RFP 00002490 Attachment A - SOW.pdf
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- Solicitation number
- 00002490
- Issued by
- Oregon
About this file
This is a Statement of Work attachment for RFP 00002490 issued by the City of Portland, Oregon, for non-destructive water main condition assessment and leak detection services. The City seeks a qualified proposer to conduct a comprehensive site assessment of the Bull Run conduit alignments extending from Headworks to the proposed PWB Filtration Facility near SE Carpenter Lane and SE Cottrell Road in Multnomah County. The scope of work requires the contractor to identify external environmental challenges including trees and wetlands, inspect and measure vaults, valves, and access points, assess hydraulic regimes and maximum allowable velocities, identify permitting requirements, specify material types and quantities for installation, and document health and safety procedures compliant with water safety protocols. The primary deliverables consist of a summary report and formal presentation to City staff following the site visit, with a close-out meeting to discuss findings and next steps. The City has designated a project manager to oversee the work and provide support. The initial contract term is anticipated at one year from the effective date with City options to renew for additional periods, with work expected to commence upon contract execution and final deliverables submitted by December 2024, though earlier completion is encouraged.
The City anticipates that the contractor will conduct the required site visit within a reasonable timeframe following selection and participate in monthly remote check-in meetings of 30 minutes or less to ensure project progress. Performance will be evaluated based on the timely completion of the site visit and formal acceptance of the written summary report by City staff. Contract performance may occur at the City's facility or other locations approved by the project manager. The SOW does not specify pricing terms, set-asides, incumbent information, or detailed funding sources within the provided documentation.
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Text version
Attachment A
Anticipated Statement of work
1. General Scope The successful Proposer will conduct a site assessment and present the City of Portland (City) staff with a summary report.
Technical and Required Services The successful Proposer will perform a site assessment of the Bull Run conduit alignments from
Headworks to the proposed PWB Filtration Facility currently in development near SE Carpenter Lane and
SE Cottrell Road in Multnomah County and provide City of Portland staff with a report which will:
• Identify external environmental challenges that might cause issues, such as trees, wetlands and other obstructions.
• Identify, visualize, measure, inspect and identify vaults, valves, access points.
• Identify hydraulic regimes and conditions such as maximum allowable velocity.
• Work with the City to identify potential permitting requirements.
• Identify the preparation works to be done.
• Specify recommended material types and quantities, prices, etc. needed for installation.
• Identify the post-installation works to be done.
• Identify Health and Safety Documentation & Procedures to assure all water safety protocols, standards and local rules and regulations are adhered to.
Work Performed by The City The City has assigned a project manager who will oversee the work and provide support as needed.
Deliverables and Schedule The primary deliverables are a summary report to be prepared and presented to City of Portland staff upon a site visit conducted by the Proposer.
Example Contractor Task and Deliverable Summary Table
# Task Name Task Description
Role Lead
(L)/ Support
(S)
Deliverable(s) Acceptance
Criteria Due Date
1 Site Visit
Site visit to be conducted by Proposer staff and written report
L
Report containing summary of site visit findings
Confirmation of sufficiency from
City Staff
Q1 2025
Close-out
Meeting
Meeting with City staff to discuss findings and confirm next steps
L Meeting minutes
Confirmation of sufficiency from
City Staff
Q1 2025
Attachment A
Place of Performance Contract performance may take place in the City’s facility. Or any other location approved by the City’s
Project Manager.
Period of Performance The initial Term of the Contract is anticipated to be one (1) year from the Effective Date, with the City’s option to renew for additional periods. The City anticipates having the Contractor begin work upon
Contract execution with submittal of final Deliverables to the City occurring by December 2024.
Proposals containing earlier completion of the Contractor’s work are acceptable and encouraged.
Performance Management Performance will be determined by a site visit being conducted within a reasonable time frame after selection of a proposer, as well as formal Acceptance of the written summary report.
check-in meetings of 30 minutes or less to take place remotely and will on a monthly basis to ensure that the project is on track.
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