00002672 RFP Steet Cleaning Services Proposer Response Packet v2.docx
DOCX document 206 KB Posted
- Attached to
- Sidewalk Cleaning Services
- Solicitation number
- 00002697
- Issued by
- Oregon
About this file
This is a Request for Proposals (RFP) Response Packet issued by the City of Portland, Oregon for Sidewalk Cleaning Services. The City seeks enhanced cleaning and maintenance services in the Gateway Transit Center area, referred to as the Gateway Management District, to increase cleanliness levels and improve public safety. Proposals are due on February 27, 2026, before 4:00 p.m. Pacific Time through the City's Online Procurement Center (BuySpeed). No pre-proposal meeting will be held. Questions must be submitted to Tristan Sakamoto Sr., Procurement Specialist, at least 7 calendar days before the proposal deadline. The proposal page limit is 12 pages, with evaluation committees restricted to reading only within this limit. Proposers must follow the specified format and include all requested information in the order outlined in the Proposal Checklist.
Required proposal components include a Proposer Information Form, Proposer Capabilities statement, Project Team details, Pricing Proposal, Equal Employment Opportunity and Access in Subcontracting information, Equal Opportunity Employer and Community Involvement statement, Sustainable Business Practices description, and Civil Rights Data Collection. The Pricing Proposal must include hourly rates for supervisors, regular staff, and trainees, along with descriptions and costs of non-personnel expenses. Proposers must demonstrate specific experience in sidewalk cleaning including trash pickup and biohazard cleaning, as well as workforce development program management experience with homeless-to-work initiatives. Sustainable business practices must address zero stormwater discharge approaches, product training protocols, use of alternatively fueled vehicles or non-vehicular transportation options, and environmental impact reduction initiatives. Proposers may request redactions for proprietary information meeting Oregon Revised Statute requirements and may submit exceptions or deviations to the sample contract only through the designated form. All proposals must be submitted electronically before the deadline; late submissions will not be accepted.
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RFP Number 00002672 Goods & Services February 5, 2026 Request for Proposals (RFP) for Sidewalk Cleaning Services Proposal Response Packet Section 7: Submission Instructions Section 8: Required Proposal Components
RFP at a Glance Proposals Due:
February 27, 2026 before 4:00 p.m. Pacific Time Summary:
The City of Portland has a need for enhanced cleaning and maintenance services in the area around the Gateway Transit Center, referred to as the Gateway Management District. The provision of enhanced cleaning and maintenance services will provide an increased level of cleanliness and an increased feeling of safety for residents and users of the area.
Pre-Proposal Meeting:
There will not be a pre-proposal meeting for this solicitation.
Submit Your Proposal:
City of Portland Online Procurement Center:
https://procure.portlandoregon.gov/bso/ Refer to the Proposal Response Packet: Section 7: Submission Instructions for details.
Have Questions or Need Help? Single Point of Contact:
Send questions, requests for clarification, or requests for assistance by 7 calendar days before the due date and time on the cover of this RFP, or as revised by a published Addendum. Any questions received after may not be answered. Only the Single Point of Contact can answer questions about this RFP.
Tristan Sakamoto Sr. Procurement Specialist Procurement Services
(503) 823-8867 Tristan.Sakamoto@portlandoregon.gov
Section 7: Submission Instructions By submitting a proposal, you accept the general Terms and Conditions listed in Section 6 of the RFP Information Packet for this RFP and the insurance required in Section 5 of the RFP Information Packet.
Proposals are due before February 27, 2026 at 4:00 p.m. Pacific Time Late proposals are not accepted.
Proposal Page Limit is 12 Pages The Evaluation Committee will not read or consider additional pages of the proposal beyond the page limit.
Not all parts of the proposal are included in the page limit. The Proposal Checklist in Section 8 of this document lists which parts are included in the page limit.
Proposal Contents and Organization You must provide all information requested in this RFP in your response. Responses must follow the format outlined in this RFP. We will not consider additional or unrequested materials.
Follow the order outlined in Section 8: Proposal Checklist for your submission.
Proposal Submission Instructions Submit your proposal through the City’s Online Procurement Center (BuySpeed) at:
https://procure.portlandoregon.gov/ The entire proposal must be submitted before the due date. Allow extra time to upload proposal documents.
