Requirements SUB.docx

This is a Requirements document outlining delivery and compliance specifications for a Federal Bureau of Prisons subsistence (food) contract. The Federal Correctional Institution El Reno, Oklahoma is soliciting quarterly subsistence supplies under solicitation number 15B50726Q00000036, with deliveries required between October 1, 2026, and October 31, 2026. This is a 100% small business set-aside contract with a NAICS code 311999 (size standard: not to exceed 500 employees). The contract type is firm-fixed price, with awards determined based on price as the primary factor, though past performance is weighted approximately equal in value to price. Vendors with poor past performance, failure to deliver, or non-compliance with specifications may be deemed non-responsible.

All deliveries must be made to the facility at 4205 Highway 66 West, El Reno, OK 73036, Monday through Friday between 7:00 am and 2:00 pm, excluding federal holidays, with items strictly palletized. Non-frozen perishable foods must be delivered at 34–40 degrees Fahrenheit, while frozen foods must be at 0 degrees Fahrenheit or below; any products showing evidence of prior thawing will be refused. All items must meet specified requirements, and failure to comply with specifications or delivery schedules will be considered non-conformance, resulting in contract cancellation and indefinite removal from future awards. Unacceptable conditionally received items must be picked up by the vendor within two weeks at vendor expense, or they will be disposed. Delivery vehicles must have trailers or decks suitable for offloading onto a 4-foot elevated unloading dock. Payment will be made via Government Purchase Card for awards at or below $15,000 or by EFT for awards exceeding $15,000.