Request_for_Substitution_or_Exemption_PTD_02_2026_(DBE-N).pdf
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- Solicitation number
- RFQu-26-0341
- Issued by
- Maricopa County, Phoenix City, Arizona
About this file
This is a Request for Substitution or Exemption form issued by the City of Phoenix Public Transit Department for the Disadvantaged Business Enterprise - Neutral (DBE-N) Program, related to a housing services solicitation for property management, master leasing, and housing-based support services serving individuals and families experiencing or exiting homelessness. The form serves as the formal request mechanism for prime contractors to seek approval from the City's Contract Compliance Section prior to making modifications to small business (SB) utilization commitments. The housing services agreement has an effective date upon final signature and recording by the City Clerk, with a commencement date of October 1, 2026, or the effective date, whichever is later. The contract term is one year with four one-year renewal options that may be exercised at the City's sole discretion, and the agreement terminates upon the earliest occurrence of reaching the end of the term or termination pursuant to agreement provisions.
The form requires prime contractors to document exemption requests for releasing proposed SB subcontractors, substituting SB subcontractors, changing the scope of work for SB subcontractors, or reducing the originally proposed amounts for SB subcontractors. All requests must include a summary of good faith efforts undertaken to secure additional small business participation. The form mandates that no small business shall be substituted, terminated, or have their scope of work reduced or proposed amount changed without written approval from the Contract Compliance Section. Upon approval, the form captures the revised small business commitment amount and is signed by a Contract Compliance Specialist. The solicitation is available through the City of Phoenix Procurement Portal, with technical support available through the portal's support function or by contacting procurement-support@opengov.com.
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Text version
Disadvantaged Business Enterprise - Neutral (DBE-N) Program AGENCY: Public Transit Department
02_26-IFR - PTD
REQUEST FOR SUBSTITUTION/EXEMPTION
THIS FORM MUST BE SUBMITTED TO THE CITY OF PHOENIX, PUBLIC TRANSIT DEPARTMENT COMPLIANCE SECTION, FOR APPROVAL PRIOR TO MAKING ANY CHANGES TO THE PROPOSED STATEMENT OF SMALL BUSINESS (SB) UTILIZATION OR CONTRACTOR’S MONTHLY STATEMENT OF SMALL BUSINESS UTILIZATION FORM. NO SMALL BUSINESS SHALL BE SUBSTITUTED OR TERMINATED, NOR SHALL THEIR SCOPE OF WORK
BE REDUCED OR PROPOSED AMOUNT CHANGED WITHOUT THE APPROVAL OF THE CONTRACT
COMPLIANCE SECTION.
Prime Contractor: Contract Number:
Project Number and Description:
Affected Small Business Subcontractor(s):
Scope of Work to be Performed by Affected Small Business Subcontractors(s):
1. I am the duly authorized representative of the above-listed Prime Contractor and am authorized to request this exemption on behalf of the Prime Contractor.
2. I hereby request that an exemption be granted to the above-mentioned Prime Contractor to (circle those that apply);
A. Release a proposed SB subcontractor C. Substitute a SB subcontractor B. Change the scope of work to be performed by an SB subcontractor D. Reduce the amount originally proposed for a
SB subcontractor
3. I have summarized the Prime Contractor's request for an exemption and the good faith efforts required in finding additional Small Business participation on the above-mentioned contract as follows: (Attach additional pages and supporting documentation as necessary.)
Authorized Signature: ________________________________________________ Date: ___________________ Prime Contractor's Representative
Name and Title: _____________________________________________________ Phone: __________________
FOR CONTRACT COMPLIANCE USE ONLY
Request Approved: YES NO Revised Small Business Commitment: $
REVISED SMALL BUSINESS UTILIZATION
Contract Compliance Specialist: Date:
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