RFB922600-01 - Addendum 1.pdf

Project #9226.00 Addendum #01 Page 1 of 43

Addendum #01 for RFB #922600-01

Project Name: DCA MON Main House Site Work and Outbuilding Repairs

DAS RFB #: 922600-01

DAS Project: 9226.00

Date: March 20, 2026

Addendum #01:

This addendum is issued to modify, clarify, or amend the original Project Drawings and Specifications and is hereby made part of the Contract Documents. The Contractor shall be responsible for incorporating items in this Addendum to the Work. The following shall take precedence over anything to the contrary in the Drawings or Specifications. This addendum shall also supersede any previous addenda.

The receipt of this Addendum shall be acknowledged by inserting its number and date in the space provided on the

Bid Form.

This Addendum consists of:

General Items:

1. Cover Page – Table of Contents and Revisions (1 page)

2. Questions and Answers (2 pages)

3. Meeting minutes from Prebid held on March 12, 2026 (9 pages)

4. Prebid Meeting Attendance List (1 page)

5. Section 00 0110 Table of Contents (3 pages)

6. Section 01 1201 Special Work Requirements (2 pages)

7. Section 01 1202 General Work Requirements (5 pages)

8. Appendix A – Project Photographs (15 pages)

9. Revised Drawing Sheets A5.0, M1.1, E1.0, E1.1 (4 pages)

Changes to Specifications

1. Revise - Section 00 0110 Table of Contents

a. ADD - 1.02 B. 01 1201 Special Work Requirements

b. ADD - 1.02 C. 01 1202 General Work Requirements

2. ADD - Appendix A – Project Photographs (This section was included in the Table of Contents but omitted from the specifications.)

Changes to Drawings

1. REVISE – Sheet A5.0 Detail 1 – Add Notes – REMOVE AND RESET EXISTING TOP STEP. REMOVE & REPLACE BOTTOM LIMESTONE STEP 7’-6” x 2’-8” x 7” (Ver. Depth)

2. REVISE – Sheet M1.1 - 10” round duct penetrating corridor walls to be 8”x10”.

3. REVISE – Sheet E1.0 Note 1 - ROUTE (3) NEW 3/0 COPPER CONDUCTORS OR (3) #250 ALUMINUM

CONDUCTORS OVERHEAD FROM EXISTING UTILITY POLE TO NEW PANEL A ON 2ND FLOOR.

HORIZONTAL DISTANCE IS APPROXIMATELY 130 FEET. FIELD VERIFY EXACT MEASUREMENTS

AND CONDITIONS.

4. REVISE – Sheet E1.1 Note 1 - ROUTE CONDUIT FOR DEHUMIDIFICATION UNIT TIGHT TO BASEMENT CEILING. ROUTE CONDUIT UP THROUGH 1ST FLOOR BREAK ROOM AND 2ND FLOOR OFFICE TIGHT

TO CORNER OF WALL. FIELD VERIFY EXACT ROUTING TO AVOID CONFLICTS WITH EXISTING

SYSTEMS PRIOR TO START OF WORK. PAINT CONDUIT WHERE EXPOSED IN BREAK ROOM AND

OFFICE (COLOR BY ARCHITECT).

https://www.dcigroup-us.com/

Project #9226.00 Addendum #01 Page 2 of 43

Questions and Answers:

Q1. Are grinders able to be used on the tuckpointing? On the drawings it notes grinders are allowed and another note states that only hand tools are allowed.

A1. Grinders can be used as long as there are no overcuts on head or bed joints.

Q2. Does the step on the south end of the mansion get replaced as well?

A2. The bottom step has degraded and should be replaced now while a contractor is on board for limestone replacements. Verify total height of the new stone step so that it sets 7” exposed riser above the paver sidewalk to include any depth that may be below grade. Remove and replace the existing top step and reset on the new bottom step after it has been placed. The top step is in good condition and can be reused. Contractor may want to remove and reinstall the handrail and posts on the right side of steps during work.

Q3. Are there any further details on what is required for the housekeeping pad? Does it need rebar?

A3. The pad just needs to be a 4" concrete pad with chamfered corners.

Q4. Is the cellar door able to be used for getting equipment/materials into the basement?

A4. Yes, the cellar door is operational and able to be used.

Q5. Will lintels be required for wall penetrations?

A5. No, due to the penetrations being less than 12", a lintel will not be required.

Q6. How does the hole need to be cut for these penetrations?

A6. The holes just need to be cut slightly bigger than the ductwork.

Q7. Note 7 on drawings sheet A0.2 states: Sequence south pavers after the porch column work is complete. The schedule provided has this going in a different sequence. Which is correct.

A7. As long as the pavers are protected, the sequencing does not need to follow what is stated in the drawings. Prefer that the Columns are replaced before the Pavers. Pavers need to be protected from any heavy equipment or point loads.

Q8. Will areas/buildings need closed off during construction? Are there any requirements to keep entrances open during certain times?

A8. Yes, work areas will need to be cordoned off from the public during construction. Construction will take precedence and areas/buildings will get closed accordingly.

Q9: Can the copper conductors for the overhead line be swapped over to aluminum?

A9: Yes, aluminum conductors are acceptable. Provide (3) #250 conductors in lieu of (3) 3/0 conductors if aluminum is used instead of copper.

Q10: Drawing M1.1, Keyed Notes, 1., states “PROVIDE 4” CONCRETE HOUSEKEEPING PAD FOR

DEHUMIDIFICATION UNIT.” There are no dimensions of the pad noted, can the dimensions be provided or is it the expectation that we scale the drawings for size and location? Are there specific details required for the pad? Should the edges be chamfered? Where do we get the concrete specifications such as compressive strength, cement, air, slump, ect? Are there dowel or reinforcing requirements? If so please provide those specifications and details.

