RFI 2 Answers UPS Bedford_Questions from Vendors_Due Date 1-14-26.docx
DOCX document 19 KB Posted
- Solicitation number
- 36C24126Q0223
About this file
This is a Questions and Answers document for an RFI related to UPS replacement and revitalization services at the Bedford VA Medical Center. The document addresses 15 vendor inquiries regarding project scope, logistics, and technical requirements for replacing and maintaining Uninterruptible Power Supply systems across two buildings. Key responses clarify that contractors are responsible for all electrical work; equivalent brands to APC are not acceptable; Building 3 UPS work constitutes a revitalization scope requiring equivalent runtime to existing equipment, while Building 61 requires replacement units with equivalent or higher runtime; and loading docks are available at Buildings 3 and 62 (adjacent to Building 61), with units located on the first floor of both buildings. The VA confirms no obstructions are known between loading docks and UPS rooms, though contractors must verify, and that replacement part numbers are available in the service report.
The document further specifies that IT will escort contractors to server rooms and be present during all component and unit replacements. Working hours are designated as 8:00 AM to 4:00 PM Monday through Friday during normal business hours, with weekend work limited to server outage situations. Equipment staging depends on space requirements at each building. The VA confirms no increase in capacity is required for new equipment, which will connect to existing feeds. Access procedures, including sign-in/out requirements, are pending VA IT confirmation. Currently, no submittal or shop drawings exist for existing equipment, though the Bedford VAMC is reviewing archived drawings for potential availability.
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Other files
| File | Type | Posted |
|---|---|---|
| 36C24126Q0223_2.docx | DOCX document | |
| 36C24126Q0223_1.docx | DOCX document | |
| Answers to Combined Questions from Offerors_Due Date 1-14-26.docx | DOCX document | |
| 20250718_142326351_iOS.jpg | JPG image | |
| RFI 1 Answers Combined Questions from Offerors.docx | DOCX document | |
| 20250718_142331204_iOS.jpg | JPG image | |
| P07 Wage Determinations.pdf | ||
| 36C24126Q0223.docx | DOCX document | |
| 20250718_142323443_iOS.jpg | JPG image | |
| VAMC Bedford MA UPS Preventative Maintenance Report 6-24-2025.pdf |
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Text version
1. Are we responsible for the electrical work required to replace both units? Or will the VA be using their own electrician?
· The contractor is responsible for all electrical work.
2. Are equivalent brands to APC accepted?
· Building 3 UPS Server is now a revitalization scope. Equivalent brands are not acceptable.
3. For Bldg 3, how much runtime is required? It may be possible to achieve desired runtime without an external cabinet to help save on costs.
· Factory Run time of existing equipment will suffice. Revitalization shall give the system equivalent runtime as existing system during date of manufacture.
4. For Bldg 61, how much runtime is required?
· Factory Run time of existing equipment will suffice. Replacement UPS shall have equivalent or higher runtime.
5. Can pictures of each UPS and the UPS in its respective room be shared?
· Please see the service report for the details of the UPS and the attached pictures for reference for Building 3 server room.
6. Is there a loading dock available at each building for delivery of new units?
· Yes, loading dock is available for Building 3 and there is a loading dock in Building 62 (adjacent to building 61 )
7. Are the units on the first floor? If not, is there an elevator available for use?
· Units are on 1st floor of both building 3 and building 61. Elevator service is available in both buildings.
8. Are there any obstructions between the loading dock/entry point to each UPS room? (Narrow doors, ramps, steps, etc.)
· No known observable obstruction. Contractor shall verify.
9. Do you have the replacement part numbers?
· Please see the service report for all parts number.
10. How will access to the IT rooms be handled when the project is underway, will we be able to come and go as needed (bringing in tools and materials as needed) or will we
· IT will be escorting contracting to server rooms. With revitalization, the work can be done during normal business hours if there are no server outages.
11. have to sign in/out each time?
· IT will be present in the room during the replacements of components and units. VA will get confirmation on this from OIT and follow up with contractor if this has to be done repeatedly (in/out each time )
12. What will the working hours be like, the specs note the job would be conducted during weekends but what times?
· Working hours will be 8:00 AM – 4:00 PM. Only server outage work shall be conducted on weekends. If the server is not impacted, the work can be done during normal business hours Monday – Friday.
13. Will we be able to offload and stage equipment/materials at each building as material arrives?
· It depends on the area required for staging for revitalization in Building 3 and replacement of UPS in Building 61.
14. Please confirm there will not be any increase in capacity for the new equipment; assuming new units to be connected to existing feeds.
· There will be no increase in capacity requirements. Same capacity for the new equipment.
15. Are any submittals or shop drawings available for the existing equipment from when it was installed?
· Currently no drawings are available. Bedford VAMC is reviewing old drawings and will be made available upon discovery.
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