RFB 14083.pdf

CITY OF MADISON

REQUEST FOR BIDS

RFB #: 14083-0-2025-BG

Title: 2025 Reservoir Painting

City Agency: Madison Water Utility

Due Date: December 17, 2025

2:00 PM CST

REQUEST FOR BIDS RFB # 14083-0-2025-BG

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries and Clarifications

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Project Background

2.2 Project Scope

2.3 Qualification Requirements

2.4 Bid Information & Award Basis

3 REQUIRED INFORMATION AND CONTENT OF BIDS

3.1 Forms

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Cost Proposal Form E: References & Prequalification Requirements Attachment A: Technical Specifications Attachment B: Construction Plans Attachment C: Photos Appendix A: Standard Terms & Conditions (For submission of bids/in the absence of signed contract) Appendix B: Sample Contract for Purchase of Services

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Enter the City Agency (“City”) is soliciting Bids from qualified vendors for '2025 Reservoir Repainting' - RFB #: 14083-0-2025-BG. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: Wednesday, November 12th, 2025 Prebid Virtual Meeting Date: Tuesday, December 2nd, 2025, 2:00 PM CST

Questions Due Date: Thursday, December 4th, 2025, 2:00 PM CST Answers Posted Date: Wednesday, December 10th, 2025

Due Date: Wednesday, December 17th, 2025, 2:00 PM CST

Note: The Prebid Virtual Meeting will be hosted by Madison Water Utility and Strand Associates via Microsoft Teams for the benefit of potential bidders. This meeting will be an opportunity to review bidding and prequalification requirements, review project specifications and construction drawings, review information related to existing facilities and project locations and discuss other related information to the proposed project. A summary of the meeting and meeting minutes will be provided with any answers posted on December 10, 2025.

Meeting ID: 250 464 384 599 0 Passcode: ot6yk3mt

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are not necessary or desired.

The City is requesting bids in the following format: Electronic. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by Wednesday, December 17th, 2025, 2:00 PM CST.

1.4 Labeling

All Bids must be clearly labeled:

Bidder’s Name and Address

RFB #: 14083-0-2025-BG

Title: 2025 Reservoir Painting Due: Wednesday, December 17th, 2025, 2:00 PM CST

All email correspondence must include RFB #14083-0-2025-BG in the subject line.

1.5 Delivery of Bids

Delivery of electronic copy to: via email to bids@cityofmadison.com or on a commonly used media with the hard copies.

mailto:bids@cityofmadison.com

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing Appendix A, the Standard Terms and Conditions, prior to submission of their bids. Appendix A applies to the submission of bids and in the absence of a signed contract becomes part of the contract terms. Part I of Appendix A provides legal terms relevant only to the submission of bids. Part II of Appendix A provides legal terms that would apply only in the absence of a signed contract.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing Appendix B, Sample Contract, prior to submission of their bid. A contract in the form of Appendix B will serve as the basis of the contract resulting from this RFP. The resulting contract will control over any different legal terms in this RFP, Appendix A, the proposal, etc. By submitting a proposal, Bidders affirm their willingness to enter into a contract containing the terms found in Appendix B. While the City strives to provide the most appropriate sample contract for this RFP, the City reserves the right to modify the sample form for any resulting contract. The City does not negotiate legal terms prior to award.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910. Vendors must register for an account to complete the required forms online, here: https://elam.cityofmadison.com/citizenaccess

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this contract or their annual aggregate business with the City) must notify the City of all external job openings at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, in Section 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

1.10 City of Madison Contact Information

http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms https://elam.cityofmadison.com/citizenaccess/ http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

Madison Water Utility is the procuring agency:

Nathan Mendez, EIT City of Madison Water Utility

PH: (608) 266-4467

nmendez@madisonwater.org

The City of Madison Purchasing Services administers the procurement function:

Brittany Garcia Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346

PH: (608) 243-0529

FAX: (608) 266-5948

bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries and Clarifications

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. Exceptions are not permitted.

