RFB 14015-0-2025-TJ.pdf

CITY OF MADISON

REQUEST FOR BIDS

RFB #: 14015-0-2025-TJ

Title: Fire Sprinkler Replacement

City Agency: Engineering

Due Date: Tuesday, April 01, 2025

2:00 PM CST

REQUEST FOR BIDS RFB # 14015-0-2025-TJ

Page i

Table of Contents

1 NOTICE TO BIDDERS

1.1 Summary

1.2 Important Dates

1.3 Format

1.4 Labeling

1.5 Delivery of Bids

1.6 Appendix A: Standard Terms & Conditions

1.7 Appendix B: Sample Contract for Purchase of Services

1.8 Affirmative Action Notice

1.9 Multiple Bids

1.10 City of Madison Contact Information

1.11 Inquiries and Clarifications

1.12 Addenda

1.13 Bid Distribution Networks

1.14 Local Vendor Preference

1.15 Oral Presentations/Site Visits/Meetings

1.16 Acceptance/Rejection of Bids

1.17 Withdrawal or Revision of Bids

1.18 Non-Material and Material Variances

1.19 Public Records

1.20 Usage Reports

1.21 Partial Award

1.22 Tax Exempt

1.23 Cooperative Purchasing

1.24 Bidders Responsibility

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Description

REQUIRED INFORMATION AND CONTENT OF BIDS

2.2 Forms

Form A: Signature Affidavit Form B: Receipt of Forms and Submittal Checklist Form C: Vendor Profile Form D: Cost Proposal Form E: References Attachment A: Specifications Attachment B: Plans Attachment C: Permit Examples Appendix A: Standard Terms & Conditions (For submission of bids/in the absence of signed contract) Appendix B: Sample Contract for Purchase of Services

1 NOTICE TO BIDDERS

1.1 Summary

The City of Madison Engineering (“City”) is soliciting Bids from qualified vendors for Fire Sprinkler Replacement. Vendors submitting Bids (“Bidders”) are required to read this Request for Bids (“RFB”) in its entirety and follow the instructions contained herein.

1.2 Important Dates

Deliver Bids no later than the due time and date indicated below. The City will reject late Bids:

Issue Date: Tuesday, March 11, 2025 Questions Due Date: Thursday, March 20, 2025

Answers Posted Date: Tuesday, March 25, 2025 Due Date: Tuesday, April 01, 2025, 2:00 PM CST

Optional Site Visit

Optional site visit on Tuesday, March 18, 2025, at 10:00 AM CST. Contact information for Kay Schindel can be found in Section 1.10.

1.3 Format

The City will not consider illegible Bids.

Elaborate Bids (i.e., expensive artwork) beyond that sufficient to present a complete and effective Bid, are not necessary or desired.

The City is requesting bids in the following format: Email. Electronic versions less than 20MB should be emailed to the address in section 1.5.

Complete and return Forms A through E to City of Madison Purchasing Services by Tuesday, April 01, 2025, 2:00 PM CST.

1.4 Labeling

All Bids must be clearly labeled:

Bidder’s Name and Address

RFB #: 14015-0-2025-TJ

Title: Fire Sprinkler Replacement Due: Tuesday, April 01, 2025, 2:00 PM CST

All email correspondence must include RFB #14015-0-2025-TJ in the subject line.

1.5 Delivery of Bids

Delivery of electronic copy to: via email to bids@cityofmadison.com

Bids must be delivered as instructed. Deliveries to other City departments and/or locations may result in disqualification.

mailto:bids@cityofmadison.com

Note: When mailing your response via a third party delivery service, the outside of the packaging MUST be clearly marked with the RFB name and number. This ensures that the bid can be delivered to the correct purchasing agent without having to open the bid.

1.6 Appendix A: Standard Terms & Conditions

Bidders are responsible for reviewing Appendix A, the Standard Terms and Conditions, prior to submission of their bids. Appendix A applies to the submission of bids and in the absence of a signed contract becomes part of the contract terms. Part I of Appendix A provides legal terms relevant only to the submission of bids. Part II of Appendix A provides legal terms that would apply only in the absence of a signed contract.

1.7 Appendix B: Sample Contract for Purchase of Services

Bidders are responsible for reviewing Appendix B, Sample Contract, prior to submission of their bid. A contract in the form of Appendix B will serve as the basis of the contract resulting from this RFP. The resulting contract will control over any different legal terms in this RFP, Appendix A, the proposal, etc. By submitting a proposal, Bidders affirm their willingness to enter into a contract containing the terms found in Appendix B. While the City strives to provide the most appropriate sample contract for this RFP, the City reserves the right to modify the sample form for any resulting contract. The City does not negotiate legal terms prior to award.

1.8 Affirmative Action Notice

If Contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more for the calendar year in which the PO and/or Contract is in effect, Contractor shall file, within thirty (30) days from the PO/Contract effective date and BEFORE RELEASE OF PAYMENT, an Affirmative Action Plan designed to ensure that the Contractor provides equal employment opportunity to all and takes affirmative action in its utilization of applicants and employees who are women, minorities and/or persons with disabilities. A sample affirmative action plan, Request for Exemption forms, and instructions are available at: www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms or by contacting a Contract Compliance Specialist at the City of Madison Affirmative Action Division at (608) 266-4910. Vendors must register for an account to complete the required forms online, here: https://elam.cityofmadison.com/citizenaccess

Contractor shall also allow maximum feasible opportunity to small business enterprises to compete for any subcontracts entered into pursuant to this PO/Contract.

Job postings: All contractors who employ 15 or more employees (regardless of the dollar amount of this contract or their annual aggregate business with the City) must notify the City of all external job openings at locations in Dane County, Wisconsin, and agree to interview candidates referred by the City or its designated organization. Job posting information is available at: http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program. Instructions for contractors: http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

The complete set of Affirmative Action requirements for this purchase can be found in paragraph 20 of Appendix A – Standard Terms and Conditions and, in Section 13 of Appendix B – Sample Contract for Purchase of Services.

