2.01 Solicitation - N6817125R0010, AMFS (Logistics).pdf

SEE ADDENDUM

(No Collect Calls)

N6817125R0010 08-May-2025

b. TELEPHONE NUMBER

039 081-568-4426

8. OFFER DUE DATE/LOCAL TIME

02:00 PM 12 May 2025

5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

STANDARD FORM 1449 (REV. 2/2012)

Prescribed by GSA – FAR (48 CFR) 53.212

(TYPE OR PRINT)

(SIGNATURE OF CONTRACTING OFFICER)

ADDENDA ARE

26. TOTAL AWARD AMOUNT (For Gov t. Use Only )

23.

CODE 10. THIS ACQUISITION IS

SUCH ADDRESS IN OFFER

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT

BELOW IS CHECKED

TELEPHONE NO.

N681719. ISSUED BY

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a. UNLESS BLOCK

7. FOR SOLICITATION

INFORMATION CALL:

a. NAME

RICHARD A. SKINNER

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NUMBER

(TYPE OR PRINT)

30b. NAME AND TITLE OF SIGNER 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a.UNITED STATES OF AMERICA

0 27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1. 52.212-4. FAR 52.212-3. 52.212-5 ARE ATTACHED.

25. ACCOUNTING AND APPROPRIATION DATA

1. REQUISITION NUMBER

20.

ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED.

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, AND 30

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

ARE NOT ATTACHED

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

(BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE

SET FORTH HEREIN, IS ACCEPTED AS TO ITEMS:

. YOUR OFFER ON SOLICITATION

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN

% FOR:SET ASIDE:UNRESTRICTED ORX

SMALL BUSINESS

17a.CONTRACTOR/ CODE FACILITY

OFFEROR CODE

NAVSUP FLC SIGONELLA NAPLES OFFICE

PSC 817 BOX 50

FPO AE 09622-0050

18a. PAYMENT WILL BE MADE BY CODE

RATED ORDER UNDER

DPAS (15 CFR 700)

13a. THIS CONTRACT IS A

13b. RATING

CODE15. DELIVER TO CODE 16. ADMINISTERED BY

SEE SCHEDULE

12. DISCOUNT TERMS11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

14. METHOD OF SOLICITATION

RFQ IFB RFPX

FAX:

TEL: SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

8(A)

HUBZONE SMALL

BUSINESS

SIZE STANDARD:

$20,000,000

NAICS:

561920

X

OFFER DATED

29. AWARD OF CONTRACT: REF.

DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY

COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND

EMAIL:

TEL:

31c. DATE SIGNED

SEE SCHEDULE

SCHEDULE OF SUPPLIES/ SERVICESITEM NO. QUANTITY UNIT UNIT PRICE AMOUNT

24.22.21.19.

WOMEN-OWNED SMALL BUSINESS (WOSB)

ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

32g. E-MAIL OF AUTHORIZED GOVERNMENT REPRESENTATIVE

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL ITEMS

(CONTINUED)

ACCEPTED, AND CONFORMS TO THE CONTRACT, EXCEPT AS NOTED: ______________________________________________________

32a. QUANTITY IN COLUMN 21 HAS BEEN

RECEIVED INSPECTED

32b. SIGNATURE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32c. DATE 32d. PRINTED NAME AND TITLE OF AUTHORIZED GOVERNMENT

REPRESENTATIVE

32e. MAILING ADDRESS OF AUTHORIZED GOVERNMENT REPRESENTATIVE 32f . TELEPHONE NUMBER OF AUTHORIZED GOVERNMENT REPRESENTATIVE

37. CHECK NUMBER

FINALPARTIALCOMPLETE

36. PAYMENT35. AMOUNT VERIFIED

CORRECT FOR

34. VOUCHER NUMBER

FINAL

33. SHIP NUMBER

PARTIAL

38. S/R ACCOUNT NUMBER 39. S/R VOUCHER NUMBER 40. PAID BY

41a. I CERTIFY THIS ACCOUNT IS CORRECT AND PROPER FOR PAYMENT

41b. SIGNATURE AND TITLE OF CERTIFYING OFFICER 41c. DATE

42a. RECEIVED BY (Print)

42b. RECEIVED AT (Location)

42c. DATE REC'D (YY/MM/DD) 42d. TOTAL CONTAINERS

STANDARD FORM 1449 (REV. 2/2012) BACK

Prescribed by GSA – FAR (48 CFR) 53.212

AUTHORIZED FOR LOCAL REPRODUCTION

PREVIOUS EDITION IS NOT USABLE

SEE SCHEDULE

20.

SCHEDULE OF SUPPLIES/ SERVICES

21.

QUANTITY UNIT

22. 23.

UNIT PRICE

24.

AMOUNT

19.

ITEM NO.

