Amendment 0001 Event Support Services Solicitation PWS (20 May 25).pdf

N6817125R0010

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS – Commercial Products and Commercial Services African Maritime Forces Summit – Event Support & Logistics Services, Mauritius, Mauritius

1. Failure to comply with the Instruction to Offerors, including failure to submit any of the mandatory documentation, as cited below, may result in the Offeror being deemed non-responsive and therefore ineligible for award.

2. Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

3. Offerors MUST submit proposals to the contracting office via the following email addresses:

tedra.n.thompson.civ@us.navy.mil and richard.a.skinner8.civ@us.navy.mil no later than Monday, 12 May 2025 at 1400 CET (Central Europe Time).

ADDITIONAL INFORMATION

In accordance with FAR Part 4, Offerors are required to be registered in the System for Award Management (SAM) when submitting an offer in response to this solicitation and at time of award. Note: You must be registered in SAM when submitting a quotation and at time of award in order to be eligible to receive an award from this solicitation.

In accordance with U.S. Africa Command Instruction (ACI) 4800.07B, for contracts valued at or above $35,000, non-U.S. Offerors (prime and subcontractor(s)) are required to be registered in the Joint Contingency Contracting System (JCCS) prior to award. The JCCS website is located at: https://www.jccs.gov/jccscoe/.

Offeror agree to hold the pricing for 30 calendar days from the date specified for receipt of proposals.

Each proposal should contain the Offeror’s best terms from a price and technical standpoint. It is the Offeror’s responsibility to ensure the submitted proposal does not contain any discrepancies. Prospective Offerors are hereby notified that in the event discrepancies are identified, the US Government may reject the submitted proposal.

Any reference in the RFQ to offer or proposal/offeror shall be deemed to mean quotation/quoter.

QUESTIONS – RESPONSE DATE AND TIME

Questions regarding this solicitation are due by 09 May 2025 at 14:00 CET. Submissions shall be written and provided electronically to the following Points of Contact (POCs):

Tedra N. Thompson: tedra.n.thompson.civ@us.navy.mil Richard A. Skinner: richard.a.skinner8.civ@us.navy.mil

PROPOSAL INSTRUCTIONS AND REQUIREMENTS

Proposals in response to this RFQ are due to the above email address on the date and time specified herein. All Offerors are responsible for verifying whether their proposals were received by the contracting office. Offerors are advised that delays can be experienced with the Government’s email system. Additionally, the email system capacity for each email is 10MB (smaller is better). Emails greater than 10MB will not be delivered and will not be considered. Therefore, offers exceeding the size limit must be sent via multiple emails. Zipped files and hyperlinks are strictly prohibited.

mailto:tedra.n.thompson.civ@us.navy.mil mailto:richard.a.skinner8.civ@us.navy.milno https://www.jccs.gov/jccscoe/ mailto:tedra.n.thompson.civ@us.navy.mil mailto:richard.a.skinner8.civ@us.navy.mil

SUBMISSION OF PROPOSALS

Offers shall be submitted in two (2) separate volumes and consist of the following:

1. Vol. I - Mandatory Documents

a. Signed 1449. Offerors shall complete blocks 17(a), 30(a), 30(b) and 30(c)

b. Acknowledgment of Amendments. Offeros shall acknowledge any issued amendments by signing the first age of the SF-30.

c. Demonstrated Technical Experience: Offerors shall submit a narrative inclusive of descriptions and/or examples of recent experience: (a) serving as a liaison to facilitate coordination with the event support personnel to resolve and/or mitigate identified issues, (b) providing conference logistics support comparable to the size and scope of AMFS as noted in the PWS and (c) providing simultaneous and one-on-one interpretation services in languages inclusive of Arabic, French, Portuguese and Spanish.

2. Vol. II – Pricing

a. Offerors shall enter a ‘Unit Price’ and ‘Total Amount’ for each Contract Line Item Number (CLIN) in this solicitation.

b. Offers submitted in response to this solicitation shall be in terms of U.S. dollars and shall be valid for at least 30 days from the day of submission. Offers received in other than U.S. dollars shall be rejected.

