Request For Quote_ 2026030648_ MMW Chiller for Balance of Plant.pdf

7-1-2026

REQUEST FOR QUOTATION

To: All Offerors Subject: Request for Quotes (RFQ) No. 2026030648 Titled “MMW Chiller for Balance of Plant”

QUOTES ARE DUE ON OR BEFORE Monday, 07/20/2026 AT 12:00 P.M. MOUNTAIN TIME

The National Laboratory of the Rockies (NLR) is requesting quotes for the subject specifications described in Attachment No.1 – Technical Specifications_MMW Chiller System.pdf. The specifications outlined in the Attachment serve as NLR’s baseline requirements that must be met by each offer.

Please read the following requirements carefully and be sure to include all documents listed below when submitting your quotation. Unless otherwise indicated, all necessary forms and documents are available to download from NLR’s website at the following addresses:

http://www.nlr.gov/workingwithus/forms.html

All interested Offerors must submit a quote that includes the following information:

1. Letter indicating acceptance of the proposed attached specifications and Appendix B-8 Standard Terms and Conditions (see below). Submitting a quote constitutes acceptance of NLR’s terms and conditions reference I the solicitation.

2. Price Quote: responsive quotes will be based on the specifications.

3. Schedule for delivery of product from receipt of order.

4. Completed and signed Representations and Certifications (see link above).

This solicitation shall be conducted using Lowest Price Technically Acceptable (LPTA) Selection that results in an award based on the lowest evaluated price of all technically acceptable offers. NLR is requesting a delivery date of 9/11/2026. In addition to the lowest evaluated price, an acceptable delivery date will also be evaluated. Therefore, the award will be based on LPTA and acceptable delivery date.

Offer should note that NLR will evaluate Offers in accordance with the policies and procedures of Part 25 of the FAR. In accordance with the Buy American Act, preference will be given to domestic offers, and foreign offers will be adjusted for evaluation purposes in accordance with FAR 25.106 and Subpart 25.5 (as such terms are defined in FAR 25.003).

Offerors shall certify that the size and socioeconomic status representations submitted in their SAM.gov registration are current, accurate, and complete as of the date of their offer in response to this solicitation, in accordance with FAR 52.219-9(c)(2)(ii)(B).

If an Offeror is not registered in SAM.gov, the Offeror certifies that its self-certification of size and socio-economic status submitted in a formal Small Business Certification Form is current, accurate and complete as of the date of its offer.

http://www.nlr.gov/workingwithus/forms.html

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NLR recognizes that international shipments may be subject to additional charges related to tariffs following the award of a firm fixed-price purchase order. Accordingly, to appropriately adjust costs associated with tariff changes applied after the award of the purchase order, offerors must:

• Identify on the quote the country from where each item will be shipped.

• Clearly itemize tariff costs, based on the applicable tariffs as of the date the proposal is due, with the pricing for the scope of work outlined in this solicitation;

• State whether the clause titled Duty Free Entry in Appendix B Standard Terms and

Conditions http://www.NLR.gov/workingwithus/standard-terms.html is applicable to this procurement; and

• State whether the offeror will be the importer of record.

In accordance with Federal Acquisition Regulation 52.229-3, the applicable tariff rate in effect at the time of purchase order award may change upon arrival at the United States port of entry. As such, the price of the purchase order resulting from this solicitation may be increased by the amount of any after-imposed tariffs, provided that the subcontractor/vendor warrants in writing that no contingency or other financial reserve for these increased tariffs or rate increases has been included in the original price of the purchase order.

Additionally, the price of the subcontract/purchase order may be decreased by the amount of any after-relieved tariffs.

No adjustments, increases or decreases, shall be made to the price of the purchase order unless the adjustment amount exceeds $250.

Following selection and before award, NLR may reconsider its selection if a change to applicable tariffs results in a domestic item being the lowest price offer.

Failure to identify tariff costs in the proposal may result in the rejection of your offer, with no further consideration for an award.

Submit technical questions to the undersigned via email no later than Tuesday, 7/14/2026.

Submit the Quote electronically to Allison.Pezzullo@nlr.gov on or before Monday, 7/20/2026, 12:00 p.m.

Mountain Time.

NLR standard terms and conditions, Appendix B-8, Standard Terms and Conditions for Subcontracts and Purchase Orders for Commercial Items, dated 1/23/2023, found at: Subcontracts and Purchase Orders for Commercial Items (Goods and Services): Appendix B-8, Standard Terms and Conditions (nrel.gov) will be applicable to the purchase order.

NAICS Code and Small Business Size Standard

a. The North American Industry Classification System (NAICS) for this solicitation is 333415, Air- Conditioning and Warm Air Heating Equipment and Commercial and Industrial Refrigeration Equipment Manufacturing.

b. The small business size standard for 333415is 1,250 or fewer employees.

http://www.nrel.gov/workingwithus/standard-terms.html mailto:******@nlr.gov https://www.nrel.gov/workingwithus/assets/pdfs/appendix-b-8-subcontracts-purchase-orders-commercial-items.pdf https://www.nrel.gov/workingwithus/assets/pdfs/appendix-b-8-subcontracts-purchase-orders-commercial-items.pdf

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Sincerely, Allison Pezzullo Buyer/Subcontract Administrator NLR Acquisition Services

Attachments:

• Attachment No.1 – Technical Specifications_ MMW Chiller System.pdf