Battelle Memorial Institute, Pacific Northwest Division Acting Under Prime Contract DE-AC05-76RL01830

With the U.S. Department of Energy Operating the Pacific Northwest National Laboratory (PNNL) (www.pnnl.gov)

BATTELLE MEMORIAL INSTITUTE, PACIFIC NORTHWEST DIVISION'S

REQUEST FOR PROPOSAL NUMBER 964171

Issued By:

Battelle Memorial Institute, Pacific Northwest Division 902 Battelle Boulevard Richland, WA 99352

Contracts Specialist Name: Chris Martin Telephone Number: 509/372-6026 Email: christopher.martin@pnnl.gov

1. REQUIREMENTS OVERVIEW

The following list of material, attached drawings and Appendix A – Technical Specification outline the requirements for this Request for Proposal (RFP).

Total Price $

NAICS: The North American Industry Classification System (NAICS) Code for this RFP is 332999 - All Other Miscellaneous Fabricated Metal Product Manufacturing. The stated size standard is 750 Employees. The stated size shall be the sole determining factor as to classification (small or large

Line Item No.

Description Qty UOM Lead Time (Weeks

ARO)

Unit Price

Extended Price

1 0.009" Pocket Plate 6061-T6 Aluminum Per Drawing and Appendix A – Technical Specification

50.00 EA $ $

2 0.012" Pocket Plate 6061-T6 Aluminum Per Drawing and Appendix A – Technical Specification

50.00 EA $ $

3 0.015" Pocket Plate 6061--T6 Aluminum Per Drawing and Appendix A – Technical Specification

50.00 EA $ $

4 0.009" Pocket Plate Tooling Per Drawing and Appendix A – Technical Specification

1.00 EA $ $

5 0.012" Pocket Plate Tooling Per Drawing and Appendix A – Technical Specification

1.00 EA $ $

6 0.015" Pocket Plate Tooling Per Drawing and Appendix A – Technical Specification

1.00 EA $ $

Request for Proposal Number: 964171 business) of an Offeror. It is the responsibility of the Offeror to certify its size on the Representations and Certifications in their proposal. If a manufacturing NAICS code is used, a wholesale trade or retail trade business concern submitting a proposal is categorized as a "nonmanufacturer" and deemed small if it has 500 or fewer employees and meets the requirements of 13 CFR 121.406.

2. BASIS OF AWARD

Contract Award (cl 600d - July 2020)

Battelle may evaluate proposal received in response to this RFP without discussion (initial proposal should contain the Offeror's best price and technical terms).

Selection Method: Contract award, if any, will be made to the responsive and responsible Offeror whose evaluated proposal provides for the lowest price after satisfying all the technical requirements of this RFP.

Rights Reserved: Battelle may:

A. reject any or all proposals;

B. request clarification of minor irregularities, informalities or apparent clerical mistakes;

C. waive minor irregularities, informalities or apparent clerical mistakes in offers received;

D. accept any item or combination of items, unless doing so is precluded by a restrictive limitation in the RFP or the proposal;

E. award multiple contracts as a result of this RFP;

F. re-solicit this requirement.

3. PROPOSAL SUBMITTAL REQUIREMENTS

Proposal shall include:

• Technical Proposal o Provide a capability statement that describes the companies abilities to complete the proposed project.

• Price Proposal o Provide a firm-fixed-price proposal which includes unit price, extended price, and lead time for each item.

• Other Submittals:

o Completed attached Representations and Certifications - Domestic.

Buy American Act Certificate: Offeror is required to provide certification of the Buy American Act as part of its proposal by completing the Buy American Act Certificate in the Battelle Representations and Certifications form provided. The Buy American Act Certificate is applicable for articles, materials and supplies to be acquired under the contract. See FAR 52.225-1 and 9 for more information and the definitions of a domestic end product. As part of the Representations and Certifications, Offeror certifies that each end product proposed is a domestic end product, unless listed in part B of the certification.

Submission of Proposal:

Proposals are due by the Proposal Due Date provided below. Submit proposals via email to christopher.martin@pnnl.gov with a subject line that includes the words "Proposal to RFP 964171".

4. TECHNICAL/ADMINISTRATIVE REQUIREMENTS

Quality Program/System (Evaluated) (cl QA-170 -- July 2026)

The Contractor shall maintain a quality program/system that complies with a national or international program (e.g., NQA-1, ISO-9001, ISO/IEC 17025) as identified in the statement of work or specification in effect on or before the contract date. The Contractor shall perform all work and deliver the items or services specified in compliance with its QA program/system. If the Contractor revises its QA program/system during the term of this contract, the Contractor shall submit the latest revision to the Battelle Contracts Specialist for review and acceptance. Until written approval is provided by Battelle, all work shall continue in accordance with the previously approved QA program/system.

