Request for Qualifications_Inspection Augmentation_Final.pdf

FEDERAL HIGHWAY ADMINISTRATION

CENTRAL FEDERAL LANDS HIGHWAY DIVISON

REQUEST FOR QUALIFICATIONS

FOR

CONSTRUCTION INSPECTION SERVICES

RFQ #6982AF25R000016

RFQ CONTENTS

SECTIONS:

1. INTRODUCTION

2. PERSONNEL REQUIREMENTS

3. RESPONSE SUBMISSION REQUIREMENTS

4. GENERAL INFORMATION & REQUIREMENTS

5. EVALUATION & CONTRACT AWARD

ATTACHMENTS:

A. EVALUATION FACTORS

B. STANDARD FORM 330

C. DRAFT RFP

RFQ #6982AF25R000016 2

1. INTRODUCTION

This Request for Qualifications (RFQ) is for non-personal construction inspection services for all phases of road and bridge projects administered by Central Federal Lands

Highway Division (CFLHD) of the Federal Highway Administration (FHWA) for various Federal Land Management Agencies (FLMA). CFLHD provides engineering and construction services for road and bridge projects for FLMAs and other entities on projects in the states of Arizona, California, Colorado, Hawaii, Kansas, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, and

Wyoming. These projects include work on roadways, bridges, and trails which encompasses a wide range of work from new projects to rehabilitation of existing environments.

To ensure adequate oversight of ongoing and future projects, and to support the mission of the FHWA, the CFLHD intends to procure multiple-award Indefinite Delivery

Indefinite Quantity (IDIQ) contracts for construction inspection services. CFLHD anticipates awarding up to five (5) IDIQ contracts for Construction Inspection (CI) services. Projects will primarily involve improvements to rural low-volume roadways in environmentally sensitive areas. This RFQ is being issued as an unrestricted competitive acquisition in accordance with Revolutionary Federal Acquisition Regulation Overhaul

(RFO) 6.101, Full and Open Competition with at least one (1) award reserved for a Small

Business Concern. The NAICS code for this procurement is 541330, Engineering

Services. All firms responding to this RFQ are required to be licensed to practice architect-engineer services (A&E) within one (1) or more of the States served by

CFLHD, with the capacity to perform CI in all fourteen (14) States (States are listed under Section 4. General Information & Requirements of this RFQ). “Firm” when used in connection with architect-engineer services as defined in 40 U.S.C. 1102, means any individual, partnership, corporation, association, or other legal entity permitted by law to practice the professions of architecture or engineering and that submits a response to this

RFQ.

The Government intends to award the IDIQ contracts with a five-year (i.e. 60 month) period of performance, with an option to extend for an additional six (6) months. Each task order issued under these contracts will include a defined Statement of Work and will be negotiated on an individual basis. The Government does not guarantee the issuance of any specific number of task orders or a particular volume of work beyond the stated minimum guarantee.

1.1. Summary of Work

Firms shall provide construction inspection services that encompass comprehensive oversight and quality assurance for highway, road, and bridge projects. These services are essential to ensuring that all construction activities adhere to contract specifications, engineering standards, and applicable regulatory requirements. Key responsibilities include, but are not limited to:

RFQ #6982AF25R000016 3

1.1.1. On-Site Inspection: Monitor daily construction activities to verify compliance with approved plans, specifications, and safety standards.

1.1.2. Contract Inspection Support: Assist with documentation, progress tracking, and coordination between contractors, project engineers, and project stakeholders.

1.1.3. Materials Testing Oversight: Observe and report on field and laboratory testing of construction materials to ensure quality and performance standards are met.

1.1.4. Documentation and Reporting: Maintain detailed inspection logs, prepare daily reports, and support the development of project records for audits and closeout.

1.1.5. Environmental and Safety Compliance: Ensure adherence to environmental protection measures and occupational safety requirements throughout the construction process.

1.1.6. Change Order and Claims Support: Provide technical input and documentation to support the evaluation of contract modifications and claims.

1.1.7. Coordination and Communication: Facilitate effective communication among project teams, including federal, state, and local agencies, contractors, and consultants.

These services are performed by experienced personnel who are assigned to project sites for short and long-term durations, based on the complexity and schedule of each project.

Inspectors are required to possess a thorough understanding of federal highway construction standards and procedures, particularly those established by the Federal

Highway Administration (FHWA), including the Standard Specifications for Construction of

Roads and Bridges on Federal Highway Projects (e.g., FP-14 or FP-24).

https://highways.dot.gov/federal-lands/specs

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2. PERSONNEL REQUIREMENTS

2.1. Personnel Classification Overview

2.1.1. Contracting Officer’s Technical Adviser. The COTA provides on-site construction contract oversight and construction inspection within limited delegations and delivers day-to-day project engineering and management services for the duration of a construction project. The COTA manages and administers all assigned work through all phases of the construction project. They serve as the principal contact and technical liaison between CFLHD, client agencies, the construction contractor, and other project stakeholders, such as landowners and resource agencies. The COTA works closely and cooperatively with the

Contracting Officer (CO), Construction Operations Engineer (COE), Contracting

Officer's Representative (COR), and the Government Project Engineer to monitor, document, and advise on contract actions. Additionally, they oversee project inspection staff and prepare final project closeout documentation. The COTA performs this work primarily at the project location.

