rfi-dhhs-2027-01-0.pdf

REQUEST FOR INFORMATION

FOR

Available Warehouse Space in the Concord, NH Area

RFI DHHS 2027-01

RELEASE DATE: June 23, 2026

New Hampshire Department of Health and Human Services

Warehouse Space

RFI DHHS 2027-01 Page 1 of 8

Request For Information

1. Overview and Purpose

1.1 Overview

The New Hampshire Department of Health and Human Services (the “Department”) is issuing this Request for Information (RFI) to solicit information (“response” or “submission”) regarding

1.1.1 Identifying available warehouse space for lease in the Concord, New Hampshire or surrounding area bordering Concord, New Hampshire of approximately 30,000 to 36,000 square feet of space for use to house emergency response materials and equipment through the Department.

1.1.2 Respondents interested in proposing a facility that falls within plus or minus ten percent (+/- 10%) of the defined square-footage range are encouraged to submit a ‘letter of interest’ for consideration.

1.2 Purpose

The primary objective(s) of this RFI is to collect information to inform the Department’s procurement strategy to lease warehouse space. The Department is seeking to gain information on the current market and availability to assist the Department on this project.

The Department’s objective is to evaluate current warehouse space availability and fortify the Department’s current process and contracts.

2. Background

2.1 The Department is seeking to secure warehouse space to store emergency response materials and equipment to respond to potential future public health emergencies for the Bureau of Emergency Preparedness, Response, and Recovery.

2.2 The Bureau of Emergency Preparedness, Response and Recovery works to build and strengthen New Hampshire’s ability to effectively respond to a range of public health threats. They work closely with Federal, State and local partners to increase the ability of public health and healthcare partners across the State to plan for and respond to large-scale emergencies and disasters.

3. RFI Specifications for Distribution

3.1 Wanted to lease in Concord, New Hampshire or surrounding area, bordering Concord, New Hampshire, commencing on or before February 1, 2027, warehouse space within 20 miles of Concord, New Hampshire. The space offered must be move-in ready (turn-key) and meet or be renovated to meet the State’s programmatic needs and specifications which include but are not limited to the following:

3.1.1 Warehouse space: Approximately 30,000-36,000 square feet of open space per Department’s specifications including clear height of at least 20 feet, and a minimum of two (2) loading docks. Must be in Concord or surrounding town.

3.1.2 Lease rate: Proposals must offer a full “gross” lease rate, a full “gross” lease must include all utilities (heat, electricity, air conditioning, water and sewer), RFI DHHS 2027-01 Page 2 of 8 real estate taxes, insurance, janitorial services, building and site maintenance services. The proposed schedule of annual rent must also be inclusive of any renovation costs.

3.1.3 Location: Proposals for sites that promote efficient land use, preservation of open space, offering easy access to highways and/or “downtown” buildings shall be shown favorable preference in this RFI review process. This favorable preference is required by RSA 9-B, State of New Hampshire’s “Smart Growth” initiative.

3.1.4 Permits and Testing: The responsibility and costs of all required permits and testing shall be borne solely by the Landlord.

3.1.5 Accessibility: Warehouse space must be ground level and include a minimum of two (2) loading docks with available loading zone.

3.1.6 State of New Hampshire Energy Code: All ‘letters of interest’ offering new construction and/or renovation that exceeds or adds 25 percent (25%) to the existing gross floor area must comply with State of New Hampshire Energy Code. Letters of interest which exceed the energy code by at least an additional twenty percent (20%) shall be shown favorable preference.

3.1.7 Heating Ventilation and Air Conditioning (HVAC): The Landlord agrees to furnish heat, ventilation and air-conditioning to the premises in accordance with current industry standards as set forth by the American Industrial Hygiene Association (AIHA) and the American Society of Heating (ASH), Refrigeration and Air-Conditioning Engineers, Inc. (ASHRAE). The HVAC system in the premises shall be maintained regularly and with due diligence in order to ensure continuous compliance with current industry standards set forth by AIHA and the ASHRAE. If the premises are not equipped with an air handling system that provides centralized air-conditioning or humidity control the provisions set forth herein regarding these particular systems shall not apply.

3.1.8 Electrical: The Landlord shall furnish all electrical power distributions, outlets, telecommunications data outlets and lighting in compliance with the most current National Electrical Code standards.

3.1.9 Parking: The Landlord shall provide adequate on-site parking at no charge (included in proposed rates) and must, at minimum, include ten (10) exterior spaces for automobile vehicles, as well as approximately five (5) to ten (10) appropriately sized and accessible spaces for the parking and staging of emergency service trailers.

