Requirements Sheet - AMFS (Logistics)_8 May 25.pdf

CAO 04 APR 2025

CLIN Number Conference Items # of Articles # of days Notes

BASE SUPPORT (CLIN 0001)

Audio Visual Liaison 2 7

KO/COR liasion 1 7

IT Technician (including printer support) 2 7

AUDIO VISUAL SUPPORT(CLIN

0002)

LED Conference Screens (1) 8Mx4M LED Screen (2) 4Mx2M LED Screens

3 5

Main Conference Room (Schmarel Ballroom) LED Screens to fit designated space. LED screen will be used as digital banners/logo display

LED monitors (minimum of 72 in) for all non Breakout rooms (to include restaurants

7 5

HDMI connection capable, extension cords, gov laptop capable, 120/220 flex; amercian converters may be needed

Wired Table Microphones 100 5 Must be tested daily, before event; must be able to replace expeditiously

Hand Microphones 5 5

Landscape Monitors 7 8 Admin support monitors - 27in monitors preferred

HDMI connection cords 12 7

(6) 6ft HDMI cables

(6)12ft HDMI cables

Handheld Radios/charging station or battery 27 7

Sound System 1 5

High Quality Color Printer (Graphic) 2 7

Photo Quality Printer 1 7 Must be able to print up to 11x17

Black and Color Ink 4 1

MAIN CONFERENCE ROOM

LOGISITICS SUPPORT (CLIN

0003)

Ref (a) AMFS 2025 Event and Logistics Support Estimates

FOR IN

FORMATIONAL PURPOSES

Main Stage + (3) extensions with stairs and handrail

4 5

Layout to be provided by TPOC/COR; Stage must fit identified conference space; 3 stage extensions that can be used as stand alone stage if needed for band.

Universal Power Strips 20 6 These must be universal powerstips; various sizes

Photographer Stand and Backdrop, tiered stage setup for 200 person photo including print backdrop (Print: 10m x 2.5m - Stage:

10m x 8m) 1

5 Riser needed for photographer - confirm print size

Supplemental Stage Lighting and plenary room media lights 1

Conference Room Back drop curtains

(not provided by hotel) 1

Curtains to cordon areas/windows 5 5

Customised glass or executive podiums 2 5

PRINT MEDIA PACKAGE (CLIN

0004)

Digital Banners 12 1 TPOC to provide graphic

20 ft x 3 ft Entrance banner 1 1 To be used for group phot; must be able to be moved to evening event location

Bus Signs 1 1

Laminator (A4) 2 6

Laminant (A4) 1 1 Quantity of laminants to be confirmed

Conference Signage 10

Registration Desks- client provides graphic, Event Announcements - ICE BREAKER, HOSTED DINNER, SENIOR ENLISTED DINNER); cover for admin spaces with AMFS Logo/Conference Name

Executive Folders 300 1

Policy handouts 300 1

Placards 300 1

Pens 300 1

Customized Padfolios 200 1 Graphic and Logo Information to be provided by TPOC

Placards/table tents/other 300

Specifications to be provided by Protocol

Officer White-Dry Erase Boards 4 1 size to be determined by TPOC Dry Erase Markers 20 1

Erasers 8 1

Custom Lanyards (no plastic, metal only) 450

50 Replacements; color designation breakdown to be provided by TPOC/COR

INTERPRETATION SERVICES

(CLIN 0005)

English-Arabic-English: Added for Breakout rooms

5 5

Must be available for registration desk support and ad-hoc conference attendee needs; must be available for all breakout sessions (time cycleswill be followed)

English-French-English 8 5

English-Portuguese-English 8 5

English-Spanish-English 3 5

Interpretation Booths and Equipment (this includes the translation headsets) 1 6

Translation headsets needs to accommodate all invited participants (156) - 200

Individual Wirless Headset (Translation) 300 5

8 x11 or A4 60-page Booklets (binding will be perfect or thermal) with color, non hard cover with graphics on cover/back; four color print. Translated to following languages: English, Spanish, French, Portuguese, Arabic. 265 1

English - 100 Spanish - 10 French - 75 Portuguese - 30 Arabic - 50

Printing 1 1 up to 1000 print