2.1.2. On-Site Construction Inspector. The Construction Inspector performs construction inspection and technical support duties on construction projects. The

CI monitors daily construction activities, materials, and workmanship for compliance with contract provisions, drawings, and specifications. They conduct quality assurance activities, including materials sampling or witnessing, verifying construction surveys, and monitoring safety and environmental controls.

Additionally, they provide administrative and engineering support by maintaining detailed daily logs, assisting with progress estimates, assisting with contract modifications, and ensuring project records are accurate and complete.

There are two classification levels for Construction Inspectors—CI‑I and CI‑II— each with distinct qualifications and responsibilities. The CI‑I position is considered a junior‑level role, while the CI‑II position carries greater responsibility and requires more advanced experience. Construction Inspectors perform their duties primarily at the project site.

2.1.3. Additional Services. Additional Services encompass specialized consultant engineering, inspection, and project management tasks required to support the core project team. Personnel in these roles provide targeted expertise for specific assignments, including constructability reviews, complex schedule development and analysis, contract dispute and claims review, and post-construction records inspection. Duties may also include specialized inspection such as precast/prestressed concrete inspection at off-site facilities, resource monitoring and inspection, forensic engineering, and non-destructive testing. Because these roles address unique project needs, the Government negotiates all such services individually based on the specific scope of each assignment. Personnel performing these specialized functions may perform this work either on-site or off-site as dictated by the task order.

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2.2. Contracting Officer’s Technical Advisor (COTA)

2.2.1. COTA Duties

a. Technical Advisor: Function as the Government’s advisor for contract compliance; manage the project inspection team and delegate assignments;

and supervise Firm’s employees. Performs CI-II duties as needed.

b. Construction Oversight & Quality Assurance: Ensure construction contractor adheres to plans and specifications through regular inspection; verify contractor surveying, staking, sampling, and testing methods; and document progress or issues using photography, videography, and daily project diaries.

c. Schedule & Risk Management: Review critical path and bar chart schedules for compliance with construction contract and reasonableness; anticipate and mitigate delays; and perform Critical Path Method (CPM) analyses to evaluate time impacts.

d. Submittal & Document Control: Process and review shop drawings and submittals for contract compliance within required timeframes; maintain tracking systems for submissions; perform quality control on construction documents; document work of contractor and subcontractors; and ensure all records are filed in accordance with CFLHD records maintenance processes.

e. Progress Estimate Management: Review measurement notes, generate receiving reports, and maintain pay item totals and final quantities to monitor budget; verify contractor invoices (Progress Estimates) and semi-final/final pay note quantities; and utilize specialized software like QL-Pay for statistical analysis in accordance with established CFLHD processes.

f. Contract Modifications & Negotiations: Identify and develop scopes of work;

assist CFLHD with preparation of independent cost estimates; and review technical analyses of contractor proposals to support the CFLHD during negotiations.

g. Labor Compliance & Safety Enforcement: Verify job site postings are maintained; and monitor safety compliance, including reviewing Accident

Prevention Plans and reporting unsafe activities in the field.

h. Project Communications & Facilitation: Organize and facilitate progress meetings and partnering sessions; prepare meeting minutes; manage project visitors as requested and assist Government personnel with inquiries from the public.

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i. Project Closeout & Final Acceptance: Prepare and monitor punch lists for corrective actions; coordinate and lead detailed final inspections; and manage all closeout requirements, including responses to quality assurance findings.

2.2.2. COTA Qualifications

a. Education, Certification, and Professional Experience: Three (3) years of experience in the on-site project management and administration of highway/bridge construction projects, in roles such as a Project Engineer, Project Manager, Construction Manager, or equivalent positions AND one of the following:

– Licensed Professional Engineer;

– Registered Engineer in Training;

– Bachelor of Science in Civil Engineering, Construction Management, or related field;

– Associate of Science degree in Engineering Technology or a related field.

OR

Ten (10) years of experience in the on-site inspection or administration of highway/bridge construction projects, including construction inspection, material testing, quality control, project administration roles, or equivalent positions.

b. Communication and Leadership: Ability to function as the Government’s technical advisor, enforcing contract compliance within delegated authorities while monitoring, documenting, and advising on contract status. Demonstrate excellent verbal and written communication, effective listening skills, and the ability to manage construction teams and supervise inspectors.

c. Technical Proficiency and Construction Inspection: Proficient in interpreting transportation construction contracts, specifications, and plans; managing costs (overruns/underruns); analyzing CPM/bar chart schedules; and reviewing progress payments for accuracy. Direct understanding of safety/labor laws, QC/QA principles, MUTCD, AASHTO, ASTM, ADA, and

ABA standards, as well as experience with environmental mitigation oversight

(wetlands, endangered species, hazardous materials, etc.).

d. Field Operations and Software Proficiency: Experience obtaining field measurements and documenting project progress using photography, videography, and specialized reporting. Proficient with computer software programs such as Microsoft Office, Primavera P6, and Google Workspace.