1.9 Multiple Bids

Multiple Bids from Bidders are permitted; however, each must fully conform to the requirements for submission. Bidders must sequentially label (e.g., Bid #1, Bid #2) and separately package each Bid.

Bidders may submit alternate pricing schemes without having to submit multiple Bids.

http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms http://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers/forms https://elam.cityofmadison.com/citizenaccess/ http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/programs/referrals-and-interviews-for-sustainable-employment-raise-program http://www.cityofmadison.com/civil-rights/documents/RaISE_Job_Posting_Instructions.pdf

1.10 City of Madison Contact Information

The City of Madison Engineering is the procuring agency:

Kay Schindel City of Madison Engineering

PH: (608) 266-4668

kschindel@cityofmadison.com

The City of Madison Purchasing Services administers the procurement function:

Tammy Jones Purchasing Services City-County Bldg, Room 407 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703-3346 bids@cityofmadison.com

For questions regarding Affirmative Action Plans please contact:

Contract Compliance Department of Civil Rights City-County Bldg., Room 523 210 Martin Luther King, Jr. Blvd.

Madison, WI 53703

PH: (608) 266-4910

dcr@cityofmadison.com

The City employs spam filtering that occasionally blocks legitimate emails, holding them in ‘quarantine” for four calendar days. The contacts listed in this RFB will acknowledge all emails received. Bidders not receiving acknowledgement within twenty-four hours shall follow-up via phone with specific information identifying the originating email address for message recovery.

1.11 Inquiries and Clarifications

Bidders are to raise any questions they have about the RFB document without delay. Direct all questions, in writing, to the Purchasing Services administrator listed in Section 1.10.

Bidders finding any significant ambiguity, error, conflict, discrepancy, omission, or other deficiency in this RFB document shall immediately notify the Buyer and request clarification. In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda – see 1.12 below. Bidders are strongly encouraged to check for addenda regularly.

Bids should be as responsive as possible to the provisions stated herein. Exceptions are not permitted.

The City of Madison reserves the right to disqualify any and all bids that are non-responsive or that include exceptions.

1.12 Addenda

In the event that it is necessary to provide additional clarification or revision to the RFB, the City will post addenda to its Bids distribution websites – see 1.13 below. It is the Bidders responsibility to regularly monitor the websites for any such postings. Bidders must acknowledge the receipt of any addenda on Form B. Failure to retrieve addenda and include their provisions may result in disqualification.

1.13 Bid Distribution Networks

The City of Madison posts all Request for Bids, addenda, tabulations, awards and related announcements on two distribution networks – VendorNet and DemandStar. The aforementioned documents are available exclusively from these websites. It is the Bidders responsibility to regularly monitor the bid distribution network for any such postings. Bidders failure to retrieve such addenda and incorporate their appropriate provisions in their response may result in disqualification. Both sites offer free registration to City Bidders.

mailto:bids@cityofmadison.com mailto:dcr@cityofmadison.com

State of Wisconsin VendorNet System:

State of Wisconsin and local agencies bid network. Registration is free.

http://vendornet.state.wi.us/vendornet

DemandStar by Onvia: National bid network – Free subscription is available to access Bids from the City of Madison and other Wisconsin agencies, participating in the Wisconsin Association of Public Purchasers (WAPP). A fee is required if subscribing to multiple agencies that are not included in

WAPP.

Bid Opportunities: www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm

Home Page: www.demandstar.com

To Register: https://www.demandstar.com/app/registration

Please note when registering: Pick the Wisconsin Association of Public Procurement (WAPP) to select all current Wisconsin government agencies.

1.14 Local Vendor Preference

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website: www.cityofmadison.com/business/localPurchasing.

1.15 Oral Presentations/Site Visits/Meetings

Bidders may be asked to attend meetings, make oral presentations, inspect City locations or make their facilities available for a site inspection as part of this RFB process. Such presentations, meetings or site visits will be at the Bidders expense.

1.16 Acceptance/Rejection of Bids

The City reserves the right to accept or reject any or all Bids submitted, in whole or in part, and to waive any informalities or technicalities, which at the City's discretion is determined to be in the best interests of the City. Further, the City makes no representations that a contract will be awarded to any Bidder responding to this request. The City expressly reserves the right to reject any and all Bids responding to this invitation without indicating any reasons for such rejection(s).

The City reserves the right to postpone due dates and openings for its own convenience and to withdraw this solicitation at any time without prior notice.

1.17 Withdrawal or Revision of Bids

Bidders may, without prejudice, withdraw Bids submitted prior to the date and time specified for receipt of Bids by requesting such withdrawal before the due time and date of the submission of Bids. After the due date of submission of Bids, no Bids may be withdrawn for a period of 90 days or as otherwise specified or provided by law. Bidders may modify their Bids at any time prior to opening of Bids.

1.18 Non-Material and Material Variances

The City reserves the right to waive or permit cure of nonmaterial variances in the offer if, in the judgment of the City, it is in the City’s best interest to do so. The determination of materiality is in the sole discretion of the City.

http://vendornet.state.wi.us/vendornet http://www.cityofmadison.com/finance/purchasing/bidDemandStar.cfm http://www.demandstar.com/ https://www.demandstar.com/app/registration http://www.cityofmadison.com/business/localPurchasing

1.19 Public Records

Bidders are hereby notified that all information submitted in response to this RFB may be made available for public inspection according to the Public Records Law of the State of Wisconsin or other applicable public record laws. Information qualifying as a “trade secret”defined in State of Wisconsin Statutesmay be held confidential.

Bidders shall seal separately and clearly identify all information they deem to be “trade secrets,” as defined in the State of Wisconsin Statutes. Do not duplicate or co-mingle information, deemed confidential and sealed, elsewhere in your response.