A10: See A3 response above.

Project #9226.00 Addendum #01 Page 3 of 43

Q11: Drawing A1.0, General Notes, 1., states “All work is to constructed in compliance with state building codes.”

There is no code sheet included with the drawings. What are the applicable codes? Should the plans indicate detailed code analysis, such as building edition, occupancy type? We typically see a code sheet that details the code review information. Specification section 003143 Permit Application, section 1.03, A, states “The bidder shall comply will all codes, laws, ordinances, rules and regulations of any public authority having jurisdiction that bears on the performance of its work.” Please provide a code sheet for the work.

A11: A code sheet is not needed. This is general statement for contractors to build according to current code requirements. There is no local jurisdiction for State owned properties, so the State Building Code governs along with the IBC. Electrical work will need to be inspected by the State Fire Marshal at the end of the work.

Q12: Specification 040343 Historic Stone Masonry Repointing, Section 3.2 Repointing Stonework, C, 3., a, and b, state the following. a. Cut out mortar by hand with chisel and resilient mallet. Do not use power-operated grinders without Architect's written approval based on approved quality-control program. b. Cut out center of mortar bed joints using angle grinders with diamond-impregnated metal blades. Remove remaining mortar in bed joints and mortar in head joints by hand with chisel and resilient mallet. These two paragraphs contradict each other. Can we use powered angle grinders to remove the mortar without architect approval? Can paragraph a. be removed?

A12: Paragraph C.3.a can be removed. See comment response above.

Q13: Drawing A0.2, SITE NOTES, Note 7 states “Sequence south pavers after the porch column work is completed.”

Project Schedule shows the paver replacement starting 7/24 and finishing 7/30 and the mobilization for the column replacement starting on 8/10. Currently the drawing requirements and the schedule requirements are conflicting.

Does the drawing need to be updated or the schedule?

A13: Prefer that these two work items are reversed in schedule. See comment above for column and paver sequencing. Contractor is responsible to provide their own schedule and coordinate it with the Construction Manager.

Q14: Drawing M1.1 shows the 8x6, 10” round and 8” round ducts penetrating through the existing foundation walls in the basement. Based on the site meeting the existing foundation walls are brick. Are there any details about how we need to make these penetrations? Can you confirm if any lintels are required? It may be difficult to core drill these penetrations. Can we demo the brick either by hand or diamond cutting it to provide a rough opening? Do all penetrations need sealed with fire caulking or what if any material?

A14: Revise 10” round duct penetrating corridor walls to be 8”x10”. Refer to A5 above for response regarding lintels.

Q15: Specification 238400, part 2, 2.01 Manufacturers, A. States “Innovent.” Drawing M0.1 Dehumidification Unit

Schedule states manufacturer “Novelaire.” Which manufacturer is correct?

A15: Novelaire is approved as basis of design shown on schedule in drawings.

Q16: Specification 238400, 2.02, D., 1. States “Refrigerant R-410a.” Can we use a different refrigerant if R-410a is no longer available?

A16: Manufacturer’s standard refrigerant is acceptable.

State of Iowa - Department of Administrative Services 109 SE 13th St.

Des Moines, Iowa 50319 P: (515) 281-7260

Project: 9226.00 DCA MON Main House Site Work and Outbuilding Repairs 26223 Harding Rd.

Clermont, Iowa 52135 P: (563) 423-7173

RFB 922600-01 Pre-Bid Meeting Minutes: Meeting #1

Meeting Date Mar 12, 2026 Meeting Time 11:00 am - 12:00 pm Central Time (US & Canada)

Meeting Location 26223 Harding Rd. Clermont, Iowa 52135 Video Conferencing Link

Join Meeting

Overview Meeting to allow prospective bidders to visit the site, when possible, and learn more about the project.

Notes

Attachments Appendix A - Photos - Montauk Columns.pdf, RFB_922600-01_-_Front_Ends_(Complete).pdf, RFB 922600-01 - Drawings (1).pdf, Project 9226.00 - Bid Schedule (RFB).pdf

Scheduled Attendees

Name Company Phone Number Email Attendance

Jarrad Boever DCI Group P: (515) 244-5043 jarradb@dcigroup-us.com Present

Casey Adams Durantem MEP Consulting Inc P: (515) 452-8392 caseya@durantem.com Present

Edward Matt Genesis Architectural Design P: (515) 440-1681 ematt@gendsn.com Present

Hannah Frederick State Historical Society of Iowa -

DAS

P: (563) 423-7173 montauk@iowa.gov Present

Michael Plummer State Historical Society of Iowa -

DAS

P: (515) 281-4221 michael.plummer@iowa.gov Present

Oliver Shimp State of Iowa - Department of Administrative Services oliver.shimp@iowa.gov Present

Introduction

No. Mtg Origin Title Assignment Due Date Priority Status

1.1 1 Introductions Open

Description DAS - Owner Representative

• Oliver Shimp

DCI Group - Construction Manager

• Jarrad Boever - Project Manager

Design Team

• Edward Matt - GENESIS Architectural Design

• Casey Adams - Durantem MEP Consulting Inc.