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2.3. On-Site Construction Inspector (CI-II)

2.3.1. CI-II Duties

a. Technical Support: Support the COTA or Project Engineer in contract administration, including filling in as the COTA for up to 14 calendar days when necessary. Provide inspection support services and technical field support to lower-level inspectors in accordance with the Contract

Inspector’s Handbook and established Federal Lands Highway (FLH) manuals. Inspect contractor work, drawings, and specifications to verify conformity with all construction contract requirements.

b. Construction Inspection: Inspect all construction contract items

(Earthwork, Pavements, Bridge, etc.) to ensure workmanship, materials, and equipment meet contract plans and specifications. Monitor operations for adherence to approved Traffic Control Plans (MUTCD), environmental permits (SWPPP), erosion control, and QC/QA plans.

Verify contractor survey work and measure/record quantities; perform mathematical computations to check the accuracy of contractor measurement notes and progress estimates. Immediately notify the

COTA/PE of non-compliance; document and recommend corrections for non-complying work, safety/health deficiencies, or required field adjustments and technical solutions. Provide knowledge transfer to

Government staff, assist in onboarding new Government inspectors, and provide on‑the‑job support regarding project processes.

c. Materials Inspection and Testing: Witness materials sampling (e.g., soil density, concrete slump/air) and assist with preparing samples and transmittal forms for laboratory shipment. Verify that on-site testing equipment is calibrated and evaluate the construction contractor’s testing system against project statistical acceptance criteria.

d. Project Records and Reporting: Maintain detailed contract documentation via Government systems, including clear Daily Inspection Reports (IDRs) and chronological pictorial records (photos/video). Review contractor as-built drawings for accuracy and provide technical input for routine and complex submittals, such as shop drawings and CPM schedules to support the Government’s compliance determinations.

2.3.2. CI-II Qualifications

a. Education, Certification, and Professional Experience: Five (5) years of on-site inspection of highway or bridge construction projects and one of the following:

– Licensed Professional Engineer (PE);

– Registered Engineer in Training (EIT);

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– Bachelor of Science in Civil Engineering, Construction Management, or a related field;

– Associate of Science in Civil Engineering Technology or a related field.

Seven (7) years of experience in the on-site inspection or administration of material testing, quality control, or equivalent positions.

b. Technical Skills and Knowledge: Expertise in inspecting highway and bridge work items including: General Requirements (Survey, QC, Traffic), Earthwork (Blasting, Geosynthetics), Retaining Systems (MSE Walls, Soldier Piles, Rockfall Protection), Aggregate Bases, Asphalt/Rigid

Pavements, Bridge Construction (Piles, Shafts, Structural Steel/Concrete), Incidental Construction (Drainage, Utilities, Guardrail), and

Erosion/Traffic Control. Proficient in interpreting transportation infrastructure contracts, plans, and specifications; direct knowledge of

MUTCD, AASHTO (Geometric Design and Materials), ADA/ABA

Standards, and ASTM standards. Deep understanding of QC/QA principles, sampling/testing procedures, and methods of acceptance— including statistical analysis of highway materials. Skilled in maintaining accurate project records (IDRs), checking contractor survey/staking, and performing complex mathematical engineering computations for measurement verification. Ability to monitor and document contractor compliance regarding safety and labor laws, environmental permits

(SWPPP), and traffic control plans. Proficient with productivity software such as Microsoft Office, Primavera P6, and Google Workspace.

2.4. On-Site Construction Inspector (CI-I)

2.4.1. CI-I Duties

a. Contract Compliance: Provide inspection services according to the

Contract Inspector’s Handbook and FLH manuals to verify contractor work conforms to all contract drawings and specifications.

b. Construction Inspection: Monitor basic contract items (e.g. earthwork, drainage, paving) to ensure workmanship, materials, and equipment meet contract requirements. Observe contractor operations for compliance with approved traffic control (MUTCD), permits, and QC/QA plans. Measure and record field work, performing mathematical computations to verify the accuracy and completeness of contractor measurement notes and progress estimates. Immediately notify the COTA/PE of non-compliance, safety/health deficiencies, or plan errors; document and recommend corrective actions for technical review.

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c. Materials Inspection and Testing: Witness materials sampling (soil density, concrete slump/air) and assist with the preparation and shipment of samples to designated labs, including all transmittal documentation.

Ensure all on-site testing equipment is properly calibrated and maintained in good working order.

d. Project Records and Reporting: Maintain detailed project documentation via Government systems, including clear Daily Inspection Reports (IDRs) detailing labor and equipment usage. Manage a chronological record of progress through labeled photos and video; assist in the review of routine contractor submittals and project record maintenance.

2.4.2. CI-I Qualifications

a. Education, Certification, and Professional Experience: Licensed

Professional Engineer; Engineer in Training; hold a Bachelor of Science in

Civil Engineering, Construction Management, or related field; hold an

Associate of Science in Engineering Technology or related field.

