stickers, etc., database set up and file transfers, ballot tracking, troubleshooting, and other support as the counties require through the election cycle. In addition, the selected vendor(s) will provide quality assurance procedures and validation to ensure the correct ballot is inserted and addressed appropriately for each voter.

AGENCY BACKGROUND

The Nevada Secretary of State is seeking bids to provide election ballot printing and mailing services to be provided to all 17 counties within the State of Nevada for three elections for the 2024 elections: the Presidential Preference Primary – Tuesday, February 2, 2024, the Primary Election – Tuesday, June 11, 2024 and the General Election – Tuesday, November 5, 2024.

The Presidential Preference Primary may occur for one of the major parties, both major parties, or neither if no candidates file for office by the close of filing on October 15, 2023.

The following are estimated numbers of ballots to be printed, packaged, and mailed for the 2024 election cycle based on current voter registration numbers Please see the attachment for the breakdown by county information..

Presidential Preference Primary:

Democratic: 600,361 Republican: 549,168 Nonpartisan/Other*: 368,068

Primary Election:

Democratic: 607,895 Republican: 556,544 Nonpartisan: 673,524

TOTAL: 1,837,963

General Election (all parties)

TOTAL: 1,897,126

*Estimated number of nonpartisan / others that may switch to a major party to participate in the presidential preference primary election

SCOPE OF WORK

The selected vendor(s) will need to provide ballot printing, packaging, addressing, and mailing services, including the printing of all related materials such as outgoing envelopes, return envelopes, secrecy sleeves, voter instructions, “I Voted” stickers, and any other materials that may need to be printed and inserted into the completed ballot package to be mailed. The vendor(s) must also be able to provide return envelopes in unique colors for each of the 17 counties or be able to provide a side bar or top corner bar, or other detail on the ret urn envelope as needed, in a color that is unique to each of the 17 counties.

The selected vendor(s) must be able to print ballots for each individual active registered voter in the State of Nevada by party (Presidential Preference Primary and Primary elections only), and by ballot style or by precinct/split precincts, depending on each county’s specifications and voter’s language preference. The vendor(s) must also be able to provide and ship to each county in-house (counter) ballots, pre-marked test decks, and blank ballot stock for in-house ballot-on-demand printers as requested by each county by the dates established between the vendor(s) and each county.

The vendor(s) must also be able to support USPS Intelligent Mail Barcodes (IMB) for all ballots mailed, end-to-end mail ballot tracking, piece level auditing capabilities, and real-time mail ballot mail piece status tracking. USPS mail coordination for mailing ballots including mail piece consulting and design, postage metering/payment for outgoing ballots, USPS mailing statements, and coordination or shipping ballots to a USPS facility for mailing.

The selected vendor(s) will also need the capacity to provide ballot on demand printing services to the 1.9 million registered voters in Nevada’s 17 counties. This includes the ability to work with each of the 17 counties to print ballots by ballot style or by precinct/split precincts, depending on the county’s requirements, work with each of the counties to receive and process all mail ballot export files (in multiple formats such as TXT, CSV or XLSX, etc.), and return ballot processed information back to each county immediately after each batch is processed and mailed.

The vendor(s) will also provide proofs of the official ballot art for each ballot style or precinct/precinct spilt, outgoing and return envelope stock art, secrecy sleeve art, and instruction inserts and receive confirmation from the county of acceptance of each piece prior to proceeding with printing of all such materials.

PRINTING ELECTION MATERIALS:

Outgoing envelope (size and specifications to be agreed upon by each county prior to production) Return envelopes (size/color/specifications to be agreed upon by each county prior to production) Secrecy Sleeves (art and requirements provided by each county) Instructions (requirements provided by each county including multiple versions of instructions for UOCAVA voters and in multiple languages) “I Voted” Stickers (requirements and art provided by each county)

PRINTING BALLOTS:

80# Tabulation Certified or other county approved ballot stock Perforated stub with the election name and date (size and specifications to be provided by each county) 11” through 22” ballot size (excluding stub) Art setup and production (proofs to be provided to counties and signed off on prior to production of official election ballots)

INSERTION AND PACKAGING:

Print and insert return envelopes that contain the voter ID number, ballot ID number, party affiliation (presidential preference primary and primary election only), ballot identification number, precinct/split precinct, or ballot style number (per county requirements), county return address and all necessary barcodes.