Facility

State of Iowa - Department of Administrative Services Page 1 of 9 Printed On: Mar 19, 2026 10:26 AM CDT https://teams.microsoft.com/meet/28444772766275?p=FKi98xs1WEik2RXCT5 https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/3109771-p/01KKHC4R3WYE9Q22SHF71R6GJT?companyId=87524&projectId=1779013&sig=c1e2914197bc2ee47aa362efa338f272d5eb3dd3fa71a736dc4303135b215293 https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/3109771-p/01KKHBN4V7BE74RAJ19Y446RJC?companyId=87524&projectId=1779013&sig=7bcfd9007ceabcc36e7c28878086193df62ddbabc6e9bc875772abb26073bc9b https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/3109771-p/01KKG20CJXWDZ4SYV87SBSB99A?companyId=87524&projectId=1779013&sig=12803f641e1572a9ac77b3effa0192dcc0cda07aaa199151b26c94f059fe66be https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/3109771-p/01KKG20CJXWDZ4SYV87SBSB99A?companyId=87524&projectId=1779013&sig=12803f641e1572a9ac77b3effa0192dcc0cda07aaa199151b26c94f059fe66be https://storage.procore.com/api/v5/files/us-east-1/pro-core.com/42578-c/3109771-p/01KKG1ZHKXCCHC4CYY28TNBSRM?companyId=87524&projectId=1779013&sig=4346a65c6af2cc5f918a7af6cb9c21cdb1cf6961feed8db7e9248f534f4116be

• Michael Plummer - Historic Site Manager

• Hannah Frederick - Site Coordinator

Attachments Prebid Sign in.pdf

Official Documented Meeting Minutes See attached attendance list.

Project Overview

2.1 1 Project Description Open

Description

1. Bid Package #01 – General Construction: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

2.

1. Included Specifications

1. Division 00 – Procurement and Contracting Requirements

2. Division 01 – General Requirements

3. Division 02 – Existing Conditions

▪ 02 4119 – Selective Structural Demolition

▪ 02 4296 – Historic Removal and Dismantling

4. Division 06 – Wood, Plastics, and Composites

▪ 06 0523 – Wood, Plastics, and Composite Fastenings

▪ 06 1000 – Rough Carpentry

▪ 06 4013 – Exterior Architectural Woodwork – Trim

▪ 06 4400 – Ornamental Woodwork – Columns

5. Division 07 – Thermal and Moisture Protection

▪ 07 9200 – Joint Sealants

6. Division 09 – Finishes

▪ 09 9100 – Painting

7. General Construction

1. The Contractor shall provide dumpsters and temporary sanitary facilities for all bid packages.

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding Repairs

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2. The Contractor shall provide complete replacement of columns, including but not limited to porch columns, pier trim boards, column bases, and plinth boxes.

3. All removed columns shall be salvaged and turned over to the Owner.

4. The Contractor shall provide temporary barriers and caution tape around the work area. Posts shall not be driven into the ground; use ballasted posts only.

5. Contractor shall provide shoring to support the porch roof during construction and to prevent temporary wind uplift.

6. Contractor shall be responsible for all cutting and patching required to complete the work included in this bid package

7. Contractor shall be responsible for the complete painting scope, including but not limited to priming and painting all new wood, electrical boxes, conduits, mast head, and walls.

▪ Where existing wood is removed, the Contractor shall fill nail holes and provide paint touch-ups to match adjacent surfaces.

8. The Contractor shall be responsible for spackling and patching any holes resulting from electrical demolition and providing paint touch-ups as required.

8. Demolition

1. The Contractor shall be responsible for the complete demolition scope in accordance with the Contract Documents, including but not limited to removal of porch columns, column bases, and pier trim boards.

1. Bid Package #02 – Electrical: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Included Specifications

1. Division 00 – Procurement and Contracting Requirements

2. Division 01 – General Requirements

3. Division 26 – Electrical

▪ 26 0519 – Low Voltage Electrical Power Conductors and Cables

▪ 26 0526 – Grounding and Bonding for Electrical Systems

▪ 26 0533.13 – Conduit for Electrical Systems

▪ 26 0533.16 – Boxes for Electrical Systems

▪ 26 2416 – Panelboards

▪ 26 2726 – Wiring Devices

4. General

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

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▪ Contractor shall be responsible for the complete electrical scope of work, including but not limited to conduits, boxes, disconnects, emergency light, a new electrical feeds.

▪ Contractor shall be responsible for the demolition of the existing electrical conductors and panel.

▪ Contractor shall be responsible for the installation of the new panel and all new feeds.

1. Bid Package #03 – Mechanical and Plumbing: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

1. Included Specifications

1. Division 00 – Procurement and Contracting Requirements

2. Division 01 – General Requirements

3. Division 22 – Plumbing

▪ 22 1005 – Plumbing Piping

4. Division 23 – Heating, Ventilating, and Air-Conditioning (HVAC)

▪ 23 0593 – Testing, Adjusting, and Balancing for HVAC

▪ 23 3100 – HVAC Ducts and Casings

▪ 23 3700 – Air Outlets and Inlets

▪ 23 8400 – Desiccant Dehumidification Units

5. General

1. Contractor shall be responsible for the complete mechanical and plumbing scope, including but not limited to all equipment, ductwork, piping, condensate pumps, and controls.

2. Contractor is responsible for all cutting and patching required for the mechanical work.

3. Contractor shall provide all hangers and supports as required to adequately and securely support mechanical system components in a neat and workmanlike manner.