The City of Madison reserves the right to disqualify any and all bids that are non-responsive or that include exceptions.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

mailto:bids@cityofmadison.com mailto:dcr@cityofmadison.com

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 008-1020421147-08) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Project Background

Madison Water Utility (MWU), working in conjunction with Strand Associates, Inc. (SAI), wishes to solicit bids for the interior and exterior repainting of two municipal water storage reservoirs, and associated modifications as described in the attached construction plans and project specifications.

Reference: Attachment A: Technical Specifications

Attachment B: Construction Plans Attachment C: Photos

Reservoir 20 is a 4.2-million-gallon (MG) steel ground level standpipe reservoir constructed in the early 1970s, located at 2829 Prairie Hill Rd, Madison, WI. It was last repainted around the year 2000.

Reservoir 225 is a 500,000-gallon spheroid elevated tank constructed in 2000, located at 435 Milky Way, Madison, WI. The tank still has the original coatings from its construction.

See Section 2.4 ‘Bid Information & Award Basis’ for additional information.

The proposed project is generally anticipated to begin in spring 2026 and be completed in fall 2026, assuming both tank projects proceed with award. See referenced Attachments and Bid Information for additional information.

Additionally, Madison Water Utility and Strand Associates will be hosting a Prebid Virtual Meeting on Tuesday, December 2, 2025 at 2:00 PM for the benefit of potential bidders. This meeting will be an opportunity to review bidding and prequalification requirements, review project specifications and construction drawings, review information related to existing facilities and project locations and discuss other related information to the proposed project. A summary of the meeting and meeting minutes will be provided with any answers posted on December 10, 2025.

2.2 Project Scope

Reservoir 20, the 4.2-million-gallon (MG) steel ground level standpipe reservoir, located at 2829 Prairie Hill Rd, generally includes the following scope of work:

• Remove existing interior and exterior surface coatings, including lead abatement procedures, as required

• Apply approved paint and coating system, including temporary shrouding and containment structures, as required

• Remove existing internal overflow pipe system & seal connection within existing vault

• Install new external overflow pipe system

• Replace existing cathodic protection system

• Install draw pipe deflector plate

• Install new fall protection system on the access ladder

• Install new safety railings on the tank roof

• Replace existing roof vents with new aluminum frost-free roof vents and screens

• Other associated items as described in the technical specifications and plans

Reservoir 225, the 500,000-gallon spheroid elevated tank, located at 435 Milky Way, generally includes the following scope of work:

• Remove existing interior and exterior surface coatings, including lead abatement procedures, as required

• Apply approved paint and coating system, including temporary shrouding and containment structures, as required

• Remove existing condensate platform drain connection to the overflow pipe

• Replace gasket on wet-interior manway

• Replace rubber boot and band clamps covering access tube, if necessary

• Replace existing cathodic protection system

• Install new fall protection system on the access ladder

• Replace existing vents with new aluminum frost-free vents and screens

• Other associated items as described in the technical specifications and plans

See referenced Attachments for detailed and complete project scope of work.

Reference: Attachment A: Technical Specifications

Attachment B: Construction Plans Attachment C: Photos

2.3 Qualification Requirements

Prequalification of Bidders:

A. Coating projects require competent, financially solvent Contractors who complete projects on time. These projects deal with the health and safety of the public, have a short availability time, and is dangerous work; therefore, the City will only consider prequalified Contractors. Bidders not prequalified may be considered non-responsive and bids may not be opened.

B. Requirements for prequalification are:

1. On tanks of 1,000,000 gallons or smaller, successful completion of at least ten projects of like or larger size in the last five years. On tanks larger than 1,000,000 gallons, five projects of like size shall have been successfully completed in the last five years.

2. All projects listed by a Bidder shall have been completed by that bidder under the company name in which he will be bidding this project. If the Bidder has completed the project(s) under a different company name, then the name under which the project(s) was completed shall be noted.

C. Engineer will review submitted data to determine if Bidder meets prequalification requirements.

QP1 or QP2 certification by Society of Protective Coatings (SSPC) is an alternate method of prequalification, except for the experience list. Any information found to be false or incorrect may be ample reason for disqualification.

D. Bidders must provide a complete equipment list and a list of manpower, including work experience and the contractor(s) for whom they have worked. From this information, an evaluation and recommendation will be made by Engineer regarding project size, equipment, manpower available, and foreman’s experience. A determination will then be made by the Owner as to whether the Bidder is qualified to perform the Project.

