Request_for_Substitution_or_Exemption_PTD_02_2026_(DBE-N).pdf
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- Solicitation number
- IFB-26-0395
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Request for Substitution or Exemption form issued by the City of Phoenix Public Transit Department for the Disadvantaged Business Enterprise - Neutral (DBE-N) Program. The form must be submitted to the City of Phoenix Public Transit Department Compliance Section for approval prior to implementing any changes to a contractor's proposed Statement of Small Business (SB) Utilization. The document pertains to the Emergency Power Supply Systems Preventative Maintenance, Testing and Repair Services contract, with a commencement date of December 1, 2026, and a five-year term with no extension options. The contract involves the maintenance, testing, and repair services for industrial generators and automatic transfer switches used in emergency power supply systems.
The Request for Substitution or Exemption form allows prime contractors to request exemptions for four categories of actions: releasing a proposed SB subcontractor, substituting an SB subcontractor, changing the scope of work for an SB subcontractor, or reducing the originally proposed amount for an SB subcontractor. All requests must demonstrate good faith efforts in securing small business participation and require supporting documentation and justification. No small business subcontractor may be substituted, terminated, have their scope of work reduced, or have their proposed amount changed without explicit written approval from the Contract Compliance Section. The form requires authorization from a duly authorized prime contractor representative, along with signature, date, phone number, and supporting documentation, with final approval determination made by a Contract Compliance Specialist.
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Text version
Disadvantaged Business Enterprise - Neutral (DBE-N) Program AGENCY: Public Transit Department
02_26-IFR - PTD
REQUEST FOR SUBSTITUTION/EXEMPTION
THIS FORM MUST BE SUBMITTED TO THE CITY OF PHOENIX, PUBLIC TRANSIT DEPARTMENT COMPLIANCE SECTION, FOR APPROVAL PRIOR TO MAKING ANY CHANGES TO THE PROPOSED STATEMENT OF SMALL BUSINESS (SB) UTILIZATION OR CONTRACTOR’S MONTHLY STATEMENT OF SMALL BUSINESS UTILIZATION FORM. NO SMALL BUSINESS SHALL BE SUBSTITUTED OR TERMINATED, NOR SHALL THEIR SCOPE OF WORK
BE REDUCED OR PROPOSED AMOUNT CHANGED WITHOUT THE APPROVAL OF THE CONTRACT
COMPLIANCE SECTION.
Prime Contractor: Contract Number:
Project Number and Description:
Affected Small Business Subcontractor(s):
Scope of Work to be Performed by Affected Small Business Subcontractors(s):
1. I am the duly authorized representative of the above-listed Prime Contractor and am authorized to request this exemption on behalf of the Prime Contractor.
2. I hereby request that an exemption be granted to the above-mentioned Prime Contractor to (circle those that apply);
A. Release a proposed SB subcontractor C. Substitute a SB subcontractor B. Change the scope of work to be performed by an SB subcontractor D. Reduce the amount originally proposed for a
SB subcontractor
3. I have summarized the Prime Contractor's request for an exemption and the good faith efforts required in finding additional Small Business participation on the above-mentioned contract as follows: (Attach additional pages and supporting documentation as necessary.)
Authorized Signature: ________________________________________________ Date: ___________________ Prime Contractor's Representative
Name and Title: _____________________________________________________ Phone: __________________
FOR CONTRACT COMPLIANCE USE ONLY
Request Approved: YES NO Revised Small Business Commitment: $
REVISED SMALL BUSINESS UTILIZATION
Contract Compliance Specialist: Date:
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