3.1.10 Restrooms: Provide at least one (1) accessible restroom per gender, or two

(2) accessible unisex restrooms for use. All restrooms and fixture counts must be provided in compliance with current and prevailing building and accessibility codes.

3.1.11 Sewer and Water Services: The Landlord shall provide and maintain in good working order all sewer and water services to the premises. Provision of said services shall include payment of all charges, expenses or fees incurred with the provision of said services. All sewer and water services shall be provided

RFI DHHS 2027-01 Page 3 of 8 and maintained in conformance with all applicable regulatory laws and ordinances.

3.1.12 Internet Requirements: Landlord shall be responsible for providing all required internet access to the Tenant at no additional charge, with all associated costs included in the proposed rates. The Landlord shall also ensure that all telephone and data connectivity required by the Department is fully provided.

All such services, including all premises cabling, must be clearly and permanently labeled, fully terminated and operational.

3.1.13 Fire Alarm Systems: The presence thereof or lack thereof shall be determined by any and all local, State and prevailing building codes, including but not limited to NFPA-1 and NFPA-101. The cost of any changes, modifications or additions will be the sole responsibility of the Owner and/or Landlord. All required permits, fees, testing and approvals shall be borne by the Owner and/or Landlord. The costs of any changes, modifications, or additions to the existing fire alarm system shall be solely at the Owner and/or Landlord’s expense and responsibility.

3.1.14 Landlord has the ability to accept the terms of the State of New Hampshire standard lease (https://www.das.nh.gov/bpm/docs/P- 44_LeaseTemplate_rv2_2017.pdf).

3.2 Sole Point of Contact

The Sole Point of Contact for this RFI, relative to this submission of requested information is:

State of New Hampshire Department of Health and Human Services Tess Lessard Lease Administrator Phone: 603-271-9798 Tess.M.Lessard@dhhs.nh.gov

Other state personnel are NOT authorized to discuss this RFI before the submission deadline. The State will not be held responsible for verbal responses to vendors regardless of source.

3.3 RFI Timetable

Bid Solicitation distributed on or by: 06/23/2026

Last day for questions, clarifications, and/or requested changes to bid:

07/01/2026

States response to questions, clarifications, and/or requested changes to bid:

07/09/2026

Bid Closing (Eastern Time): 07/16/2026

The State reserves the right to modify these dates at its sole discretion.

https://www.das.nh.gov/bpm/docs/P-44_LeaseTemplate_rv2_2017.pdf https://www.das.nh.gov/bpm/docs/P-44_LeaseTemplate_rv2_2017.pdf mailto:Tess.M.Lessard@dhhs.nh.gov

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The RFI will be posted at https://apps.das.nh.gov/NHProcurement/Bid

3.4 Respondent Inquiries

3.4.1 All inquiries about this RFI, including but not limited to requests for clarification, may be made in writing, citing the RFI page number and part or subpart, and submitted to the Sole Point of Contact identified in Subsection 3.2.

3.4.2 Any inquiries must be submitted by e-mail; however, the Department assumes no liability for assuring accurate and complete e-mail transmissions.

3.4.3 The Department may not acknowledge receipt of questions.

3.4.4 The Department will only respond to inquiries that are understood and relevant to this RFI.

3.4.5 Statements that are not questions will not receive a response.

3.4.6 Any verbal answers given are non-binding.

3.5 RFI is not an RFP

3.5.1 This RFI is for informational purposes only and is not intended to result in a contract or vendor agreement with any Respondent. This RFI is not a Request for Proposals, Bids, or Applications. The State is seeking insight and information prior to finalizing business, functional, operational, and technical requirements before considering the publishing of a Request for Proposal

(RFP).

3.5.2 This RFI does not commit the State to publish a competitive solicitation or award a contract. The issuance of an RFP or other competitive solicitation, as a result of information gathered from these responses, is solely at the discretion of the State. If an RFP or other competitive solicitation is issued, it will be open to all qualified vendors whether those vendors choose to submit a response to this RFI. This RFI is not a pre-qualification process.

3.6 RFI Amendment

The Department reserves the right to amend this RFI, as it deems appropriate prior to the submission deadline on their own initiative or in response to issues raised through inquiries. In the event of an amendment to the RFI, the Department, at its sole discretion, may extend the submission deadline. The amended language will be posted on https://apps.das.nh.gov/NHProcurement/Bid Before any submission all interested parties are required to check the site for any amendments or other materials that may have been issued affecting the bid.

3.7 Submission Instructions

3.7.1 All interested parties must submit a ‘letter of interest’ addressed to the person listed in the Sole Point of Contact, Subsection 3.2. Letters of interest may be emailed to the Sole Point of Contact at the following email address:

3.7.1.1 To: Tess.M.Lessard@dhhs.nh.gov

https://apps.das.nh.gov/NHProcurement/Bid https://apps.das.nh.gov/NHProcurement/Bid mailto:Tess.M.Lessard@dhhs.nh.gov

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3.7.2 Submissions should be received by 4:00 PM local time on the date specified in the RFI Timetable, Subsection 3.3.