S. 19.36(5)

(5) TRADE SECRETS. An authority may withhold access to any record or portion of a record containing information qualifying as a trade secret as defined in s. 134.90(1)(c).

s. 134.90(1)(c)

(c) “Trade secret” means information, including a formula, pattern, compilation, program, device, method, technique or process to which all of the following apply:

1. The information derives independent economic value, actual or potential, from not being generally known to, and not being readily ascertainable by proper means by, other persons who can obtain economic value from its disclosure or use.

2. The information is the subject of efforts to maintain its secrecy that are reasonable under the circumstances.

The City cannot ensure that information will not be subject to release if a request is made under applicable public records laws. The City cannot consider the following confidential: a bid in its entirety, price information, or the entire contents of any resulting contract. The City will not provide advance notice to Bidders prior to release of any requested record.

To the extent permitted by such laws, it is the intention of the City to withhold the contents of Bids from public viewuntil such times as competitive or bargaining reasons no longer require non-disclosure, in the City’s opinion. At that time, all Bids will be available for review in accordance with such laws.

1.20 Usage Reports

Annually, the successful Bidders shall furnish to City Purchasing usage reports summarizing the ordering history for each department served during the previous contract year. The report, at a minimum, must include each and every item or service ordered during the period, its total quantities and dollars by item/service and in total. The City reserves the right to request usage reports at any time and request additional information, if required, when reviewing contract activity.

1.21 Partial Award

Unless otherwise noted, it will be assumed that Bidders will accept an order for all or part of the items/services priced.

1.22 Tax Exempt

The City of Madison as a municipality is exempt from payment of federal excise taxes (Registration Number 008-1020421147-08) and State of Wisconsin taxes per Wisconsin statute 77.54(9a). Federal Tax ID #39-6005507. A completed Wisconsin Department of Revenue Form S-211 (R.2-00) can be found on the City website. Our tax-exempt number is ES 42916.

1.23 Cooperative Purchasing

Bidders may choose to extend prices offered on bids to other municipalities. Under Wisconsin Statutes, a municipality is defined as a county; city; village; town; school district; board of school directors; sewer district; drainage district; vocational, technical and adult education district; or any other public or quasi-public corporation, officer, board or other body having the authority to award public contracts. This is known as “cooperative” or “piggyback” purchasing, a practice common amongst units of government. The City is not responsible for any contract resulting from a cooperative purchase using this RFB as a basis;

they are made solely between the bidders and third party unit of government.

1.24 Bidders Responsibility

Bidders shall examine this RFB and shall exercise their judgment as to the nature and scope of the work required. No plea of ignorance concerning conditions or difficulties that exist or may hereafter arise in the execution of the work under the resulting contract, as a consequence of failure to make necessary examinations and investigations, shall be accepted as an excuse for any failure or omission on the part of the Bidders to fulfill the requirements of the resulting contract.

2 DESCRIPTION OF SERVICES/COMMODITIES

2.1 Description

The City of Madison Engineering is soliciting Bids from qualified vendors for Fire Sprinkler Replacement.

Please review Attachment A specifications, Attachment B Plans and examples of previous permits Attachment C.

REQUIRED INFORMATION AND CONTENT OF BIDS

2.2 Forms

1. Form A – Signature Affidavit

2. Form B – Receipt Forms and Submittal Checklist

3. Form C – Contractor Profile Information

4. Form D – Cost Proposal

5. Form E – References

Rev. 07/28/2016-RFB-FormA-SignatureAffidavit.doc

Form A: Signature Affidavit

RFB #: 14015-0-2025-TJ Fire Sprinkler Replacement This form must be returned with your response.

In signing Proposals, we certify that we have not, either directly or indirectly, entered into any agreement or participated in any collusion or otherwise take any action in restraint of free competition; that no attempt has been made to induce any other person or firm to submit or not to submit Proposals, that Proposals have been independently arrived at, without collusion with any other Proposers, competitor or potential competitor; that Proposals have not been knowingly disclosed prior to the opening of Proposals to any other Proposers or competitor; that the above statement is accurate under penalty of perjury.

The undersigned, submitting this Proposals, hereby agrees with all the terms, conditions, and specifications required by the City in this Request for Proposals, declares that the attached Proposals and pricing are in conformity therewith, and attests to the truthfulness of all submissions in response to this solicitation.

Proposers shall provide the information requested below. Include the legal name of the Proposers and signature of the person(s) legally authorized to bind the Proposers to a contract.

COMPANY NAME

SIGNATURE DATE

PRINT NAME OF PERSON SIGNING

Rev. 07/28/2016-RFB-FormB-Receipt..doc

Form B: Receipt of Forms and Submittal Checklist

Proposers hereby acknowledge the receipt and/or submittal of the following forms:

Forms Initial to

Acknowledge

SUBMITTAL

Initial to Acknowledge

RECEIPT

Description of Services/Commodities N/A

Form A: Signature Affidavit

Form B: Receipt of Forms and Submittal Checklist

Form C: Vendor Profile

Form D: Cost Proposal

Form E: References

Appendix A: Standard Terms & Conditions N/A

Appendix B: Contract for Purchase of Services N/A

Attachment A: Specifications

Attachment B: Plans

Attachment C: Examples of older Project Permits 2013 and 2019

Addendum #

Rev. 07/28/2016-RFB-FormC-VendorProfile.doc

Form C: Vendor Profile

This form must be returned with your response.

COMPANY INFORMATION

COMPANY NAME (Make sure to use your complete, legal company name.)

