Request_for_Substitution_or_Exemption_PTD_02_2026_(DBE-N).pdf
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- Solicitation number
- IFB-27-0419
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Request for Substitution or Exemption form issued by the City of Phoenix Public Transit Department (PTD) for the Disadvantaged Business Enterprise - Neutral (DBE-N) Program. The form serves as the official mechanism for prime contractors to request approval prior to making changes to their proposed Statement of Small Business (SB) Utilization or Contractor's Monthly Statement of SB Utilization. The form is required for any modifications including releasing a proposed SB subcontractor, substituting an SB subcontractor, changing the scope of work assigned to an SB subcontractor, or reducing the amount originally proposed for an SB subcontractor. All requests must be submitted to the City of Phoenix Public Transit Department Compliance Section for approval before implementation. The form requires the prime contractor's authorized representative to document the exemption request and demonstrate good faith efforts in finding additional small business participation.
The form specifies that no small business shall be substituted, terminated, have their scope of work reduced, or have their proposed amount changed without explicit approval from the Contract Compliance Section. Upon approval, the revised small business commitment amount is documented and validated by a Contract Compliance Specialist. This procedural requirement ensures compliance with the DBE-N Program requirements and maintains the integrity of small business participation commitments throughout contract performance.
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Text version
Disadvantaged Business Enterprise - Neutral (DBE-N) Program AGENCY: Public Transit Department
02_26-IFR - PTD
REQUEST FOR SUBSTITUTION/EXEMPTION
THIS FORM MUST BE SUBMITTED TO THE CITY OF PHOENIX, PUBLIC TRANSIT DEPARTMENT COMPLIANCE SECTION, FOR APPROVAL PRIOR TO MAKING ANY CHANGES TO THE PROPOSED STATEMENT OF SMALL BUSINESS (SB) UTILIZATION OR CONTRACTOR’S MONTHLY STATEMENT OF SMALL BUSINESS UTILIZATION FORM. NO SMALL BUSINESS SHALL BE SUBSTITUTED OR TERMINATED, NOR SHALL THEIR SCOPE OF WORK
BE REDUCED OR PROPOSED AMOUNT CHANGED WITHOUT THE APPROVAL OF THE CONTRACT
COMPLIANCE SECTION.
Prime Contractor: Contract Number:
Project Number and Description:
Affected Small Business Subcontractor(s):
Scope of Work to be Performed by Affected Small Business Subcontractors(s):
1. I am the duly authorized representative of the above-listed Prime Contractor and am authorized to request this exemption on behalf of the Prime Contractor.
2. I hereby request that an exemption be granted to the above-mentioned Prime Contractor to (circle those that apply);
A. Release a proposed SB subcontractor C. Substitute a SB subcontractor B. Change the scope of work to be performed by an SB subcontractor D. Reduce the amount originally proposed for a
SB subcontractor
3. I have summarized the Prime Contractor's request for an exemption and the good faith efforts required in finding additional Small Business participation on the above-mentioned contract as follows: (Attach additional pages and supporting documentation as necessary.)
Authorized Signature: ________________________________________________ Date: ___________________ Prime Contractor's Representative
Name and Title: _____________________________________________________ Phone: __________________
FOR CONTRACT COMPLIANCE USE ONLY
Request Approved: YES NO Revised Small Business Commitment: $
REVISED SMALL BUSINESS UTILIZATION
Contract Compliance Specialist: Date:
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