Three (3) years of experience in the on-site inspection or administration of material testing, quality control, or equivalent positions.

b. Technical Skills and Knowledge: Expertise in inspecting highway and bridge work, including: General Requirements (Sampling/Testing), Earthwork (Excavation, Blasting, Geosynthetics), Retaining Systems

(Riprap, Gabions), Aggregate Bases, Asphalt Pavements/Treatments, Bridge Construction (Structural Concrete/Repair), Incidental Construction

(Drainage, Guardrail, Fencing), and Erosion/Traffic Control. Proficient in interpreting transportation construction contracts, specifications, and plans to ensure field compliance. Skilled in maintaining accurate project records and IDRs, as well as performing the mathematical engineering computations required for measurement checks. Ability to execute sampling and testing procedures and monitor contractor operations for compliance with environmental permits (Erosion Control) and Traffic

Control plans. Proficient with productivity software such as Microsoft

Office, Primavera P6, and Google Workspace.

2.5. Other Classifications (OC)

2.5.1. OC Duties

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Perform specialized tasks within the transportation field as defined and negotiated based on specific project needs and identified requirements.

2.5.2. OC Qualifications

Education, certification, and experience requirements will be established on a case-by-case basis according to individual Task Order specifications.

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3. RESPONSE SUBMISSION REQUIREMENTS

3.1. Response Submission Delivery

Firms shall submit their response to this RFQ electronically via email to

CFLContracts@dot.gov. Firms are responsible for ensuring their email submission, including all attachments, does not exceed the Government’s maximum email file size limit of 25 MB. If multiple emails are required due to file size, each email must clearly identify the total number of emails being sent (e.g. “Email 1 of 3”).

The subject line of the email shall read:

“RFQ [RFQ Number] – [Offeror Name] Response Submission.

Firms must ensure that the Government receives a submission to this RFQ no later than 2:00 PM MDT, May 11, 2026.

3.2. Submission Format

3.2.1. Firms must ensure that submission documents meet all form and content requirements.

3.2.2. Firms that have the qualifications to perform the services described in this RFQ and wish to be considered for contract award shall submit a qualifications package to include a Standard Form 330 (SF 330) Architect-Engineer Qualifications, parts

I and II, as well as a written response to the evaluation factors 1-5 outlined in

RFQ Attachment A - Evaluation Factors. The SF 330 may be obtained from

Standard Form 330 - Architect-Engineer Qualifications. Failure to submit a package with all required documentation outlined in this synopsis may result in disqualification of the firm.

3.2.3. Submissions must not exceed 50 pages in total. Any pages beyond page 50 will not be evaluated. For the purposes of this RFQ, a ‘page’ is defined as one printed side of a sheet of paper. A single-sided sheet counts as one page; a double-sided sheet counts as two pages. Supporting materials such as maps, graphs, and charts may be included in an appendix and will not count toward the page limit. The cover letter, tab dividers, amendments to this RFQ, and back cover are also excluded from the page count. However, SF 330 will be counted toward the 50-page limit. Please note that SF 330s are not required for all subcontractors, subconsultants, or joint venture partners.

3.2.4. All documentation should be in an 8.5 x 11 inch electronic format using a minimum 10 pt. Times New Roman Font when responding to Evaluation Factors.

It should also be developed and assembled in a manner that chronologically corresponds to and addresses the Evaluation Factors listed in RFQ Attachment A

– Evaluation Factors.

mailto:CFLContracts@dot.gov https://www.gsa.gov/system/files/2024-08/SF330-21a.pdf

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3.2.5. Include, as an attachment, an organization chart of the proposed team. The chart should clearly identify the names and roles of all key personnel listed in Section E of SF 330, along with their associated firms as indicated in Section C. In applicable section of SF 330, be sure to include the following information:

a. Unique Entity Identifier (UEI)

b. State professional registration numbers

Please note: Information must be fully included within the SF 330; incorporation by reference is not permitted.

3.3. Submission Prohibitions

3.3.1. A submission related to this RFQ shall not:

a. Restrict the rights of the Government or otherwise qualify the response to this RFQ;

b. Include, for consideration in this procurement process or subsequent contract negotiations, incorrect information that the Firm knew or should have known was materially incorrect;

c. Include more than one submission, per Firm, to this RFQ;

d. Include any information concerning costs (in specific dollars or numbers) associated with the Technical Qualifications;

e. Include the Firm’s own contract terms and conditions.

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4. GENERAL INFORMATION

This RFQ serves as the sole notification for this acquisition; no additional announcements will be issued. This is an RFQ, not a Request for Proposals (RFP). All Firms must hold a valid license to practice A&E in at least one (1) of the states within CFLHD’s geographic region (See RFQ Section 4.3.) with the capacity to perform CI in all fourteen (14) states .

4.1. Primary Requirement

The principal firm, along with its subcontractors, shall deliver post-award, on-site construction contract administration and inspection support services for transportation-related construction projects. Personnel will be assigned to project locations on a short-term basis—typically ranging from approximately 3 to 24 months—and must be available on short notice. All assigned staff are expected to possess relevant experience in construction inspection and contract administration.

All services shall be performed in accordance with the construction policies and procedures established by CFLHD including the Standard Specifications for

Construction of Roads and Bridges on Federal Highway Projects (e.g., FP-14 or FP-24).

As needed, the firm may also be tasked with specialized support, or regional claims support. The principal firm will maintain full responsibility for the daily oversight and management of its personnel, as well as those of its subcontractors.

4.2. Notice of Professional Licensure, Insurance, and SAM Registration Requirements

Registration in the System for Award Management (Home | SAM.gov) is required for consideration under this acquisition. The A-E Firm must be properly licensed in one (1) of the states within CFLHD’s geographical region.