3.7.3 Please include the following information in the subject line: RFI DHHS 2027- 01 (email xx of xx).

3.7.4 Interested parties may compose their own ‘letter of interest’ which must include the following information:

3.7.4.1 A statement that the submitting party wishes to offer a particular property for review in response to this request for information; a statement that the submitting party presently believes they would, if selected, be willing to accept the terms and conditions of the State’s standard lease agreement which they have reviewed in advance and is available online.

3.7.4.2 It must include the business name, address, telephone number, e-mail address of the party submitting the ‘letter of interest’; a statement that the person submitting the ‘letter of interest’ is legally authorized to do so.

3.7.4.3 The street address of the property offered for consideration; a brief description of the proposed property including total approximate square footage, clear height and dock availability.

3.7.4.4 Proposed parking accommodation that would be made available to provide compliance with requirements listed in Subsection 3.1.9.

3.7.4.5 Current marketed full “gross” starting per square foot lease rate in accordance with the definition provided in Subsection 3.1.2.

3.7.4.6 Whether the space is vacant, a listing of current occupants of the building, disclosure regarding the current state of repair, and if the building is in need of renovation and/or new construction.

3.7.4.7 An appendix must accompany the ‘letter of interest’ providing a map diagram of the proposed property with its location highlighted and depiction of surrounding/adjacent lots, notations regarding the usage of properties in the surrounding area, and the nature (type) of businesses in the surrounding area.

3.7.4.8 All ‘letters of interest’ must include the information specified above.

The State of New Hampshire reserves the right to accept or reject any or all ‘letters of interest’ and any or all proposals.

3.7.5 The maximum size of file attachments per email is 25 MB. Letters of Interest with file attachments exceeding 25 MB may be submitted via multiple emails.

3.8 Property of the Department

All material property submitted and received in response to this RFI will become the property of DHHS and will not be returned to the respondent. The Department reserves the right to use any information presented in any submission provided that its use does not violate any copyrights or other provisions of law.

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3.9 RFI Response Withdrawal

Prior to the closing date for receipt of submissions, a submission may be withdrawn by submitting a written request for its withdrawal to Sole Point of Contact identified in Subsection 3.2.

3.10 Public Disclosure

3.10.1 Any information submitted as part of a response to this RFI may be subject to public disclosure under RSA 91-A. In addition, in accordance with RSA 9-F:1, may an RFP be published by the Department, and a contract awarded, that information will be made accessible to the public online via the website Transparent New Hampshire. Accordingly, business financial information and proprietary information such as trade secrets, business and financials models and forecasts, and proprietary formulas are exempt from public disclosure under RSA 91-A:5, IV.

3.10.2 Insofar as a Respondent seeks to maintain the confidentiality of its confidential commercial, financial or personnel information, the Respondent may clearly identify in writing the information it claims to be confidential and explain the reasons such information may be considered confidential. This may be done by separate letter identifying by page number and RFI section number the specific information the Respondent claims to be exempt from public disclosure pursuant to RSA 91-A:5.

3.10.3 Each Respondent acknowledges that the Department is subject to the Right-to-Know Law New Hampshire RSA Chapter 91-A. The Department shall maintain the confidentiality of the identified confidential information insofar as it is consistent with applicable laws or regulations, including but not limited to New Hampshire RSA Chapter 91-A. In the event the Department receives a request for the information identified by a Respondent as confidential, the Department shall notify the Respondent and specify the date the Department intends to release the requested information. Any effort to prohibit or enjoin the release of the information shall be the Respondent's responsibility and at the Respondent's sole expense. If the Respondent fails to obtain a court order from a court of competent jurisdiction enjoining the disclosure, the Department may release the information on the date the Department specifies in their notice to the Respondent without incurring any liability to the Respondent. The Respondent is strongly encouraged to provide a redacted copy of their Proposal.

3.11 Liability

Respondents agree that in no event shall the State be either responsible for or held liable for any costs incurred by a Respondent in the preparation or submittal of or otherwise in connection with their RFI response.

http://www.nh.gov/transparentnh/

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3.12 Closing Remarks:

The State of New Hampshire, Department of Health and Human Services thanks you for your efforts in preparing a response. Although this Request for Information does not require the State to issue a Request for Bid/Proposal or award contracts, the information gathered in this process will be helpful in determining whether to move forward with an RFP for warehouse space in the Concord, New Hampshire area, and if so, how we may structure one to meet our goals.