Instructions for submitting through BuySpeed are available at:
https://www.portland.gov/business-opportunities/documents/buyspeed-electronic-submittal-instructions/download https://www.portland.gov/business-opportunities/documents/guia-de-envio-de-documentos-de-proveedores-para-buyspeed/download Modifying or Withdrawing Your Submission You can modify or withdraw your submission through the City’s Procurement Website, BuySpeed, any time before the proposal due date.
Section 8: Required Proposal Components Proposal Checklist
| Proposal Component |
| Required/Optional |
| Included in page limit? |
| ☑ |
| Proposer Information Form |
| Required |
| N |
| □ |
| Proposer Capabilities |
| Required |
| Y |
| □ |
| Project Team |
| Required |
| Y |
| □ |
| Pricing Proposal |
| Required |
| Y |
| □ |
| Equal Employment Opportunity and Access in Subcontracting |
| Required |
| Y |
| □ |
| Equal Opportunity Employer and Community Involvement |
| Required |
| Y |
| □ |
| Sustainable Business Practices |
| Required |
| Y |
| □ |
| Civil Rights Data Collection |
| Required |
| N |
| □ |
| Exceptions and Deviations to the Contract Form |
| Optional |
| N |
| □ |
| Redacted for Public Disclosure Copy |
| Optional |
| N |
| □ |
| Redaction Summary Form |
| Required if Redacted for Public Disclosure Copy is provided. |
| N |
| □ |
Proposer Information Form Proposer’s Full Legal Name
(If Applicable) Doing Business As
Proposer’s Address
Authorized Representative Name
Authorized Representative Title
Authorized Representative Phone
Authorized Representative Email
Authorized Representative Mailing Address
(If Different) Local Contact
Local Contact Phone
Local Contact Email
State of Incorporation
| Common Parent |
| · My firm is not owned or controlled by a common parent |
· Name common parent:
Redaction for Public Records
· I acknowledge that I may request redactions by including a redacted copy and a summary of redactions in the proposal.
Open Data Requirements https://efiles.portlandoregon.gov/Record/10879908/
· I acknowledge the goals of the City of Portland’s Open Data Policy and will work with the City to meet the goals of the Policy, as is applicable to this project.
| Insurance Requirements |
| · I acknowledge the insurance requirements for the resulting Contract have been read, and either currently have or will be able to obtain insurance at level required if awarded the Contract. |
· I request insurance reductions.
List requested insurance reductions:
Proposer Capabilities Provide the following information. You can type in the form below or format this information in a separate document.
Boxes will expand as you type.
1. General Firm Description
Firm’s areas of expertise
Firm’s length of time in business
Number of employees
Include any other information that helps describe your firm
Provide the same information for any subconsultants on the project
2. Describe similar projects your firm has done within the last 3 years, which best characterize your firm’s capabilities, work quality, customer service, and cost control.
Project 1
Project client name
Name, address, and phone number of a person who can be contacted regarding your performance on the project
Describe the type of work performed
Describe the size of the project
Was the project completed?
Was it over or under budget?
If your firm worked as a subcontractor or in partnership with another firm, include the name of the lead firm
Project 2
Project client name
Name, address, and phone number of a person who can be contacted regarding your performance on the project
Describe the type of work performed
Describe the size of the project
Was the project completed?
Was it over or under budget?
If your firm worked as a subcontractor or in partnership with another firm, include the name of the lead firm
Project 3
Project client name
Name, address, and phone number of a person who can be contacted regarding your performance on the project
Describe the type of work performed
Describe the size of the project
Was the project completed?
Was it over or under budget?