FEIN (If FEIN is not applicable, SSN collected upon award) CONTACT NAME (Able to answer questions about proposal.) TITLE

TELEPHONE NUMBER FAX NUMBER

EMAIL

ADDRESS CITY STATE ZIP

AFFIRMATIVE ACTION CONTACT

If the selected contractor employs 15 or more employees and does aggregate annual business with the City of $50,000 or more, the contractor will be required to file an Affirmative Action Plan and comply with the City of Madison Affirmative Action Ordinance, Section 39.02(9)(e), within thirty (30) days contract signature. Vendors who believe they are exempt based on number of employees or annual aggregate business must file a request for exemption. Link to information and applicable forms:

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

ORDERS/BILLING CONTACT

Address where City purchase orders/contracts are to be mailed and person the department contacts concerning orders and billing.

CONTACT NAME TITLE

TELEPHONE NUMBER FAX NUMBER

LOCAL VENDOR STATUS

The City of Madison has adopted a local preference purchasing policy granting a scoring preference to local suppliers. Only suppliers registered as of the bid’s due date will receive preference. Learn more and register at the City of Madison website.

CHECK ONLY ONE:

Yes, we are a local vendor and have registered on the City of Madison website under the following category: www.cityofmadison.com/business/localPurchasing

No, we are not a local vendor or have not registered.

https://www.cityofmadison.com/civil-rights/contract-compliance/vendors-suppliers http://www.cityofmadison.com/business/localPurchasing

Rev. 07/28/2016-RFB-FormD-CostProposal..doc

Form D: Cost Proposal

Prepare the fee proposal as all inclusive, not-to-exceed, fixed fees:

• All Inclusive – Covers all direct and indirect necessary expenses including but not limited to;

travel, telephone, copying and other out-of-pocket expenses.

• Not To Exceed – The actual fees shall not exceed the amount specified in fee proposal.

• Fixed Fee – All prices, rates, fees and conditions outlined in the proposal shall remain fixed and valid for the entire length of the contract and any/all renewals.

Any pricing increases or additions must be agreed upon in writing by both parties.

Item Description Total Cost

1. Fire Sprinkler Replacement in conformance with the specifications described in this solicitation.

Rev. 06/21/2022-RFB-FormE-References.doc

Form E: References

Please list three references that are NOT from the City of Madison. If you wish to highlight any additional work experience for the City of Madison, please list it on a separate page.

REFERENCE #1 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

CONTRACT PERIOD YEAR COMPLETED TOTAL COST

DESCRIPTION OF THE PERFORMED WORK

REFERENCE #2 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

RFB-FormE-References.doc

REFERENCE #3 – CLIENT INFORMATION

COMPANY NAME CONTACT NAME

ADDRESS CITY STATE ZIP

TELEPHONE NUMBER FAX NUMBER

EMAIL

FACILITIES MANAGEMENT SPECIFICATION

00 31 46 - 1 PERMITS

1 SECTION 00 31 46

2 PERMITS

4 PART 1 � GENERAL

5 1.1. SUMMARY

6 1.2. REFERENCES

7 1.3. GENERAL CONTRACTORS REQUIREMENTS

9 PART 1 � GENERAL

10 1.1. SUMMARY

11 A. Each project has varying requirements for permits, inspections, and fees based on the scope, size, and location of the project.

12 B. The City of Madison (Owner) is subject to all permits, inspections and associated fees for construction, demolition, utility

13 connection, storm water management, and other similar requirements that may be required to complete the scope of work

14 associated with these contract documents.

15 C. The General Contractor (GC) shall be responsible for obtaining all permits, inspections and paying for all associated fees unless

16 specifically identified within this specification.

18 1.2. REFERENCES

19 A. The following references are not intended to be all inclusive. It shall be the GC�s responsibility to determine all requirements based

20 on the scope of work in the contract documents.

21 B. City of Madison Ordinances: Review all ordinances that may require a permit or fee that may be connected with a required permit.

22 Contact the following City Agencies to determine the exact requirements during bidding

23 1. Building Inspection

24 2. Zoning

25 3. Engineering

26 4. Water Utility

27 5. Traffic Engineering

28 6. Others as may be specified by the contract documents.

29 C. State Statutes

30 D. Other Regulatory Regulations

31 E. Other Agencies or companies that may have related requirements

32 1. Madison Metropolitan Sewerage District

33 2. Local gas and electric utility companies

34 3. Other utility companies

36 1.3. GENERAL CONTRACTORS REQUIREMENTS

37 A. The GC shall be responsible for all of the following:

38 1. Execute application for all required permits as may be required by the scope of work described within the contract documents.

39 2. Scheduling all required inspections that may be conditions of any required permits.

40 3. Paying for other permits not explicitly stated as excluded in this section.

41 B. The GC is not responsible for paying for the City Building, City HVAC, City Electrical, City Plumbing, Madison Fire Department Sprinkler

42 and Madison Fire Department Fire Alarm permits.

43 C. The GC shall provide high quality scanned images of all required permits and inspections and upload them to the Contract

44 Documents-Regulatory Documents Library on the Project Management Web Site.

46 END OF SECTION

Attachment A

01 33 23 - 1 SUBMITTALS

1 SECTION 01 33 23

2 SUBMITTALS

4 PART 1 � GENERAL

5 1.1. SUMMARY

6 1.2. REFERENCES

7 1.3. SUBMITTAL REQUIREMENTS

8 PART 2 - EXECUTION

9 2.1. GENERAL CONTRACTOR�S PROCEDURES

11 PART 1 � GENERAL

12 1.1. SUMMARY

13 A. The General Contractor (GC) shall be responsible for providing submittals for review of all contractors and sub-contractors as

14 designated in the construction documents. Submittals shall include but not be limited to all of the following:

15 1. Equipment specified and pre-approved in the specification; to ensure quality, construction, and performance specifications have

16 not changed since final design.

17 2. Equipment specified by performance in the specification; to ensure that the intended quality, construction, and performance

18 specified is met by the selected material or product.

19 3. Shop, piece, erection, and other such drawings as indicated in the specifications to ensure all structural, dimensional, and

20 assembly requirements are being met.