The Contractor shall provide the following documentation upon request:

• A copy of the organization's current certification (e.g., NQA-1, ISO-9001) or accreditation by an accrediting body recognized by a national or international standard (e.g., International Organization for Standardization [ISO], Global Accreditation Cooperation Incorporated (GAC or GLOBAC) (formerly International Accreditation Forum [IAF] and International Laboratory Accreditation Cooperation [ILAC] Mutual Recognition Arrangement [MRA] [e.g., A2LA, ANAB, IAS, NVLAP, PJLA]).

or

• If no certification or accreditation, copies of (or access to) manuals, plans and instructions/procedures that implement the QA program/system governing the product(s) or service(s) to be provided.

Other Contractor requirements:

• FAR 52.246-26 Reporting of Nonconforming Items (Nov 2021) shall be applicable to this Contract except for services or supplies meeting the requirements of Paragraph (g)(1)(iii) and (g)(2). Contractor shall notify Battelle when it issues a GIDEP report pursuant to this clause.

• Right of access shall be applicable to this Contract. Upon request, Contractor shall provide Battelle access to the Contractor's (and subtier Supplier's) facilities and records for surveillance, inspection, or audit by Battelle, its designated representative, and others authorized by Battelle.

• The Contractor must notify Battelle Contracts Specialist of any conditions that adversely impacts the Contractor's ability to maintain their quality system and, if applicable, the scope of accreditation.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Specialist on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures, or certifications are not delivered.

https://www.acquisition.gov/far/52.246-26

Pre-Award Evaluation Requirement: A pre-award evaluation will be conducted of the prospective Contractor's (or identified subcontractor's) documented Quality program/system including the capability to deliver the technical and quality assurance services required by Battelle.

Certificate of Conformance (with QA Program) (cl QA-180a - September 2025)

The Contractor shall submit a Certificate of Conformance containing the following:

1. nomenclature and part number

2. as applicable, reference to codes and/or standards including revision.

3. any changes, waivers, or deviations applicable to the subject material or equipment must be approved by Battelle and documented on the certificate.

4. any procurement requirements that have not been met, including an explanation and the means for resolving the nonconformance.

5. any other information required by the specification(s) stated in this contract (e.g., specification, statement of work, and/or drawing).

Each report shall be legible, reproducible, and contain, in addition to any other requirements as specified by this contract, the following:

1. Battelle's contract number

2. Traceability between the item(s) received and the documentation. This is achieved through a unique identifier and includes but is not limited to, the use of serial, lot, batch, heat, or mill number

3. The signature or initials, date (month/day/year), and function of the individual accepting responsibility for the content of the test report. The person signing must be responsible for this quality function and the function and role must be described in the Contractor's Quality Assurance program.

• If not signature/initials date is identified, separate indication is required to provide confirmation the test/certification date represents the signature date.

• If a digital signature/initials is used instead of a pen and ink signature/initials, identification (e.g., Entrust or Adobe digital signature certificate with time stamp) is required to provide confirmation the digital signature is controlled to prevent unauthorized access and use.

• Signature/initials constitutes a representation of signer's confirmation that quality and technical contract requirements have been met.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Representative on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures, or certifications are not delivered.

Pre-Award Evaluation Requirement: A pre-award evaluation will be conducted of a prospective Contractor's (or identified subcontractor's) technical and quality assurance capability to determine the Contractor (or identified subcontractor) has an established certificate of conformance process (e.g., generating, reviewing, and approving of the certificate).

Test Report: Functional Test (cl QA-192 - November 2016)

Contractor shall submit a Functional Test Report(s) specifying:

1. the actual test results

2. what was tested

3. requirements/parameters tested

4. the acceptance criteria, all as required by this contract.

Each report shall be legible, reproducible, and contain, in addition to any other requirements as specified by this contract, the following:

1. Battelle's contract number

2. Traceability between the item(s) received and the documentation. This is achieved through a unique identifier and includes but is not limited to, the use of serial, lot, batch, heat, or mill numbers

3. The signature, date, and function of the individual accepting responsibility for the content of the report including clear identification if an electronic signature is used.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Representative on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures or certifications are not delivered.