E. Any prequalified Contractor (by Engineer or SSPC) who has pending litigation against him for work not completed on a project or for failed work on a project may be subject to disqualification.

F. In addition, the Owner may make further investigations into the Bidder’s prequalification, including compliance with human resource programs, as well as OSHA and environmental histories. The Owner also may review elements of the prequalification and determine if experience is generic to and specific to the project. Furnish the Owner information, data, or certifications requested.

Disqualification of Bidders:

A. Prequalification status may be nullified if a Bidder is disqualified or by other means rejected from bidding in a state or subdivision of a state, or by the federal government.

B. By submitting his bid, the Bidder certifies that he is not currently disqualified or rejected from submitting bids in the state or political subdivision of the state where the project is located.

2.4 Bid Information & Award Basis

Reservoir 20 serves as the base bid and minimum scope of work for this project. The proposed improvements at Reservoir 225 serve as a supplemental bid for this project. If the combined total of the base bid and supplemental bid are within the authorized budget, the City may elect to award both reservoir projects.

ITEM DESCRIPTION TOTAL PRICE BID

Mobilization, demobilization, and site restoration, including new gaskets and disinfection

a. Prepare tank exterior, including shrouding and lead abatement

b. Recoat exterior of tank

a. Prepare interior wet, including cleaning

b. Recoat the interior wet

4 Repair and coat foundation and baseplate

a. Venting modifications

b. Modify tank overflow pipe and discharge

c. Replace roof vents

d. Install fill deflector plate

e. Install dome safety cable and tie offs

f. Install handrail on tank roof

g. Replace sidewall manway hatch

6 Cash allowance–Roof stiffener repair 20,000.00$ 7 Cash allowance–Interior wet pit filling 5,000.00$ 8 Cash allowance–Cathodic protection equipment 20,000.00$

*TOTAL BASE BID

RFB # 14083-0-2025-BG Reservoir Painting Base Bid Items for Reservoir 20 Work

* A qualified Base Bid shall be the determining figure for the contract award.

ITEM DESCRIPTION TOTAL PRICE BID

Mobilization, demobilization, and site restoration, including new gaskets and disinfection

a. Prepare tank exterior

b. Recoat exterior of tank

a. Prepare interior wet, including cleaning

b. Recoat the interior wet

a. Prepare and recoat interior dry lower and upper platforms, area above upper platform, vault piping, and hatches

b. Spot surface prepare and paint interior dry stem, ladders, and interior base area

5 Repair and coat foundation and baseplate

a. Replace vent

b. Provide new condensate drain piping

c. Replace safety climb systems

Remove abandoned antenna equipment and seal cable penetrations

8 Cash allowance–Interior wet pit filling 5,000.00$ 9 Cash allowance–Cathodic protection equipment 15,000.00$

TOTAL SUPPLEMENTAL BID

**FINAL TOTAL (BASE BID + SUPPLEMENTAL BID)

Supplemental Bid Items for Reservoir 225 Work

** Award of the Supplemental Bid shall be at the Owner’s discretion after review of the Base Bid.

Bid tabulation tables are provided in an Excel file for bidder convenience. Bidders shall enter all bid amounts directly into the Excel file and submit the completed file as Form D: Cost Proposal with their bid package.

3 REQUIRED INFORMATION AND CONTENT OF BIDS

3.1 Forms

1. Form A – Signature Affidavit

2. Form B – Receipt Forms and Submittal Checklist

3. Form C – Contractor Profile Information

4. Form D – Cost Proposal

5. Form E – References and Prequalification Requirements

Rev. 07/28/2016-RFB-Form A - Signature Affidavit (1).doc

Form A: Signature Affidavit

This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-RFB-Form B - Forms and Submittals (1).doc

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References and Prequalification Requirements

Attachment A: Specifications N/A

Attachment B: Drawing N/A

Attachment C: Photos N/A

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Addendum #

Addendum #

Addendum #

Addendum #

VENDOR NAME

Rev. 07/28/2016-RFB-Form C - Vendor Profile (1).doc

Form C: Vendor Profile

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

The successful Contractor, who employs more than 15 employees and whose aggregate annual business with the City for the calendar year, in which the contract takes effect, is more than twenty-five thousand dollars ($25,000), will be required to comply with the City of Madison Affirmative Action Ordinance, Section 39.02(9) within thirty (30) days of award of contract.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-RFB-Form D - Cost Proposal (1).doc

Form D: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Please submit excel spreadsheet titled Form D: Cost Proposal.

