RFP 013-22 Addendum 1

1058 Fifth Avenue, Jonesboro, Georgia 30236 (770) 473-2700

DR. MORCEASE J. BEASLEY EMMA BENTON

Superintendent of Schools Chief Financial Officer

ADDENDUM # 1

RFP 013-22 Summer Enrichment Programs

Solicitation Released: January 24, 2022

Where any original item, term, or requirement is not specifically amended, voided or superseded by this addendum, it will remain in effect. This clarification is being provided to all known respondents.

1. Clayton County Public Schools (CCPS) has received questions pertaining to this RFP. The questions and their resulting answers are attached hereto.

2. Additional questions received by deadline will be answered by addendum and posted no later than February 11, 2022.

3. The Pre-Proposal Conference Agenda and Sign-in Sheet pertaining to this RFP is attached hereto as Exhibit 1.

Debra B. Brewer, Esq., CPPO Issue Date Director, Department of Purchasing

ACKNOWLEDGEMENT

This sheet must be completed, signed, and returned with any proposal to acknowledge receipt of this Addendum. Failure to do so may result in the rejection of any proposal submitted.

The above addendum is hereby acknowledged:

Signature

Title

Company Name

Date

Clayton County Public Schools

Division of Business Services

DocuSign Envelope ID: 7A0ADCD6-54BB-43A3-A509-D29AC61F6E15

February 7, 2022 | 5:47:25 PM EST

QUESTION 1: Will the county be providing the teachers/staff to run the selected programs?

ANSWER The Student Enrichment Academy (SEA) will provide teachers/staff to support the implementation of the program.

STEM Programs and Advanced Learning for All (ALA) will have a more hybrid approach with some programs having CCPS teachers/staff provided and some not.

QUESTION 2: Is 1.1.5 - staffing commitments - a strict requirement if our online implementation solution offers synchronous/asynchronous options for students across K12 grades and learning needs?

1.1.5 The program must be able to offer one or more of the

following staffing commitments: Program/Implementation Manager, Instructors, and/or STEM Coaches;

ANSWER Yes. This is a strict requirement where one or more of the staffing commitments must be met.

QUESTION 3: Will Clayton County provide the onsite/school staff for this implementation?

ANSWER If available, CCPS will provide the onsite/school qualified staff.

QUESTION 4: I see that many forms are needed to be uploaded to complete the

Bonfire registration (Contractor Affidavit and Agreement Form, Sub- Contractor Affidavit and Agreement Form, W-9 Form, Proponent Declarations and Representations Form, Reference and Release Form) and then those same forms are listed again as required forms for the RFP NO. 013-22 SUMMER ENRICHMENT PROGRAMS. Do we need to upload the documents in both places?

ANSWER Yes. Please upload the documents in both sections.

QUESTION 5: Is the district looking for a complete program with materials /curriculum and staff? Or materials like science kits with PD available to train staff?

ANSWER Due to the varying needs of each unique program, it is expected that provisions are made to provide materials, curriculum, and professional development. Staffing is reviewed on a case-by-case basis due to the nature of the program and CCPS qualified staff availability.

QUESTION 6: Are you expecting to see a line-by-line response from vendors to illustrate how we will meet the requirements laid out in Attachment A?

Or, was that an informational document with more detail about what you are looking for?

RFP 013-22 Summer Enrichment Programs Page 3 of 4

ANSWER Please refer to 9.1.1 Technical Response section on page 13 of the RFP. It does help to present the information in the order requested/outlined to ensure all components are addressed.

QUESTION 7: What sections are you referring to in question 9.2.2.2.5 “Provide a summary of the other sections of the Response. All sections should fit together into a well-organized highlight of the significant points of the Response.”?

ANSWER The other sections requested within the 9.2 Contents of Technical

Response in the RFP.

QUESTION 8: I completed the registration so how do I get the documents to be unlocked?

ANSWER The documents are unlocked for access to upload the requested information.

QUESTION 9: Our company makes an online only supplement appropriate for students in grades 5-9. Are you open to this type of solution in this

RFP?

ANSWER Due to the RFP having multiple requesting components, your product may meet the needs of one of the components but not necessarily others. Please be specific for which part of the RFP your product best meets the needs requested.

QUESTION 10: I am not able to access the Bid table for Step 1 to provide submission information. It says that it is locked and each line says "Locked" at the end of it. Please advise?

ANSWER The documents are unlocked for access to upload the requested information.

QUESTION 11: Will electronic signatures be accepted?

ANSWER Yes.

QUESTION 12: Are we correct to assume that a vendor can choose which categories to bid on (SEA, ALA, or STEM) and does not need to bid all 3 categories of programming to be considered?

ANSWER That is correct. Proponents are not required to provide all three services. Proponents can submit a proposal for the services they offer.

QUESTION 13: For the category of: 4.SUMMER ENRICHMENT ACADEMY (SEA)

SUMMER PROGRAMS, we see different grade spans on pages 11

RFP 013-22 Summer Enrichment Programs Page 4 of 4 and 47. Is the literacy intervention for K-8 and the math intervention for grades 1-12?