Test Report: Certified Material Test Report (CMTR) (ASTM or ASME Certified) (cl QA-193 - September 2025)

Contractor shall submit a Certified Material Test Report(s) specifying:

1. American Society for Testing and Materials (ASTM) or American Society of Mechanical Engineers (ASME) Certification

2. certifying the actual results of all tests and inspections required by ASTM/ASME Standard Specification(s) stated in this contract (e.g., specification, statement of work, and/or drawing)

3. any other information required by the specification(s) stated in this contract (e.g., specification, statement of work, and/or drawing)

Each report shall be legible, reproducible, and contain the following:

1. Battelle's contract number

2. Traceability between the item(s) received and the documentation through the use of a unique identified bases (e.g., batch, heat, lot, mill, serial number)

3. The signature or initials, date (month/day/year), and function of the individual accepting responsibility for the content of the test report.

• If no signature/initials date is identified, separate indication is required to provide confirmation the test/certification date represents the signature date.

• If a digital signature is used instead of a pen and ink signature/initials, identification (e.g., Entrust or Adobe digital signature certificate with time stamp) is required to provide confirmation the digital signature is controlled to prevent unauthorized access and use.

• Signature constitutes a representation of signer's confirmation that quality and technical contract requirements have been met.

Unless otherwise specified, Contractor shall provide all documents required by this contract to the Battelle Contracts Representative on or before the required due date for each contract deliverable.

Battelle shall have the right to reject, as not in conformity with the requirements of this contract, any supplies or services for which all required reports, procedures or certifications are not delivered.

Marking: Unique Identification (cl QA-194a - May 2025) The Contractor shall mark item with a unique identification, including the part or catalog number and any applicable revision letter/number or serial number.

Contractor Nonconformance Report (cl 360 - November 2014)

Contractor is required to report to the Battelle Contracts Representative any nonconformance or deviation from Battelle's technical requirements. To comply with the reporting requirements the Contractor shall complete Battelle's Contractor Nonconformance Report (CNCR) which is available at https://www.pnnl.gov/contracts/Forms.aspx?area=Procurement. The completed CNCR shall be submitted by the Contractor to the Battelle Contracts Representative to request Battelle to accept a deliverable not meeting all of Battelle's technical requirements. The decision whether to accept or reject such a request shall be within Battelle's sole discretion, and the Contractor shall not proceed in accordance with the requested deviation or present for inspection or acceptance any product produced in accordance with such deviation, unless and until Battelle's written approval on the CNCR is received by the Contractor.

Battelle's rights and remedies provided in this clause are in addition to any and all other rights and remedies that Battelle may have under Federal or State law.

5. ADDITIONAL INSTRUCTIONS/INFORMATION FOR OFFEROR

In addition to the requirements outlined herein, the Solicitation Provisions, Form A-609-SP, dated November 2014, apply to this RFP and are available at https://www.pnnl.gov/contracts/contractdocuments.aspx.

The General Provisions for Fixed Price Commercial Items - Supplies Services, Form A-409.37-CI dated March 2026, apply and may be viewed at https://www.pnnl.gov/procurement/documents.

Insurance (cl 378a - Apr 2017) A. The Contractor shall purchase and maintain during the term of this Contract, at its own expense, and any extensions thereof, insurance in amounts reasonable and customary for the industry in which Contractor is engaged. Contractor shall maintain all insurance which is required by any law, statute, ordinance, or regulation of any jurisdiction having authority in whole or in part over the Contractor's operations or Contract activities, including without limitation any non-U.S. jurisdictions. Nevertheless, the following minimum insurance coverage shall be maintained:

1. Workers Compensations: Statutory

2. Employers' Liability: $100,000 per occurrence

3. Commercial General Liability (including contractual and products and completed operations liability): $1,000,000 per occurrence

4. Business Auto Liability (to include bodily injury and property damage liability covering the operation of all autos owned and unowned used in connection with performance of Contract): $1,000,000 single limit https://www.pnnl.gov/contracts/Forms.aspx?area=Procurement https://www.pnnl.gov/contracts/contractdocuments.aspx https://www.pnnl.gov/procurement/documents

5. Professional Liability: To the extent the Contract requires professional services to be rendered with a minimum per occurrence limit of $1,000,000

6. Any additional insurance which may be reasonably required by Battelle or the Department of Energy

B. The insurance coverage shall be with insurer(s) that are satisfactory to Battelle. Battelle shall be designated as an Additional Insured under the Commercial General Liability, Business Auto Liability, and any Umbrella coverages. Contractor's insurance shall be primary and non-contributing over any and all insurance that may be maintained by Battelle. Contractor and its insurer(s) shall waive all rights of subrogation against Battelle, its officers, directors, agents, trustees and employees.