Insertion of a secrecy in each ballot package.

Insertion of 1-3 page instruction sheets in accordance with UOCAVA or language preference as indicated in the voter’s file export.

Insertion of an “I Voted” sticker as provided for by each county.

ADDRESSING AND MAILING:

Printed and assembled ballot packages must be mailed to the voter’s residence or mailing address as provided by the county.

Ballots must be mailed as first-class mail and returnable to the county if the ballot cannot be delivered as addressed (ballots are non-forwardable).

Vendor(s) must provide proof of delivery of all ballots delivered to the post office including the name of the voter and the date the ballot was packaged and mailed.

The vendor(s) will evaluate address standardization and conformity per USPS – Coding Accuracy Support System (CASS) requirements in order to achieve the lowest no-profit bulk rate available for each county.

In additional to all other requirements, the selected vendor(s) will need to ship all mail ballots produced for the State of Nevada, and all its counties, for drop at a USPS facility within the State of Nevada for mailing.

PROJECT SPECIFIC TERMS AND CONDITIONS

The Project Specific Terms and Conditions Section should include:

Any project specific terms and conditions that need to be included in the RFP.

Ballot ID number – a unique identification number assigned to a specific ballot issued to each individual voter.

Ballot Style – a distinct combination of races, candidates, and questions appearing on a ballot associated with a given precinct.

Out-Of-State – Voter’s whose mailing address is for out of state delivery of their mail in ballot.

Party Affiliation – Democratic (DEM), Republican (REP), Nonpartisan (NP - all minor, independent or other party designations in the VR system).

Precinct/split precinct – a number associated with a distinct combination of races, candidates, and questions that appear on a ballot based on the residential address associated with each voter.

UOCAVA – Military and Overseas Voters Voter ID number – a unique identification number assigned to each individual voter in the county’s voter registration database.

PRODUCTION CONDITIONSAND QUALITY CONTROL:

Paper stock and production costs and conditions must be based on the specifications or functional equivalent regarding quality, recycled content, and performance and must be approved by the State prior to use for the production of all election materials, including envelopes and ballots.

All work shall be performed by the vendor(s), unless expressly agreed upon by the State prior to the production of any materials or the addressing and mailing of any ballots.

The selected vendor(s) will provide quality assurance procedures and validation for every stage in the printing, addressing, inserting and mailing process to ensure the integrity of materials and the accuracy of the inserted materials and correct addressing for each voter.

If any job is rejected because of an error or lack of quality attributable to the vendor(s), the vendor(s) shall promptly reprint the materials at the vendor(s)s cost.

The vendor(s) shall have a humidity and temperature-controlled environment and is responsible for the safekeeping and security of all materials that are produced and stored at their facility for use by the counties for each election. This includes the envelopes, secrecy sleeves, vote instructions, “I Voted” stickers, ballot and ballot stock. If any materials are damaged, misused or stolen while in the custody of the vendor(s), those materials will be replaced by the vendor(s) at no cost to the State or county.

The vendor(s) shall keep an accurate inventory of all supplies on hand in and provide inventory reports to all 17 Nevada counties and establish a low inventory notice for each item and notify the appropriate county when their inventory drops below an agreed upon threshold. The vendor(s) will supply the Nevada Secretary of State a inventory report prior to and after each scheduled election for each of the 17 counties.

The vendor(s) must notify the State before destroying any materials.

DELIVERY:

All completed work must be delivered promptly and in good order to either the USPS facility in the State of Nevada for the mailing of ballots or materials shipped to the counties for their in-house use.

All ballots, test decks, blank ballot stock or other election materials that are prepared for shipping to the county clerk or to a USPS facility in the State of Nevada for mailing must be securely wrapped and packaged as to protect the contents from damage and keep out dust or other foreign materials.