N6817125R0010

Section SF 1449 - CONTINUATION SHEET

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0001 7 Days

Base Support

FFP

Base Support - A/V & IT Support (See Event Support and Logistics Spreadsheet) FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0002 1 Job

Audio/Visual Support

FFP

Audio/Visual Equipment - (See Event Support and Logistics Spreadsheet) FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0003 1 Job

Main Conference Room Support

FFP

Provisioning and Set-up of Conference Area (See Event Support and Logistics Spreadsheet) FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0004 1 Job

Print Media Package

FFP

Includes all media items. Individual Pricing (See Event Support and Logistics Spreadsheet) FOB: Destination

NET AMT

ITEM NO SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

0005 1 Job

Interpretation Services

FFP

Provide interpretation/Translation Services and peripherals (See Event Support and Logistics Spreadsheet)

NET AMT

INSPECTION AND ACCEPTANCE TERMS

Supplies/services will be inspected/accepted at:

CLIN INSPECT AT INSPECT BY ACCEPT AT ACCEPT BY

0001 N/A N/A N/A Government 0002 N/A N/A N/A Government 0003 N/A N/A N/A Government 0004 N/A N/A N/A Government 0005 N/A N/A N/A Government

DELIVERY INFORMATION

CLIN DELIVERY DATE QUANTITY SHIP TO ADDRESS DODAAC /

CAGE

0001 N/A N/A N/A N/A

0002 N/A N/A N/A N/A

0003 N/A N/A N/A N/A

0004 N/A N/A N/A N/A

0005 POP 22-JUN-2025 TO

27-JUN-2025

N/A N/A

Section SF 1449 - CONTINUATION SHEET

ADDENDUM TO 52.212-1

INSTRUCTIONS TO OFFERORS – Commercial Products and Commercial Services African Maritime Forces Summit – Event Support & Logistics Services, Mauritius, Mauritius

1. Failure to comply with the Instruction to Offerors, including failure to submit any of the mandatory documentation, as cited below, may result in the Offeror being deemed non-responsive and therefore ineligible for award.

2. Offers submitted in response to this solicitation shall be in the English language. Offers received in other than English shall be rejected.

3. Offerors MUST submit proposals to the contracting office via the following email addresses:

tedra.n.thompson.civ@us.navy.mil and richard.a.skinner8.civ@us.navy.mil no later than Monday, 12 May 2025 at 1400 CET (Central Europe Time).

ADDITIONAL INFORMATION

In accordance with FAR Part 4, Offerors are required to be registered in the System for Award Management (SAM) when submitting an offer in response to this solicitation and at time of award. Note: You must be registered in SAM when submitting a quotation and at time of award in order to be eligible to receive an award from this solicitation.

In accordance with U.S. Africa Command Instruction (ACI) 4800.07B, for contracts valued at or above $35,000, non-U.S. Offerors (prime and subcontractor(s)) are required to be registered in the Joint Contingency Contracting System (JCCS) prior to award. The JCCS website is located at: https://www.jccs.gov/jccscoe/.

Offeror agree to hold the pricing for 30 calendar days from the date specified for receipt of proposals.

Each proposal should contain the Offeror’s best terms from a price and technical standpoint. It is the Offeror’s responsibility to ensure the submitted proposal does not contain any discrepancies. Prospective Offerors are hereby notified that in the event discrepancies are identified, the US Government may reject the submitted proposal.

Any reference in the RFQ to offer or proposal/offeror shall be deemed to mean quotation/quoter.

QUESTIONS – RESPONSE DATE AND TIME

Questions regarding this solicitation are due by 09 May 2025 at 14:00 CET. Submissions shall be written and provided electronically to the following Points of Contact (POCs):

Tedra N. Thompson: tedra.n.thompson.civ@us.navy.mil Richard A. Skinner: richard.a.skinner8.civ@us.navy.mil

PROPOSAL INSTRUCTIONS AND REQUIREMENTS

Proposals in response to this RFQ are due to the above email address on the date and time specified herein. All Offerors are responsible for verifying whether their proposals were received by the contracting office. Offerors are advised that delays can be experienced with the Government’s email system. Additionally, the email system capacity for each email is 10MB (smaller is better). Emails greater than 10MB will not be delivered and will not be considered. Therefore, offers exceeding the size limit must be sent via multiple emails. Zipped files and hyperlinks are strictly prohibited.

mailto:tedra.n.thompson.civ@us.navy.mil mailto:richard.a.skinner8.civ@us.navy.mil%20no https://www.jccs.gov/jccscoe/ mailto:tedra.n.thompson.civ@us.navy.mil mailto:richard.a.skinner8.civ@us.navy.mil

SUBMISSION OF PROPOSALS

Offers shall be submitted in two (2) separate volumes and consist of the following:

1. Vol. I - Mandatory Documents

a. Signed 1449. Offerors shall complete blocks 17(a), 30(a), 30(b) and 30(c)

b. Acknowledgment of Amendments. Offeros shall acknowledge any issued amendments by signing the first age of the SF-30.

c. Demonstrated Technical Experience: Offerors shall submit a narrative inclusive of descriptions and/or examples of recent experience: (a) serving as a liaison to facilitate coordination with the event support personnel to resolve and/or mitigate identified issues, (b) providing conference logistics support comparable to the size and scope of AMFS as noted in the PWS and (c) providing simultaneous and one-on-one interpretation services in languages inclusive of Arabic, French, Portuguese and Spanish.

2. Vol. II – Pricing

a. Offerors shall enter a ‘Unit Price’ and ‘Total Amount’ for each Contract Line Item Number (CLIN) in this solicitation.

b. Offers submitted in response to this solicitation shall be in terms of U.S. dollars and shall be valid for at least 30 days from the day of submission. Offers received in other than U.S. dollars shall be rejected.

ADDENDUM TO 52.212-2

Evaluation – Commercial Items

This RFQ is being issued under FAR part 13.5 and the Government will follow the evaluation procedures under FAR 13.106-2(b)(3). The Government is not required nor does it intend to follow the procedures under FAR Subpart

15.3. The Government will evaluate proposals in accordance with the criteria set herein and may choose to further negotiate with one, some, or none of the Offerors, as it deems adequate to serve the best interest of the Government, while providing each Offeror a fair opportunity to be considered for this order.

