Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Name:*

E-mail:*

Phone:*

Agency Name*

Request for the Purchase of:*

IDAPA 38.05.01.042.10 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to: special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Proposed Supplier*

Duration*

Anticipated Total Cost*

Background*

Justification*

Description*

Exemption from Competition

Jeffrey Hill jhill@imd.idaho.gov

(208)801-4250

Idaho Military Division

PPE Past it's useful life

Free Recycling Quotes

One-time purchase Ongoing

750,000.00$

Describe the circumstances

During Covid the State of Idaho accumulated PPE for distribution to health care facilities. This PPE includes gowns, face masks, N95 face masks, and procedure/3-layer masks. The accumulated amount of PPE was kept in a distribution warehouse and delivered to the needed health care facilities around the State as needed. At the end of the State emergency the PPE product was no longer needed and came to the end of its useful life/expired. It now needs to be disposed of and/or recycled with FEMA support of reimbursement to the State for the transportation/disposal of PPE until November 8, 2023.

Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?

IMD has discovered the vendor pool for textile recycling is small. The amount of textile disposal is large in quantity and needs a vendor that can handle the volume which is another factor in this request. There are approximately

3.8 million gowns adding up to 1.3 million pounds, 300,000 face shields, 156,000 N95 masks, and 500,000 procedure/3-layer masks. We did communicate with DOP, with concurrence, on sending samples to the requested vendor to determine if they could dispose of the property.

The response from the vendor is they can take all of the textile product which is the majority of the issue. The rest of the product they also can dispose of with a good degree of certainty.

Describe the extent to which competition is possible

Time is limited for State reimbursement from FEMA.

https://adminrules.idaho.gov/rules/current/38/380501.pdf

Agency Certification*

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Agency Representative

Date*

Optional Posting

Notes

The information provided above is true and accurate to the best of my knowledge, and supports the need for a direct procurement of the described goods or services, in the best interest of the State:

9/11/2023

Approver

This exemption will be sent for posting before final approval