Reservoir 20 serves as the base bid and minimum scope of work for this project. The proposed improvements at Reservoir 225 serve as a supplemental bid for this project. If the combined total of the base bid and supplemental bid are within the authorized budget, the City may elect to award both reservoir projects.

Mobilization, demobilization, and site restoration, including new gaskets and disinfection

a. Prepare tank exterior, including shrouding and lead abatement

b. Recoat exterior of tank

a. Prepare interior wet, including cleaning

b. Recoat the interior wet

4 Repair and coat foundation and baseplate

a. Venting modifications

b. Modify tank overflow pipe and discharge

c. Replace roof vents

d. Install fill deflector plate

e. Install dome safety cable and tie offs

f. Install handrail on tank roof

g. Replace sidewall manway hatch

6 Cash allowance–Roof stiffener repair 20,000.00$ 7 Cash allowance–Interior wet pit filling 5,000.00$ 8 Cash allowance–Cathodic protection equipment 20,000.00$

*TOTAL BASE BID

RFB # 14083-0-2025-BG Reservoir Painting Base Bid Items for Reservoir 20 Work

* A qualified Base Bid shall be the determining figure for the contract award.

Rev. 07/28/2016-RFB-Form D - Cost Proposal (1).doc

Mobilization, demobilization, and site restoration, including new gaskets and disinfection

a. Prepare tank exterior

b. Recoat exterior of tank

a. Prepare interior wet, including cleaning

b. Recoat the interior wet

a. Prepare and recoat interior dry lower and upper platforms, area above upper platform, vault piping, and hatches

b. Spot surface prepare and paint interior dry stem, ladders, and interior base area

5 Repair and coat foundation and baseplate

a. Replace vent

b. Provide new condensate drain piping

c. Replace safety climb systems

Remove abandoned antenna equipment and seal cable penetrations

8 Cash allowance–Interior wet pit filling 5,000.00$ 9 Cash allowance–Cathodic protection equipment 15,000.00$

TOTAL SUPPLEMENTAL BID

**FINAL TOTAL (BASE BID + SUPPLEMENTAL BID)

Supplemental Bid Items for Reservoir 225 Work

** Award of the Supplemental Bid shall be at the Owner’s discretion after review of the Base Bid.

Bid tabulation tables are provided in an Excel file for bidder convenience. Bidders shall enter all bid amounts directly into the Excel file and submit the completed file as Form D: Cost Proposal with their bid package.

Rev. 06/21/2022-RFB-Form E - References and Prequalifications (1).doc

Form E: References and Prequalification Requirements

Please list three references that are NOT from the City of Madison. If you wish to highlight any additional work experience for the City of Madison, please list it on a separate page.

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

RFB-Form E - References and Prequalifications (1).doc

REFERENCE #3 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

Prequalification Requirements:

See RFB Section 2.3 ‘Qualification Requirements’ for additional details and information.

Attach additional sheets, as necessary.

1. Submit documentation or evidence of confirmation (i.e. email correspondence) of project history requirements. Qualified bidders must have successfully completed at least ten tank painting projects on tanks less than 1,000,000 gallons in size, and/or five projects on tanks over 1,000,000 gallons in size in the last five years.

a. Alternatively, submit evidence of QP1 or QP2 certification by Society of Protective Coatings (SSPC) as an alternate method of prequalification.

2. Provide a complete equipment and list of manpower, including work experience and the contractor(s) for whom they have worked. From this information, an evaluation and recommendation will be made by Engineer and Owner regarding project size, equipment, manpower available, and foreman’s experience. A determination will then be made by the Owner as to whether the Bidder is qualified to perform the Project.