The selected vendor(s) must be a qualified printer of Dominion ImageCast and ES&S Electionware ballots at the time of award and must remain qualified throughout the contract and be able to print ballots in accordance with the specifications and certification of Dominion Voting System and Election Systems and Software (ES&S). Specifically, the vendor(s) must be an approved Dominion ImageCast Qualified Printer and comply with the Printing Guidelines for ES&S Electionware Ballots.

Written confirmation that the vendor(s) is a qualified printer as stated above must be provided to the Nevada Secretary of State with the submission of the bid and the vendor(s) assumes all responsibility and cost to become and remain a qualified ballot printer for the above-mentioned systems.

The quantity estimates provided in the scope of work and deliverables are based on the best information available to the Nevada Secretary of State of the various goods and services. These quantity estimates in no way represent a commitment by the Nevada Secretary of State as to the amount of printing, packaging, and mailing to be done during the upcoming contract period but are provided solely for the bidder’s information.

Customer service and support is a critical component of the contract, and the awarded vendor(s) must be able to work with all 17 Nevada counties closely and in a timely manner to ensure the successful production, printing and delivery of Nevada voter’s ballot. The awarded bidder must have sufficient plant and personnel resources to ensure that each of the 17 counties receive the appropriate level of support from the vendor(s) to ensure a successful election.

The vendor(s) must have adequate resources to fulfill all of the requirements as outlined in this RFP. The vendor(s) must be able to adhere to the strict deadlines for the production and delivery of ballots and to adjust staffing to meet those deadlines.

Vendor(s) must provide a written backup plan for the printing, addressing, and mailing of ballots in the even that an interruption, breakdown, or other causes of delay occurs. The Nevada Secretary of State has the right to approve or reject any proposed backup plan prior to the award of the contract.

AGENCY SPECIFIC TERMS AND CONDITIONS

In additional to all other requirements, the selected vendor(s) will need to ship all mail ballots produced for the State of Nevada, and all its counties, for drop at a USPS facility within the State of Nevada for mailing.

Delivery terms shall be negotiated and agreed upon between the State and the vendor(s) prior to delivery of ballots and materials to a USPS facility in the State of Nevada or the county elections office.

Delivery is a critical factor in this solicitation; therefore, the vendor(s) must maintain an adequate supply of all paper, envelope, and other supplies in order to meet the specified delivery dates outlined in this bid. Failure to complete deliveries in a satisfactory manner or meet the specification in this bid may be the basis for declaring default.

The quantities listed in this bid are estimates to the amount needed. In the event that a greater or lesser quantity is needed, the right is reserved by the Nevada Secretary of State to increase or decrease the amount, at the unit price and terms stated in the bid.

Representatives of the Nevada Secretary of State shall have access to the vendor(s)s plant at any time during normal business hours to inspect work process. Such inspection shall not relieve the vendor(s) from any responsibility under the contract for material or quality of workmanship found defective after delivery.

All articles furnished and work done must be of first-class quality and workmanship. The use by the vendor(s) of poor-quality workmanship or inferior quality of products, the use of a different color or ink than ordered, inferior quality of paper stock, or lesser grade than ordered, or any other deficiencies will be sufficient cause for the rejection of the product or services and refusal of payment. All reprint or assembly of product due to the use of inferior products on behalf of the vendor(s) will be completed at the vendor(s)s costs.

Item substitution must be approved by the Nevada Secretary of State prior to use and must be of equal or better quality as the product ordered and shall not exceed the prices listed in the bid specifications. Substitutions made without the prior approval of the Nevada Secretary of State will be grounds for non-payment for that particular job.

Proofs for all envelopes, secrecy sleeves, voter instructions, “I Voted” stickers, artwork for ballots, test decks and any other printed materials shall be submitted to each county for review and approval.

No modifications to any artwork, ballot setup, test decks or other images or proofs are allowed by the vendor(s) once those items have been approved by the county. If any test deck or ballot fails to scan due to any modifications or printing error, the vendor(s) will be responsible for reprinting all jobs effected at no cost to the Nevada Secretary of State.