ADDENDUM TO 52.212-2

Evaluation – Commercial Items

This RFQ is being issued under FAR part 13.5 and the Government will follow the evaluation procedures under FAR 13.106-2(b)(3). The Government is not required nor does it intend to follow the procedures under FAR Subpart

15.3. The Government will evaluate proposals in accordance with the criteria set herein and may choose to further negotiate with one, some, or none of the Offerors, as it deems adequate to serve the best interest of the Government, while providing each Offeror a fair opportunity to be considered for this order.

Award will be made to the Offeror who is deemed responsible in accordance with the FAR, and whose proposal conforms to the RFQ requirements; provides the lowest price and given the evaluation criteria, meets the technical submission requirements and acceptable past performance as defined in Tables A and B below.

The Government will award to the responsible offeror, who has the lowest priced, technically acceptable proposal unless the Contracting Officer or Ordering Officer is aware of past performance information related to the lowest priced offeror, indicates that the proposal may not represent the best value to the Government. In such an instance, the Government reserves the right to consider making award to other than the lowest priced offeror, considering all priced and non-priced evaluation criteria.

Proposals will be evaluated on each of the following factors:

a. Technical Acceptability: Technical acceptability will be determined on an Acceptable/Unacceptable basis and will be evaluated based on the Offeror’s submission of documents specified in the above section “Submission of Proposals”.

Table A – Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable The proposal meets the requirements of the solicitation.

Unacceptable

The proposal does not meet the requirements of the solicitation.

**Only proposals receiving a rating of “Acceptable” will be further evaluated for award**

b. Past Performance: The Government will conduct the past performance evaluation based on information in the Government’s possession or otherwise available to the Government, including, but not limited to, Quality Assurance Surveillance Plan (QASP) reports, questionnaires or interviews with Government personnel, regarding performance of work similar to that outlined in the PWS. A rating of Acceptable or Unacceptable will be assigned as follows:

Table B – Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown (see note below).

Unacceptable

Based on the offeror’s performance record, the Government does not have reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, shall be considered “acceptable.”

c. Price: The Government will utilize price analysis methods to evaluate the proposed price requested in the

RFQ for price reasonableness. In determining whether a price is fair and reasonable, the Government may use competitive prices received, historical data, independent Government estimates or any other technique permissible by FAR 13.106-3 and Subpart 15.4 when conducting the price analysis.

Performance Work Statement (PWS)

African Maritime Forces Summit (AMFS) 2025 Event Support and Logistics Contract

Mauritius

1. CONTRACT OVERVIEW

1.1 Introduction: The Contractor shall provide all conferencing logistics and Arabic, French, English, Portuguese and Spanish simultaneous interpretation services in support of the African Maritime Forces Summit (AMFS) in Mauritius, Africa.

1.2 Background: The United States Government intends to issue a firm-fixed price contract for conferencing logistics and interpretation support services in Mauritius, Africa from 23-27 June 2025. The period of performance for this task order is 21-27 June 2025. This annual United States Naval Forces Africa (NAVAF) in concert with U.S. Marine Forces Africa (MARFORAF) event is designed to bring together senior maritime and amphibious leaders from the United States and Africa with participation from North Atlantic Treaty Organization (NATO) countries and major non-NATO allies. This multinational forum is designed to develop amphibious capabilities to promote shared awareness, interoperability, crisis response capabilities, and improve Africa’s maritime domain security.

1.3 Period of Performance: 21 Jun to 27 June 2025 (this includes pre conference set up)

1.4 Place of Performance: Le Meridien Ile Maurice, Village Hall Lane, Pointe Aux Piments, 21304, Mauritius

1.5 Scope. This PWS covers the requirement for conferencing logistics (excluding commercial lodging and transportation services) to NAVEUR-NAVAF for use in the AMFS 2025.

Unless specifically stated otherwise, the services described in this PWS for these personnel are billable and paid for through this contract. All other services, room charges, and any other incidental expense NOT specifically addressed in this PWS will NOT be billable or paid for through this contract. Individual personnel will remain liable for such expenses. The contractor shall manage or establish a method to separate expenses billable under this contract from personal expenses billed to individuals.

