Request for Quote.pdf

� _____ Supplementary pages to RFQ Attached Financial Services Standard Form RFQ (Rev.10-13)

Suffolk County Sheriff’s Department Request for Quotations (This is not an order)

1. Procurement of

2. Date Issued 3a. Procurement Agent

3b. Agent Telephone

4. Procurement Mechanism

SCSD � State � c. 149 or Other _____________

5. Procurement Award

Award will be to Single Vendor ☐ to Multiple Vendors �

6.

RFQ � IS � IS NOT an Installment Contract

7a. Start Date

7b. End Date 8. Delivery Deadline (# of Days)

9.

. SAMPLE � IS � IS NOT REQUIRED

10. Delivery � FOB HOC � FOB NSJ � FOB Chelsea Training Center

� FOB Civil Process � FOB Other (See Schedule)

11a. DEADLINE for receipt of Quotations to SCSD on or before 1:00pm on (Date)

IMPORTANT: This form may not be modified or altered in any way, and the Quoter may not insert any additional terms, conditions, limitations, explanations or other information, otherwise the Quote may be deemed not responsive and removed from consideration.

11b. RFQ Response: Mailed � email � faxed � To:

12. Minimum number of Units per Installment

13. SCHEDULE OF GOODS/SERVICES

13a.

Item # 13b. Goods/Services 13c.

Quantity 13d.Single Unit Price

13e.

Total Amount

14a. Name of Quoter (Vendor) 16. Date of Quotation

. 15a Signature of Person Authorized to Sign Quotation

14b. Address

15b. Name

13d. Telephone

14c. City

14d. State

14e. Zip 15c. Title 15e. Email

Additional Specifications to the Request for Quotations (Each Item listed on this Specification is a more detailed description of the item listed in Box 13 Schedule of Goods/Services. Use the

Item Number to cross-reference between the Schedule and this Specification)

Item #

17.

SPECIFICATIONS

PURPOSE OF THE PROCUREMENT

The Suffolk County Sheriff’s Department (SCSD) is soliciting Bidders for proposals to furnish & replace Corian tops and Cabinets at Nashua Street Jail booking area.

TERM OF CONTRACT

ASAP to June 30, 2025.

DEFINITIONS

“Awarding Authority” shall mean the Suffolk County Sheriff’s Department.

“Contractor” shall mean the successful Bidder to whom the Contract has been awarded.

“Project” shall mean the Countertop and Cabinet Specifications listed in the RFQ.

COUNTERTOP AND CABINETS SPECIFICATIONS

The work must be performed during off hours, from 11:00 pm to 7:00am. Materials must be medium gray, heavy duty solid surface, and non-porous Corian- style laminate.

Counter 1: 8 ft., by 8 ft. and 2” inches depth.

Counter 2: 12.5 ft. long with same 22” inches in depth.

Counter 3: 3.5 ft. by 5 ft.

Counter area with shelving: 3.5 ft. x 3.5 ft. with shelving needed.

Vendors must take their own measurements where these measurements are approximate. Demolition services are required. Contractor shall be responsible to disposing of construction debris generated during the project. Electrical work will be done by onsite electrician and maintenance department. Please price accordingly.

PLAN OF SERVICE

The Contractor shall include the Plan of Service with the Bid, describing the counter replacement process and showing the hours and days required for each step of the process. The Plan of Service should be no longer than 2 pages.

SERVICE LOCATION

Nashua Street Jail: 200 Nashua Street Boston, MA 02114.

MANDATORY TOUR

All bidders are required to attend a mandatory tour of service location on December 4, 2025 at 10:00 AM.

Prospective Bidders may not charge SCSD for having attended the tour.

Page 1 of 4 Financial Services Standard Form RFQ-Ad (Rev. 10-13)

17.

SPECIFICATIONS

SIGN UP FOR TOUR

All Bidders attending the mandatory tour shall notify Magaly Chinchilla at mchinchilla@scsdma.org by December 2, 2024 at 1:00PM. Prospective Bidders must book their attendance before the date of the mandatory tour so that the SCSD can undertake a security clearance for all employees in attendance.

RIGHT OF REJECTION

The Awarding Authority shall have all rights of rejection under the UCC for non-conforming goods, or goods delivered in violation of this Contract.

RETURNS OF NON-CONFORMING GOODS

The Contractor shall bear the cost for returns of non-conforming goods and must provide “Return Slips” to the Dept., as needed.

SAFETY RECORDS. OSHA TRAINING

The Contractor shall comply with all Federal, State, and local safety laws and regulations applicable to the Services. The Contractor shall comply and shall cause all subcontractors and persons employed on the Work to comply with all applicable safety requirements. By executing this Contract, the Contractor hereby certifies that all employees to be employed at the work-site shall have successfully completed a course in construction safety and health approved by the United States Occupational Safety and Health Administration that is at least 10 hours in duration at the time the employee begins work. Any employee found on a work-site subject to this section without documentation of successful completion of a course in construction safety and health approved by OSHA that is at least 10 hours in duration shall be subject to immediate removal.

PROMPT PAYMENT DISCOUNT

Bidders shall provide a Prompt Payment Discount (PPD) for receiving early payments from the Department. A

Prompt Payment Discount will factor into the Department’s determination of Best Value. The terms should be included in the “Prompt Payment Discount” form available on COMMBUYS file attachments.

Prompt Payment Discount Payment days will be measured once SCSD receives all accurate reports and documents with the invoice.

EFT REQUIRED

Vendors contracting to do business with state agencies are required to have payment made by ACH. Bidder shall submit a copy of their W9 with the bid to determine if ACH needs to be set up.

