Approved OTE_Extension_Presc & Pharm Scvs - 6-16-23.pdf

Request Form to Division of Purchasing (DOP)

Name:*

E-mail:*

Phone:*

Agency Name*

Request for the Purchase of:*

IDAPA 38.05.01.042.10 provides that the administrator may exempt an acquisition from competitive procurement if the administrator determines that bidding is impractical, disadvantageous or unreasonable under the circumstances. Examples include, but are not limited to: special market conditions; property requiring special contracting procedures due to uniqueness; and services for which competitive solicitation procedures are impractical.

Proposed Supplier*

Duration*

Desired Term*

Term Interval*

Anticipated Total Cost*

Background*

Exemption from Competition

Jason Urquhart jason.urquhart@idjc.idaho.gov

(208)577-5426

Unspecified Agency

Prescription Filling and Pharmacy Services

Correct Rx Pharmacy Services, Inc.

One-time purchase Ongoing

Months Years

33,000.00$

Describe the circumstances

This is a request to extend the current approved OTE through September 30, 2023 to allow Purchasing time to get an Idaho MMCAP contract with Correct Rx for Prescription Filling and Pharmacy Services in place.

IDJC has an on-going need for Prescription Filling and Pharmacy Services. We have been anticipating that a PADD under the new MMCAP contract for such would have been awarded by now, but, per communications with Michael Piccono with the Division of Purchasing, some difficulties with MMCAP have been encountered.

We currently have an interim contract with Correct Rx (attached). It was written for 1 month (January 2023), but allows for 1-month renewals.

https://adminrules.idaho.gov/rules/current/38/380501.pdf

Justification*

Description*

Agency Certification*

File Upload

Agency Representative

Date*

Optional Posting

The following conditions apply to this authorization:

DOP Signature*

DOP Printed Name*

Title*

Date*

Notes

Why would the competition be impractical, unreasonable, or disadvantageous under the circumstances?

IDJC cannot go without these services for juveniles within its Juvenile Correction Centers. IDJC does not have staff at those facilities to perform these services. We also do not have sufficient time to competitively bid these services without service interruption. We anticipate that the Division of Purchasing will eventually work through the difficulties with MMCAP, and that we can then work through the process to identify the company to whom a PADD will be awarded, and our needs will then be contractually covered long-term.

Describe the extent to which competition is possible

Please see the information in the above Background and Justification.

This is also an LDPA request because we only have $50,000 in delegated purchasing authority.

Included in the interim contract is a chart review service which is not offered under MMCAP. It costs approximately an additional $1,000.00 per month.

The information provided above is true and accurate to the best of my knowledge, and supports the need for a direct procurement of the described goods or services, in the best interest of the State:

Contract Docs.zip 1.09MB

Approved Req_One_Time_Exemption-Presc & Pharm Scvs.pdf 142.05KB

6/16/2023

Approver

This exemption will be sent for posting before final approval

The Agency is authorized to issue a contract for an amount up to the anticipated total cost and for a period not to exceed the duration identified above.

DOP will issue and administer a contract pursuant to this Exemption.

The Agency must engage in competition to the greatest extent possible, while meeting Agency needs (specific requirements may be detailed below).

The procurement is exempted from the formal sealed procedure, but the Agency must obtain at least 3 quotes from vendors with a significant Idaho economic presence.

Any agreement resulting from this Exemption must be in writing, must comply with Idaho laws and policies, and must comply with best practices in contracting to the greatest extent practical. It is recommended that the Agency consult with its legal counsel.

Other:

Chelsea Robillard

State Purchasing Manager

6/16/2023