4. The Contractor shall provide third-party testing and balancing of the mechanical systems.

5. The Contractor shall furnish and install all housekeeping pads required under this bid package.

1. Bid Package #04 – Tuckpointing / Paver Replacement: Trade Contractor shall include all of the following, but not limited to, as part of the contract:

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

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1. Included Specifications

1. Division 00 – Procurement and Contracting Requirements

2. Division 01 – General Requirements

3. Division 04 – Masonry

▪ 04 0142 – Stone Replacement

▪ 04 0343 – Historic Stone Masonry Repointing

4. Division 31 – Earthwork

▪ 31 2000 – Earth Moving

5. Division 32 – Exterior Improvements

▪ 32 9200 – Turf and Grasses

6. General

1. Contractor shall coordinate with the Owner regarding on-site salvage and stockpiling of demolished paver materials.

7. Grading / Earthwork

1. Contractor shall be responsible for the complete exterior improvements scope in accordance with the Contract Documents, including but not limited to placement of topsoil, grading, and seeding. This shall include remediation along the east elevation of the mansion and in areas surrounding the stone pavers where disturbance has occurred.

8. Tuckpointing / Paver Replacement

1. The Contractor shall be responsible for the complete tuckpointing and masonry scope.

2. The Contractor shall mist mortar as specified in the Contract Documents.

3. The Contractor shall field verify all stone paver dimensions prior to installation.

1. Work Performed by Owner: The State of Iowa will perform the following work items:

1. Watering of newly seeded lawn.

1. Owner Furnished Products: The State of Iowa will provide the following materials for installation by the contractor:

1. None

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

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• The limestone step on the south side of the mansion was noted to have significant damage (cracking). The team will look into having this added to the base scope of the project.

• Conduit going through the breakroom was noted to be going over wall art so the design team will look into rerouting conduit closer to the corner.

• Salvaging of the columns was discussed further and what the best plan for this was. This will be on the contractor to figure out and if there is not a safe way to complete this, then it is not required. The columns are the only portion that are needing to be salvaged. The rotten bases can be cut out and disposed of. Demo of the existing columns can be done by removing the rotted base pedestal while the roof is shored up. Then cutting the bottom tie rods. Then separating the top capital rounds so that the top of the rods can be cut.

This will allow the fluted shafts to be removed in one piece and salvaged to the Owner.

• There is led containing materials found on the electrical box, conduits. Team will provide additional instruction on how this will be handled.

2.2 1 Project Schedule Open

Description

• Contract(s) Issued: By April 8th

• Submittals: April / May

• Construction: July to September of 2026

• Closeout: September / October

A pull-plan session will be held with the successful bid package contractors to finalize the construction schedule.

State Holidays: New Year's Day, Martin Luther King Day, Memorial Day, 4th of July, Labor Day, Veterans Day, Thanksgiving and day after Thanksgiving, Christmas Day

• No questions.

2.3 1 Site Rules Open

Description

• Onsite supervision by Prime Contractor is required at all times when work by that contractor or their subcontractors/suppliers is taking place.

• Contractors shall provide daily logs for each day they are on site.

• Construction progress meeting:

o Bi-weekly contractor coordination meeting o Bi-weekly OAC meeting o Daily touch base with DCI Superintendent and onsite Foreman o Weekly - weekly workplan meeting

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

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• It is of the utmost importance to show respect and courtesy to all staff at all times.

• Clean all debris, materials, and bring all finishes back to existing conditions in the area they were working in prior to moving to the next area.

• No smoking, vaping or smokeless tobacco use onsite.

• Temporary facilities o Restrooms by Bid Package #01 o Dumpsters by Bid Package #01

• Cell phones:

o Each prime contractor shall provide the cell phone number of onsite foreman and emergency contact for off hours emergencies.

• Work hours: 7 AM - 5 PM Monday through Friday

• View Specification 01 1200 - Contract Summary, 01 1201 - Special Work Requirements, and 01 1202 - General Work Requirements for more information.

RFB Overview

3.1 1 Bid Submission Open

Description

• Bids are due by - 2:00 pm, Wednesday, March 25th, 2026.

• The Bid shall be submitted to the Issuing Officer through the IMPACS Electronic Procurement System.

o Link and information is in the project manual o Contractors will need to register prior to bidding o Bidders will need to register regardless of whether it has already done business with the State of Iowa.

o Bidders should complete the registration process and ensure the ability to log in as soon as possible to ensure Bids can be submitted on the due date.

o Please make sure the electronic documents submitted contain any required signatures. Digital signatures will be accepted.

• Bid Opening will be held via conference call at 3:00 pm on March 25th, 2026.

• Contractor shall reference section 00 0116 for the bid submittal checklist o Bid Proposal Information o Non Discrimination Clause Information o Contractor Targeted Small Business Enterprise Pre-Bid Contract Information

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

State of Iowa - Department of Administrative Services Page 7 of 9 Printed On: Mar 19, 2026 10:26 AM CDT o Bid Security – 5% of total Bid amount

• Apparent low bidder will be required to submit subcontractor/supplier list 48hrs after the bid opening

3.2 1 Bid Schedule Open

Description

• Questions/Substitutions Due in Writing to Construction.Procurement@iowa.gov: 2:00 pm, March 17th, 2026

• Addendum Issued: No addendums have been issued yet.

• Bids Due: 2:00 pm, Wednesday, March 25th, 2026

• Tentative NOI Issued: by March 27th

3.3 1 Administrative Details Open

Description

• Contractors will sign a modified ConsensusDocs 802. Example in the project manual.

• Project-specific Certificate of Insurance must be provided prior to contract execution.

Follow example in the project manual and limits in the 802.

• Project-specific P&P bonds must be provided prior to contract execution.

• Successful contractor must turn in their list of subcontractors and suppliers within 48 hours of the bid.

• DAS will provide tax exempt certificates upon request.