The Nevada Secretary of State is the primary contract holder and will be invoiced for all jobs submitted by the counties for all orders submitted. However, the vendor(s) will work with each of the 17 individual counties on all other aspects of the orders including the submission of orders for ballots and ballot stock, envelopes, secrecy sleeves, voter instructions or other inserts, and “I Voted” stickers and also will work directly with each county for ballot and artwork setup, data setup, proofing of ballots and other printed materials, and all other functions to produce, address and mail ballots to the voters in Nevada.

The vendor(s) will furnish all invoices of completed work and supporting documentation to the Nevada Secretary of State within two (2) weeks after an election. The supporting documentation must include itemized invoices for each individual county. The vendor(s) must furnish each county a copy of the itemized billing upon completion of each job so that the county can review for accuracy.

Delivery shall be made in accordance with the provision for packaging and mailing as outlined in the scope of work and deliverables and in the project specific terms and conditions.

The vendor(s) is solely responsible for the final product and for meeting all scheduled dates outlined in the scope of work and deliverables and in the project specific terms and conditions. If the specified delivery dates are not met because of any fact or circumstances that is or was within the control for the vendor(s) (including delays in shipment), a late penalty may be imposed at the discretion for the Nevada Secretary of State for each day that the items remain undelivered.

Non-exclusivity clause: This agreement is non-exclusive and shall not in any way preclude the State, or any county therewithin, from entering into similar agreements and/or arrangements with other vendor(s)s or from acquiring similar, equal, or like goods and/or services from other entities or sources.

The continuation of the contract is contingent upon the appropriation of funds to fulfill the requirements of the contract by the legislature. If the legislature fails to appropriate funds sufficient to provide for the continuation of the contract or if such appropriation is reduced to affect the continuation of the contract, the contract shall terminate on the date of the beginning of the first fiscal year for which funds are not appropriated.

The contract period will begin once approved and will continue through December 31, 2025.

The prices set forth in the contract shall remain effective for the duration of the contract period. No adjustments may be made during the contract period and all orders should be invoiced at the contract price in effect on the date of the order of all products and services.

All bid submissions must include physical samples of work similar to this type of job to demonstrate their ability to perform the contract specifications and quality of product as outlined in this bid. Electronically submitted samples will not be accepted for evaluation and failure to submit the physical samples may be cause to disqualify the bidder from award. Samples are to be furnished at the bidder’s expense.

ATTACHMENTS

ATTACHMENTS INCORPORATED BY REFERENCE. To be read and not returned.

Terms and Conditions for Services Terms and Conditions for Goods

ATTACHMENTS FOR REVIEW. To be read and not returned (unless redlining).

Contract Form Insurance Schedule

PROPOSAL ATTACHMENTS. To be completed and returned.

Cost Schedule Reference Questionnaire Attachments for Signature

Vendor Information Response Vendor Certifications Certification Regarding Lobbying Confidentiality and Certification of Indemnification

TIMELINE

QUESTIONS. All questions regarding this solicitation shall be submitted using the Bid Q&A feature in NevadaEPro.

TIMELINE. The following represents the proposed timeline for this project.

All times stated are Pacific Time (PT).

These dates represent a tentative schedule of events.

The State reserves the right to modify these dates at any time.

EVALUATION

Evaluation and scoring are conducted in accordance with NRS 333.335 and NAC 333.160-333.165.

Proposals shall be kept confidential until a contract is awarded.

In the event the solicitation is withdrawn prior to award, proposals remain confidential.

The evaluation committee is an independent committee established to evaluate and score proposals submitted in response to the solicitation.

Financial stability shall be scored on a pass/fail basis.

Proposals shall be consistently evaluated and scored based upon the following factors and relative weights.

Cost proposals will be evaluated based on the following formula.

Cost Factor Weight x (Lowest Cost Submitted by a Vendor / Proposer Total Cost) = Cost Score

NEVADA-BASED BUSINESS PREFERENCE

The State awards a five percent (5%) preference to Nevada-based businesses pursuant to NRS 333.3351 to 333.3356, inclusive.

