RFP 00002697 Phase 2 Evaluation Questions.pdf
PDF 87 KB Posted
- Attached to
- Sidewalk Cleaning Services
- Solicitation number
- 00002697
- Issued by
- Oregon
About this file
This document is a Phase 2 Evaluation Instructions and Requirements notice issued by the State of Oregon for RFP No. 00002697 Sidewalk Cleaning Services. Shortlisted proposers are required to complete Phase 2 evaluation requirements, including submission of written responses to a project approach scenario. The scenario requires vendors to address sidewalk cleaning services for designated areas in Portland during August 2026, with cleaning routes specified in an accompanying Google Map. Shortlisted proposers must submit written responses to five evaluation questions to Tristan Sakamoto at tristan.sakamoto@portlandoregon.gov no later than Monday, March 30, 2026 at 4:00pm Pacific Time, with responses formatted in Microsoft Word or Adobe PDF. Clarification questions regarding the instructions or scenario must be submitted by March 25, 2026 at 4:00pm Pacific Time.
Phase 2 evaluation scoring is based on 100 maximum possible points for written responses to the five required questions. Proposers must provide detailed cost breakdowns including base wages, payroll taxes, benefits, insurance, overhead, and administrative costs; explain incorporation of workforce development program costs into pricing; demonstrate how service delivery would be maintained following a 25% budget reduction one week into the project; provide experience examples of cleaning sidewalks in business corridors with documentation of years of experience and solutions to challenges encountered; and describe recruitment strategies and organizational commitment to workforce development. The evaluation emphasizes operational feasibility, cost management, relevant experience, and commitment to workforce development initiatives.
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RFP No. 00002697
Sidewalk Cleaning Services
Evaluation Phase 2:
Instructions and Requirements for Shortlisted Proposers
Instructions:
All Proposers on the shortlist to this RFP are required to comply with these Evaluation Phase 2 instructions; failure to do so may be grounds for a determination of non-responsiveness and rejection of their proposal.
1. As part of the Phase 2 Evaluation of RFP 00002697 each Proposer shall review the Project Approach Scenario provided below. Considering the scenario, shortlisted vendors will complete the following:
a. Submit written responses to the questions provided
2. Proposers shall read and respond to questions 1-5 provided in the Project Approach Scenario below in writing to Tristan Sakamoto, via e-mail at:
tristan.sakamoto@portlandoregon.gov no later than Monday, March 30, 2026 at 4:00pm Pacific Time. Responses shall be in Microsoft Word or Adobe PDF format.
3. Each Proposer shall e-mail Tristan Sakamoto with any clarification questions concerning these instructions, the project approach scenario questions, or any other Phase 2 Evaluation questions by e-mail at:
tristan.sakamoto@portlandoregon.gov
a. The deadline for Proposer clarification questions shall be March 25, 2026 at 4:00pm Pacific Time.
Project Approach Scenario Your organization has been contacted by the bureau to clean all of the areas listed at this link: See map with proposed cleaning routes each week for the month of August 2026.
Please prepare written responses to the following questions:
Phase 2 Scoring Section Written Responses to questions
Maximum Possible Points mailto:tristan.sakamoto@portlandoregon.gov mailto:tristan.sakamoto@portlandoregon.gov https://www.google.com/maps/d/u/1/edit?mid=1KL38PSKrop_2E-43btMWQCUtewlB3r0&ll=45.52545140002134%2C-122.60514354991464&z=12
1. Please provide a breakdown of your hourly labor rate, to complete this work including:
a. Base wages
b. Payroll taxes
c. Benefits
d. Insurance
e. Overhead
f. Administrative costs
Scenario Crews Labor
Hours Weekly Miles Cleaned
Metro dump fees Cost
Base Budget
2. How are workforce development program costs incorporated into your pricing for these services (training, coaching, support services)?
3. The bureau notified you one week into the cleaning scenario that the budget for this work is reduced by 25%. Describe in detail how your team would approach this change while still cleaning and servicing all areas as described above. Please include details about changes in staffing plan, logistical changes, and any other solutions your team would implement to continue to achieve the needed services.
4. Provide examples of cleaning sidewalks in business corridors
a. How many years of experience does your entity have?
b. What are the biggest challenges your organization faced cleaning sidewalks in business corridors?
c. How did your organization overcome the challenges?
5. Consider your Workforce Development Program for the following:
a. Describe your recruitment strategies -
b. What’s your organization’s commitment to workforce development/ mission?
End of Phase 2 Instructions
| Instructions: |
| Project Approach Scenario |
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