A total of 350 personnel are anticipated to attend this event and utilize the services as outlined in this PWS.

1.6. Non-Personal Service Statement

1.6.1. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will perform the inspection and acceptance of the completed work.

1.7 Inherently Governmental Functions

1.7.1. Contractor must not under any circumstance perform inherently governmental functions as defined in FAR 7.5 under this order; examples of inherently governmental functions include making purchases on behalf of the Government (i.e., office supplies, equipment repair), approving or certifying employee travel or training, Contractor shall ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will perform the inspection and acceptance of the completed work.

1.8 Base Support (CLIN 0001) - Contractor Representative: The Contractor shall provide a Contractor Representative to act as a liaison with the Contracting Officer (KO), Technical Point of Contact (TPOC) or the Contracting Officer Representative (COR), The Contractor Representative shall be able to speak and read English. The Contractor Representative shall be available onsite and in person for all events during the period of performance. The Contractor Representative shall maintain constant telephone and/or video communication with Contractor personnel to facilitate coordination with the identified event support personnel who can fix/mitigate identified issues. Similarly, the Contractor Representative will be present on site during all event movements, to include pre conference set up and post conference tear down. The Contractor Representative shall be available after hours, and shall maintain a list of on-call points of contact who may be contacted during non-business hours and who have the authority to resolve issues affecting their areas of support.

1.9 Equipment Malfunctions: The Contractor shall ensure that any malfunctions of equipment, to include: conference room, plenary rooms, administrative rooms, breakout rooms, audio/visual, etc., shall be corrected immediately at the Contractor’s expense without further cost to the United States Government. All equipment must be fully operational at all times during the entire period of performance. Operation testing of equipment provided under CLIN 0002 shall occur daily a minimum of least one hour before the start of the first event of each day. Upon completion of testing, the contractor shall notify the COR/TPOC of the results and confirm operability prior to the start of the first daily event. All malfunctions shall be remedied within one (1) hour of notice to the Contractor Representative. In cases where a malfunction requires equipment replacement to remedy the malfunction, the equipment must be replaced within two

(2) hours of reported malfunction.

1.10 Program and Schedule: The Government TPOC will provide the conference program and schedule to the Contractor at least one week prior to the first day of the event or as agreed upon.

This information will include the arrival schedule for all event participants, the schedule of events, and the required layout of the conference, plenary, breakout, and administrative spaces.

Additional changes to participant arrival schedules, conference schedule/structure and layout will be provided within 24 hours of change or no later than 2 hours of impact to Contractor/service support.

1.11 Protocol and Attire: The Contractor and its staff will conduct themselves in a professional manner, and shall display a courteous and friendly demeanor throughout the period of performance. Any concerns or incidents involving Contractor staff will be reported/brought to the immediate attention of the COR and TPOC. The Contractor and their staff will maintain a neat and hygienic appearance at all times during the period of performance. All Contractor staff will be in business attire or the equivalent culturally appropriate clothing (No shorts, sandals, or clothing with business logos, as senior naval officers from multiple countries are attending AMFS). If Contractor staff are deemed to be in inappropriate attire, the Contractor shall provide replacement personnel (who shall be in appropriate attire) within two hours of notification by the Contracting Officer.

1.12 Service Personnel: Per Para 1.9, Contractor will provide one (1) Event Support/Logistics Contractor Representative, who will be available for all event coordination meetings and remain on-site, accessible, and responsive throughout duration of event. This will include set up and tear down phases of event. Additionally, the Contractor will provide a minimum of two (2) audio/visual Liaisons and a minimum of two (2) Information Technology (IT) Technicians to support 100% coverage of audio/visual support throughout duration of the conference event.

This will include technical support, printer support and production manager for printing needs.

Contractor will ensure 100% functionality of conference required technologies; rapid-deployment to participant tables for assistance and on-demand technical support expected throughout duration of event.

