Addendum 1.pdf

Rev. 07/28/2016-Questions and Answers DRAFT.doc

Finance Department David P. Schmiedicke, Finance Director City-County Building, Room 406 Purchasing Services 210 Martin Luther King, Jr. Boulevard Madison, Wisconsin 53703 Phone: (608) 266-4521 Fax: (608) 266-5948 finance@cityofmadison.com www.cityofmadison.com/finance/purchasing

DATE: December 10, 2025

RE: QUESTIONS AND ANSWERS

14083-0-2025-BG

2025 Reservoir Painting

NOTICE TO ALL PLAN HOLDERS AND BIDDERS:

Please note the following responses to the questions received. We will be addressing 4 additional questions in a second addendum tomorrow, 12/11/2025.

Question 1: Is there a bid or performance bond requirement?

Answer 1: No.

Question 2: How many vendors have downloaded the plan set?

Answer 2: As of December 8, 2025, 19 vendors have downloaded the RFB documents from the project advertisement on the Demandstar platform. The documents are also available through Vendornet, however the Vendornet system does not identify the planholders or vendors who downloaded the RFB documents.

Question 3: Who wrote Division 9 of the specifications?

Answer 3: Strand Associates, Inc.

Question 4: Do the existing interior and/or exterior coatings on either tank contain lead and if so, how much?

Answer 4: Lead and chromium analysis results for Reservoir 20 are attached to this addendum.

Reservoir 225 was not sampled for lead or chromium, but is suspected to not contain lead based on its original construction date.

Question 5: What is the estimated bid price?

Answer 5: The estimated opinions of probable construction costs are $1,737,000 for Reservoir 20 and $607,000 for Reservoir 225.

Question 6: Can we get a list of the plan holders?

Answer 6: As of December 8, 2025, the following 19 vendors have downloaded the RFB documents from Demandstar advertisement. It is unknown how many planholders are using the Vendornet platform to access the project RFB documents.

Demandstar Planholders, as of 12/8/2025

⋅ AKAR AMERICAN

⋅ Builders Exchange of WI

December 10, 2025

12/10/2025-Questions and Answers DRAFT.doc

⋅ City of Madison - Water Utility ⋅ ConstructConnect ⋅ D&H Royale Construction LLC ⋅ Dodge Data

⋅ INSPEC COATINGS,INC.

⋅ Maguire, Inc ⋅ Norcon Corporation ⋅ Onvia, Inc. - Content Department ⋅ Proficient Construction ⋅ Rapid Response Disaster Services LLC ⋅ Seven Brothers Painting, Inc ⋅ The Daily Reporter ⋅ Thrift Painting ⋅ Titan Construction Management LLC (dba Titan Civil Construction) ⋅ TMI Coatings, Inc.

⋅ TONCH GENERAL MAINTENANCE FLORIDA LLC

⋅ Viking Industrial Painting

Question 7: Who will be performing coatings inspections? Will there be any 3rd party inspectors? If so, who will it be? If unknown, who is being considered?

Answer 7: Strand, as engineering consultant to Owner, will be performing periodic site visits during construction to observe surface preparation and coating application. No additional party is expected for this.

Question 8: Are there any antennas on Reservoir 20 and if so, who is responsible for removing/protecting them?

Answer 8: There are no antennas on Reservoir 20.

Question 9: Reference Specification 09 67 16-1 1.01 E. 3. Is the structural engineering evaluation allowance of $10,000 supposed to be on the bid form?

Answer 9: Yes. The bid form will be adjusted to show this via addendum. [see revised RFB Form D]

Question 10: Reference Specification 09 67 16-3 1.05 C. 5. a. & b. A lead testing report is referenced but I don't see it contained in the specifications. Can we please get a copy?

Answer 10: Lead and chromium analysis results for Reservoir 20 are attached to the addendum.

Reservoir 225 was not sampled for lead or chromium, but is suspected to not contain lead based on construction date. [see additional attachment report and Addendum 1]

Question 11: Reference Specification 09 67 17-14 3.04 B. What is the minimum DFT for the Tnemec Series 971 Aerolon?