21 4. Submittals indicating installation sequencing

22 5. Submittals indicating control sequencing

23 6. Contractor licensing, certification, and other such regulatory documentation when required by a specification.

24 7. Other submittals as may be required by individual specifications.

25 B. The submittal process shall not be used to determine alternates to specified products or equipment. All considerations shall be

26 reviewed during the bidding process and acceptable alternates shall be acknowledged by addendum prior to the closing of bidding.

27 See bidding instructions for the information on submitting alternates for consideration.

28 C. In the event that a manufacturer has significantly changed a product (discontinued a model, changed dimension or performance data

29 changed available colors, etc.) since bid opening the GC shall submit a Request for Information (RFI) to the Project Architect

30 requesting other approved alternates prior to uploading a digital submittal.

31 D. Contractors and sub-contractors shall be responsible for knowing the submittal requirements of ALL sections within their scope of

32 work under the contract. The Owner reserves the right to request documentation on any materials, equipment, or product being

33 installed where a submittal is not on file. If the material, equipment, or product installed is determined not to meet the intent of the

34 specification the contractor/sub-contractor shall be required to remove and replace the items involved. The GC shall be solely

35 responsible for all costs associated with the removal and replacement.

36 E. Doors, Frames + Hardware Submittals - After submission of all door/frame/hardware submittals (and related low voltage door

37 hardware submittals) Contractor will organize a meeting(s) with Owner, Architect, General Contractor, Electrician, 38 Door/Frame/Hardware Supplier(s)/Installer(s), Low-Voltage Supplier/Installer, and others as applicable to comprehensively review

39 and explain each door opening�s submitted hardware package operation. Prior to this meeting the low voltage contractor shall have

40 completed a review with the Madison Fire Department for all access control doors and be prepared to explain any conflicts or

41 concerns with all parties. No procurement of door hardware (and related low voltage components) shall be procured until this

42 meeting is completed; and until related submittals are returned to by the Owner/Architect team.

44 1.2. REFERENCES

45 A. All Technical Specifications, contract documents, construction drawings, and any published addendums during the bidding process.

46 B. All contract documents generated during the execution of the contract including but not limited to Requests for Information (RFI) and

47 Construction Bulletins (CB).

49 1.3. SUBMITTAL REQUIREMENTS

50 A. A completed submittal shall meet the following requirements:

51 1. Digital submittal shall be original PDF of manufacturer�s data sheets.

52 2. Submittals shall not include sales fliers or other similar documents that typically do not provide complete manufacturers data.

53 3. At the beginning of each submittal the contractor shall identify the plan reference (WC-1, EF-3, etc.) in RED block letters that the

54 submittal is for.

55 4. Where multiple model numbers appear in a table the contractor shall identify the specific model being submitted by using a RED

56 square, box, or other designation to distinguish the correct model from others on the page.

57 5. PDF shall use bookmarks for navigation to all sections and sub-sections.

58 B. A complete submittal will include all information associated with the product or equipment as presented in plans, equipment tables, 59 and specifications. Information shall include but not be limited to the following:

60 1. Dimensional data

61 2. Performance data

62 3. Resource requirements, power, water, waste, etc.

63 4. Clearance and maintenance requirements

64 5. Finish information, colors, textures, etc.

01 33 23 - 2 SUBMITTALS

1 6. Warranty information

2 C. Where a submittal includes material samples (carpet, tile, paint draw downs, etc.) the contractor shall do the following:

3 1. The Contractor shall submit the sample(s) as indicated in the specification.

4 2. The Contractor shall include a quality photograph(s) of the product with the digital submittal. Photographs shall meet the

5 following requirements:

6 a. Formatted to be between 500Kb and 1.0 Mb in file size

7 b. Have no glare or flash reflection on the sample

8 c. Sample fills the frame of the photo and shows detail as needed. Include multiple photos from other angles as needed.

9 d. Scanned copies of products or photos are not acceptable.

10 D. Uploaded submittals should be relative and related to a specific written specification.

11 1. Do not upload submittals under a broad category or division (I.E. HVAC 23 00 00). Always upload by the specific specification that

12 identifies a required product or performance to be met.

13 2. Group related items together if the specification is written that way. (I.E. all of the plumbing fixtures and trim relative to one

14 specific specification should be submitted together).

15 3. Submittals shall be grouped and adhere to the divisions in the submittal schedule. Submittals that do not

16 conform to the submittal schedule and/or specification divisions will be rejected for re-submittal.

18 PART 2 - EXECUTION

19 2.1. GENERAL CONTRACTOR�S PROCEDURES

20 A. All required submittals will be uploaded to the Project Management Web Site (PMWS) by the GC.

21 1. Fill in required information on the form that will be used for routing the review and comments.

22 2. Attach all documentation as described above.

23 3. Submit samples under separate cover to the Project Architect when necessary.

24 B. Uploading the submittal indicates that the GC has reviewed and approved the submittal against the contract document

25 requirements.

26 C. The GC shall discuss submittal status at all progress meetings and shall monitor submittal review/approval/re-submittal so as to not

27 incur delays in the project schedule.

28 D. A completed upload of the submittal to the PMWS initiates the review process workflow.

29 E. The GC and sub-contractors shall provide re-submittals as required.

31 END OF SECTION

21 05 00 - 1 COMMON WORK RESULTS FOR FIRE SUPPRESSION

1 SECTION 21 05 00

2 COMMON WORK RESULTS FOR FIRE SUPPRESSION

4 PART 1 � GENERAL

5 1.1. SCOPE

6 1.2. REFERENCES

7 1.3. SUBMITTALS

8 PART 2 � EXECUTION

9 2.1. SLEEVES

10 2.2. IDENTIFICATION

11 2.2. HANGERS AND SUPPORTS FOR FIRE-SUPPRESSION PIPING AND EQUIPMENT

12 PART 3 � EXECUTION

13 3.1. INSTALLATION OF HANGERS AND SUPPORTS

15 PART 1 � GENERAL

16 1.1. SCOPE

17 A. This section applies to all Division 21 sections.

18 B. Comply with requirements of State of Wisconsin, IBC, NFPA Standards and local Fire Chief or Fire Marshal (AHJ, Authority Having

19 Jurisdiction) regarding design, materials and installation.

20 C. Prepare engineering drawings and submit to Authority Having Jurisdiction for plan review, pay all plan review fees.