Nevada-based business is defined in NRS 333.3352(1).

The term ‘principal place of business’ has the meaning outlined by the United States Supreme Court in Hertz Corp v. Friend, 559 U.S. 77 (2010), typically meaning a business’s corporate headquarters.

To claim this preference a vendor must indicate it on their vendor account and submitted Quote in NevadaEPro.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

INVERSE PREFERENCE

The State applies an inverse preference to vendors that have a principal place of business in a state other than Nevada and that state applies an in-state preference not afforded to Nevada based vendors, pursuant to AB28 passed in the 81st session of the Nevada Legislature.

The amount of the inverse preference is correlated to the amount of preference applied in the other state.

Vendors who meet this criterion must indicated it on their submitted Quote in NevadaEPro.

This preference cannot be combined with any other preference, granted for the award of a contract using federal funds, or granted for the award of a contract procured on a multi-state basis.

MANDATORY MINIMUM REQUIREMENTS

Pursuant to NRS 333.311 a contact cannot be awarded to a proposal that does not comply with the requirements listed in this section. Proposal shall include confirmation of compliance with all mandatory minimum requirements.

NEVADA LAW AND STATE INDEMNITY. Pursuant to NRS 333.339, any contract that is entered into may not: (1) Require the filing of any action or the arbitration of any dispute that arises from the contract to be instituted or heard in another state or nation; or (2) Require the State to indemnify another party against liability for damages.

NO BOYCOTT OF ISRAEL. Pursuant to NRS 333.338, the State of Nevada cannot enter a contract with a company unless that company agrees for the duration of the contract not to engage in a boycott of Israel. By submitting a proposal or bid, vendor agrees that if it is awarded a contract, it will not engage in a boycott of Israel as defined in NRS 333.338(3)(a).

INDEMNIFICATION. Required contract terms on Indemnification: "To the fullest extent permitted by law, Contractor shall indemnify, hold harmless and defend, not excluding the State’s right to participate, the State from and against all liability, claims, actions, damages, losses, and expenses, including, without limitation, reasonable attorneys’ fees and costs, arising out of any breach of the obligations of Contractor under this contract, or any alleged negligent or willful acts or omissions of Contractor, its officers, employees and agents. Contractor’s obligation to indemnify the State shall apply in all cases except for claims arising solely from the State’s own negligence or willful misconduct. Contractor waives any rights of subrogation against the State. Contractor’s duty to defend begins when the State requests defense of any claim arising from this Contract."

LIMITED LIABILITY. Required contract terms on Limited Liability: "The State will not waive and intends to assert available NRS Chapter 41 liability limitations in all cases. Contract liability of both parties shall not be subject to punitive damages. Damages for any State breach shall never exceed the amount of funds appropriated for payment under this Contract, but not yet paid to Contractor, for the Fiscal Year budget in existence at the time of the breach. Contractor’s tort liability shall not be limited."

CONTRACT RESPONSIBILITY. Awarded vendor shall be the sole point of contract responsibility. The State shall look solely to the awarded vendor for the performance of all contractual obligations which may result from an award based on this solicitation, and the awarded vendor shall not be relieved for the non-performance of any or all subcontractors.

DATA ENCRYPTION. State IT requires that data be encrypted in transit and in rest.

STATESIDE DATA. State IT requires that State data assets must be maintained in the United States and data will not be held offshore.

NEVADA BUSINESS LICENSE. Pursuant to NRS 353.007, prior to contract execution awarded vendor must hold a state business license pursuant to NRS chapter 76 unless exempted by NRS 76.100(7)(b).

DISCLOSURE. Each vendor shall include in its proposal a complete disclosure of any alleged significant prior or ongoing contract failures, contract breaches, any civil or criminal litigation or investigations pending which involves the vendor or in which the vendor has been judged guilty or liable.

CRITICAL ITEMS

In addition to the Scope of Work and Attachments, the items listed in this section are critical to the success of the project. These items will be used in evaluating and scoring the proposal. Vendor proposal should address items in this section in enough detail to provide evaluators an accurate understanding of vendor capabilities. Proposals that fail to sufficiently respond to these items may be considered non-responsive.