R:\MAD\Documents\Specifications\Active\Madison, City of (WI)\1020.046.15851.NME\Specifications\!Mosaic Cover (Blue=Water).docx

2025 Reservoir

Project No. 15851

Attachment A

TECHNICAL SPECIFICATIONS

MADISON WATER UTILITY

MADISON, WISCONSIN

2025 RESERVOIR PAINTING

PROJECT NO. 15851

11.4. zoz5

Prepared by:

STRAND ASSOCIATES, INC.®

91 O West Wingra Drive

Madison, WI 53715 www.strand.com

Issued for Bid November 12, 2025 �!, STRAND

ASSOCIATES'

EJiCdllOnce in Eng,noonng$J,, Section 00 01 10-1 1020.046/15851

SECTION 00 01 10

TABLE OF CONTENTS

MADISON WATER UTILITY

MADISON, WISCONSIN

2025 RESERVOIR PAINTING

PROJECT NO. 15851

Pages Through

SPECIFICATIONS

DIVISION 01–GENERAL REQUIREMENTS

SUMMARY OF WORK ................................................................................................... 01 11 00- 5 CONTRACT CONSIDERATIONS................................................................................... 01 29 00- 1 COORDINATION, FIELD ENGINEERING, AND MEETINGS ......................................... 01 31 00- 3 SUBMITTALS ................................................................................................................. 01 33 00- 5 REGULATORY REQUIREMENTS.................................................................................. 01 41 00- 2 REFERENCE STANDARDS AND DEFINITIONS........................................................... 01 42 00- 6 QUALITY CONTROL...................................................................................................... 01 45 00- 2 TEMPORARY FACILITIES ............................................................................................. 01 50 00- 2 FIELD OFFICES AND SHEDS ....................................................................................... 01 52 13- 2 TEMPORARY CONTROLS ............................................................................................ 01 57 00- 2 MATERIALS AND EQUIPMENT..................................................................................... 01 60 00- 4 CUTTING, PATCHING, AND ALTERATIONS ................................................................ 01 73 29- 4 CONTRACT CLOSEOUT ............................................................................................... 01 77 00- 3

PERMITS

DIVISION 05–METALS

METAL FABRICATIONS ................................................................................................ 05 50 00- 5 GUARDRAILS AND RAILINGS ...................................................................................... 05 52 00- 2

DIVISION 09–FINISHES

STEEL WATER STORAGE TANK PAINTING ................................................................ 09 67 16-18 STEEL WATER STORAGE TANK PAINTING (BID ALTERNATIVE NO. 1).................... 09 67 17-18

DIVISION 32–EXTERIOR IMPROVEMENTS

SEEDING ....................................................................................................................... 32 92 19- 4

END OF SECTION

SPECIFICATIONS

Section 01 11 00-1

SECTION 01 11 00

SUMMARY OF WORK

PART 1–GENERAL

1.01 DIVISION ONE

A. The requirements of Division 01 apply to all sections of the Contract.

B. For Divisions 01 through 32, "ENGINEER" shall be defined as Strand Associates, Inc.® and "OWNER" shall be defined as the Madison Water Utility.

1.02 PROJECT SCOPE

A. CONTRACTOR shall provide all items, articles, materials, operations or methods mentioned or scheduled on the Drawings or herein specified: including all labor, supervision, equipment, incidentals, taxes, and permits necessary to complete the Work as described within the Contract Documents. CONTRACTOR shall install all items provided by OWNER as mentioned or scheduled on the Drawings or herein specified.

1.03 CONTRACT DOCUMENTS–INTENT AND USE

A. Intent of Documents:

1. Singular notations and specifications shall be considered plural where application is reasonably inferred.

2. Mention or indication of extent of work under any division or Specification section is done only for convenience of CONTRACTOR and shall not be construed as describing all work required under that division or section.

3. Some individual sections may contain a list of related sections. The list of related sections in individual sections is provided for the convenience of CONTRACTOR and is not necessarily all-inclusive. CONTRACTOR may not rely upon this listing for determination of scope of work. Other sections of the Specifications not referenced in individual sections shall apply as required for proper performance of the Work.

4. Command type sentences may be used in the Contract Documents. These sentences refer to and are directed to CONTRACTOR.

5. Symbols for various elements and systems are shown on the Drawings. Should there be any doubt regarding the meaning or intent of the symbols used, a written interpretation shall be obtained from ENGINEER.