1.13 Audio/Visual Support (Audio/Visual Package CLIN 0002): The Contractor shall provide power capacity, including an uninterrupted power supply, for audio and video support in the main conference room, over-flow conference room, breakout rooms, and identified administrative rooms. Deployable technical assistance is expected. LED Screens and monitors will come equipped with respective power cord supply/extension cord, HDMI/USB-C capable and supportable for 110/220v. Contractor will conduct daily audio/visual testing prior to daily event start/use to ensure 100% functionality; rapid-deployment to participant table and on-demand technical support expected. Contractor shall provide:

(1) 8M x 4M LED Screen for Main Conference Room

(2) 4M x 2M LED Screens for Main Conference Room

(6) LED Monitors (minimum of 72 in) for all ad-hoc breakout rooms

(100) Wired Table Microphones

(5) Handheld Microphones

(7) Landscape Computer monitors (minimum 24”, 27” in preferred)

(12) HDMI cables; 6ft and 12 ft

(27) Handheld radios/charging station

(1) Sound System

(4) High-capacity printing and copying capability during the period of performance by specified government support staff.

(1) Photo-quality printer with replacement ink; capability to print up to 11x17

(20) Universal surge protectors

Contractor must ensure audio/visual needs are 100% operational by the evening prior to 23 Jun and must be capable of integrating with the audio/visual system used during the conference to broadcast to 300 individual wireless headsets. The Contractor will ensure the opening/closing ceremonies and identified panel discussions are broadcasted to conference overflow rooms and admin rooms.

In the event the hotel does not have the CLIN 0002 audio visual capabilities in this paragraph, the Contract shall still ensure CLIN 0002 support is available for the duration of the Contract.

The supply of color and black ink as well as paper (plain, thick paper, and photo paper) in sizes

8.5 x 11 and 11 x 17 inches shall be sufficient to make 1000 copies. The non-photo printer will not be a means to print professional photographs but will be expected to print color documents and graphics. Sufficient replacement ink must be available.

Additional audio/visual specifications are listed in attachment (a) AMFS 2025 Event and Logistics Support Request.

1.14 Main Conference Room Logistics Support (CLIN 0003): The main conference room shall have a carpeted aluminum stage extension with stairs and handrails on each side. The size of the stage extension will be approximately 15 meters in length by 5 meters in width with a height of 0.60 meters. The stage will have two (2) executive podiums, for a moderator and one podium for the master of ceremonies respectively with event logo as specified by TPOC/COR.

On the stage will be five executive chairs for panelists to sit during the panel session. At the center of the stage will be an LED screen with a pixel pitch of a minimum of 3.9 and a height of 4 meters with a width of 8 meters. Two (2) LED screens measuring 4 meters x 2 meters sides will be placed on each side of the main LED screen to ensure full viewing capability per conference room layout. Conference room screens will have audiovisual equipment sufficient to accommodate high-resolution video signals with uninterrupted power supply. The control center for these screens will accommodate computer inputs of VGA and HDMI. The speakers and sound system shall be of sufficient quality to project the human voice clearly throughout the conference room. Conference Room Back drop curtains are expected along with supplemental stage lighting and plenary room media lights. Contractor will verify hotel does not have this capability as part of their standard conference room package included in government exclusivity contract. In the event the hotel does not have the conference room capabilities in this paragraph, the Contract shall still ensure CLIN 0003 support is available for the duration of the Contract.

Contractor will provide (3) appropriate-sized stage extensions to accommodate enlarging the stage size if directed or to be used as a standalone stage set up for the U.S. Naval Band, if needed.

The Contractor shall provide:

(20) Universal Power Strips

(1) Photographer stand and backdrop, tiered stage setup for 200-person photo including print backdrop (Print: 10m x 2.5m - Stage: 10m x 8m).

1.15 Print Media Package (CLIN 0004): For all print and media requests, graphic(s), the Contractor shall provide the following:

(12) Digital Banners

(1) 20 ft x 3 ft Entrance banner

(1) Bus Signs

(2) Laminator (A4)

(1) Laminant (A4)

(10) Conference Signage

(300 275)Executive Folders, Policy handouts, Placards/table tents, Pens

(300 200) Customized Pad folios

(4) White-Dry Erase Boards

(20) Dry Erase Markers

(8) Erasers

(83) Airport Notification Signs: 1 per VIP

(450 350) Custom Lanyards

The COR will provide the information to be printed on the print media 7 days in advance.