Answer 11: Tnemec series 971 Aerolon shall be applied at a minimum 50.0 DFT dry mil thickness per coat. [see Addendum 1]

Question 12: Reference Plans Sheet 3 Note 12 and Note 16. Please confirm a ladder gate and vandal guard is required on the exterior ladder.

Answer 12: Correct, a ladder gate and vandal guard is required for Reservoir 20 per the 09 67 16 and 05 50 00 specifications.

Question 13: Is replacement of the manway hatch in Reservoir 20 included in the scope of this project?

Answer 13: No, the Bid Item 5.g. “Replace Sidewall manway hatch” is no longer a part of this project.

12/10/2025-Questions and Answers DRAFT.doc

Please disregard the need to replace the manway hatch. [see revised RFB Form D]

Question 14: How many safety climb equipment sets are required for each tank?

Answer 14: 2 sets of specified safety climb equipment are required for each tank.

Question 15: What is the bond retainage percent?

Answer 15: There is no bond retainage for this project.

Question 16: Where is the correct liquidated damages table for use?

Answer 16: For construction liquidated damages, refer to the table in 109.9 of Part I – General Conditions of the 2025 edition of the City of Madison Standard Specifications for Public Works Construction. Available by request and in this web link:

https://www.cityofmadison.com/engineering/documents/standard-specifications/2025/Part1.pdf

Question 17: What size vents are to be installed for the reservoirs?

Answer 17: For Reservoir 20, provide two 24-inch diameter failsafe vents. Modify the existing 22-inch diameter flange or provide new flange to accommodate new failsafe vent typical. For Reservoir 225, provide a 24-inch failsafe vent and a new 12-inch flange to modify and attach to the tank. [see Addendum 1]

Question 18: How should expansion joints be considered for the bid?

Answer 18: Contractor shall only inspect the expansion joints for alternate bid No. 1 Reservoir 225 and verify condition. The cost of this can be included in line item 1 for the alternate bid. If replacement is needed, scope of work and payment will be negotiated through a change order. [see Addendum 1]

Question 19: Can contractor film the preconstruction video?

Answer 19: Yes, contractor can film the preconstruction video as long as it meets quality standards.

Ignore the sentence “The video recording shall be performed by a professional firm specializing in audio-video work” on page 01 31 00-2 part 1.05 B in Attachment A. [see Addendum 1]

Question 20: What coatings should be used for the ductile iron piping for Reservoir 225?

Answer 20: Ignore Part G. of Section 09 67 17-6 of Attachment A and Delete Series 1224 Epoxoline from the table on page 09 67 17-15 of Attachment A. Instead use the following:

1. Tnemec Products:

a. Primer coat shall be Tnemec Series 94-H2O Hydro Zinc. Dry Mil Thickness per coat is 3.0.

b. Two intermediate coats of Tnemec Series 971 Aerolon. Dry Mil Thickness per coat is 50.0.

c. Finish coat of Tnemec Series 1028 Enduratone HDP, color white. Dry Mil Thickness per coat is 3.0.

2. Sherwin Williams Products:

a. Primer coat shall be Galvapac zinc primer. Dry Mil Thickness per coat is 3.0.

b. Intermediate coats shall be Heatflex 7000. Number of and thickness of coats for Heatflex 7000 shall be as recommended by paint manufacturer and meet the final R-value of the Tnemec system specified above. Dry Mil Thickness per coat is 20.0.

c. Two finish coats of Shercyl HPA, color white. Dry Mil Thickness per coat is 3.0.

[see Addendum 1]

12/10/2025-Questions and Answers DRAFT.doc

Question 21: Can the duration of the days the tanks are out of service be extended to help the schedule?

Answer 21: Yes, the 90-calendar-day period on Page 01 11 00-2 part 1.04 A.1. in Attachment A is changed to a 120-calendar-day period. [see Addendum 1]

Bidders must acknowledge receipt of this addendum accordingly on RFP Form B, Receipt Forms and Submittal Checklist.

Please direct any other questions to the Purchasing contact person below.