• Procore will be used for all project management, at no cost to the trade contractor.

o Submittals, Invoicing, RFIs, ASIs, PRs, RFQs o Contracts, Change Orders and Certificates of Substantial and Final Completion will also use Docusign

• Contractor Schedule of Values shall be broken out as specified in the project manual.

o SOV must contain a closeout line item for at least 1% of the total contract value.

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

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o This line item can only be invoiced once the certificate of final completion has been signed by all parties.

3.4 1 Pre-Bid Site Visits Open

Description Reach out to construction.procurement@iowa.gov for any additional site visits.

Questions

4.1 1 Questions Open

Description Submit all questions in writing to construction.procurement@iowa.gov.

Official Documented Meeting Minutes Questions / Answers Q1. Are grinders able to be used on the tuckpointing? On the drawings it notes grinders are allowed and another note states that only hand tools are allowed.

A1. Architect will look into the notes further and provide additional information in the addendum.

Q2. Does the step on the south end of the mansion get replaced as well?

A2. This is not currently shown to be replaced. The team will evaluate the damage and determine if this should be included in the replacement. Additional information will be provided on the forthcoming Addendum.

Q3. Are there any further details on what is required for the housekeeping pad? Does it need rebar?

A3. The pad just needs to be a 4" concrete pad with chamfered corners.

Q4. Is the cellar door able to be used for getting equipment/materials into the basement?

A4. Yes, the cellar door is operational and able to be used.

Q5. Will lintels be required for wall penetrations?

A5. No, due to the penetrations being less than 12", a lintel will not be required.

Q6. How does the hole need to be cut for these penetrations?

A6. The holes just need to be cut slightly bigger than the ductwork. Additional information will be provided on the forthcoming Addendum.

Q7. Note 7 on drawings sheet A0.2 states: Sequence south pavers after the porch column work is complete. The schedule provide has this going in a different sequence. Which is correct.

A7. As long as the pavers are protected, the sequencing does not need to follow what is stated in the drawings.

Q8. Will areas/buildings need closed off during construction? Are there any requirements to keep entrances open during certain times?

A8. Yes, work areas will need to be cordoned off from the public during construction. Construction will take precedence and areas/buildings will get closed accordingly.

Meeting #1 - RFB 922600-01 Pre-Bid Meeting Project: 9226.00 DCA MON Main House Site Work and Outbuilding

These meeting minutes are believed to be an accurate reflection of those items discussed and the conclusions that were reached during the referenced meeting.

Please contact State of Iowa - Department of Administrative Services if there are any discrepancies or questions with the content of these minutes.

State of Iowa - Department of Administrative Services Page 9 of 9 Printed On: Mar 19, 2026 10:26 AM CDT mailto:construction.procurement@iowa.gov mailto:construction.procurement@iowa.gov

PROJECT 9226.00 TABLE OF CONTENTS 00 0110 - 1

SECTION 00 0110

TABLE OF CONTENTS

PROCUREMENT AND CONTRACTING REQUIREMENTS

1.01 DIVISION 00 – PROCUREMENT AND CONTRACTING REQUIREMENTS

A. 00 0101 Project Title Page B. 00 0107 Certification Page C. 00 0110 Table of Contents D. 00 0115 List of Drawing Sheets

E. 00 0116 Bid Submittal Checklist F. 00 1113 Notice to Bidders G. 00 2113 Instructions to Bidders H. 00 2113.01 IMPACS Electronic Procurement System Instructions I. 00 2113.02 Sample Contractor Certificate of Insurance

J. 00 3113 Preliminary Schedule K. 00 3126 Existing Hazardous Material Information (2 reports) L. 00 3143 Permit Application M. 00 4116 Bid Form

N. 00 4116.01 Non-Discrimination Clause Information O. 00 4116.02 Targeted Small Business Information P. 00 4313 Bid Security Forms Q. 00 5200 Agreement Form

R. 00 6000 Payment Bond and Performance Bond Forms

1.02 DIVISION 01 – GENERAL REQUIREMENTS

A. 01 1200 Contract Summary

B. 01 1201 Special Work Requirements C. 01 1202 General Work Requirements D. 01 2500 Substitution Procedures E. 01 2600 Contract Modification Procedures

F. 01 2900 Payment Procedures G. 01 3100 Project Management and Coordination H. 01 3100.01 Web Based Construction Management I. 01 3200 Construction Progress Documentation J. 01 3300 Submittal Procedures

K. 01 4000 Quality Requirements L. 01 5000 Temporary Facilities and Controls M. 01 6000 Product Requirements N. 01 7300 Execution

O. 01 7700 Closeout Procedures

1.03 DIVISION 02 – EXISTING CONDITIONS

A. 02 4119 Selective Structure Demolition B. 02 4296 Historic Removal and Dismantling

1.04 DIVISION 03 – NOT USED

1.05 DIVISION 04 – MASONRY

A. 04 0142 Stone Replacement B. 04 0343 Historic Stone Masonry Repointing

1.06 DIVISION 05 – NOT USED

1.07 DIVISION 06 – WOOD, PLASTICS, AND COMPOSITES

A. 06 0523 Wood, Plastic, and Composite Fastenings

B. 06 1000 Rough Carpentry C. 06 4013 Exterior Architectural Woodwork – Trim D. 06 4400 Ornamental Woodwork – Columns

1.08 DIVISION 07 – THERMAL AND MOISTURE PROTECTION

A. 07 9200 Joint Sealants

1.09 DIVISION 08 – NOT USED

1.010 DIVISION 09 – FINISHES

A. 09 9100 Painting

1.011 DIVISIONS 10 Thru 21 - NOT USED

1.012 DIVISION 22 – PLUMBING

A. 22 1005 Plumbing Piping

1.013 DIVISION 23 – HEATING, VENTILATION, AND AIR-CONDITIONING (HVAC)

A. 23 0593 Testing, Adjusting, and Balancing for HVAC B. 23 3100 HVAC Ducts and Casings C. 23 3700 Air Outlets and Inlets D. 23 8400 Desiccant Dehumidification Units