If your firm worked as a subcontractor or in partnership with another firm, include the name of the lead firm
(Optional) Add additional projects as needed below
3. Describe your firm’s resources available to perform the work for the duration of this project and other ongoing projects, including workforce development programming
4. Describe your firm’s management and organizational capabilities
A description of your firm’s management approach and how it will help accomplish the project’s goals and objectives
Organizational charts and a statement regarding lines of authority and responsibility
A statement about how your firm is prepared to respond promptly to problems or changes to the Scope of Work
Copies of standard reports used by your firm in existing contracts
5. Describe your firm’s specific experience in:
Sidewalk cleaning that includes trash pick-up, and bio-hazard cleaning Managing a workforce development program including: homeless to work programs, assistance with work readiness, the promotion of recovery from homelessness, and low-barrier, accessible work opportunities
6. Describe qualifications and relevant experience of subcontractors and/or partnership entities, if any.
Project Team Provide the following information. You can type in the form below or format this information in a separate document.
Boxes will expand as you type.
Project Team Information
Approximate number of people who would be assigned to this project.
Involvement of the company’s principal member
Identify any training requirements for key personnel to keep current on industry best practices
Key Personnel
Name of Key Personnel 1:
Roles and responsibilities
Relevant experience on similar or related projects
Qualifications
Demonstrated performance record on similar projects
Percentage of their time that will be devoted to this project
Resumes listing educational background, professional development, and demonstrated experience and qualifications to perform the work of this RFP
Name of Key Personnel 2:
Roles and responsibilities
Relevant experience on similar or related projects
Qualifications
Demonstrated performance record on similar projects
Percentage of their time that will be devoted to this project
Resumes listing educational background, professional development, and demonstrated experience and qualifications to perform the work of this RFP
Name of Key Personnel 3:
Roles and responsibilities
Relevant experience on similar or related projects
Qualifications
Demonstrated performance record on similar projects
Percentage of their time that will be devoted to this project
Resumes listing educational background, professional development, and demonstrated experience and qualifications to perform the work of this RFP
(Optional) Add additional Key Personnel as needed below.
Pricing Proposal Complete and submit the Pricing Proposal Matrix.
Every obligation of the City under the awarded contract is conditioned upon the availability of funds appropriated or allocated for the fulfillment of the City’s obligations. If funds are not allocated and available for the continuance of the contract, the contract may be terminated by the City at the end of the period for which the funds are available.
The proposal shall include the number of hours each staff member will work on each task. The proposal shall include the true estimated cost to perform the work irrespective of the City's anticipated cost.
| Personnel |
| Hourly Rate |
| Supervisor |
| $ |
| Regular Staff |
| $ |
| Trainee |
| $ |
Describe non-personnel costs anticipated in performance of the work:
| Description |
| Cost |
| Reason and anticipated volume |
Corporate Responsibility The City of Portland is committed to contracting with equitably aware and environmentally responsible businesses. The City values and supports diversity, advancing equity, and is dedicated to expanding economic opportunities by growing both the demand for and capacity of local subcontractors, including those owned by people of color and women.
Equal Employment Opportunity and Access in Subcontracting How are you providing equal opportunity and access in subcontracting for all businesses, including minority- and women-owned businesses? Your approach and description must, at a minimum, address the following:
For three (3) projects worked during the past three (3) years, for either public agency or non-public agency projects, list:
Project 1
Project name
All subcontractors utilized under those projects
Total project value (including amendments, if any)
Total project dollars
Percentage of total project dollars paid to each subcontractors
Project 2
Project name
All subcontractors utilized under those projects
Total project value (including amendments, if any)
Total project dollars
Percentage of total project dollars paid to each subcontractors
Project 3
Project name
All subcontractors utilized under those projects
Total project value (including amendments, if any)
Total project dollars
Percentage of total project dollars paid to each subcontractor
Describe your firm’s approach and methodology for identifying subcontractor opportunities (including suppliers, manufacturers and services) as an equal opportunity employer.
How outreach will be conducted to inform subcontractors opportunities.
Any mentoring and technical assistance to be made available to subcontractors.
Any strategies, methods, initiatives, or examples of innovation to provide equal opportunity and access which may be utilized in the execution of the work.
Equal Opportunity Employer and Community Involvement Answer the following two questions:
How do you approach internal on-the-job training, mentoring, technical training, and/or professional development opportunities?
Describe your firm’s employee compensation structure, (e.g., living wages, healthcare coverage, employee leaves, dependent care, etc.).
Sustainable Business Practices Sustainability Questions Specific to this RFP
Describe your firm's zero stormwater discharge approach when performing exterior graffiti removal sidewalk cleaning services.