Award will be made to the Offeror who is deemed responsible in accordance with the FAR, and whose proposal conforms to the RFQ requirements; provides the lowest price and given the evaluation criteria, meets the technical submission requirements and acceptable past performance as defined in Tables A and B below.

The Government will award to the responsible offeror, who has the lowest priced, technically acceptable proposal unless the Contracting Officer or Ordering Officer is aware of past performance information related to the lowest priced offeror, indicates that the proposal may not represent the best value to the Government. In such an instance, the Government reserves the right to consider making award to other than the lowest priced offeror, considering all priced and non-priced evaluation criteria.

Proposals will be evaluated on each of the following factors:

a. Technical Acceptability: Technical acceptability will be determined on an Acceptable/Unacceptable basis and will be evaluated based on the Offeror’s submission of documents specified in the above section “Submission of Proposals”.

Table A – Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable The proposal meets the requirements of the solicitation.

Unacceptable The proposal does not meet the requirements of the solicitation.

**Only proposals receiving a rating of “Acceptable” will be further evaluated for award**

b. Past Performance: The Government will conduct the past performance evaluation based on information in the Government’s possession or otherwise available to the Government, including, but not limited to, Quality Assurance Surveillance Plan (QASP) reports, questionnaires or interviews with Government personnel, regarding performance of work similar to that outlined in the PWS. A rating of Acceptable or Unacceptable will be assigned as follows:

Table B – Technical Acceptable/Unacceptable Ratings

Rating Description

Acceptable

Based on the offeror’s performance record, the Government has a reasonable expectation that the offeror will successfully perform the required effort or the offeror’s performance record is unknown (see note below).

Unacceptable Based on the offeror’s performance record, the Government does not have reasonable expectation that the offeror will successfully perform the required effort.

Note: In the case of an Offeror without a record of relevant past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the Offeror may not be evaluated favorably or unfavorably on past performance.

Therefore, the Offeror shall be determined to have unknown (or “neutral”) past performance. In the context of acceptability/unacceptability, shall be considered “acceptable.”

c. Price: The Government will utilize price analysis methods to evaluate the proposed price requested in the RFQ for price reasonableness. In determining whether a price is fair and reasonable, the Government may use competitive prices received, historical data, independent Government estimates or any other technique permissible by FAR 13.106-3 and Subpart 15.4 when conducting the price analysis.

Performance Work Statement (PWS) African Maritime Forces Summit (AMFS) 2025

Event Support and Logistics Contract Mauritius

1. CONTRACT OVERVIEW

1.1 Introduction: The Contractor shall provide all conferencing logistics and Arabic, French, English, Portuguese and Spanish simultaneous interpretation services in support of the African Maritime Forces Summit (AMFS) in Mauritius, Africa.

1.2 Background: The United States Government intends to issue a firm-fixed price contract for conferencing logistics and interpretation support services in Mauritius, Africa from 23-27 June 2025. The period of performance for this task order is 21-27 June 2025. This annual United States Naval Forces Africa (NAVAF) in concert with U.S. Marine Forces Africa (MARFORAF) event is designed to bring together senior maritime and amphibious leaders from the United States and Africa with participation from North Atlantic Treaty Organization (NATO) countries and major non-NATO allies. This multinational forum is designed to develop amphibious capabilities to promote shared awareness, interoperability, crisis response capabilities, and improve Africa’s maritime domain security.

1.3 Period of Performance: 21 Jun to 27 June 2025 (this includes pre conference set up)

1.4 Place of Performance: Le Meridien Ile Maurice, Village Hall Lane, Pointe Aux Piments, 21304, Mauritius

1.5 Scope. This PWS covers the requirement for conferencing logistics (excluding commercial lodging and transportation services) to NAVEUR-NAVAF for use in the AMFS 2025.

Unless specifically stated otherwise, the services described in this PWS for these personnel are billable and paid for through this contract. All other services, room charges, and any other incidental expense NOT specifically addressed in this PWS will NOT be billable or paid for through this contract. Individual personnel will remain liable for such expenses. The contractor shall manage or establish a method to separate expenses billable under this contract from personal expenses billed to individuals.

A total of 350 personnel are anticipated to attend this event and utilize the services as outlined in this PWS.

1.6. Non-Personal Service Statement

1.6.1. Contractor employees performing services under this order will be controlled, directed, and supervised at all times by management personnel of the contractor. Contractor management will ensure that employees properly comply with the performance work standards outlined in the statement of work. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will perform the inspection and acceptance of the completed work.

1.7 Inherently Governmental Functions

1.7.1. Contractor must not under any circumstance perform inherently governmental functions as defined in FAR 7.5 under this order; examples of inherently governmental functions include making purchases on behalf of the Government (i.e., office supplies, equipment repair), approving or certifying employee travel or training, Contractor shall ensure that employees properly comply with the performance work standards outlined in the Performance Work Statement. Contractor employees will perform their duties independent of, and without the supervision of, any Government official or other Defense Contractor. The tasks, duties, and responsibilities set forth in the task order may not be interpreted or implemented in any manner that results in any contractor employee creating or modifying Federal policy, obligating the appropriated funds of the United States Government, overseeing the work of Federal employees, providing direct personal services to any Federal employee, or otherwise violating the prohibitions set forth in Parts 7.5 and 37.1 of the Federal Acquisition Regulation (FAR). The Government will perform the inspection and acceptance of the completed work.