ANSWER The SEA program is designed for current Kindergarten students

(rising 1st graders) for the 2022 school year.

QUESTION 14: Regarding the request for robust assessments, does the district already have an assessment tool in math or literacy that it prefers to use for the SEA summer programs?

ANSWER The District does not have an assessment tool for SEA programs.

QUESTION 15: Regarding pages 47-48, math intervention requirements 4.2.9 and

4.2.10 and the requirement for adaptive software, does this imply that you prefer a fully digital math learning curriculum with a built- in assessment – something that can be self-paced in either a school or home setting?

ANSWER For SEA, there are in-person and virtual students. An adaptive assessment would be acceptable. In terms of the curriculum, those in-person and virtual would participate in small and whole group instruction where manipulatives would be appropriate.

RFP 013-22

SUMMER ENRICHMENT PROGRAMS

PRE-PROPOSAL CONFERENCE CALL

February 2, 2022 at 11:00 A.M.

Conference Call Information:

Dial-In Number: (667) 770-1484

Access Code: 222743 followed by a pound/hash sign (#)

Agenda

1. Opening Remarks Jenel McMillian Procurement Specialist

Introduction of CCPS Staff

Purpose of the Meeting

Procurement Process

Required Forms

Submission of Written Questions

2. Overview and Scope of Work Trina Reaves Director of STEM and Innovation Kristie Heath Director of Advanced Learning and Intervention Curriculum, Instruction, and Assessment Janetta Greenwood K-12 Academic Science Coordinator

3. Questions and Answers Jenel McMillian/Trina Reaves/Kristie Heath/ Janetta Greenwood

4. Conclusion and Adjournment Jenel McMillian

Responses to this RFP will be received by Clayton County Public Schools (CCPS) e-Procurement Bonfire Portal at https://claytonk12ga.bonfirehub.com/opportunities/59151 until 3:00 P.M., Eastern Standard Time (EST) on Friday. February 18, 2022.

All questions or inquiries pertaining to the project are due no later than 3:00 p.m. on Monday, February 7, 2022. Submit questions to: purchasing@clayton.k12.ga.us . All replies will be made in writing via addendum to the CCPS website and Bonfire Portal. Oral responses are not authoritative. It shall be the responsibility of each Proponent to monitor the website or portal to obtain a copy of any addendum issued for this RFP.

EXHIBIT 1DocuSign Envelope ID: 7A0ADCD6-54BB-43A3-A509-D29AC61F6E15 mailto:purchasing@clayton.k12.ga.us

PRE-PROPOSAL CONFERENCE CALL

February 2, 2022 at 11:00 A.M.

Conference Call Information:

Dial-In Number: (667) 770-1484 Access Code: 222743 followed by a pound/hash sign (#)

Questions

Please print your question (s) below. Any question not answered today will be answered by addendum as stated below*

Name: ____________________________Title:_______________________________

Company/Firm:________________________________________________________

Email Address:________________________________________________________

*Attendees will be permitted to ask questions during the pre-proposal conference call, however, any oral responses to questions are not authoritative and may not be relied upon for any matter.

It shall be the responsibility of each Proponent to monitor the CCPS website and obtain a copy of any addendum issued for this RFQP. Please do not contact the end user department for questions.

218 Stockbridge Road, Jonesboro, GA 30281

PRE-PROPOSAL CONFERENCE CALL

Attendance Sheet

Name Title Company Name

Contact

Information

Trina Reaves Director of STEM and Innovation CCPS 770-473-2700

Kristie Heath Director of Advanced Learning and Intervention

CCPS 770-473-2700

Janetta Greenwood K-12 Academic Science Coordinator CCPS 770-473-2700

Jenel McMillian Procurement Specialist CCPS 678-479-4505

Nyanna Harris Owner/Dream Director Business Owners of Tomorrow 404-219-2499

Janice Nolan Project Coordinator Little Scholars, LLC 804-447-4095

Roger Dickerson President Dust Em Off, Inc. 504-295-3209

Tonya Stoll VP of Operations Bedford, Freeman & Worth

Publishing Group, LLC 417-343-1398

Lori Brown RFP Manager Scholastic, Inc. 828-230-8355

Pamela Erhart Director, RFP Department Scholastic, Inc. 331-251-6893

Carolyn Cutts Educational Sales Consultant hand2mind, Inc. 404-308-2174

218 Stockbridge Road, Jonesboro, GA 30281

PRE-PROPOSAL CONFERENCE CALL

Attendance Sheet

Name Title Company Name

Contact

Information

Elizabeth Rodtiguez Bids, Quotes, and Contracts Administrator hand2mind, Inc. 847-968-5216

Karen Montgomery School Partnerships/Customer Success Manager

Next Wave Stem 636-578-0093

Kristina Newton Founder and Executive Director Hope for Youth, Inc. dba HYPE 404-519-6724

Ayanna Cummings Owner & CEO Dada Sisterhood, Inc. 404-987-3656