Describe your firms product training protocols and procedures to ensure staff are properly trained to use products/equipment and utilize the correct personal protective equipment (PPE).
Will your firm use any alternatively fueled vehicles (hybrid-electric, electric, natural gas) or non-vehicular options such as cargo-trikes/bikes to fulfill the transportation requirements of the resulting contract? If so, provide the number of alternatively fueled vehicles or non-vehicular options that will be used by type of technology, and the percent of vehicles this represents in terms of vehicles to be used in fulfilling the transportation requirements of the resulting contract.
List the top three actions/ongoing practices your firm has implemented to reduce the environmental impacts of your operations (for example, energy efficiency, use of recycled content or non-toxic products, use of public transit or alternative fuel vehicles, waste prevention and recycling, water conservation, green building practices, etc.).
Action/Ongoing Practice 1
Describe the action or ongoing practice
Describe when you started and any timelines for implementation
Describe any performance metrics that characterize these achievements or third-party awards/recognition
Action/Ongoing Practice 2
Describe the action or ongoing practice
Describe when you started and any timelines for implementation
Describe any performance metrics that characterize these achievements or third-party awards/recognition
Action/Ongoing Practice 3
Describe the action or ongoing practice
Describe when you started and any timelines for implementation
Describe any performance metrics that characterize these achievements or third-party awards/recognition
Does your firm hold any third-party certifications related to sustainable business operations? (e.g. B-Corp certification or similar)
| Name of the Certification |
| Link to the certification requirements |
| Name of organization who administers the certification |
Civil Rights Data Collection The information provided in this section will be retained separately and will not be used for purposes of evaluating and scoring proposals.
Proposer Information
| Is your firm COBID Certified? |
| · Yes |
· No, and my firm does not qualify.
Describe your firm’s workforce demographics
Subcontractor Information (please identify all subcontractors to be used)
| Subcontractor 1 Information |
| COBID Certified? |
| Scope and percent of work allocated |
Firm’s legal name
· Yes Certification #:
· No
Phone number
BuySpeed Vendor #, if applicable
| Subcontractor 2 Information |
| COBID Certified? |
| Scope and percent of work allocated |
Firm’s legal name
· Yes
Phone number
BuySpeed Vendor #, if applicable
| Subcontractor 3 Information |
| COBID Certified? |
| Scope and percent of work allocated |
Firm’s legal name
· Yes
Phone number
BuySpeed Vendor #, if applicable
Add additional rows for additional Subcontractors as needed
Exceptions and Deviations to the Sample Contract The Sample Contract is available in Section 5 of the RFP Information Packet. It contains the terms and conditions that will govern the resulting Contract between the City and the Contractor.
As part of the Evaluation Phase 2, shortlisted proposers will be required to submit exceptions and deviations to the City’s Sample Contract. Proposers must make exception and deviation requests through this form.
Only requests submitted on the form will be considered. Requests that state the entire Contract be negotiated will not be considered.
Contract Exceptions and Deviations Form
| Contract Section No. |
| Current language |
| Requested exception (in redline) |
| Reason |
| EXAMPLE: Section 1.0 Definition - System |
| “System” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract. |
| “System” or “Solution” means collectively all Products to be provided by Contractor to City and the Third Party Software and equipment specified by Contractor under this Contract. |
| Company requests this change because our SLA and EULA refer to “Solution”. No equipment is being provided under this Contract. |
Proposal Redactions for Public Records Purposes If you want to request redactions to your proposal, you must:
1. Include one “Redacted for Public Disclosure” copy of the proposal in unprotected Microsoft Word format, with the requested redactions highlighted in yellow
a. When exempt information is mixed with nonexempt information on the same page, the exempt information must be redacted in a way that allows the disclosure of the non-exempt information
b. Any portion of a proposal you claim as exempt from disclosure must meet the requirements of ORS 192.345, ORS 192.355 and/or ORS 646.461 et seq.
2. Complete the table below and submit it with your proposal.
Redaction Summary Form
| Proposal Page Number and Section |
| Content to be redacted |
| Reason for redaction |
RFP #00002672 Page 1 of 51 Proposer Response Packet image1.jpeg
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