Brittany Garcia City of Madison Purchasing Services

PH: (608) 243-0529

bgarcia@cityofmadison.com www.madisonwater.org - 119 East Olin Avenue, Madison, WI 53713-1431 - TEL 608.266.4651 - FAX 608.266.4426

ADDENDUM 1 12/10/2025

REQUEST FOR BIDS – 2025 RESERVOIR PAINTING: RFB # 14083-0-2025-BG Page 1 of 4

NOTICE OF ADDENDUM

ADDENDUM 1

RFB# 14083-0-2025-BG 2025

Reservoir Painting Madison WI

Munis Project No: 15851

Revise and amend the contract document(s) for the above project as stated in this addendum, otherwise, the original document shall remain in effect.

SUPPLEMENTAL INFORMATION:

1. Section 09 67 16-3, 1.05, a & b refer to a copy of the laboratory results report from coatings testing for total lead, total chromium and total cadmium, however the referenced report was not included in the project specifications or as part of the RFB documents package.

a. The above-referenced laboratory analysis report of the existing coatings at Reservoir 20 is now included with the RFB documents – see attachment “Additional Information - Lead Inspection 2722A - Reservoir 20 rpt.pdf”

b. Reservoir 225 was not sampled for lead or chromium but is suspected to not contain lead based on its original construction date.

Changes to SPECIFICATIONS:

1. Section 01 11 00-2 1.04 (CONSTRUCTION REQUIREMENTS)

a. Contractor may take Reservoir out of service for 120 days, rather than 90 days, as initially stated in the Project Specifications. REPLACE the following under A 1:

DELETE “90-calendar day” and INSERT “120-calendar day” www.madisonwater.org - 119 East Olin Avenue, Madison, WI 53713-1431 - TEL 608.266.4651 - FAX 608.266.4426

REQUEST FOR BIDS – 2025 RESERVOIR PAINTING: RFB # 14083-0-2025-BG Page 2 of 4

2. Section 01 31 00-2 1.05 (PRECONSTRUCTION VIDEO)

a. Contractor may record the preconstruction video as long as it meets quality standards.

DELETE the following under 1.05:

“The video recording shall be performed by a professional firm specializing in audio-video work”

3. Section 01 41 00 (CITY OF MADISON LOCAL REQUIREMENTS)

a. INSERT the following under 1.06:

C) Contract payment retainage shall be a deducted amount equal to five (5) percent of the total amount of all approved pay requests, to be retained by the City until fifty (50) percent of the work has been completed. At fifty (50) percent completion or at any time thereafter, when the progress of the work is not satisfactory, additional amounts may be retained but, in no event shall the total retainage be more than ten (10) percent of the total value of the work completed.

REFERENCE the following under 1.09:

For construction liquidated damages, refer to the table in 109.9 of Part I – General Conditions of the 2025 edition of the City of Madison Standard Specifications for Public Works Construction. Available by request and in this web link:

https://www.cityofmadison.com/engineering/documents/standard-specifications/2025/Part1.pdf

4. Section 09 67 16-11 2.03 D (REPAIR MATERIALS, SPECIAL VENT):

a. INSERT the following under 8.

9. For Reservoir 20, provide two 24-inch diameter failsafe vents. Modify the existing 22-inch diameter flange or provide new flange to accommodate new failsafe vent typical.

5. Section 09 67 17-6 2.02 G (COATING MATERIALS, DUCTILE IRON PIPE):

a. DELETE the following under 2.02:

DELETE the entirety of sub-section G - Ductile Iron Piping.

www.madisonwater.org - 119 East Olin Avenue, Madison, WI 53713-1431 - TEL 608.266.4651 - FAX 608.266.4426

REQUEST FOR BIDS – 2025 RESERVOIR PAINTING: RFB # 14083-0-2025-BG Page 3 of 4

6. Section 09 67 17-10 3.01 C (PHYSICAL REPAIRS, FAIL-SAFE VENT):

a. INSERT the following under 2.

3. For Reservoir 225, provide a 24-inch failsafe vent and a new 12-inch flange to modify and attach to the tank.

7. Section 09 67 17-11 3.01 J (PHYSICAL REPAIRS, EXPANSION JOINT):

a. INSERT the following under 3.

3. Contractor shall only inspect the expansion joints for alternate bid No. 1 Reservoir 225 and verify condition. The cost of this can be included in line item 1 for the alternate bid. If replacement is needed, scope of work and payment will be negotiated through a change order.