4.3. Geographic Location of Work

Task Orders issued under each IDIQ contract will be primarily for selected construction contracts awarded by CFLHD, and located in, but not limited to, remote areas of Hawaii, Arizona, California, Colorado, Kansas, Nebraska, Nevada, New Mexico, North Dakota, Oklahoma, South Dakota, Texas, Utah, and Wyoming. It is imperative that the principal firm or its subcontractors be able to provide sufficient resources in remote locations to support CFLHD program.

4.4. Minimum/Maximum Orders, Contract Term

IDIQ contracts will be awarded for a five (5) year period of performance, with an option to extend the contract for an additional six (6) months. Task orders issued under the IDIQ contracts will include a specific Statement of Work and will be negotiated individually.

The minimum order guarantee is $10,000 per IDIQ contract, with a shared maximum contract value not to exceed 5-year total of $100,000,000. The Government makes no representation as to the number of task orders or the actual amount of work to be ordered.

Contractors are not guaranteed work in excess of the minimum guarantee.

https://highways.dot.gov/federal-lands/specs https://sam.gov/

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4.5.

4.6.

Extent of Competition

This requirement is being advertised on a full and open basis with a single reserve for one

(1) small business concern, if qualified.

Communications

Firms shall reference RFQ # 6982AF25R000016 in all communications related to this solicitation, and direct such communications to the following Points of Contact:

Primary Point of Contact:

Douglas Whitcomb, Contract Specialist

Email: cflcontracts@dot.gov

Secondary Point of Contact:

Kelly Palmer, Senior Technical Specialist

Email: cflcontracts@dot.gov

Questions regarding this acquisition must be received via e-mail no later than May 4, 2026 2:00 pm, MDT, addressed to CFLContracts@dot.gov. Answers to all Firm questions will be posted as soon as practicable.

mailto:cflcontracts@dot.gov mailto:cflcontracts@dot.gov mailto:CFLContracts@dot.gov

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5. EVALUATION & CONTRACT AWARD

5.1. Evaluation Process

5.1.1. The evaluation process, consistent with the qualifications‑based selection requirements of the Brooks Act (40 U.S.C. Chapter 11) and the procedures outlined in RFO Part 36 for architect‑engineer services, is structured to award the contract not necessarily to the Firm with the lowest proposed cost, but to the Firm offering the best overall combination of qualifications and attributes in accordance with the established evaluation criteria.

The evaluation will follow a two-phase process. Phase I consists of a qualifications review in which firms submit SF 330 packages and responses to evaluation factors; the Government will shortlist the most highly qualified firms and invite those shortlisted firms to deliver in-person Oral Presentations at the

CFLHD office in Lakewood, Colorado. Phase II issues a Request for Proposal to the top five ranked firms, who will then submit cost proposals. If proposed costs are determined unreasonable or not in the Government’s best interest, the

Government may proceed to negotiate with the next highest-ranked firm.

5.2. Firm Selection

The Firm selection process will be conducted in two (2) phases. Evaluations from Phase I and Phase II will inform the Government’s selection of the most highly qualified Firm(s) for subsequent negotiations.

5.2.1. Phase I - Qualifications Review: Submission of Technical Qualifications (SF

330 and Responses to Evaluation Factors). The Government will review all submissions and develop a short-list of the most highly qualified firms.

Short-listed firms and their designated team representatives will be invited to make an Oral Presentation at the Central Federal Lands Highway Division

(CFLHD) office in Lakewood, Colorado. The selected firms will be contacted directly to schedule their presentation times.

5.2.2. Phase II – Request for Proposal (RFP): The top five (5) ranked Firms will be sent a Request for Proposal, which requires the Firm to submit costs associated with cost categories. If the Government determines that the proposed cost is unreasonable, not allocable or not in the Government’s best interest, it may then enter into negotiations with the next highest-ranked Firm (See RFQ Section

5.4.3.).

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5.3. Oral Presentations

5.3.1. For short-listed Firms, Oral Presentations are mandatory. The Oral Presentations will be for a duration of one (1) hour. Firms should leave time for potential questions from evaluators. The Oral Presentations will be held in-person at 12300

W. Dakota Ave. Lakewood, CO 80228. Any additional details regarding the Oral

Presentation will be provided by the Government at the time of scheduling.

5.3.2. Oral Presentations are only open to the invited Firms, Evaluation Team members, and any technical consultants who are selected by the Government to provide assistance to the Evaluation Team.

5.3.3. Oral Presentations provide an opportunity for Firms to explain and clarify their responses and for the Government to better understand the practical application of the services as applicable. Firms must not materially alter their responses and

Presentations will be limited to addressing the items detailed in the RFQ

Evaluation factors. Firm pricing shall not be discussed or provided during Oral

Presentations.

5.3.4. Evaluation Team members will independently evaluate each Oral Presentation in accordance with RFQ Evaluation factors.

5.4. Contract Award Process

5.4.1. In accordance with the Brooks Act (40 U.S.C. Chapter 11) and the architect-engineer (A&E) selection procedures prescribed in RFO Subpart 36.202, the Government will utilize a qualifications-based selection process to award the

Indefinite-Delivery, Indefinite-Quantity (IDIQ) Firm-Fixed-Price contract resulting from this solicitation. Consistent with these authorities, price will not be evaluated during the initial qualification and ranking phase.