21 D. Obtain and pay for all required State or local installation inspections except those provided by the Architect/Engineer in accordance

22 with City of Madison and State of Wisconsin. Deliver originals of these certificates to the Owners construction representative.

23 Include copies of the certificates in the Operating and Maintenance Instructions.

24 E. Contractor is responsible for final design and permitting.

25 1. Plans may indicate Hazard categories and other information. Contractor is required to be knowledgeable about those categories

26 and apply a different category if code and/or JHA requires.

27 2. Plans may show sprinkler heads and other equipment. This is done for coordination with other trades and for architectural

28 reasons. This contractor shall adjust actual number and location of devices as required by code or JHA, while meeting all

29 coordination and aesthetic requirements.

30 3. Include all required supervisory switches

31 F. Extensions or modifications to existing sprinkler systems shall include all required equipment and modifications required to meet all

32 code and project requirements. This includes but is not limited to upsizing and addition of pipes, addition or replacement of

33 sprinklers etc.

34 G. Existing systems shall maintain its function until new system is operational. For intermediate fire protection, temporary system

35 elements shall be provided in accordance with AHJ.

37 1.2. REFERENCES

38 A. Work under this section depends on applicable provisions from other sections and the plan set in this contract.

39 B. ANSI - American National Standards Institute

40 1. ANSI A21.4

41 2. ANSI A21.11

42 3. ANSI A21.51

43 4. ANSI B16.1 - Cast Iron Pipe Flanges and Flanged Fittings

44 5. ANSI B16.3 - Malleable Iron Threaded Fittings

45 6. ANSI B16.4 - Cast Iron Threaded Fittings

46 7. ANSI B16.5 - Pipe Flanges and Flanged Fittings

47 8. ANSI B16.9 - Factory Made Wrought Steel Buttweld Fittings

48 9. ANSI B16.11 - Forged Steel Fittings, Socket Welded and Threaded

49 C. ASME - American Society of Mechanical Engineers

50 D. ASTM - American Society for Testing and Materials

51 1. ASTM A53 - Pipe, Steel, Black and Hot-Dipped, Zinc Coated Welded and Seamless

52 2. ASTM A105 - Forgings, Carbon Steel, for Piping Components

53 3. ASTM A126 - Gray Cast Iron Castings for Valves, Flanges, and Pipe Fittings

54 4. ASTM A135- Electric Resistance Welded Steel Pipe

55 5. ASTM A181- Forgings, Carbon Steel for General Purpose Piping

56 6. ASTM A536- Ductile Iron Castings

57 7. ASTM A795- Black and Hot Dipped Zinc Coated (Galvanized) Welded and Seamless Steel Pipe for Fire Protection Use

58 E. AWWA - American Water Works Association

59 F. AWS - American Welding Society

60 1. AWS D10.9 - Qualification of Welding Procedures and Welders for Piping and Tubing, Level AR3

61 G. CGA - Compressed Gas Association

62 H. CS - Commercial Standards, Products Standards Sections, Office of Engineering Standards Service, NBS

63 I. EPA - Environmental Protection Agency

64 J. FS - Federal Specifications, Superintendent of Documents, U.S.Government Printing Office

21 05 00 - 2 COMMON WORK RESULTS FOR FIRE SUPPRESSION

1 K. IAPMO - International Association of Plumbing & Mechanical Officials

2 L. IEEE - Institute of Electrical and Electronics Engineers

3 M. ISA - Instrument Society of America

4 N. MCA - Mechanical Contractors Association

5 O. MICA - Midwest Insulation Contractors Association

6 P. MSS - Manufacturer's Standardization Society of the Valve & Fitting Industry, Inc.

7 1. MSS SP-58

8 2. MSS SP-69

9 Q. NBS - National Bureau of Standards

10 R. NEC - National Electric Code

11 S. NEMA - National Electrical Manufacturers Association

12 T. NFPA - National Fire Protection Association

13 1. NFPA 10 - Portable Fire Extinguishers

14 2. NFPA 13 - Installation of Sprinkler Systems.

15 3. NFPA 14 - Installation of Standpipe and Hose Systems.

16 4. NFPA 20 - Installation of Centrifugal Fire Pumps.

17 5. NFPA 25 - Inspection, Testing and Maintenance of Water-Based Fire Protection Systems

18 U. UL - Underwriters Laboratories Inc.

19 V. FM - Factory Mutual Approved

21 1.3. SUBMITTALS

22 A. List piping material types, ASTM number, schedule or pressure class, joint type, manufacturer and model number where appropriate.

23 List valves, specialties and equipment with manufacturer and model number. Submittals shall be sent to the local Fire Chief or Fire

24 Marshal for review prior to the Architect/Engineer. Include copy of review/approval letter in submission to Architect/Engineer.

25 B. Submit plans indicating water supply location and size, piping layout and size, sprinkler locations and type, hanger locations and type, 26 equipment locations and type, valve locations and type, occupancy classes, hydraulic reference points, design areas and discharge

27 densities.

28 C. Submit hydraulic calculations for water supply and sprinkler systems. Include summary sheet and detailed work sheets. Describe

29 characteristics of water supply and location of effective point used in calculations. Include graph illustration of water supply, hose

30 demand, sprinkler demand and in-rack sprinkler demand. Where a fire pump is used, graph primary rating point, secondary rating

31 point and churn pressure of pump and combined water supply.

