Response to Offeror Questions document.docx
DOCX document 43 KB Posted
- Attached to
- Benefit Decision Support Tool
- Solicitation number
- 25RFP18343
- Issued by
- Harding County, South Dakota
About this file
This document is a Response to Offeror Questions issued by the State of South Dakota, Bureau of Human Resources, regarding RFP #25RFP18343 for a Benefit Decision Support Tool. The State seeks a web-based tool to assist employees in selecting optimal health and flexible benefit plans by leveraging personalized claims data from Wellmark Blue Cross Blue Shield. The tool must support the state's self-funded health plan offering four coverage options and multiple benefits including health insurance, dental, vision, life insurance, disability, and health savings accounts. The RFP required offeror questions to be submitted by November 14, 2025, at 5:00 p.m. CT, with state responses provided by November 25, 2025. Complete proposals must be electronically submitted to Peggy.Canter@state.sd.us by 5:00 p.m. CDT on December 15, 2025. The tool must be fully operational by April 15, 2026, for the fiscal year 2027 open enrollment period. The contract term is three years, from April 1, 2026, through April 30, 2029, with potential options for two one-year extensions, extending the maximum contract duration to five years.
The document clarifies several RFP requirements through offeror questions and state responses, including confirmation that decision logic should utilize personalized claims data rather than aggregated data, that three references are required (not five as suggested in one section), and that one previously referenced remuneration survey requirement should be disregarded. The State anticipates no carrier or plan changes except for discontinuing the Livongo diabetes tool. Vendors must provide commercial general liability insurance of at least $1,000,000 per occurrence and professional liability insurance of at least $1,000,000. The RFP requires all-inclusive lump sum pricing for core services with hourly billing rates for additional work and a maximum fee guarantee for the initial three-year term. Proposed solutions must integrate with existing state infrastructure including single sign-on capabilities, Microsoft Power BI data access, and compliance with South Dakota's IT security standards.
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Other files
| File | Type | Posted |
|---|---|---|
| RFP Benefit Decision Support Tool BIT Revisions 10.31.25.docx | DOCX document | |
| RFP 25RFP17862 Appendix A BIT Standard Contract Terms.docx | DOCX document | |
| Contractor Security Acknowledgement Form 2022 BIT Attachment 2 (002).docx | DOCX document | |
| ITSP Contractor for BHR.pdf | ||
| Security and Vendor Questions v3.2 Production.docx | DOCX document | |
| Contractor Security Acknowledgement Form 2022 BIT Attachment 2 (002).docx | DOCX document | |
| Security and Vendor Questions v3.2 Production.docx | DOCX document | |
| RFP 25RFP17862 Appendix A BIT Standard Contract Terms.docx | DOCX document | |
| RFP Benefit Decision Support Tool BIT Revisions 10.31.25.docx | DOCX document | |
| ITSP Contractor for BHR.pdf |
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Text version
| RFP #25RFP18343, Decision Support Tool | BHRA |
| 500 East Capitol | |
| Pierre SD, 57501-5070 |
Date: November 17, 2025 Subject: Respondent’s Questions & State’s Response, RFP #25RFP18343 In accordance with the subject Request for Proposals (RFP), the following are answers to respondent’s questions which have been submitted prior to the specified deadline of November 14, 2025; 5:00 p.m. CT. These questions are for informational purposes only; they do not alter the requirements specified within the RFP. Any changes to the RFP will be accomplished by the Office of Procurement Management via an addendum.
*The State's response will be in Bold font following the respondent’s questions.
1. Are you requiring the recommendation to include personalized claims data or aggregated data in the decision logic? [In reference to: 3.0 Scope of Work (Page 8)- "Decision logic will take into consideration plan design including out-of-pocket expenses, claims data from health plan, and employee contributions to the plans."]
State’s Response: The State is seeking personalized claims data.
2. Do you foresee any big changes to carriers/plans for the upcoming OE in April 2027?
State’s Response: There is no plans for carrier or plan changes with the exception of discontinuing the diabetes tool available through Livongo.
3. How many references are required, 3 or 5? [In reference to: 4.3 (Page 9) "Provide the following information related to at least three previous and current service/contracts, performed by the offeror’s organization, which are similar to the requirements of this RFP. " and 4.8 (Page 10) "Please provide a minimum of five references, including at least one that is a previous client and one that is a State or company of a similar size if available. The references need to include: reference name, contact name, address, phone number, e-mail address and length of time associated with your organization."] State’s Response: We apologize for the discrepancy. The requirement is 3 references.
4. Could you explain more of what you are looking for with this question? We are not familiar with Renumeration Surveys related to Decision Support [In reference to: 4.7 (Page 10) "List other remuneration surveys for which the Consultant has completed. Provide name of client, contact name, address, telephone number and number of employees."] State’s Response: We apologize for the language. Please disregard.
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