8. Section 09 67 17-14 3.04 B (PAINT SCHEDULE, COVERAGE):

a. The required minimum DFT for the Tnemec Series 971 Aerolon was not identified.

Insert the following:

Tnemec series 971 Aerolon shall be applied at a minimum 50.0 DFT dry mil thickness per coat.

9. Section 09 67 17-15 B (PAINT SCHEDULE):

a. The following changes are related to ductile iron pipe coatings at Reservoir 225.

b. DELETE the following under Table 1:

Delete Series 1224 Epoxoline from the table on page 09 67 17-15.

c. INSERT the following under Table 1 and Table 2:

1. Tnemec Products:

a. Primer coat shall be Tnemec Series 94-H2O Hydro Zinc. Dry Mil Thickness www.madisonwater.org - 119 East Olin Avenue, Madison, WI 53713-1431 - TEL 608.266.4651 - FAX 608.266.4426

REQUEST FOR BIDS – 2025 RESERVOIR PAINTING: RFB # 14083-0-2025-BG Page 4 of 4 per coat is 3.0.

b. Two intermediate coats of Tnemec Series 971 Aerolon. Dry Mil Thickness per coat is 50.0.

c. Finish coat of Tnenec Series 1028 Enduratone HDP, color white. Dry Mil Thickness per coat is 3.0.

2. Sherwin Williams Products:

a. Primer coat shall be Galvapac zinc primer. Dry Mil Thickness per coat is 3.0.

b. Intermediate coats shall be Heatflex 7000. Number of and thickness of coats for Heatflex 7000 shall be as recommended by paint manufacturer and meet the final R-value of the Tnemec system specified above. Dry Mil Thickness per coat is 20.0.

c. Two finish coats of Shercyl HPA, color white. Dry Mil Thickness per coat is 3.0.

Changes to FORM D – COST PROPOSAL:

1. The Form D – Cost Proposal document has been revised to reflect the following changes.

Please use the “Revised” Form D when submitting bid pricing for this project.

a. Delete the Sidewall Manway Hatch bid item for Reservoir 20 (Item 5a).

b. Add a $10,000 cash allowance for Structural Engineering Evaluation (new Item 9)

Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

If you are unable to download plan revisions associated with the addendum, please contact the City of Madison Purchasing Services office at (608) 243-0529 to receive the material by another route.

12/10/2025

Pete Holmgren, PE Chief Engineer – Madison Water Utility

Rev. 07/28/2016-RFB-Form D - Cost Proposal - Revised 12.09.2025.doc

Form D: Cost Proposal (Revised per RFB Questions & Answers - 12/9/25)

RFB #: 14083-0-2025-BG

This form must be returned with your response.

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Please submit excel spreadsheet titled Form D: Cost Proposal.

COMPANY NAME

Reservoir 20 serves as the base bid and minimum scope of work for this project. The proposed improvements at Reservoir 225 serve as a supplemental bid for this project. If the combined total of the base bid and supplemental bid are within the authorized budget, the City may elect to award both reservoir projects.

ITEM DESCRIPTION

TOTAL PRICE

BID

Mobilization, demobilization, and site restoration, including new gaskets and disinfection

a. Prepare tank exterior, including shrouding and lead abatement

b. Recoat exterior of tank

a. Prepare interior wet, including cleaning

b. Recoat the interior wet

4 Repair and coat foundation and baseplate

a. Venting modifications

b. Modify tank overflow pipe and discharge

c. Replace roof vents

d. Install fill deflector plate

e. Install dome safety cable and tie offs

f. Install handrail on tank roof g.* Replace sidewall manway hatch

6 Cash allowance–Roof stiffener repair 20,000.00$ 7 Cash allowance–Interior wet pit filling 5,000.00$ 8 Cash allowance–Cathodic protection equipment 20,000.00$

9* Cash allowance–Structural engineering evaluation 10,000.00$

*TOTAL BASE BID

* Revised per RFB Questions and Answers - 12/9/2025

RFB # 14083-0-2025-BG Reservoir Painting - Form D Cost Proposal Base Bid Items for Reservoir 20 Work

* A qualified Base Bid shall be the determining figure for the contract award.