32 D. Submit fire protection layout record drawings and hydraulic calculations on originals prepared by the installing

33 contractor/subcontractor. Include copies of these record drawings and calculations with the Operating and Maintenance manuals.

34 E. Schedule of all hanger and support devices indicating attachment methods and type of device for each pipe size and type of service.

35 Provide details on the working drawings submitted for approval with all pertinent information listed.

37 PART 2 � EXECUTION

38 2.1. SLEEVES

39 A. Provide galvanized sheet metal sleeves for fire rated pipe penetrations through interior and exterior walls to provide a backing for

40 sealant or firestopping. Patch wall around sleeve to match adjacent wall construction and finish. Grout area around sleeve in masonry

41 construction. In finished spaces where pipe penetration through wall is exposed to view, sheet metal sleeve shall be installed flush

42 with face of wall. In existing poured concrete walls where penetration is core drilled, pipe sleeve is not required. Seal holes directly

43 around steel pipe.

44 B. Pipe sleeves are not required in interior non-rated drywall, plaster or wood partitions and sleeves are not required in existing poured

45 concrete walls where penetrations are core drilled.

47 2.2. IDENTIFICATION

48 A. STENCILS: Not less than1/2" high letters for pipe sizes 1" through 2-1/2" and 1 inch high letters/numbers for pipe sizes 3" and above

49 for marking pipe and equipment. Apply flow arrows to piping.

50 B. ADHESIVE LABELS: Pressure-sensitive, adhesive backed, vinyl pipe markers with applicable labeling, ¾� min. size for lettering and

51 surrounding tape on both ends. With flow arrows on piping. Conforming to ANSI, ANSI and NFPA standards. Seton Opti-Code, MSI, 52 Brady or approved equal. Clean piping before application.

53 C. SIGNS: Metal construction, baked porcelain enamel finish signs, sizes conforming to NFPA 13 and 7-1.2, with holes and s-

54 hooks/chains for hanging or securing. With applicable labeling. MSI, Seton, W.H. Brady or equal.

55 D. Identify equipment in mechanical equipment rooms by stenciling equipment number and service with one coat of black enamel

56 against a light background or white enamel against a dark background. Use a primer where necessary for proper paint adhesion.

57 E. Identify interior piping not less than once every 30 feet, not less than once in each room, adjacent to each access door or panel, and

58 on both side of the partition where accessible piping passes through walls or floors. Use one coat of black enamel against a light

59 background or white enamel against a dark background.

60 F. Where stenciling is not appropriate for equipment identification, engraved name plates may be used.

61 G. Identify valves with signs per NFPA rulings.

62 H. Provide hydraulic design information sign of permanently marked weatherproof metal or engraved nameplate material. Secure to

63 alarm valve with brass chain. Information to include location of the design areas, discharge densities, required flow and residual

64 pressure at the base of riser, hose stream demand and sprinkler demand.

21 05 00 - 3 COMMON WORK RESULTS FOR FIRE SUPPRESSION

2 2.2. HANGERS AND SUPPORTS FOR FIRE-SUPPRESSION PIPING AND EQUIPMENT

3 A. MANUFACTURERS: B-Line, Anvil, Pate, Piping Technology, Roof Products & Systems or approved equal.

4 B. Provide all supporting steel required for the installation of mechanical equipment and materials, including angles, channels, beams, 5 etc. to suspended or floor supported tanks and equipment. All of this steel may not be specifically indicated on the drawings.

6 C. Materials and application of pipe hangers and supports shall be in accordance with MSS Standard Practice SP-58 and SP-69 unless

7 noted otherwise.

8 D. Materials and application of pipe hangers and supports shall be in accordance with NFPA rulings and be UL/FM listed and approved.

9 E. Piping connected to pumps, compressors, or other rotating or reciprocating equipment is to have vibration isolation supports for a

10 distance of one hundred pipe diameters or three supports away from the equipment, whichever is greater. Standard pipe

11 hangers/supports as specified in this section are required beyond the 100 pipe diameter/3 support distance.

12 F. Provide all supporting devices as required for the installation of mechanical equipment and materials. All supports and installation

13 procedures are to conform to the latest requirements of the ANSI Code for building piping.

14 G. HANGERS FOR PIPE SIZES 1/2" THROUGH 4":

15 1. Carbon steel, adjustable swivel ring with 3/8" min. UL/FM approved hanger rods. B-Line B3170NF, Anvil 69 or 70.

16 2. Carbon steel, adjustable clevis, standard, with UL/FM approved size hanger rods. B-Line B3100, Anvil 260.

17 H. HANGERS FOR PIPE SIZES 4" THROUGH 8":

18 1. Carbon steel adjustable swivel ring with ½" min. UL/FM approved hanger rods. B-Line B3170NF, Anvil 69 or 70.

19 2. Carbon steel, adjustable clevis, standard with UL/FM approved size hanger rods. B-Line B3100, Anvil 260.

20 I. MULTIPLE OR TRAPEZE HANGERS: Manufactured steel channel system with manufacturers slotted interlocking pipe clamps with

21 screw/nut securing and threaded hanger rods or steel channels with welded spacers and threaded hanger rods.

22 J. WALL SUPPORT:

23 1. Carbon steel welded bracket with hanger. B-Line 3060 Series, Anvil 190 Series.

24 2. Steel channels with pipe clamps.

25 K. VERTICAL SUPPORT: Carbon steel riser clamp. B-Line B3373, Anvil 261 for above floor use.

26 L. FLOOR SUPPORT: Carbon steel pipe saddle, stand and bolted floor flange. B-Line B3088T/B3093.

27 M. STEEL HANGER RODS:

28 1. Threaded both ends, threaded one end, or continuous threaded, complete with adjusting and lock nuts.

29 2. Size rods for individual hangers and trapeze support as indicated in the following schedule.