B. Use of Documents:

1. CONTRACTOR shall examine all Specifications and Drawings for the Work, including those that may pertain to Work CONTRACTOR does not normally perform with its own forces.

2. CONTRACTOR shall use all of the Project Drawings and Specifications:

a. For a complete understanding of the Project.

b. To determine the type of construction and systems required.

c. For coordination with other contractors.

d. To determine what other work may be involved in various parts or phases.

e. To anticipate and notify others when work by others will be required.

f. And all other relevant matters related to the project.

Section 01 11 00-2

3. CONTRACTOR is also bound by all requirements of the Contract Documents which are applicable to, pertain to, or affect its Work as may be shown or inferred by the entire set of Project Drawings and Specifications.

1.04 CONSTRUCTION REQUIREMENTS

A. In general, the following contract completion Milestones shall be followed:

1. Reservoir 20 may be taken out of service for a maximum one consecutive

90-calendar-day period including draining, completing the required improvements, disinfection, and putting the reservoir back into service. This outage duration will be considered Milestone 1 and, if not met, shall result in liquidated damages being assessed as noted in the Liquidated Damages Table from Section 109.9 of the General Conditions. Final completion dates must still be met.

2. Reservoir 225 may be taken out of service for a maximum one consecutive 60-calendar-day period including draining, completing the required improvements, disinfection, and putting the reservoir back into service. This outage duration will be considered Milestone 2 and, if not met, shall result in liquidated damages being assessed as noted in the Liquidated Damages Table from Paragraph 109.9 of the General Conditions. Final completion dates must still be met.

3. Only one reservoir may be out of service at a time. Work that does not require the reservoirs to be taken out of service may be performed before or after these Milestone outages, but all Work needs to meet the Substantial Completion requirements by September 30, 2026, as noted in Section 105.15 of the General Conditions. All Work must be completed by October 30, 2026.

B. Daily work hours shall be limited to 7 A.M. to 7 P.M. The City of Madison shall assess the Contractor $1,000 per occurrence for working before 7 A.M. or after 7 P.M.

1.05 CONTRACTOR USE OF SITE

A. General:

1. The “area of the site” referred to in these Specifications shall be as shown on the

Drawings. If the “area of the site” is not shown, OWNER's property lines, the Project right-of-way and/or any easements obtained for the Project shall be considered the “area of the site.”

2. Construction activities shall be confined within the “area of the site” limits.

3. From the start of work to completion CONTRACTOR is responsible for the care of the site and the premises which are affected by operations of Work of this Contract.

4. Except for permanent site improvements provided under the Contract, CONTRACTOR shall restore property disturbed during the Work, to the conditions which previously existed.

5. Work in occupied spaces shall be restricted to specified Work and essential activities, such as making necessary connections and extending services or constructing temporary access ways. Such work shall be scheduled in advance with OWNER.

B. Parking and Deliveries:

1. CONTRACTOR is responsible for control of traffic by vehicles and persons within the limits of its operations.

2. Parking for employees, subcontractors, and agents of CONTRACTOR shall be in areas subject to approval of OWNER.

3. Access to the site for delivery of construction material or equipment shall be subject to approval of OWNER.

Section 01 11 00-3

1.06 EXISTING SERVICES, OVERHEAD UTILITIES, AND UNDERGROUND FACILITIES

INCLUDING STRUCTURES

A. Interruption of existing services and systems including water, sanitary, lighting and power, signal and security systems, and similar work shall be kept to an absolute minimum and shall be limited to times approved by OWNER.

B. If deemed necessary by OWNER, such work shall be accomplished after OWNER’s normal office hours.

C. Work shall not commence until all labor, materials, and equipment are available so Work can continue without interruption or delay.

D. Should uncharted or incorrectly charted services or Underground Facilities be encountered during installation, notify OWNER and consult with utility owner immediately.

E. Cooperate with OWNER and utility companies in keeping respective services and Underground Facilities in operation and repair any damage.

F. CONTRACTOR shall not interrupt existing services and Underground Facilities occupied and used by OWNER or others, except when permitted in writing by OWNER.

G. Any accidental interruption of services and Underground Facilities shall be repaired immediately, including provision of temporary facilities until permanent repairs can be made.