Additional logistic specifications are listed in attachment (a) AMFS 2025 Event and Logistics Support Request.

1.16 Interpretation Services (CLIN 0005):

1.16.1 Simultaneous Interpretation Services and One on One Interpretation Services will be required from 22-27 Jun 2025. The languages and number of simultaneous interpreters required are: five (5) Arabic, eight (8) French, eight (8) Portuguese, and three (3) Spanish. The interpreters shall be fluent in the languages assigned, able assist in event settings to include registration desk support, working lunches, dinners, if required/requested, and bilateral/key leader engagement discussions. Contractor shall provide five (5) interpretation booths with 200 wireless headsets in main conference room and ensure 100% coverage for all /simultaneous interpretation for all scheduled and requested conference activities. Business attire is expected for all simultaneous interpretation staff. The Contractor must have sufficient backup headsets to ensure malfunctioning headsets are replaced immediately. The interpretation audio must be hosted over five (5) separate channels for each language (Arabic, French, English, Portuguese, and Spanish). Please note in addition to the above, the following interpretations services are anticipated:

a. Sequential, Group and Whisper Interpretation services 22-27 Jun

b. Simultaneous Interpretation – only needed in Main Conference space on 24 and

25 Jun

1.16.2 Hardcopy Translation services. The Contractor shall provide hardcopy booklet (approximately 60 pages) translation services. The languages and booklet quantities are outlined in Attachment A.

2. DEFINITIONS AND ACRONYMS

2.1 Definitions:

2.1.1. Contractor – The vendor, and its employees, who will be responsible for providing the services and supplies in accordance with the contract.

2.1.2. Contracting Officer (KO) – The only United States person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contractor Representative– The lead point of contact for the Contractor co-located with the event support team.

2.1.4. Contracting Officer Representative (COR) – An individual appointed by the Contracting Officer who is responsible for the technical monitoring of the contractor’s performance, accepting or rejecting contract services in accordance with the performance work statement and other contract administration duties in accordance with their appointment letter. The COR has the expertise in the area of contracted effort and possesses the necessary background to evaluate the contractor in a fair, reasonable and unbiased manner.

2.1.5. Technical Point of Contact – The onsite representative of the contracting officer who is a technical expert of in the area of the contracted effort, knowledgeable of the content of the contract,and authorized to coordinate with the Contractor as well as address performance issues that may arise.

2.1.6. Conference Support Team – The US military, US Government Civilians and Department of Defense sponsored contractors (other than the Contractor) supporting the conduct of the event.

2.1.7 Interpretation – the conversion of one spoken language into another

2.1.8 Translation – the conversion a one written language into another

2.2 Acronyms:

AT Anti-Terrorism

ATO Anti-Terrorism Officer

COR Contracting Officer Representative

CLIN Contract Line-Item Number

CPT Core Planning Team (this includes the TPOC and COR)

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense (United States of America)

DODI Department of Defense Instruction (United States of America)

ERT Government External Response Team

FAR Federal Acquisition Regulation

FP Force Protection

IAW In accordance with

KO Contracting Officer

PRS Performance Requirements Summary

PWS Performance Work Statement

QCP Quality Control Plan

U.S.C. United States Code

TPOC Technical Point of Contact

3. CONTRACT REQUIREMENTS

3.1 Performance Deliverables: The United States Government is requesting that the vendor provide services under specific Contract Line Item Numbers (CLIN). The prices the Contractor provides in response to the solicitation should be associated to the specific element; however, if the Contractor combines the CLINs together it must be identified to the Contracting Officer

(KO).

3.2 CLIN Breakdown

Base Support CLIN 0001

Service Personnel: Quantity (5) each.

