Draft Schedule - AMFS (Logisitcs).pdf
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- N6817125R0010
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This document is a draft conference schedule for the African Maritime Forces Summit (AMFS) to be held from June 22-26, 2025, in Mauritius. The schedule provides detailed logistics and interpretation requirements for a multi-day event with an expected 350 attendees, specifying timing, venues, and language interpretation needs across different sessions and locations.
The schedule outlines interpretation services in multiple languages including French, Arabic, Portuguese, Spanish, and English, with both sequential and simultaneous interpretation modes required. Key events include registration desks, main conference sessions, breakout sessions, designated lunches, a USN-hosted dinner, and KLE (Key Leader Engagement) blocks. Interpretation requirements vary by session, with minimum needs of 6 French, 4 Arabic, 4 Portuguese, and 2 Spanish interpreters. The document emphasizes the need for the Technical Point of Contact (TPOC) to confirm specific language and interpretation requirements for each session and meal.
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DAY 01 - Sunday - 22 June 2025 Timing Venue Interpretation Type Languages Needed General Notes (Please see requirments sheet for Specifics
Registration Desk 1 09:00-18:00 Foyer of Le Meriden Sequential All TPOC to provide specifics
Registration Desk 2 09:00-18:00 Westin Sequential Arabic TPOC to provide specifics DAY 02 - Monday - 23 June 2025
Registration Desk 1 09:00-18:00 Foyer of Le Meriden Sequential All TPOC to provide specifics
Registration Desk 2 09:00-18:00 Westin Sequential Arabic TPOC to provide specifics DAY 03 - Tuesday - 24 June 2025
Breakfast in the Jade restaurant 06:30- 0730 Jade Sequential French, Arabic, Portuguese
TPOC to arrange languages by table - only one interpreter needed
Main Conference Sesssion 08:00-17:00* Chamarel Ballroom (1-3) Simultaneous All
*SIMULTANEOUS INTERPRETATION IS ONLY needed at the specific times listed for the Opening Ceremony, Panel Sessions (1-2) and Senior Enlisted Breakout session - see detailed requirements sheet; Booth to be used and wireless headsets expected
Conference Breakout Sessions (5) Wolmar Sequential French Royal Suite Sequential Portugues Bel Air Sequential French & Spanish
Nomad Sequential French, Arabic, Portuguese
Chamarel 4 Sequential French, Arabic, Lunch - designated KLE lunches to be provided by USN (no more than 6 DVs) ***TO VALIDATE INTERPRETER # REQUIREMENT AT MEALS ON 02 May*** 12:30-14:00 Waves Sequential TBD
TPOC to arrange languages by table - only one interpreter needed per table
Lunch - designated KLE lunches to be provided by USN (no more than 6 DVs) ***TO VALIDATE INTERPRETER # REQUIREMENT AT MEALS ON 02 May*** 12:30-14:00 Jade Sequential TBD
TPOC to arrange languages by table - only one interpreter needed per table
USN- Hosted Dinner (8 interpreters) ***TO VALIDATE INTERPRETER # REQUIREMENT AT MEALS ON 02 May*** 19:00-21:00 Beach Sequential All TPOC to identify specific needs
DAY 04 - Wednesday - 25 June 2025
Main Conference Sesssion 08:00-17:00* Chamarel Ballroom (1-3) Simultaneous All
*SIMULTANEOUS INTERPRETATION IS ONLY needed at the specific times listed for the Opening Remarks, Panel Session (3) and Senior Enlisted Breakout session - see detailed requirements sheet; Booth to be used and wireless headsets expected.
Wolmar Sequential French Royal Suite Sequential Portugues Bel Air Sequential French & Spanish
Nomad Sequential French, Arabic, Portuguese
Chamarel 4 Sequential French, Arabic Presentation buildout (expedited translated service of 6x slides from groups) Written Translation All - to English
Lunch - designated KLE lunches to be provided by USN (no more than 6 DVs) ***TO VALIDATE INTERPRETER # REQUIREMENT AT MEALS ON 02 May*** 12:30-14:00 Waves Sequential TBD
TPOC to arrange languages by table - only one interpreter needed per table
Lunch - designated KLE lunches to be provided by USN (no more than 6 DVs) ***TO VALIDATE INTERPRETER # REQUIREMENT AT MEALS ON 02 May*** 12:30-14:00 Jade Sequential TBD
TPOC to arrange languages by table - only one interpreter needed per table
Senior Enlisted Reception 19:00-21:00 Chamaral Simultaneous All Booth to be used;Rooom to be reset with new headsets for SEL DAY 05 (KLE DAY) - Thursday - 26 June 2025
SUMMARY OF CONFERENCE & EVENT REQUIREMENTS (EXPECTED NUMBER OF ATTENDEES 350)
Sequential
Minimum Needs:
(6) French
(4) Arabic
(4) Portuguese
TPOC to provide additional locations upon confirmation of KLE
See Attachment
See Attachment See Attachment
Conference Breakout Sessions (5) See Attachment
KLE Blocks 08:00-12:30 Royal Suite Locations
FOR INFORMATIONAL PURPOSES ONLY
Addition KLE Blocks 08:00-12:30 Other Locations TBD Sequential TBD TPOC to provide additional locations upon confirmation of KLE
END OF SERVICES
(2) Spanish
FOR INFORMATIONAL PURPOSES ONLY
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