H. Wisconsin Statute 182.0175(2) requires, among other provisions, that before excavation or demolition begins, reasonable advance notice not less than three working days prior to the start of the excavation or demolition of the intent to excavate or demolish and the commencement date be provided to the owners of the Underground Facilities in and near the construction area whose facilities may be affected by the excavation or demolition. As part of this notification requirement, CONTRACTOR shall contact Digger’s Hotline (811 or 1-800-242-8511). CONTRACTOR shall be aware that not all owners participate in the Digger’s Hotline program. A call to this agency shall not absolve CONTRACTOR of the requirements of this statute. CONTRACTOR shall comply with all other provisions of the statute though not enumerated herein.

I. Locations and elevations of services and Underground Facilities as shown on the Drawings are approximate. It shall be CONTRACTOR’s responsibility to determine their exact location when in their vicinity. To this end, CONTRACTOR shall proceed with caution in the excavation and preparation of the Site so the exact location of services and Underground Facilities can be determined. CONTRACTOR shall include in the Contract Price any costs for temporary or permanent relocations of such services and Underground Facilities required to complete the Work unless specifically indicated otherwise in the Specifications.

J. Where potential grade conflicts might occur with existing services and Underground Facilities, CONTRACTOR shall uncover such services and Underground Facilities sufficiently in advance of construction so that elevations may be determined to allow any necessary adjustments to be made.

Section 01 11 00-4

K. CONTRACTOR shall coordinate with overhead utility companies prior to the Work.

CONTRACTOR shall provide all necessary temporary and permanent support relocation or temporary and permanent restraint to maintain overhead utilities in service.

L. CONTRACTOR shall keep an accurate and complete record of all such services and Underground Facilities encountered and shall provide OWNER a copy of this record. The record shall include a description of the item encountered, opinion as to conditions, and adequate measurements and depths so that the item can be located in the future.

M. CONTRACTOR shall inspect all services and Underground Facilities for condition and soundness. Unsound conditions shall be reported to OWNER immediately after exposing.

CONTRACTOR shall not proceed with the Work until the service or facility owner has been notified. Service or facility owner shall then be given time to inspect and correct, if required, the service or Underground Facility. CONTRACTOR may make claim under the provisions of Sections 104.3 and 110.7 of the General Conditions should CONTRACTOR feel a price or time adjustment is justified.

N. Any additional costs incurred because of failure of CONTRACTOR to report the condition of any and all existing services and Underground Facility encountered shall be paid for by

CONTRACTOR.

O. Whenever ENGINEER feels it is necessary to explore and excavate to determine the location of existing services and Underground Facilities, CONTRACTOR shall make explorations and excavations for such purposes. If CONTRACTOR is required to perform additional Work in making the explorations and excavations, extra compensation will be allowed under the provisions of Section 104.7of the General Conditions.

1.07 PROTECTION OF WORK AND IMPROVEMENTS

A. CONTRACTOR shall protect the property of OWNER, existing improvements, and the Work installed by CONTRACTOR and others from abuse, damage, dust, debris, and other objectionable materials resulting from construction activities.

B. CONTRACTOR shall provide suitable covers, partitions, or other dust and fume containment devices to suit construction operations.

C. CONTRACTOR shall keep property, existing improvements, and the Work including structures, mains, fittings, and accessories free from dirt and foreign matter at all times.

D. CONTRACTOR shall provide temporary plugging of openings, holes, and pipe ends that are existing or that CONTRACTOR has installed.

E. Property, improvements, and Work damaged by CONTRACTOR shall be repaired or replaced by CONTRACTOR to the satisfaction of OWNER.

F. CONTRACTOR is cautioned that existing public and private streets, alleyways, and roads may not hold up to typical construction traffic or activities. CONTRACTOR shall repair or replace streets, alleyways, roads, and shoulders damaged by its construction activities to their original condition at CONTRACTOR's expense.

Section 01 11 00-5

1.08 AVAILABILITY OF LANDS

A. Easements were not obtained for this Project. CONTRACTOR shall confine its operations, equipment and storage areas to the lands and rights-of-way in which the Project is to be located. CONTRACTOR may enter into written agreements with property owners for use of other lands during construction.