(2) Audio/Visual Liaison; (07) days; 21 Jun 2025 to 27 Jun 2025

(1) TKO/KO Liaison; (07) days; 21 Jun 2025 to 27 Jun 2025

(2) IT Technician; (07) days; 22 Jun 2025 to 28 Jun 2025

Audio/Visual Support CLIN 0002

(3) LED Screens; (05) days; 23 Jun 2025 to 27 Jun 2025

(7) LED Monitors; (05) days; 23 Jun 2025 to 27 Jun 2025

(100) Wired Table Microphones; (05) days; 23 Jun 2025 to 27 Jun 2025

Note: Contractor shall be cognizant of safety considerations including but not limited to, proper cable and wire management to avoid trip hazards

(15) Handheld Wireless Table Stands

(5) Hand Microphones; (05) days; 23 Jun 2025 to 27 Jun 2025

(7) Landscape Monitors/connections (08) days; 21 Jun 2025 to 28 Jun 2025

(12) HDMI cords; (6) 6ft cords, (6) 12 ft cords

(27) Handheld Radios/charging station or battery; (07) days; 22 Jun 2025 to 28 Jun 2025

(1) Sound System; (05) days; 23 Jun 2025 to 27 Jun 2025

(2) High Quality (Graphic capable) Color Printer; (07) days; 21 Jun 2025 to 27 Jun 2025

(1) Photo Quality Printer (up to 11x17); (07) days; 21 Jun 2025 to 27 Jun 2025

(4) Black and Color Ink; (07) days; 21 Jun 2025 to 27 Jun 2025

Main Conference Room Support (CLIN 0003)

(1) Main Stage

(3) Extensions with stairs and handrail

(20) Universal Power strips/Surge Protectors

(1) Photographer Stand and Backdrop, tiered stage setup for 200 person photo including print backdrop (Print: 10m x 2.5m - Stage: 10m x 8m)

(1) Stage Curtain Backdrop

Stage lights

Black curtains

(2) Podiums

Print Media (CLIN 0004)

(8) Pull Up Banners

(1) 20ft x 3 ft Entrance Banner

(1) Bus Signs

(1) Laminator (A4)

(1) Laminant (A4)

(7) Conference signage

(300 275) Executive folders

(300 275) Policy handouts

(300 275) Placards, table tents/other

(300 200) pens

(200) padfolios (customized per Attachment (a). Customization logo and information to be provided to the contractor no later than 09 Jun 2025)

(4) White Dry-Erase Boards

(20) Dry-Erase Markers

(8) Erasers

(450 350) Custom Lanyards (designated colors per TPOC/COR)

Interpretation Services (CLIN 0005)

Simultaneous Interpretation: Qty (29) total from 23 Jun 2025 to 27 Jun 2025 during event hours and as requested by the TPOC/COR.

(5) English – Arabic – English Interpreter

(8) English – French – English Interpreter

(8) English – Portuguese – English Interpreter

(3) English – Spanish – English Interpreter

Translation Booths and Equipment

(265) 60-page attendee Articles booklet

Paper, Qty. 1000

4.0 ARRIVAL/DEPARTURE SERVICES

4.1 Check-in/Check-out: CLIN 0005 – Interpretation services shall also be provided during during arrival and departure at the Mauritius International Airport or designated arrival space, during lodging check-in and check-out procedures at the respective hotel. The Contractor will be co-located with the External Response team and/or Core Planning Team to ensure information is obtained simultaneously by both parties. An estimated arrival and departure information chart will be provided by TPOC no later than 3 days prior to event. TPOC to provide updated travel information as travel plans are changed/modified.

5.0 Schedule and Points of Contact

5.1 Calendar of Events: See Attachment 2

5.2 Points of Contact (POC’s)

Government

Contracting Officers: Ms. Tedra Thompson and Mr. Richard Skinner

Contracting Officer’s Representative: To Be Provided after contract award

Technical Point of Contact: To Be Provided after contract award

Contractor

Contractor Representative: TBD

6.0 MEAL SERVICE

6.1 Miscellaneous: Meal service and event timeline are provided ONLY for informational and planning purposes. Accurate Schedule to be provided by TPOC one week prior to event.

End of Performance Work Statement