PREVAILING WAGES

Services under this Contract falls under MGL c. 149 and prevailing wages shall comply with all provisions of MGL c. 149, ss. 26-27H.

PAYROLL RECORDS AND STATEMENT OF COMPLIANCE

The Contractor shall comply with MGL c. 149, s. 27B, which requires that a true and accurate record be kept of all persons employed for a project for which the prevailing wage rates have been provided. The Contractor shall comply and shall submit weekly copies of their weekly payroll records to the Dept. along with the

Invoice.

Financial Services Standard Form RFQ-Ad (Rev. 10-13) mailto:mchinchilla@scsdma.org

Additional Specifications to the Request for

Quotations

(Each Item listed on this Specification is a more detailed description

17.

SPECIFICATIONS

PAYMENT TERMS

Payment will be made within 45 days unless a Prompt Payment Discount (PPD) is provided to abide the Commonwealth of Massachusetts Terms and Conditions.

INVOICES

Invoices shall be sent to Suffolk County Sheriff’s Department 20 Bradston Street Boston, MA 02118 Attn: Financial Service A/P

CONTRACT PRECEDENCE

In the event of a conflict between any of the terms of the Contract, the terms of the RFQ shall govern and all other conflicts shall be resolved under the following order of precedence:

1. Attachments and/or modification to this RFQ which be issued after the date that this RFQ is released,

2. Commonwealth of Massachusetts Terms and Conditions

3. Commonwealth of Massachusetts Standard Form Contract

4. The Contractor’s response to this RFQ, including the Bid Form

CONTRACTOR AS INDEPENDENT CONTRACTOR

The parties acknowledge that the Contractor will perform its obligations hereunder as an independent contract. The manner and method of performing such obligations will be under the Contractor’s sole control and discretion, and the Suffolk County Sheriff’s Department’s sole interest is only in the result of such

Services. It is also expressly understood that Contractor’s employees and agents, if any, are not Suffolk

County Sheriff’s Department employees or agents and have no authority to bind the Commonwealth of

Massachusetts or the Suffolk County Sheriff’s Department by contract or otherwise.

TERMINATION FOR CONVENIENCE

The Contract may be terminated at any time for the convenience of the Suffolk County Sheriff’s Department, unilaterally, for any reason and without justification, at the option of the Suffolk County Sheriff’s department, by delivering or mailing to the Contractor a written notice of termination setting forth the date, not less than seven (7) days after the date of such delivery or mailing, when such termination shall be effective. In the event of such termination for convenience, the Contractor shall be compensated specified in the Contract.

The Contractor shall not be permitted to terminate the Contract unilaterally.

COLLUSION

The Contractor certifies that this Proposal has been offered in good faith and without collusion, fraud, or unfair trade practices with any other person, and that any actions to avoid or frustrate fair and open competition are prohibited by law and shall be grounds for rejection or disqualification of a Response or termination of this Contract.

Page 3 of 5 Financial Services Standard Form RFQ-Ad (Rev. 10-13)

17.

SPECIFICATIONS

P.R.E.A.

The Prison Rape Elimination Act of 2003 (PREA, P.L. 108-79) was enacted by Congress to address the problem of sexual abuse of persons in the custody of U.S. correctional agencies. PREA applies to all correctional facilities, including prisons, jails, juvenile facilities, military and Indian country facilities, and Immigration and

Customs Enforcement (ICE) facilities. PREA helps to ensure that the rights of prisoners/detainees at Suffolk

County Sheriff’s Dept. are not violated.

The PREA form shall be signed at the time of contract.

BID BOND (C. 149 – OVER $50K)

Bidders must provide the Department with a bid deposit in the amount five percent (5%) of the total bid in the form of a bid bond made payable to the Suffolk County Sheriff’s Department.

PAYMENT BOND

If the proposed contract price is over $25,000, the Contractor shall provide a Payment Bond of 50% of the

Contract. All Bonds requirements shall be calculated in final Bid price.

PERFORMANCE BOND (C. 149)

If the proposed contract price is over $150,000, the Contractor shall provide a performance bond of 100% of the contract amount.

ESTIMATED WORK SCHEDULE

Contractor shall be expected to do the work between the hours of 11:00 PM to 7:00 AM. Demolition shall take place during the night hours listed.

BID DETERMINATION

Contract will be awarded to the Bidder with the lowest responsive bid.

Page 4 of 5 Financial Services Standard Form RFQ-Ad (Rev. 10-13)

17.

SPECIFICATIONS

BID Q&A

All questions pertaining to the Bid may be emailed to Magaly Chinchilla, mchinchilla@scsdma.org and must be received no later than December 11, 2024 at 1:00PM. Questions received after this time will not be allowed.

Answers to the questions will be provided in a timely manner.

BID DUE DATE

Bids are due December 18, 2024 at 1:00PM. Email Magaly Chinchilla (msalazar@scsdma.org) the following

- RFQ Cover (filled out Bid Form)

- Proposal

- PPD

- W9

CONTRACT AWARD

The Awarding Authority will award the Contract within thirty (30) days, Saturday, Sundays, and legal holidays excluded after the opening of the Bids in accordance with MGL c. 149, s. 44A.

Page 5 of 5 Financial Services Standard Form RFQ-Ad (Rev. 10-13) mailto:mchinchilla@scsdma.org

13b GoodsServicesRow1: ******* BID FORM *********

------------------- DO NOT WRITE IN ABOVE SECTION--------------------

TOTAL COST TO COMPLETE WORK

Total Cost to complete includes all materials, labor ,and demolition costs. Submit breakdown of quote with submission.

See specification sheet for bid instructions.

13c QuantityRow1:

N/A 13dSingle Unit PriceRow1:

N/A