1.8 Base Support (CLIN 0001) - Contractor Representative: The Contractor shall provide a Contractor Representative to act as a liaison with the Contracting Officer (KO), Technical Point of Contact (TPOC) or the Contracting Officer Representative (COR), The Contractor Representative shall be able to speak and read English. The Contractor Representative shall be available onsite and in person for all events during the period of performance. The Contractor Representative shall maintain constant telephone and/or video communication with Contractor personnel to facilitate coordination with the identified event support personnel who can fix/mitigate identified issues. Similarly, the Contractor Representative will be present on site during all event movements, to include pre conference set up and post conference tear down. The Contractor Representative shall be available after hours, and shall maintain a list of on-call points of contact who may be contacted during non-business hours and who have the authority to resolve issues affecting their areas of support.

1.9 Equipment Malfunctions: The Contractor shall ensure that any malfunctions of equipment, to include: conference room, plenary rooms, administrative rooms, breakout rooms, audio/visual, etc., shall be corrected immediately at the Contractor’s expense without further cost to the United States Government. All equipment must be fully operational at all times during the entire period of performance. Operation testing of equipment provided under CLIN 0002 shall occur daily a minimum of least one hour before the start of the first event of each day. Upon completion of testing, the contractor shall notify the COR/TPOC of the results and confirm operability prior to the start of the first daily event. All malfunctions shall be remedied within one (1) hour of notice to the Contractor Representative. In cases where a malfunction requires equipment replacement to remedy the malfunction, the equipment must be replaced within two

(2) hours of reported malfunction.

1.10 Program and Schedule: The Government TPOC will provide the conference program and schedule to the Contractor at least one week prior to the first day of the event or as agreed upon.

This information will include the arrival schedule for all event participants, the schedule of events, and the required layout of the conference, plenary, breakout, and administrative spaces.

Additional changes to participant arrival schedules, conference schedule/structure and layout will be provided within 24 hours of change or no later than 2 hours of impact to Contractor/service support.

1.11 Protocol and Attire: The Contractor and its staff will conduct themselves in a professional manner, and shall display a courteous and friendly demeanor throughout the period of performance. Any concerns or incidents involving Contractor staff will be reported/brought to the immediate attention of the COR and TPOC. The Contractor and their staff will maintain a neat and hygienic appearance at all times during the period of performance. All Contractor staff will be in business attire or the equivalent culturally appropriate clothing (No shorts, sandals, or clothing with business logos, as senior naval officers from multiple countries are attending AMFS). If Contractor staff are deemed to be in inappropriate attire, the Contractor shall provide replacement personnel (who shall be in appropriate attire) within two hours of notification by the Contracting Officer.

1.12 Service Personnel: Per Para 1.9, Contractor will provide one (1) Event Support/Logistics Contractor Representative, who will be available for all event coordination meetings and remain on-site, accessible, and responsive throughout duration of event. This will include set up and tear down phases of event. Additionally, the Contractor will provide a minimum of two (2) audio/visual Liaisons and a minimum of two (2) Information Technology (IT) Technicians to support 100% coverage of audio/visual support throughout duration of the conference event.

This will include technical support, printer support and production manager for printing needs.

Contractor will ensure 100% functionality of conference required technologies; rapid-deployment to participant tables for assistance and on-demand technical support expected throughout duration of event.

1.13 Audio/Visual Support (Audio/Visual Package CLIN 0002): The Contractor shall provide power capacity, including an uninterrupted power supply, for audio and video support in the main conference room, over-flow conference room, breakout rooms, and identified administrative rooms. Deployable technical assistance is expected. LED Screens and monitors will come equipped with respective power cord supply/extension cord, HDMI/USB-C capable and supportable for 110/220v. Contractor will conduct daily audio/visual testing prior to daily event start/use to ensure 100% functionality; rapid-deployment to participant table and on-demand technical support expected. Contractor shall provide:

(1) 8M x 4M LED Screen for Main Conference Room

(2) 4M x 2M LED Screens for Main Conference Room

(6) LED Monitors (minimum of 72 in) for all ad-hoc breakout rooms

(100) Wired Table Microphones

(5) Handheld Microphones

(7) Landscape Computer monitors (minimum 24”, 27” in preferred)

(12) HDMI cables; 6ft and 12 ft

(27) Handheld radios/charging station

(1) Sound System

(4) High-capacity printing and copying capability during the period of performance by specified government support staff.

(1) Photo-quality printer with replacement ink; capability to print up to 11x17

(20) Universal surge protectors

Contractor must ensure audio/visual needs are 100% operational by the evening prior to 23 Jun and must be capable of integrating with the audio/visual system used during the conference to broadcast to 300 individual wireless headsets. The Contractor will ensure the opening/closing ceremonies and identified panel discussions are broadcasted to conference overflow rooms and admin rooms.

In the event the hotel does not have the CLIN 0002 audio visual capabilities in this paragraph, the Contract shall still ensure CLIN 0002 support is available for the duration of the Contract.

The supply of color and black ink as well as paper (plain, thick paper, and photo paper) in sizes

8.5 x 11 and 11 x 17 inches shall be sufficient to make 1000 copies. The non-photo printer will not be a means to print professional photographs but will be expected to print color documents and graphics. Sufficient replacement ink must be available.

Additional audio/visual specifications are listed in attachment (a) AMFS 2025 Event and Logistics Support Request.