1.014 DIVISIONS 24 Thru 25 - NOT USED

1.015 DIVISION 26 – ELECTRICAL

A. 26 0519 Low Voltage Electrical Power Conductors and Cables B. 26 0526 Grounding and Bonding for Electrical Systems C. 26 0533.13 Conduit for Electrical Systems D. 26 0533.16 Boxes for Electrical Systems

E. 26 2416 Panelboards F. 26 2726 Wiring Devices

1.016 DIVISION 27 Thru 30 – NOT USED

1.017 DIVISION 31 – EARTHWORK

A. 31 2000 Earth Moving

1.018 DIVISION 32 – EXTERIOR IMPROVEMENTS

A. 32 9200 Turf and Grasses

1.019 APPENDIX A – PROJECT PHOTOGRAPHS

END OF SECTION

PROJECT 9226.00 SPECIAL WORK REQUIREMENTS 01 1201 - 1

SECTION 01 1201

SPECIAL WORK REQUIREMENTS

PART 1 - GENERAL

1.01 SCOPE

A. Bidders are to hold their bids for a period of thirty (30) days after the bid.

B. Profanity and unnecessary loud language will not be tolerated.

C. The use of motorized scissor lifts will not be allowed except under special circumstances and must have prior approval from the Construction Manager.

D. Owner will provide snow removal to all existing pavements on campus that are not under construction. See specific Contractor’s responsibility under specific Bid Packages.

E. Contractor includes complete cleanup and haul off to dumpster (Provided by Bid Package #1) for all typical construction debris resulting from this scope of work. Each Prime Contractor to provide brooms, shovels and other equipment for cleanup for their respective scope of work. Excess materials shall be removed from the site at the Contractor’s expense. All primes shall remove debris on a daily basis.

F. Contractor will be responsible to provide portable generators or an alternative power source for all tools and equipment that require a power source higher than 120 Volt.

G. Contractors working on roofs are required to take appropriate precautionary measures to protect existing roofing from damage. Contractors are required to take all precautionary measures necessary to ensure that their items do not fall or blow off the roofs.

H. Prior to performing work in areas with smoke and fire detection systems the Contractor shall coordinate with the CM precautionary measures to eliminate false alarms. If the fire alarm system is activated and there is not an emergency the Contractor responsible for the false activation shall be responsible to pay for all resulting owner incurred expenses such as Emergency Response fees.

I. Contractors shall document existing conditions prior to start of work. All damage to existing pavements, landscaped areas, and all other existing property that will not be removed as part of future demolition, will be repaired by the responsible Contractor.

J. The Prime Contractors shall provide the Construction Manager detailed information as outlined below for the purpose of developing the Construction Schedule:

SUBMITTALS:

▪ Submittal Schedule: Prime Contractor shall submit a submittal schedule listing all required submittals, submittal “To CM” dates, procurement durations, and expected dates for materials to be on the jobsite. The submittal schedule shall be submitted to the CM within five (5) business days of receipt of Owner/Prime Contractor Agreement.

▪ Format: Submittal Schedule shall be prepared in an Excel spreadsheet.

▪ Materials & Long Lead Procurement: Prime Contractor shall identify any/all submittal items that require “field verifies” and also identify the dates when these field verifies can be taken.

K. See preliminary construction schedule in section 00 3113. This schedule will aid the bidder(s) in understanding the preliminary scheduling and planning for the project. As the construction schedule is finalized the Prime Contractor and their Subcontractors shall participate in a meeting with the Construction Manager and other Prime Contractors for the purpose of presenting the overall Construction Schedule. These “Subcontractors” shall be any/all subcontractors who will be performing Work on the project.

1. Per the preliminary construction schedule the bidder(s) acknowledges that there are multiple mobilizations, phases, sub-phases, material deliveries, and milestone completion dates required in order to complete the work.

PROJECT 9226.00 SPECIAL WORK REQUIREMENTS 01 1201 - 2

2. The Owner owns the duration of the Owner schedule contingency as shown in the preliminary construction schedule in section 00 3113. The Construction Manager manages and will adjust the duration of the contingency to account for delays beyond the contractor’s control. As days are not utilized the milestone dates shall be adjusted accordingly.

3. Expected work hours will be 7:00 AM to 5:00 PM Monday thru Friday (5 day work week).

Contractors requiring working time other than these hours are to coordinate and receive approval in advance from the Construction Manager. The Contractor shall provide at his expense increased work crews and/or overtime necessary to meet the scheduled milestones. Contractor shall immediately notify the Construction Manager of any delays in the work.

4. After contract award bid the Contractor is required to attend a meeting with the Construction

Manager to review bid package scopes.

5. Parking and material staging on site will be limited. All contractors shall coordinate one’s parking and material staging with the DCI Group Project Manager, DCI Superintendent or DCI

Designated Personnel.

6. The jobsite is on Public Property. Smoking or smokeless tobacco WILL NOT be allowed. Also, no shelled sunflower seeds are allowed inside the enclosed facility.

7. No radios or headsets are allowed in the construction areas.

8. Contractors shall maintain accurate as-built construction records and provide complete clean and legible copies to Construction Manager on completion of work. All Contractors will be required to provide electronic copies as well as hard copies of all O&M’s and as-built drawings. See Project Manual for additional Closeout requirements.