5.4.2. The Government will evaluate, and rank Firms based solely on demonstrated competence, professional qualifications, specialized experience, capacity to perform the required construction inspection services, past performance, and other evaluation factors identified in this solicitation. Following evaluation, the

Government will select, in order of preference, the most highly qualified firms.

5.4.3. The Government will then enter into negotiations with the highest-ranked firm to establish fair and reasonable firm-fixed prices for the contract. If the Government is unable to reach agreement with the top-ranked firm, negotiations will be terminated and initiated with the next firm in order of qualifications. This process will continue until an agreement is reached or the list of qualified firms is exhausted.

5.4.4. The resulting IDIQ contract will establish firm-fixed unit prices for construction inspection services, and individual task orders will be issued in accordance with the ordering procedures set forth in the contract.

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ATTACHMENT A - EVALUATION FACTORS

The Firm must address all items detailed below in Standard Form 330 and provide, in sequence, the information and documentation as required (referenced with the associated item references).

The Firm must also detail the response page number for each item in the appropriate space below. Evaluation Team members will evaluate each Evaluation Factor within the Firm’s submission. Firms will be evaluated through their Standard Form 330 submission based on

Evaluation Factors 1 through 3, which are listed in order of descending importance. This

Attachment A document will be used as a reference to locate responses to evaluation factors and will not count towards the overall page limit.

Firm Legal Entity Name:

Submission

Page #

(Firm

Completes)

Item Ref. Evaluation Factors

(Example:

Page #5)

Evaluation Factor 1

− Capacity to

Accomplish the Work

Provide a description of the Firm’s current operational capacity, including the total size of the workforce (inclusive of both prime and subcontracted personnel). Identify the number of staff who currently hold Professional Engineer

(PE) licenses, and specify the Engineering Firm License, Certificate of Authorization, or other state-issued approval that permits the Firm to practice architecture and engineering

(A&E). Include the license number(s) and the state(s) of issuance.

Describe the Firm’s approach to deploying and supporting personnel across multiple concurrent projects located in different states, including remote or hard-to-reach locations.

Explain the Firm’s ability to mobilize staff on short notice while maintaining continuity of operations and quality of service.

Provide the Firm’s recruitment and retention plan for maintaining qualified personnel during both normal and peak workload periods. Include strategies for staffing stability, surge capacity, and continuity of operations.

RFQ #6982AF25R000016 18

Evaluation Factor 2

− Personnel

Qualifications

- Specialized

Experience and Technical

Competence

Provide a detailed description of the professional qualifications of the Firm’s key personnel proposed for the

Contracting Officer’s Technical Advisor (COTA) and

Consultant Inspector (CI-I and CI-II) positions. The Firm shall submit these qualifications using the Standard Form 330

(SF-330), clearly demonstrating each individual’s capability to perform the required construction inspection services and to meet all performance expectations associated with the contract.

Describe the key duties and responsibilities performed by the

Firm’s personnel at the project site, including both construction inspection activities and any associated administrative or management functions that support successful project execution.

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Evaluation Factor 3

- Past

Performance

Provide a list of up to ten (10) construction inspection services contracts awarded to the firm and completed within the past six (6) years that are similar in size, scope, and location to the work described in this solicitation that demonstrate the firm’s successful performance.

Successful performance is defined as the Firm’s ability to manage task orders effectively, providing trained and acceptable personnel for the positions required, providing personnel in the timeframes required, and competently completing corporate and administrative functions such as preparing task order cost proposals and invoicing.

Provide narrative responses for each project that addresses the key duties performed by the Firm’s personnel on the project site.

For each contract provide the following information:

1. Contract Number, Project Number, and Project Name

2. Client work performed for

3. Client point of contact, phone number, and email address

4. Description of the contract

5. Award Date

6. Period of performance for contract

7. Contract Scope and administration/inspection duties performed.

8. Performed work as Prime or Subcontractor.

9. Total Value of the Construction Contract managed/inspected.

10. Total Value of the Construction Inspection/Administration contract for the project

11. Total Value of the Construction Inspection/Administration contract performed by your firm.

12. Describe the services provided by your firm on the contract, as either management/administration, inspection, or both.

13. Describe the project type, and if it includes Roads, Bridges, or Other Features.

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14. Describe the Project Location as either Urban and Rural

15. Past performance documentation from the client agency.

Documentation submitted to identify contracts will not be counted toward the total page limit.

The Government will obtain past performance from a review of records in Contractor Performance Assessment Reporting

System (CPARS).

RFQ #6982AF25R000016 21

ATTACHMENT B – STANDARD FORM 330

ARCHITECT-ENGINEER QUALIFICATIONS OMB Control Number: 9000-0157 Expiration Date: 1/31/2027

STANDARD FORM 330 (REV. 7/2021) PAGE 1 OF INSTRUCTIONS

Prescribed by GSA - FAR (48 CFR) 53.236-2(b)

PURPOSE

Federal agencies use this form to obtain information from architect-engineer (A-E) firms about their professional qualifications. Federal agencies select firms for A-E contracts on the basis of professional qualifications as required by 40 U.S.C.

chapter 11, Selection of Architects Engineers, and Part 36 of the Federal Acquisition Regulation (FAR).