Pipe Size Diameter of Rod

Up to and Including 4� 3/8�or 9.5mm Min

5�, 6� and 8� 1/2� or 12.7mm Min

30 N. BEAM CLAMPS:

31 1. MSS SP-69 Types 19 & 23 malleable black iron clamp for attachment to beam flange to 0.62 inches thick with a retaining ring and

32 threaded rod of 3/8, 1/2, and 5/8 inch diameter. Furnish with a hardened steel cup point set screw. B-Line B3036L/B3034, Anvil

33 86/92.

34 2. MSS SP-69 Type 28 or Type 29 forged steel jaw type clamp with a tie rod to lock clamp in place, suitable for rod sizes to 1-1/2 inch

35 diameter. B-Line B3054, Anvil 228.

36 O. CONCRETE INSERTS: DRILLED FASTENERS: Carbon steel expansion anchors, vibration resistant, with ASTM B633 zinc plating. Use drill

37 bit of same manufacturer as anchor. Hilti, Rawl, Redhead.

38 P. ANCHORS: Use welding steel shapes, plates, and bars to secure piping to the structure.

39 Q. EQUIPMENT STANDS: Use structural steel members welded to and supported by pipe supports. Clean, prime and coat with three coat

40 rust inhibiting alkyd paint or one coat epoxy mastic. Where exposed to weather, treat with corrosive atmosphere coatings.

41 R. CORROSIVE ATMOSPHERE COATINGS: Factory coat supports and anchors used in corrosive atmospheres with hot dip galvanizing after

42 fabrication, ASTM A123, 1.5 ounces/square foot of surface each side. Mechanical galvanize threaded products, ASTM B695 Class 50, 43 2.0 mil coating. Field cuts and damaged finishes to be field covered with zinc rich paint of comparable thickness to factory coating.

44 Corrosive atmospheres include the following locations: Washbay areas

46 PART 3 � EXECUTION

47 3.1. INSTALLATION OF HANGERS AND SUPPORTS

48 A. Size, apply and install supports and anchors in compliance with manufacturers recommendations.

49 B. Do not hang any mechanical item directly from a metal deck or run piping so its rests on the bottom chord of any truss or joist.

50 C. Fasteners depending on soft lead for holding power or requiring explosive powder actuation will not be accepted.

51 D. Support apparatus and material under all conditions of operation, variations in installed and operating weight of equipment and

52 piping, to prevent excess stress, and allow for proper expansion and contraction.

53 E. Install supports to provide for free expansion of the piping system. Support all piping from the structure using concrete inserts, beam

54 clamps, ceiling plates, wall brackets, or floor stands. Fasten ceiling plates and wall brackets securely to the structure and test to

55 demonstrate the adequacy of the fastening.

56 F. Coordinate hanger and support installation to properly group piping of all trades.

57 G. Where piping can be conveniently grouped to allow the use of trapeze type supports, use standard structural shapes or continuous

58 insert channels for the supporting steel. Where continuous insert channels are used, pipe supporting devices made specifically for

59 use with the channels may be substituted for the specified supporting devices provided that similar types are used and all data is

60 submitted for prior approval.

61 H. Perform welding in accordance with standards of the American Welding Society.

21 05 00 - 4 COMMON WORK RESULTS FOR FIRE SUPPRESSION

1 I. RISER CLAMPS: Support vertical piping with clamps secured to the piping and resting on the building structure or secured to the

2 building structure below at each floor. Use method of securing the vertical risers to the building structure below in stairwell locations.

3 J. ANCHORS: Install where indicated on the drawings and details. Where not specifically indicated, install anchors at ends of principal

4 pipe runs and at intermediate points in pipe runs. Make provisions for preset of anchors as required to accommodate both

5 expansion and contraction of piping.

6 K. HANGER AND SUPPORT SPACING:

7 1. Use hangers with minimum vertical adjustment.

8 2. Where several pipes can be installed in parallel and at the same elevation, provide multiple or trapeze hangers.

9 3. Support riser piping independently of connected horizontal piping.

10 4. Adjust hangers to obtain the slope specified in the piping section of these specification.

11 5. Space hangers for pipe as follows:

Pipe Hanger Spacing

Pipe Material Pipe Size Max Horiz Spacing Max Vert Spacing

Steel 1�through 1-1/4� 12�-0� 15�-0�

Steel 1-1/2� through 8� 15�-0� 15�-0�

Steel 8� through 12� 15�-0� 20�-0�

Unsupported length from the last hanger and an end sprinkler for steel piping shall be as follows:

Pipe Size Spacing

1�piping Not Greater than 36�

1-1/4� piping Not greater than 48�

1-1/2� piping or larger Not greater than 60�

14 END OF SECTION

21 10 00 - 1 WATER-BASED FIRE-SUPPRESSION SYSTEMS

1 SECTION 21 10 00

2 WATER-BASED FIRE-SUPPRESSION SYSTEMS

3 PART 1 � GENERAL

4 1.1. SCOPE

5 1.2. QUALITY ASSURANCE

6 1.3. SPARE PARTS

7 PART 2 - PRODUCTS

8 2.1. ABOVE GROUND PIPE

9 2.2. SPRINKLER HEADS

10 2.3. FLEXIBLE SPRINKLER DROP FITTINGS

11 2.4. SWITHCES

12 2.5. VALVES

13 2.6. FIRE HOSES

14 2.7. FIRE DEPARTMENT CONNECTION

15 2.8. NITROGEN SYSTEMS

16 PART 3 � EXECUTION

17 3.1. INSTALLATION

18 3.2. PIPING SYSTEM LEAK TESTS

19 3.3. UNDERGROUND WATER MAIN FLUSHING

21 PART 1 � GENERAL

22 1.1. SCOPE

23 A. This section contains specifications for fire protection pipe and pipe fittings for this project.

24 B. Plans will show approximate layout and proposed type of sprinkler heads. Contractor will have to amend final design to meet all

25 codes and…