PROJECT 9226.00 GENERAL WORK REQUIREMENTS 01 1202 - 1

SECTION 01 1202

GENERAL WORK REQUIREMENTS

PART 1 - GENERAL

1.01 BIDDING

A. The Contractor shall include all applicable fees, permits, freight, hoisting, scaffolding, clean up, supervision, overhead, etc. to perform his work.

B. Bidders to review ALL Bid Packages to fully understand the requirements of each package.

Where two bid packages conflict, confirm with the Construction Manager as to which package is to perform the work noted before bidding. After bidding, any conflict noted will be evaluated by the Construction Manager. The Construction Manager will then determine which package should perform the work and which package will credit the associated work’s cost.

C. Where conditions conflict in the project manual or project drawings with Construction Manager’s general work requirements, special work requirements, or bid package conditions, contact the Construction Manager for clarification. When in doubt figure the more extensive requirement.

D. Each contractor is responsible for the identification of alternates and how they relate to each bid package. If a bid package is affected in ANY way by ANY of the alternates, an add/deduct should be noted on the bid form. If there is no change in cost, write zero dollars.

E. The Contractor should visit the site of the Work to acquaint the firm with all local conditions affecting the Contract, including the structure of the ground, the obstacles which may be encountered, and all other conditions relative to the Work to be performed; and shall not be allowed any extra compensation by reason of any difficulties or obstacles which the Bidder could have discovered or reasonably anticipated prior to Bidding. The Contractor shall review Instructions to Bidders for coordination of site visits.

F. On all project Drawings, figures take precedence over measurement by scale, and any scaling is done at the Contractor’s own risk. The Design Professional shall decide on questions that may arise regarding the meaning and intent of the Project Drawings and Project Specifications.

Should any details or figures have been omitted which are necessary to a clear understanding of the Work or should any error appear in either, or should discrepancies be found between the Project Drawings and Project Specifications, it shall be the duty of the Contractor to notify the Construction Manager of such omissions, errors, or discrepancies, and in no case proceed in uncertainty. Mistakes resulting from the Contractor’s neglect to notify the Construction Manager in such matters shall be corrected at the expense of the Contractor. Bidders are responsible for all electronic documents and their use is at their risk.

G. All Contractors are responsible for on-the-job supervision of their work, or any subcontracted work. An onsite Superintendent or lead foreman is required during any time that work is being performed to coordinate their work and work with other trades. No superintendent or lead foreman may be replaced without approval of the Owner and DCI Group. Any work necessary to be performed after the regular working hours shall be supervised and shall be done at no additional cost to the Owner.

H. All food and drinks shall be confined to CM designated areas and a maintained covered trash container shall be provided by the contractor. Failure to comply with this rule may cause a need for extra cleaning efforts by others which will result in a back charge to the Contractor.

I. Tools, materials, and equipment storage and security is the responsibility of each Contractor.

J. All work shall comply with the applicable codes and standards adopted by the Authority having

Jurisdiction.

K. All Authorities having Jurisdiction inspections shall be requested by the responsible contractor and coordinated through the Construction Manager. Attendance by contractors is mandatory as applicable to the work being inspected.

L. All contractors must have the appropriate licenses to perform work in the jurisdiction(s).

M. Before ordering any materials or performing any Work, the Contractors shall verify all measurements at the Project Site for the particular Work and be responsible for the correctness

PROJECT 9226.00 GENERAL WORK REQUIREMENTS 01 1202 - 2

of the same. No extra charge or compensation will be allowed to the Contractor on account of differences between actual dimensions and the measurements shown on the Project Drawings.

Any noticeable discrepancy in this request shall be reported to the Construction Manager immediately for his consideration and decision. All the component parts of the Work shall be carefully checked and laid out in order that the structure as a whole shall conform to the intent of the Project Drawings and Project Manual.

N. The Contractor shall have personnel attending regular project meetings. These meetings will be held at intervals established by the Construction Manager. Contractors must have representatives attending when they are on the job or needed for coordination prior to having work start on the project. The representative attending must be able to adequately represent the Contractor and speak on the Contractors behalf providing valuable information to the meeting; specifically, things such as schedule, cost, production, manpower, etc.

O. The Contractor will be required to attend all pre-installation conferences before commencement of related work.

P. The Contractor shall complete a daily log for each workday on site and submit it to the Construction Manager. The content of the daily log will be directed by the Construction Manager.

1.02 SAFETY

A. The contractor shall comply with all local and federal, safety and health requirements.

1. The contractor will provide a safety plan customized for the project to DCI Group.

2. All prime contractors, subcontractors, and/or any second/third tier subcontractors must conduct weekly internal “toolbox safety” meetings and submit documentation of such to the

Construction Manager.

3. It is the contractor’s responsibility to notify other contractors on the jobsite of any hazardous materials to which their employees may be exposed. This communication shall be defined as the ability to produce all material SDS information customized for the project. This documentation shall be available for the duration a prime contractor, subcontractor, and/or any second/third/etc. tier subcontractors are onsite.

4. All Contractors shall inform their employees to immediately advise their supervisor of any unsafe conditions that are encountered. The supervisor shall promptly remediate such danger and/or contact the Construction Manager.

5. Contractors performing hot work are to have a fire extinguisher in their work areas at all times as applicable.

6. All Contractors are responsible for their own fall protection.

7. Contractors are required to provide emergency phone numbers at the request of the

Construction Manager. Emergency phone numbers are numbers where the Contractor can be reached during off hours.

