RESPONDING TO AN RFX BY VENDOR JOB AID.pdf
PDF 901 KB Posted
- Attached to
- 1130-27-R-NBID-00004
- Solicitation number
- 3130002410
- Issued by
- Hinds County, Jackson City, Mississippi
About this file
This document is a vendor job aid providing step-by-step instructions for responding to RFx (Request for Exchange) solicitations through the MAGIC procurement system. The guide walks vendors through the complete submission process, beginning with logging into MAGIC and accessing the Supplier Self-Service tab, then locating specific RFx opportunities by number through the search function. Vendors must click the "Participate" button to create a response and receive a response number for tracking purposes. The submission process requires vendors to answer all posted questions under the RFx information tab and upload supporting documents through the Notes and Attachments section. There are no specified project descriptions, quantities, response dates, due dates, site visits, bidder conferences, award dates, or contract terms detailed in this instructional document.
Pricing entry is required for submission on most RFx opportunities, which is completed in the Items tab before final submission. The document does not address pricing terms, set-asides, incumbent information, funding sources, or other financial considerations, as it serves exclusively as an operational guide for the submission mechanics. Vendors receive confirmation of successful submission along with their assigned response number and may retrieve previously saved responses by searching the RFx number and clicking on the corresponding response number beginning with the digit six.
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| FORMAT AND GUIDELINES FOR PROPOSALS INCONTINENCE 2027.pdf | ||
| ATTACHMENT F-SOMS TERMS AND CONDITIONS 2025.pdf | ||
| ATTACHMENT D-PURCHASE SUMMARY INCONTINENCE 2027.xlsx | XLSX spreadsheet | |
| ATTACHMENT C- INTERNAL CATALOG SPREADSHEET INCONTINENCE 2027.xlsx | XLSX spreadsheet | |
| ATTACHMENT G- SAMPLE CONTRACT.docx | DOCX document | |
| ATTACHMENT E-PURCHASE SUMMARY ATTESTATION INCONTINENCE 2027.pdf | ||
| ATTACHMENT B- PRICE LIST INCONTINENCE 2027.xlsx | XLSX spreadsheet | |
| ATTACHMENT A- DEALERS LIST INCONTINENCE 2027.xlsx | XLSX spreadsheet |
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Text version
Responding to an RFx by Vendors Job Aid
The information below will provide step-by-step instructions for vendors responding to a RFx invitation.
1.) Log into MAGIC and select the “Supplier Self-Service” tab.
2.) Click the icon next to “RFx and Auctions”.
3.) Highlight “All (0)” next to eRFxs and click on “Show Quick Criteria Maintenance” to expand the search boxes.
4.) Type the RFX number in the “RFx Number” field and select “Apply”. Make sure all the other search fields are blank. Select the RFX number that results from the search in the grid at the bottom. The RFX will open in a new window.
5.) Click the “Participate” button, then click the “Create Response” button and a new window will appear with a response number at the top. (Be sure to write down your response number).
6.) Select “Questions” under the RFX information tab.
7.) If there are questions, they will appear here. You must answer ALL questions.
8.) Select the “Notes and Attachments” tab.
9.) Select the “Add Attachment” button and upload any documents you have by browsing your computer.
10.) After uploading your documents, select the “Items” tab and enter a price. This may be optional on some bids.
11.) After entering the price, click the “Check” button at the top. You would receive this yellow error message if you chose not to enter a price. Now, press the “Submit” button at the top to submit your response.
12.) You will receive a message that your response was submitted along with a response number.
13.) In order to search for a previously saved RFx response, type in the RFx number in the RFx number field and hit apply. A number that starts with a (6) will appear under Response Number field. Click on the response number.
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