The Selection of Architects and Engineers statute requires the public announcement of requirements for A-E services (with some exceptions provided by other statutes), and the selection of at least three of the most highly qualified firms based on demonstrated competence and professional qualifications according to specific criteria published in the announcement.

The Act then requires the negotiation of a contract at a fair and reasonable price starting first with the most highly qualified firm.

The information used to evaluate firms is from this form and other sources, including performance evaluations, any additional data requested by the agency, and interviews with the most highly qualified firms and their references.

GENERAL INSTRUCTIONS

Part I presents the qualifications for a specific contract.

Part II presents the general qualifications of a firm or a specific branch office of a firm. Part II has two uses:

1. An A-E firm may submit Part II to the appropriate central, regional or local office of each Federal agency to be kept on file.

A public announcement is not required for certain contracts, and agencies may use Part II as a basis for selecting at least three of the most highly qualified firms for discussions prior to requesting submission of Part I. Firms are encouraged to update Part II on file with agency offices, as appropriate, according to FAR Part

36. If a firm has branch offices, submit a separate Part II for each branch office seeking work.

2. Prepare a separate Part II for each firm that will be part of the team proposed for a specific contract and submitted with Part I. If a firm has branch offices, submit a separate Part II for each branch office that has a key role on the team.

INDIVIDUAL AGENCY INSTRUCTIONS

Individual agencies may supplement these instructions. For example, they may limit the number of projects or number of pages submitted in Part I in response to a public announcement for a particular project. Carefully comply with any agency instructions when preparing and submitting this form. Be as concise as possible and provide only the information requested by the agency.

DEFINITIONS

Architect-Engineer Services: Defined in FAR 2.101.

Branch Office: A geographically distinct place of business or subsidiary office of a firm that has a key role on the team.

Discipline: Primary technical capabilities of key personnel, as evidenced by academic degree, professional registration, certification, and/or extensive experience.

Firm: Defined in FAR 36.102.

Key Personnel: Individuals who will have major contract responsibilities and/or provide unusual or unique expertise.

SPECIFIC INSTRUCTIONS

Part I - Contract-Specific Qualifications

Section A. Contract Information.

1. Title and Location. Enter the title and location of the contract for which this form is being submitted, exactly as shown in the public announcement or agency request.

2. Public Notice Date. Enter the posted date of the agency's notice on the Federal Business Opportunity website (FedBizOpps), other form of public announcement or agency request for this contract.

3. Solicitation or Project Number. Enter the agency's solicitation number and/or project number, if applicable, exactly as shown in the public announcement or agency request for this contract.

Section B. Architect-Engineer Point of Contact.

4-8. Name, Title, Name of Firm, Telephone Number, Fax

(Facsimile) Number and E-mail (Electronic Mail) Address.

Provide information for a representative of the prime contractor or joint venture that the agency can contact for additional information.

AUTHORIZED FOR LOCAL REPRODUCTION

Paperwork Reduction Act Statement - This information collection meets the requirements of 44 USC § 3507, as amended by section 2 of the Paperwork Reduction Act of 1995. You do not need to answer these questions unless we display a valid Office of Management and Budget (OMB) control number.

The OMB control number for this collection is 9000-0157. We estimate that it will take 29 hours (25 hours for part 1 and 4 hours for Part 2) to read the instructions, gather the facts, and answer the questions. Send only comments relating to our time estimate, including suggestions for reducing this burden, or any other aspects of this collection of information to: U.S. General Services Administration, Regulatory Secretariat Division (M1V1CB), 1800 F Street, NW, Washington, DC 20405.

Section C. Proposed Team.

9-11. Firm Name, Address, and Role in This Contract.

Provide the contractual relationship, name, full mailing address, and a brief description of the role of each firm that will be involved in performance of this contract. List the prime contractor or joint venture partners first. If a firm has branch offices, indicate each individual branch office that will have a key role on the team. The named subcontractors and outside associates or consultants must be used, and any change must be approved by the contracting officer. (See FAR Part 52 Clause "Subcontractors and Outside Associates and Consultants (Architect-Engineer Services)"). Attach an additional sheet in the same format as Section C if needed.

Section D. Organizational Chart of Proposed Team.

As an attachment after Section C, present an organizational chart of the proposed team showing the names and roles of all key personnel listed in Section E and the firm they are associated with as listed in Section C.

Section E. Resumes of Key Personnel Proposed for this

Contract.

Complete this section for each key person who will participate in this contract. Group by firm, with personnel of the prime contractor or joint venture partner firms first. The following blocks must be completed for each resume:

12. Name. Self-explanatory.

13. Role in this contract. Self-explanatory.

14. Years Experience. Total years of relevant experience

(block 14a), and years of relevant experience with current firm, but not necessarily the same branch office (block 14b).

15. Firm Name and Location. Name, city and state of the firm where the person currently works, which must correspond with one of the firms (or branch office of a firm, if appropriate) listed in Section C.

16. Education. Provide information on the highest relevant academic degree(s) received. Indicate the area(s) of specialization for each degree.

