REVISED - Generator Maintenance - Attachment A.docx

Please note all changes made are in Red.

The Illinois Emergency Management Agency and Office of Homeland Security (IEMA-OHS) is seeking quotes from vendors to establish a three-year contract that covers preventative maintenance and as-needed repairs on generators and small equipment located at various IEMA-OHS locations throughout the State. The equipment to be covered under this contract will include:

GEMS Generators located at the Illinois Power Plants/ Mazon Resident Inspector’s Office Braidwood Generating Station – 35100 S. Route 53, Suite 84, Braceville, IL 60407

Kohler Model 50REOZK Diesel Generator (S/N: 33H3GMGN0016) w/ Kohler Model KSS-DCTA-0225S Transfer Switch (S/N: SGM3228M5)

Byron Power Plant – 4450 N. German Church Rd, Byron, IL 61010

Kohler Model 50REOZJC Diesel Generator (S/N:2255773; Tag 031776) w/ Kohler Model KSS-DCTA-0225S Transfer Switch (S/N: SGM3228M4)

Clinton Power Plant – 8401 Power Rd., Clinton, IL 61727

Kohler Model 50REOZJC Diesel Generator (S/N: 2283921; Tag 033427) w/ Kohler Model KSS-DCTA-0225S Transfer Switch (S/N: SGM3228M6

Dresden Power Plant – 6500 N. Dresden Rd., Morris, IL 60450

Cummins-Onan C50D6 Diesel Generator (S/N: I210978678) w/ Kohler Model KSS-DCTA-0225S Transfer Switch (S/N: SGM32284C)

LaSalle Power Plant – 2601 N. 21st Rd., Marseilles, IL 61341

Kohler Model 50REOZJC Diesel Generator (S/N:2315937; Tag 034009) w/ Kohler Model KSS-DCTA-0225S Transfer Switch (S/N: SGM322)

Mazon Resident Inspector’s Office – 1011 North St., Mazon, IL 60444

Kohler Model 100RZG Natural Gas Generator (S/N:2054709; Tag 026243) w/ Kohler Model KDT-AFNA-0400S Transfer Switch (S/N: K2054047)

Quad Cities Power Plant – 22710 206th Avenue North., Cordova, IL 61242

Cummins-Onan C50D6 Diesel Generator (S/N: H210975079) w/ Kohler Model KSS-DCTA-0225S Transfer Switch (S/N: SGM322FDM)

Generators/ Small Equipment Located at IEMA-OHS Springfield Facilities

Onan, Model 15.0 JC-18R/17637AB (S/N: 0860814405E)

Cummins/Kubota 12KW Diesel Generator Model 12HDKCD-2209 Ser#K100172499

Baldor Model 250kw Generator Set

(S/N: 4TCSU1098AH910289)

Baldor Model 250kw Generator Set

(S/N: 4TCSU1095AH910279)

Baldor Model 250kw Generator Set

(S/N: 4TCSU1091AH910280)

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Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018213726)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018213725)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018214476)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018213730)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018213728)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018214475)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018214474)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018213727)

Briggs & Stratton Elite Series Model 030471 Portable Generator (S/N: 1018213725)

Briggs & Stratton Elite Series Model 030471 Portable Generator

Shindaiwa KWIET 25K VA (S/N: D16201000441)

Shindaiwa KWIET 25K VA (S/N: D16201000512)

AIRCO Quincy QR-350 Air Compressor

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Please provide all pricing information in Attachment B. Services for these items will be placed via a Basic Ordering Agreement (BOA) and placed as orders against the master contract.

Vendors are to specify whether each of the Mandatory Requirements is agreed to and satisfied by checking the appropriate “Met” or “Not Met” box, and where appropriate, provide the requested information.

If any mandatory requirement is not met, or requested information is not provided, the entire bid will not be considered. If all responding vendors fail to meet a particular mandatory, that mandatory may, at the sole discretion of the State, be removed so the evaluation process may continue.

Mandatory Specification M1: The Vendor agrees that every service and/or inspection should include “repair, replace, adjust as necessary” to ensure generator is performing optimally.

☐ Met ☐ Not Met

Mandatory Specification M2: Service Record - The Vendor agrees that all services performed will be recorded and a record of the service provided to IEMA-OHS.

☐ Met

Mandatory Specification M3: Generator Service - The Vendor agrees that GEMS Generator Service shall meet all RICE/NESHAPS regulations for Emergency Diesel Engines at Nuclear Power Plants. Maintenance for all generators on this contract should include but not be limited to the following services as applicable:

· Remove and replace engine oil with manufacturer’s recommended lubricant or approved equivalent.

· Remove and replace oil filter with manufacturer’s recommended filter or approved equivalent.

· Inspect air filter/cleaner and replace as needed

· Inspect fuel filters where applicable and replace as needed.

· Inspect block heater.

· Inspect all hoses and belts and replace as needed

· Check antifreeze, test, replace fluid and or flush system as needed

· Inspect battery condition (physical and electrical).

· Replace batteries as needed or once every three years at minimum.

· Perform physical/visual inspection for signs of leaks or other visible issues

· Check fuel, underground or above ground storage tank, as applicable, for signs of water intrusion, algae, or other issues

· Check fuel delivery, secondary pump assembly

· Start-up and test generator

· Check proper operation, engine operation and output, RPM level, stator voltage and frequency output and adjust/repair as necessary.

· Start-up, operation, testing and shutdown of DG using proper procedure ☐ Met

Mandatory Specification M4: Transfer Switch Service - The Vendor agrees that the service will include checking the following on the transfer switch if generator is paired with transfer switch:

· Check – physical/visual inspection of transfer switch

· Check operation of transfer switch

· Test operation in simulated emergency power situation

· Open main circuit breaker to simulate loss of power

· Ensure generator starts and comes up in appropriate amount of time

· Ensure proper transfer of power occurs (this will include uninterruptible power supply (UPS) holding the load until generator is able to accept the transfer of power load)

· Test Generator output while unit is running: Voltage and frequency tested on each of three legs and any reading found out of tolerance should be noted and dealt with as necessary.

· Close breaker

· Check that transfer switch allows return to Utility power source and if not, troubleshoot, discern, reasons and implement changes necessary to remedy the situation

· Observe ten-minute cool down of generator

· Visually inspect generator again for issues ☐ Met

Mandatory Specification M5: Disposal - The Vendor agrees that the service will be done in a safe manner, utilizing all necessary PPE and precautions to collect used fluids and material and transport for proper disposal off-site ☐ Met

Mandatory Specification M6: Power Plant Entry - Vendor or vendor’s agents involved with preventative maintenance or break/fix, must be willing to comply with Constellation nuclear power plant entry requirements, safety rules and regulations, and procedures. These may include, and not limited to, urinalysis, background review, escorted visitor/contractor requirements, and vehicle search.

☐ Met

Note: If the vendor is not approved by the Nuclear Power Plant Owner for entry, the contract will become void. The agency reserves the right to terminate the contract immediately if the vendor cannot obtain proper access with the Nuclear Power Plant Owner.

Mandatory Specification M7: Response Time – Vendor agrees to respond on-site to any break/fix or emergency repairs within four hours of being notified of a need for service.

☐ Met image1.jpg image2.jpg image3.jpg