C. Failure of Battelle to notify Contractor of any non-compliance with the provisions of this Contract shall not constitute a waiver of Contractor's obligations under this Contract. Battelle does not warrant or represent that the minimum amounts of coverage required are sufficient to protect the Contractor in fulfilling its obligations under this Contract. Such minimum insurance limits shall not limit Contractor's liability under this Contract. Contractor shall require any lower-tier subcontractors to satisfy the requirements of this provision.

Order of Precedence (cl 309 - May 2012)

Any inconsistency in this solicitation or contract shall be resolved by giving precedence in the following order:

A. The Schedule (excluding the specifications or statement of work)

B. Representations and other instructions

C. General Provisions

D. Other documents, exhibits, and attachments

E. The specifications or statement of work

Invoices and Payment (cl. 350 - December 2025)

Contractor shall submit its invoice at the time of final shipment or final completion of the services.

Invoices shall reference the Battelle Purchase Order number, identify any separately payable taxes, and include a complete description of the ordered items, prices, ship dates, location of any services and other documentation as required by the Contract Schedule or Purchase Order. Invoices should be sent electronically to ap.invoices@pnnl.gov. Failure to comply with any of these requirements may result in a delay in payment of the invoices.

Payment shall be made for items delivered to the specified delivery destination, and for services completed and accepted by Battelle. The terms of payment shall be 30 days after receipt of the Contractor's properly submitted invoice. Any offered discount shall be taken if payment is made within the discount period indicated by the Contractor. Payments may be made by check or by electronic funds transfer, at the option of Battelle. Payment shall be deemed to have been made as of the date of mailing or the date on which an electronic funds transfer was made.

At any time before final payment under this Contract, Battelle may request audit of the invoices or vouchers and substantiating material. Each payment previously made shall be subject to reduction to the extent of amounts, on preceding invoices or vouchers, that are found by Battelle not to have been properly payable and shall also be subject to reduction for overpayments or to increase for underpayments. Upon receipt and approval of the voucher or invoice designated by the Contractor as the "completion voucher" or "completion invoice" and substantiating material, and upon compliance by the Contractor with all terms of this Contract, Battelle shall promptly pay any balance due the Contractor. The completion invoice or voucher, and substantiating material, shall be submitted by the Contractor as promptly as practicable following completion of the work under this Contract, but in no event later than 1 year (or such longer period as the Battelle Contracts Specialist may approve in writing) from the date of completion.

Banking Information: The successful Offeror will provide banking information through the PNNL Vendor Portal to set up the payment process. Offerors shall not include banking information in any part of their proposal/submittal(s).

PNNL Vendor Portal Registration: Offeror must have an approved registration in the PNNL Vendor Portal to be awarded a Contract with PNNL. The successful Offeror will receive an invitation (sent from PNNL@jaggaer.com or support@sciquest.com) to register in the portal during the contracting award process, and no action is required before the invitation is sent. The Contracts Specialist for this RFP can be contacted if any assistance is needed with registering in the PNNL Vendor Portal.

6. REQUEST FOR PROPOSAL ATTACHMENTS

• Representations and Certifications

• Appendix A – Technical Specification dated September 10, 2026

• Drawing 0.011 Pocket Depth Cladding MITR

• Drawing 0.0085 Pocket Depth Cladding MITR

• Drawing 0.0145 Pocket Depth Cladding MITR

Ship To Address:

Contract Number: TBD Battelle for U.S. DOE 790 6th Street Richland, WA 99354 US

Anticipated Freight Terms:

FOB Destination Prepaid and Allowed

Proposal Due Date: 09/24/2026

Required Delivery Date: June 30, 2027

Contract Type: Fixed Price

Proposal Offeror proposes to sell the goods (or alternates as specified) at the prices indicated in accordance with the General Provisions, Specification, and other provisions/documents of the Request for Proposal.

Firm Name:

Offeror's Point of Contact Name:

Title:

Telephone Number:

Email Address:

Proposal Date:

Payment Terms (check one or check and fill in "Other Discount"):

2% 15, Net 30 3% 15, Net 30 Net 30 Other Discount _______________________ mailto:PNNL@jaggaer.com mailto:support@sciquest.com