Request Form to Division of Purchasing (DOP).pdf

Request Form to Division of Purchasing (DOP)

Name:*

E-mail:*

Phone:*

Agency Name*

Request for the Purchase of:*

IDAPA 38.05.01.042.10 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to: special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Proposed Supplier*

Duration*

Desired Term*

Term Interval*

Anticipated Total Cost*

Background*

Exemption from Competition

Jason Urquhart jason.urquhart@idjc.idaho.gov

(208)577-5426

Unspecified Agency

Prescription Filling &Pharmacy Services and Enhanced Clinical Services

Correct Rx

One-time purchase Ongoing

Months Years

66,000.00$

Describe the circumstances

This is a request to extend the current approved OTE, which is approved through September 30, 2023, to allow Purchasing time to get an Idaho MMCAP contract with Correct Rx for Prescription Filling and Pharmacy Services (and Enhanced Clinical services) in place. With this request OTE request, we ask that it be for six (6) months, or however long it takes for Purchasing to get a contract in place, whichever is shorter.

IDJC has an on-going need for Prescription Filling and Pharmacy Services. We have been anticipating that a PADD under the new MMCAP contract for such would have been awarded by now, but, per communications with Michael Piccono with the Division of Purchasing, some difficulties with MMCAP have been encountered.

We currently have an interim contract with Correct Rx (attached). It was written for 1 month (January 2023), but allows for 1-month renewals.

https://adminrules.idaho.gov/rules/current/38/380501.pdf

Justification*

Description*

Agency Certification*

File Upload

Agency Representative

Date*

Optional Posting

Notes

Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?

IDJC cannot go without these services for juveniles within its Juvenile Correction Centers. IDJC does not have staff at those facilities to perform these services. We also do not have sufficient time to competitively bid these services without service interruption. We anticipate that the Division of Purchasing will eventually work through the difficulties with MMCAP, and that we can then work through the process to identify the company to whom a PADD will be awarded, and our needs will then be contractually covered long-term.

Describe the extent to which competition is possible

Please see the information in the above Background and Justification.

This is also an LDPA request because we only have $50,000 in delegated purchasing authority.

Included in the interim contract are Enhanced Clinical services (a.k.a., chart review services). It costs approximately an additional $1,000.00 per month.

(Attached to this request is IDJC's interim contract and all amendments, and the previous two approved OTE requests.)

The information provided above is true and accurate to the best of my knowledge, and supports the need for a direct procurement of the described goods or services, in the best interest of the State:

Contract Docs.zip 1.37MB

Approved Req_One_Time_Exemption-Presc & Pharm Scvs.pdf 142.05KB

Approved OTE_Extension_Presc & Pharm Scvs - 6-16-23.pdf 142.1KB

9/12/2023

Approver

This exemption will be sent for posting before final approval