CONTRACT FORM. The State strongly prefers vendors agree to the terms of the attached Contract Form as is. Ability to agree to contract terms is a high priority to the State. Vendors who cannot agree to the contract as is must include a redlined Word version of the attached Contract Form with their proposal response. To the extent a vendor has prior contractual dealings with the State, no assumption should be made that terms outside those provided herein have any influence on this project.

INSURANCE SCHEDULE

The State strongly prefers vendors agree to the terms of the attached Insurance Schedule as is. Vendors who cannot agree must explain which areas are causing non-compliance and attach a red line if necessary.

Awarded vendor shall maintain, for the duration of the contract, insurance coverages as set forth in the fully executed contract.

Work on the contract shall not begin until after the awarded vendor has submitted acceptable evidence of the required insurance coverages.

Failure to maintain any required insurance coverage or acceptable alternative method of insurance shall be deemed a breach of contract.

VENDOR BACKGROUND

Company background/history and why vendor is qualified to provide the services described in this solicitation.

Provide a brief description of the length of time vendor has been providing services described in this solicitation to the public and/or private sector.

SUBCONTRACTORS

Subcontractors are defined as a third party, not directly employed by the contractor, who shall provide services identified in this solicitation. This does not include third parties who provide support or incidental services to the contractor.

Proposal should include a completed Vendor Information Response form for each subcontractor.

Vendor shall not allow any subcontractor to commence work until all insurance required of the subcontractor is provided to the vendor.

Vendor proposal shall identify specific requirements of the project for which each subcontractor shall perform services.

How the work of any subcontractor(s) shall be supervised How channels of communication shall be maintained How compliance with contracts terms and conditions will be assured Previous experience with subcontractor(s)

VENDOR FINANCIAL INFORMATION

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

This information should be submitted as a separate attachment, flagged as confidential in NevadaEPro.

Proposing vendor shall provide the following financial information and documentation:

Dun and Bradstreet Number Federal Tax Identification Number

BUSINESS REFERENCES

The information requested in this section is designated as confidential business information by the Administrator pursuant to NRS 333.020(5)(b) and is not public information pursuant to NRS 333.333.

Vendors shall provide a minimum of three (3) business references from similar projects performed for private and/or public sector clients within the last ten (10) years, see Reference Questionnaire.

The purpose of these references is to document relevant experience and aid in the evaluation process.

Business references should return Reference Questionnaire directly to Single Point of Contact via email.

Business references will not be accepted directly from proposing vendor.

Business references shall not be requested from the soliciting agency.

The State will not disclose submitted references, but will confirm if a reference has been received.

The State reserves the right to contact references during evaluation.

SUBMISSION CHECKLIST

This section identifies documents that shall be submitted to be considered responsive. Vendors are encouraged to review all requirements to ensure all requested information is included in their response.

Proposals must be submitted as a Quote through NevadaEPro, https://NevadaEPro.com.

Vendors are encouraged to submit a single file attachment per proposal section if possible.

Technical proposal information and Cost proposal information shall not be included in the same attachment.

Cost proposal attachment shall not be flagged as confidential in NevadaEPro.

Additional attachments may be included, but are discouraged and should be kept to a minimum.

TECHNICAL PROPOSAL

Title Page Table of Contents Response to Mandatory Minimum Requirements Response to Critical Items Response to Scope of Work Proposed Staff Resumes Other Informational Material

PROPRIETARY INFORMATION. If necessary. Attachment should be flagged confidential in NevadaEPro.

Title Page Table of Contents Trade Secret information, cross referenced to the technical proposal

COST PROPOSAL

VENDOR FINANCIAL INFORMATION. Attachment should be flagged confidential in NevadaEPro.

SIGNED ATTACHMENTS

Vendor Information Response Vendor Certifications Confidentiality and Certification of Indemnification Certification Regarding Lobbying

OTHER ATTACHMENTS. If necessary, not recommended.

REFERENCE QUESTIONNAIRES. Not submitted directly by vendor.

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