1.14 Main Conference Room Logistics Support (CLIN 0003): The main conference room shall have a carpeted aluminum stage extension with stairs and handrails on each side. The size of the stage extension will be approximately 15 meters in length by 5 meters in width with a height of 0.60 meters. The stage will have two (2) executive podiums, for a moderator and one podium for the master of ceremonies respectively with event logo as specified by TPOC/COR.

On the stage will be five executive chairs for panelists to sit during the panel session. At the center of the stage will be an LED screen with a pixel pitch of a minimum of 3.9 and a height of 4 meters with a width of 8 meters. Two (2) LED screens measuring 4 meters x 2 meters sides will be placed on each side of the main LED screen to ensure full viewing capability per conference room layout. Conference room screens will have audiovisual equipment sufficient to accommodate high-resolution video signals with uninterrupted power supply. The control center for these screens will accommodate computer inputs of VGA and HDMI. The speakers and sound system shall be of sufficient quality to project the human voice clearly throughout the conference room. Conference Room Back drop curtains are expected along with supplemental stage lighting and plenary room media lights. Contractor will verify hotel does not have this capability as part of their standard conference room package included in government exclusivity contract. In the event the hotel does not have the conference room capabilities in this paragraph, the Contract shall still ensure CLIN 0003 support is available for the duration of the Contract.

Contractor will provide (3) appropriate-sized stage extensions to accommodate enlarging the stage size if directed or to be used as a standalone stage set up for the U.S. Naval Band, if needed.

The Contractor shall provide:

(20) Universal Power Strips

(1) Photographer stand and backdrop, tiered stage setup for 200-person photo including print backdrop (Print: 10m x 2.5m - Stage: 10m x 8m).

1.15 Print Media Package (CLIN 0004): For all print and media requests, graphic(s), the Contractor shall provide the following:

(12) Digital Banners

(1) 20 ft x 3 ft Entrance banner

(1) Bus Signs

(2) Laminator (A4)

(1) Laminant (A4)

(10) Conference Signage

(300) Executive Folders, Policy handouts, Placards/table tents, Pens

(300) Customized Pad folios

(4) White-Dry Erase Boards

(20) Dry Erase Markers

(8) Erasers

(83) Airport Notification Signs: 1 per VIP

(450) Custom Lanyards

The COR will provide the information to be printed on the print media 7 days in advance.

Additional logistic specifications are listed in attachment (a) AMFS 2025 Event and Logistics Support Request.

1.16 Interpretation Services (CLIN 0005):

1.16.1 Simultaneous Interpretation Services and One on One Interpretation Services will be required from 22-27 Jun 2025. The languages and number of simultaneous interpreters required are: five (5) Arabic, eight (8) French, eight (8) Portuguese, and three (3) Spanish. The interpreters shall be fluent in the languages assigned, able assist in event settings to include registration desk support, working lunches, dinners, if required/requested, and bilateral/key leader engagement discussions. Contractor shall provide five (5) interpretation booths with 200 wireless headsets in main conference room and ensure 100% coverage for all /simultaneous interpretation for all scheduled and requested conference activities. Business attire is expected for all simultaneous interpretation staff. The Contractor must have sufficient backup headsets to ensure malfunctioning headsets are replaced immediately. The interpretation audio must be hosted over five (5) separate channels for each language (Arabic, French, English, Portuguese, and Spanish). Please note in addition to the above, the following interpretations services are anticipated:

a. Sequential, Group and Whisper Interpretation services 22-27 Jun

b. Simultaneous Interpretation – only needed in Main Conference space on 24 and

25 Jun

1.16.2 Hardcopy Translation services. The Contractor shall provide hardcopy booklet (approximately 60 pages) translation services. The languages and booklet quantities are outlined in Attachment A.

2. DEFINITIONS AND ACRONYMS

2.1 Definitions:

2.1.1. Contractor – The vendor, and its employees, who will be responsible for providing the services and supplies in accordance with the contract.

2.1.2. Contracting Officer (KO) – The only United States person with the authority to enter into, administer, and/or terminate contracts and make related determinations and findings.

2.1.3. Contractor Representative– The lead point of contact for the Contractor co-located with the event support team.

2.1.4. Contracting Officer Representative (COR) – An individual appointed by the Contracting Officer who is responsible for the technical monitoring of the contractor’s performance, accepting or rejecting contract services in accordance with the performance work statement and other contract administration duties in accordance with their appointment letter. The COR has the expertise in the area of contracted effort and possesses the necessary background to evaluate the contractor in a fair, reasonable and unbiased manner.

2.1.5. Technical Point of Contact – The onsite representative of the contracting officer who is a technical expert of in the area of the contracted effort, knowledgeable of the content of the contract,and authorized to coordinate with the Contractor as well as address performance issues that may arise.

2.1.6. Conference Support Team – The US military, US Government Civilians and Department of Defense sponsored contractors (other than the Contractor) supporting the conduct of the event.

2.1.7 Interpretation – the conversion of one spoken language into another

2.1.8 Translation – the conversion a one written language into another

2.2 Acronyms:

AT Anti-Terrorism

ATO Anti-Terrorism Officer

COR Contracting Officer Representative

CLIN Contract Line-Item Number

CPT Core Planning Team (this includes the TPOC and COR)

DFARS Defense Federal Acquisition Regulation Supplement

DOD Department of Defense (United States of America)

DODI Department of Defense Instruction (United States of America)

ERT Government External Response Team

FAR Federal Acquisition Regulation

FP Force Protection

IAW In accordance with

KO Contracting Officer

PRS Performance Requirements Summary

PWS Performance Work Statement

QCP Quality Control Plan

U.S.C. United States Code

TPOC Technical Point of Contact

3. CONTRACT REQUIREMENTS

3.1 Performance Deliverables: The United States Government is requesting that the vendor provide services under specific Contract Line Item Numbers (CLIN). The prices the Contractor provides in response to the solicitation should be associated to the specific element; however, if the Contractor combines the CLINs together it must be identified to the Contracting Officer

(KO).