8. All floor edge, roof and similar openings, barricades, handrails, or cabling for fall protection will be installed by the Contractor that creates the hazard as part of that Contractor’s scope of work. At no time shall an opening be left unprotected from fall hazard. All Contractors shall protect and maintain such devices per OSHA standards. When a device conflicts with the work of this bid package or when the work of this bid package replaces the need for such devices, this Contractor is responsible for removal. If the work of this Contractor requires additional holes/penetrations, this Contractor shall provide necessary protection until final materials are installed.

9. No fire exit can be blocked at any time.

PROJECT 9226.00 GENERAL WORK REQUIREMENTS 01 1202 - 3

1.03 SITE MANAGEMENT

A. All contractors are responsible for all their own utility locates. This shall include both public and private locates. All Contractors shall coordinate locates with One Call Services.

B. When active services are encountered in the Work, protect, brace and support existing active sewers, gas, electric or other services, where required for proper execution of the Work. If existing active services are encountered that require relocation, make a request in writing for determination. Do not proceed with Work until written directions are received. Do not prevent or disturb the operation of active services that are to remain.

C. All contractors are required to protect their work. Provide proper protection for all existing work performed by others when performing your work next to, or around, other materials. Repair or replacement of any damaged material will be the responsibility of the contractor who damaged it.

D. All contractors/vendors are responsible for their own cutting and patching unless otherwise specified.

E. All contractors are responsible for maintaining dust control during their work. The Contractor will provide a dust control plan customized for the project to DCI Group.

F. Contractors shall be responsible for maintaining traffic control coordination with the Owner, DCI Group, and the Authority Having Jurisdiction.

G. Public and private roadways will be maintained and cleaned as required by the contractor leaving debris, mud, excess gravel, etc. on roadways at their expense as defined in bid packages.

H. No steel track mounted equipment will be allowed on finished paved surfaces. Any damage to the finished paved surfaces will be repaired at the cost to the contractor causing such damage.

I. Bridging of finished pavement will be the responsibility of the contractor. This includes bridging curbs, pavement, sidewalks, etc. Any damage to the aforementioned including pavement markings, will be repaired or replaced at the cost of the contractor causing such damage.

J. Contractors that have work that requires equipment off of the existing roadways are required to locate and protect from damage all under and above ground existing features such as utilities, tunnels, landscaping, etc… The Contractor will be responsible to repair back to original condition any damages that occur, including but not limited to ruts and sod damage.

K. Any areas disturbed or damaged by one’s operation are to be repaired to Owner/Construction Manager’s satisfaction.

L. The Contractor shall clean their installed materials prior to the next successor activity.

M. Any signs located on the jobsite must be approved by the Construction Manager. Signage will not be allowed in most cases unless it is required for safety or provides instructions.

N. Receiving, unloading and handling of material provided by the bid package shall be included.

Spotting location shall be coordinated with the Construction Manager. All deliveries shall be coordinated with other Contractors and Construction Manager in advance of the delivery. Provide freight to the jobsite for any material provided. If storage is not available onsite, each bid package shall include other means of secure storage. If the contractor is not onsite to unload delivery, the delivery will be rejected and will have to be re-scheduled at the contractor’s expense.

Materials must be stored off the ground, out of the mud and on a solid surface. As required or needed, material should be stored on dunnage or pallets in order to keep it off the ground or surface below. Special storage is the responsibility of the respective contractor.

O. Contractors shall not store materials within construction designated locations without approval from Construction Manager. No materials storage will be allowed that may inhibit construction progress.

P. The Contractors shall layout and correctly establish all lines, levels, grades, positions, walls, partitions, equipment and location of all Work on the Project and be responsible for their accuracy and proper correlation with control lines, monuments and data furnished. Such monuments and data shall be carefully preserved and, if displaced, reset at the expense of the persons displacing them.

PROJECT 9226.00 GENERAL WORK REQUIREMENTS 01 1202 - 4

Q. All Contractors are responsible for the coordination of their work with the complete set of specifications, construction drawings, addenda, request for information (RFI’s), Architect’s Supplemental Instruction to Contractor (ITC/ASI), shop drawings, coordination drawings, and other contract modifications.

R. The Contractor shall carefully inspect any work performed by others that is to receive, align, abut or similarly relate to the Contractor's work and shall immediately notify the Construction Manager in writing of any apparent defects or inconsistencies. The Contractor is responsible for coordinating and verifying the dimensions, measurements, and elevations at the project site relevant to the Contractor's work. If Contractor commences his work without such written notice, such commencement shall constitute acceptance of all such work performed by others and of all such field conditions, and all costs incurred in connection with the Contractor's work as a result thereof shall be borne by Contractor.

S. Incorporate construction tolerances for the work of others into the design of the systems in this scope of work. Include field measurements of work by others and any necessary adjustments to systems prior to fabrication to accommodate such allowable tolerances, or accept all costs to correct materials, which do not fit job conditions.

T. Any interior work that is scheduled to be completed while Owner is in normal operation must be sensitive to the Owners continued use of the building. No workers are allowed to be in areas of the building that are not directly related to their scope of work. Hallways and general access paths to construction areas must also be kept clean at all times. The Owner has the right at any time to shut down any construction activities that they deem to be too much of a distraction to the occupants of the building.

U. All contractors are responsible for familiarizing themselves with the coordination and sequencing requirements related to Owner furnished equipment.

V. If not already required by the contract documents and reasonably requested by the Construction Manager, the Contractor shall prepare coordinated drawings in areas of congestion specifically noting and advising the Construction Manager of potential conflicts between the Contractor's work and other work at the project.