17. Current Professional Registration. Provide information on current relevant professional registration(s) in a State or possession of the United States, Puerto Rico, or the District of Columbia according to FAR Part 36.

18. Other Professional Qualifications. Provide information on any other professional qualifications relating to this contract, such as education, professional registration, publications, organizational memberships, certifications, training, awards, and foreign language capabilities.

19. Relevant Projects. Provide information on up to five projects in which the person had a significant role that demonstrates the person's capability relevant to her/his proposed role in this contract. These projects do not necessarily have to be any of the projects presented in Section F for the project team if the person was not involved in any of those projects or the person worked on other projects that were more relevant than the team projects in Section F. Use the check box provided to indicate if the project was performed with any office of the current firm. If any of the professional services or construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description and Specific Role (block (3)).

Section F. Example Projects Which Best Illustrate Proposed

Team's Qualifications for this Contract.

Select projects where multiple team members worked together, if possible, that demonstrate the team's capability to perform work similar to that required for this contract. Complete one Section F for each project. Present ten projects, unless otherwise specified by the agency. Complete the following blocks for each project:

20. Example Project Key Number. Start with "1" for the first project and number consecutively.

21. Title and Location. Title and location of project or contract. For an indefinite delivery contract, the location is the geographic scope of the contract.

22. Year Completed. Enter the year completed of the professional services (such as planning, engineering study, design, or surveying), and/or the year completed of construction, if applicable. If any of the professional services or the construction projects are not complete, leave Year Completed blank and indicate the status in Brief Description of Project and Relevance to this Contract (block 24).

23a. Project Owner. Project owner or user, such as a government agency or installation, an institution, a corporation or private individual.

23b. Point of Contact Name. Provide name of a person associated with the project owner or the organization which contracted for the professional services, who is very familiar with the project and the firm's (or firms') performance.

23c. Point of Contact Telephone Number. Self-explanatory.

24. Brief Description of Project and Relevance to this

Contract. Indicate scope, size, cost, principal elements and special features of the project. Discuss the relevance of the example project to this contract. Enter any other information requested by the agency for each example project.

STANDARD FORM 330 (REV. 7/2021)

PAGE 2 OF INSTRUCTIONS

Jane A. Smith

Joseph B. Williams

Tara C. Donovan

Chief Architect

Chief Mechanical Engineer

Chief Electricial Engineer

29. EXAMPLE PROJECTS KEY

25. Firms from Section C Involved with this Project. Indicate which firms (or branch offices, if appropriate) on the project team were involved in the example project, and their roles. List in the same order as Section C.

Section G. Key Personnel Participation in Example Projects.

This matrix is intended to graphically depict which key personnel identified in Section E worked on the example projects listed in Section F. Complete the following blocks (see example below).

26. and 27. Names of Key Personnel and Role in this

Contract. List the names of the key personnel and their proposed roles in this contract in the same order as they appear in Section E.

28. Example Projects Listed in Section F. In the column under each project key number (see block 29) and for each key person, place an "X" under the project key number for participation in the same or similar role.

29. Example Projects Key. List the key numbers and titles of the example projects in the same order as they appear in Section F.

Section H. Additional Information.

30. Use this section to provide additional information specifically requested by the agency or to address selection criteria that are not covered by the information provided in Sections A-G.

Section I. Authorized Representative.

31. and 32. Signature of Authorized Representative and

Date. An authorized representative of a joint venture or the prime contractor must sign and date the completed form.

Signing attests that the information provided is current and factual, and that all firms on the proposed team agree to work on the project. Joint ventures selected for negotiations must make available a statement of participation by a principal of each member of the joint venture.

33. Name and Title. Self-explanatory.

PAGE 3 OF INSTRUCTIONS

SAMPLE ENTRIES FOR SECTION G (MATRIX)

26. NAMES OF KEY

PERSONNEL

(From Section E, Block 12)

27. ROLE IN THIS

CONTRACT

(From Section E, Block 13)

28. EXAMPLE PROJECTS LISTED IN SECTION F

(Fill in "Example Projects Key" section below first, before completing table. Place "X" under project key number for participation in same or similar role.)

1 2 3 4 5 6 7 8 9 10

X X

X X

X

X X

XX

NUMBER TITLE OF EXAMPLE PROJECT (From Section F) NUMBER TITLE OF EXAMPLE PROJECT (From Section F)

XYZ Corporation Headquarters, Boston, MA

Founder's Museum, Newport, RI

Federal Courthouse, Denver, CO

Justin J. Wilson Federal Building, Baton Rouge, LA

Part II - General Qualifications

See the "General Instructions" on page 1 for firms with branch offices. Prepare Part II for the specific branch office seeking work if the firm has branch offices.

1. Solicitation Number. If Part II is submitted for a specific contract, insert the agency's solicitation number and/or project number, if applicable, exactly as shown in the public announcement or agency request.

2a-2e. Firm (or Branch Office) Name and Address. Self-explanatory.

3. Year Established. Enter the year the firm (or branch office, if appropriate) was established under the current name.

4. Unique Entity Identifier. Insert the unique entity identifier issued by the entity designated at SAM. See FAR part 4.6.

5. Ownership.

a. Type. Enter the type of ownership or…