3.2 CLIN Breakdown

Base Support CLIN 0001

Service Personnel: Quantity (5) each.

(2) Audio/Visual Liaison; (07) days; 21 Jun 2025 to 27 Jun 2025

(1) TKO/KO Liaison; (07) days; 21 Jun 2025 to 27 Jun 2025

(2) IT Technician; (07) days; 22 Jun 2025 to 28 Jun 2025

Audio/Visual Support CLIN 0002

(3) LED Screens; (05) days; 23 Jun 2025 to 27 Jun 2025

(7) LED Monitors; (05) days; 23 Jun 2025 to 27 Jun 2025

(100) Wired Table Microphones; (05) days; 23 Jun 2025 to 27 Jun 2025

Note: Contractor shall be cognizant of safety considerations including but not limited to, proper cable and wire management to avoid trip hazards

(15) Handheld Wireless Table Stands

(5) Hand Microphones; (05) days; 23 Jun 2025 to 27 Jun 2025

(7) Landscape Monitors/connections (08) days; 21 Jun 2025 to 28 Jun 2025

(12) HDMI cords; (6) 6ft cords, (6) 12 ft cords

(27) Handheld Radios/charging station or battery; (07) days; 22 Jun 2025 to 28 Jun 2025

(1) Sound System; (05) days; 23 Jun 2025 to 27 Jun 2025

(2) High Quality (Graphic capable) Color Printer; (07) days; 21 Jun 2025 to 27 Jun 2025

(1) Photo Quality Printer (up to 11x17); (07) days; 21 Jun 2025 to 27 Jun 2025

(4) Black and Color Ink; (07) days; 21 Jun 2025 to 27 Jun 2025

Main Conference Room Support (CLIN 0003)

(1) Main Stage

(3) Extensions with stairs and handrail

(20) Universal Power strips/Surge Protectors

(1) Photographer Stand and Backdrop, tiered stage setup for 200 person photo including print backdrop (Print: 10m x 2.5m - Stage: 10m x 8m)

(1) Stage Curtain Backdrop

Stage lights

Black curtains

(2) Podiums

Print Media (CLIN 0004)

(8) Pull Up Banners

(1) 20ft x 3 ft Entrance Banner

(1) Bus Signs

(1) Laminator (A4)

(1) Laminant (A4)

(7) Conference signage

(300) Executive folders,

(300) Policy handouts,

(300) placards, table tents/other

(300) pens

(200) padfolios (customized per Attachment (a). Customization logo and information to be provided to the contractor no later than 09 Jun 2025)

(4) White Dry-Erase Boards

(20) Dry-Erase Markers

(8) Erasers

(450) Custom Lanyards (designated colors per TPOC/COR)

Interpretation Services (CLIN 0005)

Simultaneous Interpretation: Qty (29) total from 23 Jun 2025 to 27 Jun 2025 during event hours and as requested by the TPOC/COR.

(5) English – Arabic – English Interpreter

(8) English – French – English Interpreter

(8) English – Portuguese – English Interpreter

(3) English – Spanish – English Interpreter

Translation Booths and Equipment

(265) 60-page attendee Articles booklet

Paper, Qty. 1000

4.0 ARRIVAL/DEPARTURE SERVICES

4.1 Check-in/Check-out: CLIN 0005 – Interpretation services shall also be provided during during arrival and departure at the Mauritius International Airport or designated arrival space, during lodging check-in and check-out procedures at the respective hotels. The Contractor will be co-located with the External Response team and/or Core Planning Team to ensure information is obtained simultaneously by both parties. An estimated arrival and departure information chart will be provided by TPOC no later than 3 days prior to event. TPOC to provide updated travel information as travel plans are changed/modified.

5.0 Schedule and Points of Contact

5.1 Calendar of Events: See Attachment 2

5.2 Points of Contact (POC’s)

Government

Contracting Officers: Ms. Tedra Thompson and Mr. Richard Skinner

Contracting Officer’s Representative: To Be Provided after contract award

Technical Point of Contact: To Be Provided after contract award

Contractor

Contractor Representative: TBD

6.0 MEAL SERVICE

6.1 Miscellaneous: Meal service and event timeline are provided ONLY for informational and planning purposes. Accurate Schedule to be provided by TPOC one week prior to event.

End of Performance Work Statement

CLAUSES INCORPORATED BY REFERENCE

Prohibition on Contracting With Entities That Require Certain Internal Confidentiality Agreements or Statements-- Representation

Prohibition on Requiring Certain Internal Confidentiality Agreements or Statements

Reporting Executive Compensation and First-Tier Subcontract Awards

Commercial and Government Entity Code Reporting

Prohibition on Contracting for Hardware, Software, and Services Developed or Provided by Kaspersky Lab Covered Entities

Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment

52.203-18

52.203-19

52.204-10

52.204-16

52.204-24

52.204-23

JAN 2017

JAN 2017

JUN 2020

AUG 2020

DEC 2023

NOV 2021

52.204-25 Prohibition on Contracting for Certain Telecommunications and Video Surveillance Services or Equipment

NOV 2021

52.209-2 Prohibition on Contracting with Inverted Domestic Corporations--Representation

NOV 2015

52.209-6 Protecting the Government's Interest When Subcontracting With Contractors Debarred, Suspended, Proposed for Debarment, or Voluntarily Excluded

JAN 2025

52.209-10 Prohibition on Contracting With Inverted Domestic Corporations

NOV 2015

52.212-1 Instructions to Offerors--Commercial Products and Commercial Services

SEP 2023

52.212-2 Evaluation - Commercial Items NOV 2021 52.212-3 Offeror Representations and Certifications--Commercial

Products and Commercial Services

MAY 2024

52.222-21 Prohibition Of Segregated Facilities APR 2015 52.222-50 Combating Trafficking in Persons NOV 2021 52.225-5 Trade Agreements NOV 2023 52.232-18 Availability Of Funds APR 1984 52.232-39 Unenforceability of Unauthorized Obligations JUN 2013 52.232-40 Providing Accelerated Payments to Small Business

Subcontractors

MAR 2023

52.233-3 Protest After Award AUG 1996 52.233-4 Applicable Law for Breach of Contract Claim OCT 2004 52.252-2 Clauses Incorporated By Reference FEB 1998 252.203-7000 Requirements Relating to Compensation of Former DoD

Officials

SEP 2011

252.203-7002 Requirement to Inform Employees of Whistleblower Rights DEC 2022 252.204-7003 Control Of Government Personnel Work Product APR 1992 252.204-7008 Compliance With Safeguarding Covered Defense Information

Controls

OCT 2016

252.204-7012 Safeguarding Covered Defense Information and Cyber Incident Reporting

MAY 2024

252.204-7016 Covered Defense Telecommunications Equipment or Services -- Representation

DEC 2019

252.204-7017 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services -- Representation

MAY 2021

252.204-7018 Prohibition on the Acquisition of Covered Defense Telecommunications Equipment or Services

JAN 2023

252.204-7019 Notice of NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.204-7020 NIST SP 800-171 DoD Assessment Requirements NOV 2023 252.209-7004 Subcontracting With Firms That Are Owned or Controlled By

The Government of a Country that is a State Sponsor of Terrorism

MAY 2019

252.225-7048 Export-Controlled Items JUN 2013 252.232-7008 Assignment of Claims (Overseas) JUN 1997 252.232-7010 Levies on Contract Payments DEC 2006 252.243-7001 Pricing Of Contract Modifications DEC 1991 252.247-7023 Transportation of Supplies by Sea OCT 2024

CLAUSES INCORPORATED BY FULL TEXT

52.203-3 GRATUITIES (APR 1984)

(a) The right of the Contractor to proceed may be terminated by written notice if, after notice and hearing, the agency head or a designee determines that the Contractor, its agent, or another representative--

(1) Offered or gave a gratuity (e.g., an entertainment or gift) to an officer, official, or employee of the Government;

and

(2) Intended, by the gratuity, to obtain a contract or favorable treatment under a contract.

(b) The facts supporting this determination may be reviewed by any court having lawful jurisdiction.

(c) If this contract is terminated under paragraph (a) of this clause, the Government is entitled--

(1) To pursue the same remedies as in a breach of the contract; and

(2) In addition to any other damages provided by law, to exemplary damages of not less than 3 nor more than 10 times the cost incurred by the Contractor in giving gratuities to the person concerned, as determined by the agency head or a designee. (This subparagraph (c)(2) is applicable only if this contract uses money appropriated to the Department of Defense.)

(d) The rights and remedies of the Government provided in this clause shall not be exclusive and are in addition to any other rights and remedies provided by law or under this contract.

(End of clause)

52.203-6 RESTRICTIONS ON SUBCONTRACTOR SALES TO THE GOVERNMENT (JUN 2020)

(a) Except as provided in (b) of this clause, the Contractor shall not enter into any agreement with an actual or prospective subcontractor, nor otherwise act in any manner, which has or may have the effect of restricting sales by such subcontractors directly to the Government of any item or process (including computer software) made or furnished by the subcontractor under this contract or under any follow-on production contract.

(b) The prohibition in (a) of this clause does not preclude the Contractor from asserting rights that are otherwise authorized by law or regulation.

(c) The Contractor agrees to incorporate the substance of this clause, including this paragraph (c), in all subcontracts under this contract which exceed the simplified acquisition threshold, as defined in Federal Acquisition Regulation

2.101 on the date of subcontract award.

(End of Clause)

52.203-12 LIMITATION ON PAYMENTS TO INFLUENCE CERTAIN FEDERAL TRANSACTIONS (JUN

2020)

(a) Definitions. As used in this clause--

Agency means executive agency as defined in Federal Acquisition Regulation (FAR) 2.101.

Covered Federal action means any of the following actions:

(1) Awarding any Federal contract.

(2) Making any Federal grant.

(3) Making any Federal loan.

(4) Entering into any cooperative agreement.

(5) Extending, continuing, renewing, amending, or modifying any Federal contract, grant, loan, or cooperative agreement.

Indian tribe and tribal organization have the meaning provided in section 4 of the Indian Self-Determination and Education Assistance Act (25 U.S.C. 450b) and include Alaskan Natives.

Influencing or attempting to influence means making, with the intent to influence, any communication to or appearance before an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal action.

Local government means a unit of government in a State and, if chartered, established, or otherwise recognized by a State for the performance of a governmental duty, including a local public authority, a special district, an intrastate district, a council of governments, a sponsor group representative organization, and any other instrumentality of a local government.

Officer or employee of an agency includes the following individuals who are employed by an agency:

(1) An individual who is appointed to a position in the Government under Title 5, United States Code, including a position under a temporary appointment.

(2) A member of the uniformed services, as defined in subsection 101(3), Title 37, United States Code.

(3) A special Government employee, as defined in section 202, Title 18, United States Code.

(4) An individual who is a member of a Federal advisory committee, as defined by the Federal Advisory Committee Act, Title 5, United States Code, appendix 2.

Person means an individual, corporation, company, association, authority, firm, partnership, society, State, and local government, regardless of whether such entity is operated for profit, or not for profit. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

Reasonable compensation means, with respect to a regularly employed officer or employee of any person, compensation that is consistent with the normal compensation for such officer or employee for work that is not furnished to, not funded by, or not furnished in cooperation with the Federal Government.

Reasonable payment means, with respect to professional and other technical services, a payment in an amount that is consistent with the amount normally paid for such services in the private sector.

Recipient includes the Contractor and all subcontractors. This term excludes an Indian tribe, tribal organization, or any other Indian organization eligible to receive Federal contracts, grants, cooperative agreements, or loans from an agency, but only with respect to expenditures by such tribe or organization that are made for purposes specified in paragraph (b) of this clause and are permitted by other Federal law.

Regularly employed means, with respect to an officer or employee of a person requesting or receiving a Federal contract, an officer or employee who is employed by such person for at least 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person for receipt of such contract. An officer or employee who is employed by such person for less than 130 working days within 1 year immediately preceding the date of the submission that initiates agency consideration of such person shall be considered to be regularly employed as soon as he or she is employed by such person for 130 working days.

State means a State of the United States, the District of Columbia, or an outlying area of the United States, an agency or instrumentality of a State, and multi-State, regional, or interstate entity having governmental duties and powers.

(b) Prohibition. 31 U.S.C. 1352 prohibits a recipient of a Federal contract, grant, loan, or cooperative agreement from using appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with any covered Federal actions. In accordance with 31 U.S.C. 1352, the Contractor shall not use appropriated funds to pay any person for influencing or attempting to influence an officer or employee of any agency, a Member of Congress, an officer or employee of Congress, or an employee of a Member of Congress in connection with the award of this contractor the extension, continuation, renewal, amendment, or modification of this contract.

(1) The term appropriated funds does not include profit or fee from a covered Federal action.

(2) To the extent the Contractor can demonstrate that the Contractor has sufficient monies, other than Federal appropriated funds, the Government will assume that these other monies were spent for any influencing activities that would be unallowable if paid for with Federal appropriated funds.

(c) Exceptions. The prohibition in paragraph (b) of this clause does not apply under the following conditions:

(1) Agency and legislative liaison by Contractor employees.

(i) Payment of reasonable compensation made to an officer or employee of the Contractor if the payment is for agency and legislative liaison activities not directly related to this contract. For purposes of this paragraph, providing any information specifically requested by an agency or Congress is permitted at any time.

(ii) Participating with an agency in discussions that are not related to a specific solicitation for any covered Federal action, but that concern--

(A) The qualities and characteristics (including individual demonstrations) of the person's products or services, conditions or terms of sale, and service capabilities; or

(B) The application or adaptation of the person's products or services for an agency's use.

(iii) Providing prior to formal solicitation of any covered Federal action any information not specifically requested but necessary for an agency to make an informed decision about initiation of a covered Federal action;

(iv) Participating in technical discussions regarding the preparation of an unsolicited proposal prior to its official submission; and

(v) Making capability presentations prior to formal solicitation of any covered Federal action by persons seeking awards from an agency pursuant to the provisions of the Small Business Act, as amended by Pub.L. 95-507, and subsequent amendments.

(2) Professional and technical services. (i) A payment of reasonable compensation made to an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action, if payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action.

(ii) Any reasonable payment to a person, other than an officer or employee of a person requesting or receiving a covered Federal action or an extension, continuation, renewal, amendment, or modification of a covered Federal action if the payment is for professional or technical services rendered directly in the preparation, submission, or negotiation of any bid, proposal, or application for that Federal action or for meeting requirements imposed by or pursuant to law as a condition for receiving that Federal action. Persons other than officers or employees of a person requesting or receiving a covered Federal action include consultants and trade associations.

(iii) As used in paragraph (c)(2) of this clause, ``professional and technical services'' are limited to advice and analysis directly applying any professional or technical discipline (for examples, see FAR 3.803(a)(2)(iii)).

(iv) Requirements imposed by or pursuant to law as a condition for receiving a covered Federal award include those required by law or regulation and any other requirements in the actual award documents.

(3) Only those communications and services expressly authorized by paragraphs (c)(1) and (2) of this clause are permitted.

(d) Disclosure. (1) If the Contractor did not submit OMB Standard Form LLL, Disclosure of Lobbying Activities, with its offer, but registrants under the Lobbying Disclosure Act of 1995 have subsequently made a lobbying contact on behalf of the Contractor with respect to this contract, the Contractor shall complete and submit OMB Standard Form LLL to provide the name of the lobbying registrants, including the individuals performing the services.

(2) If the Contractor did submit OMB Standard Form LLL disclosure pursuant to paragraph (d) of the provision at FAR 52.203-11, Certification and Disclosure Regarding Payments to Influence Certain Federal Transactions, and a change occurs that affects Block 10 of the OMB Standard Form LLL (name and address of lobbying registrant or individuals performing services), the Contractor shall, at the end of…